erpbanner.nmsu.eduerpbanner.nmsu.edu/files/2014/09/Fin8789… · XLS file · Web view · 2014-09-02FTMSHIP (Ship to codes) FTMUOMS (Unit of measurement codes) FOACLAU (Clause codes)

Revised 05/06/202319:11:36

document.xlsxTab FIP - GL

1 of 22 05/06/2023

New Mexico State UniversityCompleted Upgrade: Instance:

Finance Test Plan - General Accounting Version 8.7-8.9 UBAN * Result Good = no, explain in Problems section

Sub-Module/Process Metrics Assigned to: Date * Result Initials Problems or CommentsTested Good? Y/N

1. General AccountingMaintenance & Validation forms set up

Chart of Accounts - FTMACCT COA = N can enter/mod data FIP 8/14/2014 y clmChart of Accounts - FTMATYP COA = N FIP NOT TESTED - RARELY USEDChart of Accounts - FTMFUND COA = N can enter/mod data FIP 8/14/2014 y clmChart of Accounts - FTMORGN COA = N can modify data FIP 8/14/2014 y clmChart of Accounts - FTMPROG COA = N can enter data FIP 8/14/2014 y clmChart of Accounts - FTMSDAT COA = N can enter data FIP NOT TESTED - RARELY USEDChart of Accounts - FTMACTL COA = N can enter data FIP NOT TESTED - RARELY USEDChart of Accounts - FTMCOAS COA = N can enter data FIP NOT TESTED - RARELY USEDChart of Accounts - FTMFTYP COA = N can enter data FIP NOT TESTED - RARELY USEDChart of Accounts - FTMACTV COA = N can enter/mod data FIP 8/14/2014 y clmChart of Accounts - FTMACCI COA = N can enter/mod data FIP 8/14/2014 y clmFTMATTS (Attribute type sets maintenance) can enter data FIP NOT USEDFTMATTT (Attributes type maintenance) can enter data FIP NOT USEDFTMATTV (Attribute value maintenance) can enter data FIP NOT USEDFTMFATA (FOAPAL attribute association) can enter data FIP 8/14/2014 y clm FORM OPENS NO DATA TO TEST

Journal Entries - Journal Entries - CR05 (FGAJVCD) can enter data & posts FIP 8/14/2014 Y clm J0229001Journal Entries - JE16 (FGAJVCD) can enter data & posts FIP 8/14/2014 y clm J0229002Journal Entries - Various (IDV, TS, CR05, BD etc.) can enter data & posts FIP 8/14/2014 y clm J0229003,J0229004,J0229005Interfaces

FUPLOAD process completes & posts FIP 8/14/2014 y clm CV006210,CV006211Payroll & PSL feed - JV (FURFEED) review FGRTRNR FIP / PayrollA/R feed - JV (FURFEED) review FGRTRNR FIP 8/14/2014 y clm Ran TGRFEED includes FURFEEDStudent refund feed (FURAPAY) review FGRTRNR FIP 8/14/2014 y clm TGRFEED includes FURAPAYReview FGRTRNR (transaction errors) completes FIP 8/14/2014 y clm TGRFEED includes FGRTRNRReview FGRTRNI (interface process) completes FIP 8/14/2014 y clm TGRFEED includes FGRTRNIRun GURDETL to view GURFEED documents completes FIP 8/14/2014 y clm viewed CV006210Run GURTEXT (doc code report) completes FIP 8/14/2014 y clm could see CV006210/CV006211Run GURDELT to delete GURFEED document doesn't open FIP 8/14/2014 n clm Gurdelt is invalid list of choices

Posting & ReconciliationPO posting (FGRACTG - sleep/wake) completes FIP 8/13/2014 y clm Posted items for Purchasing

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2 of 22 05/06/2023




Invoice posting (FGRACTG - sleep/wake) completes FIP 8/13/2014 y clm Posted all items when running for PurchasingJV posting (FGRACTG - sleep/wake) completes FIP 8/14/2014 y clmFixed assets posting (FGRACTG - sleep/wake) completes FIP 8/14/2014 y clm

