Data Stewardship

Year OneExcerpt of Goals and Completed Tasks

Data Stewardship

Overview of Four Objectives Tasks and Progress of each Objectives Demonstration of Completed Tasks (Removed

from this Slideshow) Information Stewardship using SAP Sybase

PowerDesigner tool Summary of Data Stewardship

Data Stewardship – Objectives Data Quality Program – Collaborate with Enterprise

Database team members to begin formal data quality processes regarding all aspects of data handling

Information Stewardship – Facilitate forming processes to manage data as an asset

Information Asset Orientation – Educate all levels of organization on the need to improve quality of the crucial data assets

Information Documentation – Continue proof of concept and expand into other clinical data areas

Data Stewardship – Tasks & Progress1. Development of Data Quality Program(s) for the Enterprise:Tasks: Status/Progress:1. Collaborate with Enterprise

Database teams

2. Establish policies and procedures

3. Document best practices and data flows/interfaces to better understand and share data

4. Develop metrics to measure data quality and identify issues proactively

5. Improve data quality and usability within the enterprise

Began Data Management Work Group meetings to engage five teams

Drafts in Progress

Templates in Progress

Test Case developed to measure clinical data quality across enterprise

Data Quality Test Results to be delivered to Leadership to support Data Quality Program recommendations

Data Stewardship – Tasks & Progress

2. Information Stewardship: Tasks: Status/Progress:1. Establish the requirements for

documentation of data flows across enterprise

2. Create templates for populating data flow documentation

3. Create documentation for how to document data flows

4. Train enterprise database team members to use PowerDesigner to document data flows/interfaces

Representatives from the four databases agreed on meta data requirements

Templates were completed in PowerDesigner

Two Teams trained to populate templates

Two Additional Teams to be trained to populate templates

Data Stewardship – Tasks & Progress

3. Information Asset Orientation: Tasks: Status/Progress:

1. Meet with Consultant, Teams to develop a Metric Template in excel for Enterprise/Scorecard use

2. Model the Metric Template in PowerDesigner

3. Populate the Metric Template with Measures and Data Elements

Began meeting with teams to develop template guidelines for Project

Completed meetings and template in excel

Metric Template to be modeled in PowerDesigner

Data Stewardship – Tasks & Progress4. Information Documentation: Tasks: Status/Progress:

1. Determine Data Elements needed for Measures

2. Meet with Teams from Academic and Community Facilities to gather data and work flow information

3. Document data elements information for the Interface Development Team

4. Facilitate the testing and documentation of new interfaces within enterprise

Data elements determined and meetings scheduled with clinical teams to gather documentation

Completed meetings with Clinical IS Teams

Handed off documentation of Data Element documentation to Interface Development Team

Currently awaiting completion of interface specifications

Data Stewardship - Summary Principles of Data Stewardship are designed to

improve efficiencies across the Enterprise.

Data Stewardship occurs ‘locally’, and has begun within proof of concept.

Data Stewardship is a collaborative effort. Everyone that touches data will be involved and share the benefits of improved data management/quality.