YC I NSTRUCTIONAL C OST D ASHBOARD A Tool to Demonstrate Financial Accountability Presented by Dr. Stuart Blacklaw, Provost Dr. Clint Ewell, VP Finance

YC INSTRUCTIONAL COST DASHBOARDA Tool to Demonstrate Financial Accountability

Presented by

Dr. Stuart Blacklaw, Provost

Dr. Clint Ewell, VP Finance & Administrative Services

Yavapai College, Yavapai County, Arizona YC.EDU

YAVAPAI COLLEGE

Large, rural, comprehensive 9000 Credit 6000 Non-credit

Large Service District Revenues

Decreasing state support Primarily local property taxes

Environment Low/ no taxes Decentralized community colleges

No state board or state department No common measures


HOW TO DO THE MOST “GOOD” WITH LIMITED RESOURCES?

How big should each of our current programs be?

What new programs should we add?

Which programs are subsidized? How much? If subsidized, are our costs reasonable?

Subsidy due to the nature of the program? Subsidy due to issues that are within Deans’

control?


BENCHMARKING INSTRUCTIONAL COSTS

Include Capital? Depreciation Facility Condition Index

Include all Operating? Good data from Delta Cost Study (I, AS, SS, IS, F, A,

PS) Allocation assumptions Portfolio Mix

Instructional Program only Portfolio Mix

Delaware Study (1992) to measure costs per student credit hour by Discipline at 4 year schools

Kansas Study (2004) to measure costs per student credit hour by Discipline at 2 year schools


WHY PARTICIPATE IN KANSAS (OR DELAWARE)

STUDY

Guide decisions for new programs

Identify cost-improvement strategies for existing programs

Document responsible use of public funds for stakeholders

Subject/ discipline level benchmarks Instructional Costs

per Student Credit Hour (SCH)

Workload (SCH) per faculty member

Proportion of Workload by part-time faculty


KANSAS METHODOLOGY

By Subject (Classification of Instructional Programs - CIP codes) Student credit hours (SCH) Instructional Costs

Full-time faculty salaries and benefits Part-time faculty salaries and benefits Other Instructional support labor Non-labor cost are not included


YC’S INSTRUCTIONAL COSTS DASHBOARD

Unifies Benchmarks and YC information into a single reporting tool

Value-added features of YC’s Instructional Cost Dashboard Incorporates variable revenues to calculate subsidy

or gain by Subject and by Division Average class size and fill rates Trend charts “What if” scenarios


CONTINUOUS IMPROVEMENT CYCLE

Analyze Discuss potential opportunities Learn the “rest of the story” Take the next step


AN EXAMPLE: SCIENCE & HEALTH DIVISION


DRILL DOWN TO DIVISION LEVEL


DRILL DOWN TO SUBJECT: BIOLOGY


RECOMMENDATIONS

Biology Do not retain probationary faculty Evaluate amount of “Other Labor” needed to

maintain appropriate program quality Chemistry

Do not fill open position Nursing

Do not fill open positions Continue to bring workload to industry norms Examine amount of “Other Labor” needed to

maintain appropriate program quality


PROVOST DISCUSSION WITH DEAN

Are there Qualified, Available, Interested PTF? Will Instructional Quality Suffer? Should This Drive Strategic Decisions?


ACTUAL DECISIONS

Requiring screen shots from ICD as part of process to fill a vacant position or create a new one

Compromises and Trial Runs

Biology Chemistry Nursing


PARTING THOUGHTS


Documents

YC I NSTRUCTIONAL C OST D ASHBOARD A Tool to Demonstrate Financial Accountability Presented by Dr. Stuart Blacklaw, Provost Dr. Clint Ewell, VP Finance