Queries FGIBAVL (Budget availability status) can view data FIP 8/14/2014 y clm index 124425FGIBDSR (Executive summary) can view data FIP 8/14/2014 y clm index 124425FGIBDST (Budget status) can view data FIP 8/14/2014 y clm index 124425FGIBSUM (Organization budget summary) can view data FIP 8/14/2014 y clm org 317775/fund 112075FGIDOCR (Document retrieval) can view data FIP 8/14/2014 y clm viewed al JV's createdFGIENCB (Encumbrance list) can view data FIP 8/14/2014 y clmFGIENCD (Detail encumbrance activity) can view data FIP 8/14/2014 y clm E0001724FGIGLAC (G/L activity) can view data FIP 8/14/2014 y clm Fund 112075FGIJSUM (JV summary) can view data FIP 8/14/2014 y clm viewed J0215387FGIJVCD (List of suspended JV's) can view data FIP 8/14/2014 y clmFGIOENC (Encumbrance list) Form opens FIP 8/14/2014 ? clm No data to viewFGIRCLE (Reclassification query) Form opens FIP 8/14/2014 ? clm never use this formFGITBAL (G/L trail balance) can view data FIP 8/14/2014 y clm looked at Fund 100016FGITBSR (Trial balance summary) can view data FIP 8/14/2014 y clm viewed data for fund 100016FGITRND (Detail transaction activity) Query = F8 can view data FIP 8/14/2014 y clm viwed data for fund 112075FTIACTH (Account hierarchy) can view data FIP 8/14/2014 y clm can view dataFTIFATA (FOAPAL attribute association) can view data FIP 8/13/2014 Y dmmFTIFNDH (Fund hierarchy) can view data FIP 8/13/2014 Y dmmFTILOCH (Location hierarchy) can view data FIP 8/13/2014 Y dmmFTIORGH (Organization hierarchy) can view data FIP 8/13/2014 Y dmmFTIPRGH (Program hierarchy) can view data FIP 8/13/2014 Y dmmFTVACCI (Account index codes) can view data FIP 8/13/2014 Y dmmFTVACCT (Account codes) can view data FIP 8/13/2014 Y dmmFTVACTV (Activity codes) can view data FIP 8/13/2014 Y dmmFTVATYP (Account type) can view data FIP 8/13/2014 Y dmmFTVCOAS (COA) can view data FIP 8/13/2014 Y dmmFTVEELI (External report codes - attributes) can view data FIP N/A N/AFTVEELT (External report translation - attributes) can view data FIP N/A N/AFTVFSYR (Fiscal year) can view data FIP 8/13/2014 Y dmmFTVFTYP (Fund types) can view data FIP 8/13/2014 Y dmmFTVFUND (Fund codes) can view data FIP 8/13/2014 Y dmmFTVLOCN (Location codes) can view data FIP 8/13/2014 Y dmmFTVORGN (Organization code) can view data FIP 8/13/2014 Y dmmFTVPROG (Program codes) can view data FIP 8/13/2014 Y dmmFTVSDAT (System data) can view data FIP 8/13/2014 Y dmmFGIAUTO (List of auto JV) can view data FIP 8/13/2014 Y dmm

ReportsRun FGRACTH (account hierarchy) COA = N data is accurate FIP 8/13/2014 dmm

Revised 05/06/202319:11:36


3 of 22 05/06/2023




Run FGRORGH (org hierarchy) COA = N data is accurate FIP 8/13/2014 dmmRun FGRFNDH (fund hierarchy) COA = N data is accurate FIP 8/13/2014 dmmRun FGRPRGH (program hierarchy) COA = N data is accurate FIP 8/13/2014 dmmRun FGRLOCH (location hierarchy) COA = N data is accurate FIP 8/13/2014 dmmRun FGRCSRP (cash receipts) data is accurate FIP 8/13/2014 dmm No data. Do we utilize?Run FGRBDSC (budget status) data is accurate FIP 8/13/2014 dmmRun FGRBLSH (balance sheet) data is accurate FIP 8/13/2014 dmmRun FGRFAAC (fund/acct activity) data is accurate FIP 8/13/2014 dmmRun FGRFBAL (fund balance account) data is accurate FIP 8/13/2014 dmm

Run FGRFITD (inception to date) data is accurate FIP 8/13/2014 dmm

Run FGRFPSN (financial position) data is accurate FIP 8/13/2014 dmmRun FGRGLTA (G/L transaction activity) data is accurate FIP 8/13/2014 dmmRun FGRGLTAYTD (G/L transaction activity YTD) data is accurate FIP 8/13/2014 dmmRun FGRJVLR (journal voucher listing) data is accurate FIP 8/13/2014 dmmRun FGRODTA (organization detail activity) data is accurate FIP 8/13/2014 dmmRun FGRODTAYTD (organization detail activity YTD) data is accurate FIP 8/13/2014 dmm Option doesn't appear to exist…Run FGROPNE (open encumbrances) data is accurate FIP 8/13/2014 dmmRun FGRPDTA (program detail activity) data is accurate FIP 8/13/2014 dmm

