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York Youth Sector
Partnership
Yor-Part scheme guidance
If you are thinking about developing a proposal get in
touch with the Youth and Community Development
Team to discuss your ideas.
Phone: 01904 551773
Email: [email protected]
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CYC Youth & Community Development Yor-Part scheme
Introduction
CYC Youth & Community Development recognises that it is only one of many organisations that work
with young people in York. Given the background of increasingly tight resources, we believe that by
working together we can provide more for young people - ensuring that the resources we have are
utilised to the full, sharing staff knowledge and expertise, and pooling access to training.
There are many different ways that CYC Youth & Community Development Team can work alongside
organisations in the Independent Sector and volunteers to provide a range of quality opportunities
for young people in York. These range from broader help promoting activities (e.g. by providing the
yor-zone website as a single place where young people know they can find access to range of
services and opportunities). Establishing and supporting networks so that across the sector we can
be aware of and supportive of the work each other are doing, either on line
(www.yorkyouth.ning.com) or in the real world through organising networking events for staff and
volunteers. By collaborating to jointly run sessions and opportunities that use the strengths and
abilities of both/ all involved organisations. And finally- through ‘Yor-Part’, either with or with out
the Council as a partner. This is where the Yor-Part scheme comes in.
Our working definition of Co-production
brings partners together to plan and deliver provision
is focussed around the identified needs of young people
involves the voice and influence of young people throughout
sees people as equal partners in the design and delivery of services, not passive recipients or
burdens on public services.
is much more than the sum of its parts because it develops social capital
The structure behind Yor-Part.
Yor-part is only a small part of the support available to those working with young people in York.
Yor-zone.org.uk
The website that lists information on services and activities for young people in York. It is there to
help young people easily discover what is on offer for them. It can also help you to ensure that
young people are aware of the services you offer. To register your service/ or to add articles to
promote particular events or opportunities visit the ‘practitioner site’ on the bottom menu.
Yorkyouth.ning.com
Is the online social network that supports all working with young people in the City. The network will
provide communications and mutual support. Anyone can view the information on the network-
however – if you want to add any information/ or questions yourself you will need to sign up. This
will take about 5 minutes (go to the sign up box at the top right of the page). Once you have applied-
your membership will need to be approved (this usually takes less than24 hours), then you can get
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going. Members receive a ‘broadcast’ every 2 weeks summarising everything that has been shared
on the site.
York CVS
York CVS provides support services for all VCSE organisations in the city covering a wide range of
organisational development including:
Starting up a VCSE organisation
Governance
Legal compliance
Financial management
Funding and income
Business planning
Communications and marketing
Volunteer management
Employing and working with people
Marketing and Communications
Support is free or subsidised for all York CVS Members; membership is open to all of York’s VCSE
sector and is very good value at just £5 (income<£10k), £25 (income £10k-£50k) or £50 (income
>£50k) per year. Support includes:
Telephone and email helplines
Free fact sheets and document templates
Free weekly one:one surgery slots covering any aspect of your organisation’s development
Half price training courses and workshops
Subsidised (discount) one:one support over and above surgeries, including marketing and HR
support
Discounts on payroll, year-end accounts and bespoke training
YorkYouth Partnership Steering Group
The Group is made up of a range of providers and oversees the development of partnership work
across the youth work sector in the city. The Group is part of the Yor-Part decision-making process
and will set the overall aims and priorities for the scheme, taking into account information about
need and consultation with young people. The role of the Group is both supportive as well as
challenging, recognising that some providers are quite small and informal.
Information about the meetings are listed on YorkYouth- if you are interested in joining talk to one
of the Youth and Community Development Team.
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Youth and Community Development Team (YCD Team)
Our role:
Supporting other groups through a range of resources to develop and sustain provision for
young people and community.
Enabling and identifying partners with the aims of growing existing provision and identifying
gaps in provision for all young people.
Provide opportunities that challenge and develop all young people in York so they have the
best childhood and create a positive strong community in York.
To work together with partners, young people and the community to achieve shared
objectives
If you have ideas about work/ services/ opportunities for young people- get in touch, and the team
can help you explore the best way to take these forward.
Access to pre- vetted senior/Youth Support Worker staff through ‘Work for York’
WORKwithYORK@CYT (WwY@CYT)’ recruits casual and temporary staff, for a variety of roles within
City of York Council and for organisations within the public, private and voluntary sectors. Two new
posts have been created a Youth Support Worker and a Senior Youth Support Worker- which it will
be possible for other agencies to access. Processes for ensuring staff are supervised and inducted
will need to be put in place, and anyone using the scheme will need to cover the costs. Details about
buying in staff will be available on yorkyouth.
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The reason for the York Youth Network Co-Production Scheme (Yor-Part)
Yor-Part is the formal part of the YCD Teams collaborative work and is appropriate where CYC is
sharing substantial resources for which it is publicly accountable, and which must therefore be used
in a way that is consistent with the Council’s priorities. It is for arrangements that need to be
governed by a formal agreement with the Council. So if you have an idea- that you think would
benefit young people in York, before starting to complete any of the paper work it is worth having a
chat with one of the team to check that you need to go down this route.
