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Your guide to doing business with the State of Michigan.
State Contracting 101How Michigan Businesses Become State Contractors
State Contracting Offices
Who? What?DTMB Procurement Commodities, Services and IT > $25,000
Implements state purchasing policy
DTMB Facilities Administration
Buildings and Land, Leases
Individual State Departments
Goods and Services < $25,000
Direct Human Services
Michigan State Industries (MSI)
Commodities and services to support prison industries < $1,000,000
Michigan Department of Transportation (MDOT)
Road and Bridge Maintenance and Construction
Procurement
Contracts 1,100 multi-year contracts
3 Buying Divisions Information Technology (IT) Commodities Services
Information Technology
Telecommunications • Cell Phones • Link Michigan • long distance phone
service
Infrastructure • LAN’s • WAN’s• fiber backbone
MIPRINT • Multi-print machines
Information Technology • PC’s• Laptops• Servers• Software Enterprise and Maintenance
Contracts • Bridges• MMIS• BAM• MBT
RE:START – Prequalified program for IT Consulting
Commodities
Alarm Equipment Building Equipment Clothing Copiers Energy
Natural gas, oil, propane, alternative energy & energy conservation consultants
Food Furniture Highway Supplies HVAC Kitchen Equipment Media Equipment
Michigan State Industries (MSI)
MRO Services Janitorial, Landscaping,
Security Guard, Waste Removal
Office Equipment Paint Printing Equipment & Services Prisoner Stores Radio Equipment Road Salt Vehicles Waste Water Treatment
Services
Accounting / Auditing Auctioneering Banking/Financial Consulting Equipment Maintenance Health Care Pharmaceuticals Insurance Marketing / Advertising Procurement Card Program
Program Development Surveys Testing
Vendor Gateway
www.michigan.gov/vendorgateway
Innovative and cost saving products and services
Submit request on website for agency review
May be asked to make a formal presentation
Steps For Interested Vendors
Step One: Register
Register on the State’s bid posting website: www.bid4michigan.com
Register for accounts payable on the State’s procurement site www.michigan.gov/micontractconnect
You can also find training information here.
Steps For Interested Vendors
Step Two: Prepare & Research
Complete Contract List Does the State buy what you sell? What are the specs and price in the current contract? When does the current contract expire? Who is the contact buyer? How do I get in touch with the current vendor for sub-contract opportunities?
Freedom of Information Act (FOIA)
Current Contract List
Steps For Interested Vendors
Step Three: Find Opportunities
Check www.Bid4Michigan.com weekly or sign up for e-notification
“Procurement Upcoming Quarterly Bid List” www.michigan.gov/micontractconnect
(Design and Construction also has an upcoming bid list)Real Estate Leasing RFPs and Pre-qualified Vendor Bids
MDOT bids www.michigan.gov/mdot, click on Doing Business.
Steps For Interested Vendors
Step Four: Bid & Evaluation Process
Attend Pre-Bid Meeting
Ask Questions• Email to the buyer by the Q&A due date and time specified in the bid.• Q&A addendum may revise the bid requirements.
Follow the bid’s communication rules.
Submit a complete bid proposal, responding to all details in the bid and Q&A addendum, by the bid due date and time.
Green Purchasing
Prefer to purchase environmentally friendly Products and services Packaging
Environmental Components Considered Recycled content Recyclability Presence of undesirable materials Environmental law compliance
State Purchasing Preferences
Michigan does not have set asides like the federal government, but does have several purchasing preferences, by statute.
Service Disabled Veteran Owned
Business (SDVOB)Community Rehabilitation OrganizationsPrinting Act of 1937Michigan PreferenceReciprocal Preference
Steps For Interested Vendors
Step Five: Debrief♦ Meet in person or via phone
♦ Buyer will review your bid and pricing with you to identify areas to revise for the next bid.
♦ Request that buyer email you Evaluation Synopsis in advance of your debrief.
Special Programs: MiDEAL
Voluntary program that allows local units of government to buy off of State contracts
Typical contract = 1 vendor + 1 client MiDEAL contract = 1 vendor + 2,661 clients
Townships Cities & Villages Counties Road Commissions
Non-profit Hospitals Colleges Universities School Districts
Michigan Business Resources
Michigan Business One Stop http://www.michigan.gov/business
Organizational Resources Procurement Technical Assistance Centers (PTAC) Small Business & Technology Development Centers (SBTDC) Women’s Business Enterprise Council – Great Lakes (WBEC-GL) Michigan Minority Supplier Development Council (MMSDC) Small Business Administration (SBA) Michigan Works!
Connect with State Agencies Michigan Department of Transportation Michigan Department of Civil Rights Michigan Department of Agriculture Michigan Economic Development Corporation
CHECKLIST….
Register On-line www.Bid4Michigan.com http://www.michigan.gov/micontractconnect
Prepare and Research Complete Contract List FOIA
Opportunities www.Bid4Michigan.com Projected Upcoming Bid Lists Other Agency Bid Request
Bid Attend Pre-Bid Meeting Ask Questions Follow Bid Communication Rules Debrief
Contact Information
Contract Connect
Business Development Unit
General Email:
Vendor Outreach Coordinator
Jenni Riehle
Phone: 517-335-6633
Email: [email protected]
DMB Facilities Administration
Patrick Mullen
Phone: 517-373-0967
Email: [email protected]
Contact Information
DTMB Real Estate Phone: 517-373-9559
Email: [email protected]
Michigan Department of Transportation (MDOT)
Demetrius Parker
Phone: 517-373-4680
http://www.michigan.gov/mdot
Michigan State Industries (MSI)
Cathy Carr 517-241-6291 [email protected] orLisa Lehnert 517-335-4904 [email protected]
http://www.michigan.gov/msi
Procurement Technical Assistance Centers Of Michigan (PTAC)
12 Regional PTAC of Michigan
Website: www.ptacsofmichigan.org
Contact InformationMichigan Small Business & Technology Development Centers (SBTDC)
State Headquarters
Phone: 616.331.7480
Website: www.misbtdc.org
Small Business Administration (SBA)
Michigan District Office
Phone: 313-226-6075 http://www.sba.gov
Michigan Economic Development Corporation (MEDC)
General Information
Phone: 517-335-9808
Email: [email protected]
VetBizCentral General Information
Phone: 810-767-8387 or 866-716-8387
Email: [email protected]