Run FGRTAXR (stmt of taxes) data is accurate FIP 8/13/2014 dmmRun FGRTBAL (trial balance) list of transactions FIP 8/13/2014 dmmRun FGRTOFR (due to/from control) in balance FIP 8/14/2014 dmmRun FGRREOB (stmt of rev, exp, other) completes FIP 8/14/2014 dmmRun FGRREOC (stmt of rev, exp, other) completes FIP 8/14/2014 dmmRun FGRCHNA (stmt of changes in net assets) completes FIP 8/14/2014 dmm

Run FGRCUNA (stmt of rev, exp, net assets) completes FIP 8/14/2014 dmmRun FGRCBSR (combining balance sheet) completes FIP 8/14/2014 dmm

Additional:

Not able to run properly - did not have appropriate parameters to run. The job that ran 4011969 produced a blank report.

There is data, unable to determine if it is 'accurate' data…In the future, should probably should have someone from AFR run and verify…

Tied to Cash Receipts (message - No cash receipts to report.)

Revised 05/06/202319:11:36


4 of 22 05/06/2023

Posted all items when running for Purchasing

document.xlsxTab FIP - Daily TGRFEED Page 5 of 22 05/06/2023


Finance Test Plan - TGRFEED Version 8.7-8.9 UBAN * Result Good = no, explain in Problems section


1. Daily TGRFEED (UC4 / ePrint)TGRFEED FIP 8/14/2014 Y clm All Processes ran correctly on TGRFEED

Printer = DATABASE completes no errorsParameter 01 = Sysdate creates TGRFEED reportParameter 02 = 1MAParameter 02 = 2ADParameter 02 = 3BIParameter 02 = 4BU

GXADIRD update data FIP 8/14/2014 Y clmupdate invalid direct deposit records

FIN_GXRDIRD_AP_IND (UC4) completes no errors FIPrun in update mode

FURAPAY completes no errors FIP 8/14/2014 Y clmPrinter = DATABASEParameter 01 = Bank Code = 74

TRRRCON completes no errors FIP 8/14/2014 Y clmPrinter = pb_fd report sent to ePrintParameter 01 = 1Parameter 02 = SysdateParameter 03 = 3


FGRTRNI completes no errors FIP 8/14/2014 Y clmPrinter = DATABASE

FGRTRNR completes no errors FIP 8/14/2014 Y clmPrinter = DATABASE

FAIINVL can view data FIP 8/14/2014 Y clm(select suspense, next blk, query S% to get vendor ID)

FURFEED completes no errors FIP 8/14/2014 Y clmPrinter = DATABASE creates FURFEED reportParameter 01 = S to updateParameter 02 = ACTRECV

FGRTRNI completes no errors FIP 8/14/2014 Y clmPrinter = DATABASE

FGRTRNR completes no errors FIP 8/14/2014 Y clmPrinter = uban8_fd

FGAJVCD can edit dataFix Suspended Documents



document.xlsxTab FIP - Daily Fin Sweep - Feeds Page 6 of 22 05/06/2023

New Mexico State UniversityUpgrade: Instance:

Finance Test Plan - FURFEED Version 8.7-8.9 UBAN * Result Good = no, explain in Problems section


1. Daily Finance Sweep (UC4 / ePrint)FIN_DAILY_10PM (UC4) completes no errors FIP Y BG

UAR manual checks report review emailed report Y BGGURFEED report review emailed report Y BGDaily / unscheduled system feeds test feed list Y BG

AFRLES - ARROWHEAD LEASESAPMISC - ACCOUNTS PAYABLEBOOKSTDT - BOOKSTORE-STUDENTBOOKSTOR - BOOKSTORE-OTHERSCAMANCK - CARLSBAD MANUAL CHECKSCASHNET - CASHNETCASHOFF - CASHOFFCEVFEED - MISC CASH ENTRY FEEDDWCCFEED - DWCCFEEDENGICR - ENGINEERING ICR ??FDNPROG - FOUNDATION PROGRAM COVERFUEL - FUELGRMANCK - GRANTS MANUAL CHECKSJVFEED - MISCELLANEOUS JV FEEDMAINBGT - BUDGET FRINGE FILEOFSIDV - OFS IDV BILLINGPAYROLL - PAYROLL PROCURE - PROCUREPSLFEED - PSL IDV BILLING PURSPEC - SPECIALTY UNDERWRITERSSPABDGT - GIFT BUDGET - SPA ??TELEPHNE - TELECOMMUARMANCK - UAR MANUAL CHECKS