The CYC resources available through ‘Yor-Part’
Projects can bid for resources (or a small pot of cash if we can’t meet need from existing resources),
from CYC Youth & Community Development. Available through the scheme are:
Vehicles: Use of 2 ‘Urbie’ buses and two people carriers.
Premises: Use of the ‘Zoo Skatepark’, 68 Centre and Moorlane – comprising access to space for
running sessions, as well as office space.
Equipment: a range of resources, large and small.
Sessional staff: Access to management support and funding to pay sessional youth workers through
‘Work for York’
Volunteers: Support recruiting, training and supporting volunteers
Expertise: Access to qualified and experienced CYC Youth & Community Development Lead staff (to
help with systems, policies, training, monitoring and evaluation etc)
Funding: where resources cannot be met from Network resources. There is some money to support
the scheme, to meet needs cannot be met and matched from existing resources. Y&CD is providing
£40k annually to support the work. £30k of this is for larger projects (up to £7,500). £10k will be
available for smaller projects (up to £1,000). There will be a regular process to develop, refine and
pitch ideas for this. Money is held by City of York Council, and is allocated in support of COPS
projects. NB: Yor-Part is not a grant-funding scheme. Its primary purpose is to bring community and
CYC resources together, with money to help bridge remaining gaps.
More information about the resources available can be found on the YorkYouth resources forum –
which will have information sheets giving full details of the resources listed above.
The YCD Team are your point of contact for suggesting initial ideas, finding partners, building
networks, developing proposals, as well as supporting you through the process of delivering,
monitoring and evaluating scheme.
What Yor-Part supports
Yor-Part supports Youth Work
Work which helps young people learn about themselves, others and society, through informal
educational activities which combine enjoyment, challenge and learning.
Work in the main with young people aged between 13 and 19, (although in some cases this could be
extended to 11 – 24).
Seek to promote young people’s personal and social development and enable them to have a voice,
influence and place in their communities and society as a whole.
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Work needs to be underpinned by a clear set of values. These include young people choosing to take
part; starting with young people’s view of the world; treating young people with respect; seeking to
develop young people’s skills and attitudes rather than remedy ‘problem behaviours’; helping young
people develop stronger relationships and collective identities; respecting and valuing differences;
and promoting the voice of young people.
All projects must address a known need. We make evidence about local need available through the
YorkYouth website, and welcome evidence from all members of the network. A condition of all
agreed proposals is that they are evaluated and that results are made known to the York Youth
network. Y&CD Team will provide continuing help and support for all agreed proposals.
Yor-Part supports doing things together
The scheme is most interested in supporting work which is developmental, either establishing new
provision, new partnerships, new approaches with a view to is becoming self sustaining, or
improving the quality, range or reach of something already established.
We are interested in supporting fledgling ideas that need further development and an element of
risk – not just sure fire proposals. Y&CD will help with initial sketchy ideas.
The scheme is interested in supporting work that is based on young people’s ideas, that involve
them in designing provision and enable them to have more of a voice in their community.
The scheme aims to support developing new collaborations- sharing resources and skills between
organisations and sectors in order to make best use of resources.
The scheme aims to build capacity, and ensure that where resources are used projects are
sustainable- beyond the funding, or leave a clear legacy- of better resourced community able to
meet the needs of young people in future.
Yor-Part has some things it cannot do
Yor-Part cannot commit Council resources to activities that might bring the Council into disrepute,
are unlawful, or would be opposed to the Council’s values, policy or public service obligations.
Yor-Part cannot commit Council resources to schemes which seek to promote a particular religious
view point, or any political party.
Resources allocated through the Yor-Part scheme cannot be applied for profit making projects. Yor-Part can only support project where the majority of beneficiaries are young people that reside
within City of York Council boundaries.
Financial Management
If in receipt of funds, we would wish to be assured that the recipient could manage funds
adequately. Typical ways of ensuring this are to see the approved accounts from the previous year.
However, we would not want to discourage new organisations and their ideas, so there will be some
flexibility in this such as providing a written statement as to how the funds would be managed,
confirmation of bank account etc.
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To access Yor-Part you will need to have certain things place:
We would ideally expect all activity providers to have the following in place before a Yor-Part
scheme is agreed. These are the minimum requirements and some are required by law, while others
are good practice to ensure that work with young people is high quality.
If you don’t have these in place the Y&CD Team will be able to support you in doing this, or sign
post you to someone who can, before a proposal is put forward.