FIN_AFR_DAILY (UC4 to ePrint) completes no errors FIP Y BGFGRBIEX review ePrint reportsFGRCASHFGRCTRLFGRTBEX

FURFEED completes no errors FIP 8/20/2014 Y dmmPrinter = DATABASE creates FURFEED reportParameter 01 = S to updateParameter 02 = ALL

FGRTRNI completes no errors FIP 8/20/2014 Y dmmPrinter = DATABASE

FGRTRNR completes no errors FIP 8/20/2014 Y dmmPrinter = DATABASE

FGAJVCD can edit data FIP 8/20/2014 dmmFix Suspended Documents

FIN_FUPLOAD_FEED_CHAIN (UC4) completes no errors FIP Y dmmFeeds using system ID

FURFEED completes no errors FIP Tested with the FIP - Daily TGRFEED processPrinter = DATABASE creates FURFEED reportParameter 01 = S to updateParameter 02 = SYSTEM_ID

FGRTRNI completes no errors FIP Tested with the FIP - Daily TGRFEED processPrinter = DATABASE

FGRTRNR completes no errors FIP Tested with the FIP - Daily TGRFEED processPrinter = DATABASE

Additional:FINJVLOAD Process completes no errors FIP Y dmm

Tested as a part of UC4 Fin_Finance Posting Chain in conjunction with fupload test.



No suspended feeds in UBAN to test. However able to go in and completed document for posting.

document.xlsxTab FIP - Month End Close Page 7 of 22 05/06/2023


Finance Test Plan - Month End Close Version 8.5 UBAN * Result Good = no, explain in Problems section


1. Month End Close (UC4 / ePrint)FTMFSYR can open new fiscal period FIP Y clm

F7 to enter query modeCOA = NFiscal Year = 10F8 to run queryNext Block (CTRL PGDN)Go to Fiscal Period to openStatus = O (open) F10 Save

FURFEED (to post payroll items) completes no errors FIP Y clmPrinter = DATABASE creates FURFEED reportParameter 01 = S to updateParameter 02 = ALL

FGRTRNI completes no errors FIP Y clmPrinter = DATABASE

FGRTRNR completes no errors FIP Y clmPrinter = DATABASE

FGRACTG posting completes FIP Y clmPrinter = DATABASE

FGAJVCD can edit data FIP Y clmFix Suspended Documents

FIN_PSL_MOD (UC4) completes no errors FIP Y clmCreates PSL ADL feed verify feed file creationCreates PSL CLC feed verify feed file creationCreates PSl Leave Rate feed verify feed file creation

FURFEED (to post PSL payroll items) completes no errors FIP Y clmPrinter = DATABASE creates FURFEED reportParameter 01 = S to updateParameter 02 = ALL





NMSU_FIN_SW_OFF (UC4) turns posting off FIP Y clmVerify that posting is off (review FOIAPPD)

FRRGRNT completes no errors FIP Y clmPrinter = pban_fd review ePrint costshare rptRecalculation: NDate To: (end of month date)Chart of Accounts: NFund Option: WFund: _5%Posting Date: (end of month date)Execution Mode: UReport Type: D

FGRTRNI completes no errors FIP Y clm





1. Month End Close (UC4 / ePrint)Printer = DATABASE




NMSU_FIN_SW_ON (UC4) turns posting on FIP Y clmVerify that posting is on (review FOIAPPD)

FIN_FUPLOAD_FEED_CHAIN (UC4) completes no errors FIP Y clmSYSTEM_ID: COSTSHARMODE: U

FIN_GURFEED_TRANSDATE (UC4) completes no errors FIP Y clmDocument Code: CS######Transaction Date: (end of month date)

FURFEED (to post costshare feed) completes no errors FIP Y clmPrinter = DATABASE creates FURFEED reportParameter 01 = S to updateParameter 02 = COSTSHAR