Policy/Procedure available and in force Yes/ No Need
advice
a. Disclosure and Barring Service Checks
b. Child Protection / Safeguarding
c. Insurance
d. Health & Safety
e. First Aid Arrangements
f. Accident and Incident Reporting
g. Consent forms
h. Equal Opportunities Policy
i. Behaviour policy
j. Staff ratio policy
k. Financial management processes (bank account etc)
l. Governance structures (Trustees, management committee, etc)
m. Recording, Monitoring & Evaluation
n. Compliments, Complaints, Whistleblowing systems
o. Data Protection/ Confidentiality/ Information sharing
Categories of project:
Yor-Part has two ways of offering support:
Small projects - provides the opportunity for ideas to be rapidly developed and pitched- these may
be one off focused around a particular issue or event (e.g. co-production approach to mischief night
provision in a specific area). They may also be more speculative - exploring whether there is a need,
or a positive response to a particular approach to an issue – which then may result in a second pitch
to the larger projects scheme. These will be considered as they arise.
Larger projects – provides the opportunity for longer-term and more substantial and/or complex
projects. In this pilot phase these will be considered annually.
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Yor-Part is seeking to achieve the following outcomes in young people’s lives:
Early support for vulnerable young people
Young people will get personal help and support at the earliest signs of emerging difficulties, especially
those facing multiple problems. As they grow towards adulthood young people will become confident
in themselves, and able to manage their lives independently and successfully.
Inclusion in communities
Young people will be able to rise to personal challenges, learn new skills and make positive
contributions to their communities. Those who may be isolated or excluded will be able to find mutual
support and build community support networks. Young people will be valued for what they are, be able
to play a full part as citizens, be respected for their positive contribution.
Lives without poverty
Our young people will make the most of opportunities for education, employment and training. They
will find opportunities that are right for them, find direction in life and get the information, advice,
guidance and support they need.
Healthy, happy and safe lives
Young people will feel confident and in control of their emotions and be able to influence the course of
their lives. They will find positive alternatives to damagingly risky lifestyles. They will enjoy safe and
healthy relationships, and good sexual health. They will be able to find decent places to live, and be
well-informed about their rights and responsibilities.
Justice for young people and communities
Fewer young people will get into trouble with the law, because they get help at the earliest
opportunity. Those who do will be challenged, have underlying problems addressed and be helped to
return to law-abiding lives. They will be supported in putting things right: communities and victims of
youth crime will feel justice has been done. Communities will be protected from serious harm.
Trusted people to confide in
It will be easy for young people to walk in and find a sympathetic ear and a sensitive and confidential
response. They can find trusted adults to safeguard them when life gets risky, threatening or unsafe.
Volunteers will find it straightforward to find suitable opportunities; young people especially will be
more and more involved in community activity.
Voice and influence
Young people will be able to have their say, be listened to and be respected. They will be able to see
how they have influenced things for the better.
Places to go and things to do
It will be easy for young people to find youth activities and services. Statutory and independent sector
youth organisations will work together to create ways to share knowledge, expertise and resources.
Youth work activities will be run to a high standard, imaginatively and safely; advice and support will be
readily available.
(York Youth Support Services Strategy 2013-15)
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Yor-Part priorities
It is likely that projects will fall into one or more of the following categories:
A: Scattered communities of young people
plugs a gap in provision for a particular need (e.g.: young people with disabilities) or
characteristic (e.g.: LGBT young people), wherever the young people may come from
B: Neighbourhood need
meets a need in a neighbourhood that has limited resources but significant problems, and
strengthens community cohesion in support of their young people
C: Responding to concerns/issues
brings people together to provide a constructive youth work response to concerns (e.g. Anti-
Social Behaviour or binge-drinking)
D: Making better use of resources
opens up a resource that young people don’t always find it easy to access ( e.g. a building, an
activity, an organisation)
E: Voice and active citizenship
connects young people with their communities (e.g. enables them to belong and contribute to
society, including through volunteering, and supporting them to have a voice in decisions)
Initial on-line library of information
To support you in developing proposals an online library of information has been compiled on
yorkyouth.ning.com. Go to the forums section- and look for the online information library heading.
Managing conflicts of interests.
YCDL team members involved in supporting/ developing proposals will not be involved in the
decision making process. Decisions about whether Yor-Part proposals are approved for
consideration by the wider partnership will be made by the Head of Service- who will remain
separate from the development of proposals. Any appeals will be referred to Assistant Director
(Communities, Culture and Public Realm).
Members of the partnership Steering group will be asked at the beginning of any decision making
meeting to declare any interests in the proposals that are being considered. Where members of the
YorkYouth Partnership Steering Group are involved in schemes that are being considered they must
remove themselves from the decision aiming process at the meeting.
Prior to proposals being considered the attendance of the Partnership meeting will be reviewed to
ensure that there is an even range of projects and areas in attendance. Decisions about whether or
not a scheme is approved to gain resources through the scheme will be decided following
discussions by a closed vote. A majority vote in favour of supporting the scheme is needed for a
scheme to be approved.
YCD workers will not be able to vote on schemes, the CYC vote will be cast by the Chair.
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Outline Youth & Community Development Co-production Process
Small schemes
Large schemes
ManagerApproved by Youth Sector Partnership
Larger pot – process
Working Agreement &
resourcessupplied
Evaluated (including Young
Inspectors)
Project runs
Review process
Idea developed, proposal written
Project ends successfully
Project refreshed
Project continues
independently
Initial idea
Discussion with YCD Team and
partners