NMSU_FIN_SW_OFF (UC4) turns posting off FIP Y clmVerify that posting is off (review FOIAPPD)

Finance GL Control Reports completes no errors FIP Y clmFGRBIEX review DATABASE reportsFGRCASHFGRCTRLFGRTBEX

FRRGRNT (after cost share has posted) completes no errors FIP Y clmPrinter = pban_fd review ePrint reportRecalculation: NDate To: (end of month date)Chart of Accounts: NFund Option: AFund: _5%Posting Date: (end of month date)Execution Mode: UReport Type: D








1. Month End Close (UC4 / ePrint)FGAJVCD can edit data FIP Y clm

Fix Suspended DocumentsFOIAPPD nothing left to post FIP Y clm

Posting queue table reviewFTMFSYR can close old fiscal period FIP Y clm

F7 to enter query modeCOA = NFiscal Year = 10F8 to run queryNext Block (CTRL PGDN)Go to Fiscal Period to openStatus = C (close)

FIN_EOM_REPORT (UC4) completes no errors FIP Y clmFirst of month: (first day of the month) review emailed reportemail: [email protected]

FIN_EOM_update (UC4) completes no errors FIP Y clmFirst of month: (first day of the month) review emailed reportemail: [email protected]

FIN_EOM_REPORT (UC4) completes no errors FIP Y clmFirst of month: (first day of the month) review report (no rows)email: [email protected]

NMSU_FIN_SW_ON (UC4) turns posting on FIP Y clmVerify that posting is on (review FOIAPPD)

FIN_MONTHCLOSE (UC4) completes no errors FIP Y clmFiscal Year: (current FY)Chart of Accounts: NFrom Date (first day of the month)To Date (last day of the month)As of Date (last day of the month)Beginning of Fiscal Year: (first day of FY)

review ePrint reports

Revised 05/06/202319:11:36

document.xlsxTab CAR Check Recon

10 of 22 05/06/2023


Finance Test Plan - Cash Management Version 8.7-8.9 UBAN * Result Good = no, explain in Problems section


2. Cash ManagementClaim on Cash balance

no exceptions FIP 8/14/2014 Y dmmfunds in balance FIP 8/14/2014 Y dmm

Bank Reconciliation:Check data entry (FAABREC) COA = N can enter data CAR 8/19/2014 Y TNRun FARBREC (Bank recon report)-BANK 74 completes CAR 8/19/2014 Y TNRun FARAAGE (Bank reconciliation activity aging) data is accurate CAR Not usedRun FARCSHR (Cash requirements report) data is accurate CAR Not usedRun FGRTOFR (due to/from control) data is accurate CAR Not used

Additional:Run PHPBREC (Bank recon report) -BANK 72 completes CAR 8/19/2014 Y TN

Run FGRBIEX (bank cash interfund exception) DAILYRun FGRCASH (bank interfund account control) DAILY

Revised 05/06/202319:11:36

document.xlsxTab CAR - Fixed Assets

11 of 22 05/06/2023


Finance Test Plan - Fixed Assets Version 8.5 UBAN * Result Good = no, explain in Problems section


6. Fixed AssetsMaintenance & Validation forms set up:

FTMACCT (Account codes for fixed assets) data is accurate FIP Y BG 111000FTMFUND (Plant Fund codes) data is accurate FIP Y BG 189000FFASYSC (Fixed Assets control) auto capitalization FIP Y BGFFVSDAT (Fixed assets unique codes) can enter data FIP Y BG FIP-TESTFTMLOCN (Location codes) data is accurate FIP Y BG 4000FFVACON (Condition codes) can enter data FIP Y BG FTFFVACQM (Acquisition codes) can enter data FIP Y BG FTFFVDISP (Disposition codes) can enter data FIP Y BG FTFTMASTY (Fixed assets type codes) data is accurate FIP Y BGFFVTTST (Fixed assets title codes) can enter data FIP Y BG FFTMDEPR (Depreciation method codes) data is accurate FIP Y BG

Enter a Capital Projects asset (FFAMAST) can enter data FIP Y BGConvert a temp tag on a capital asset (>$5k) to permanent (FFAMAST) can enter data FIP Y BGConvert a temp tag on a small & attractive asset to perm (FFAMAST) can enter data FIP Y BGEnter a gift/donated asset (FFAMAST) can enter data FIP Y BGReview Automatic Capitalization entry created when invoice posts data is accurate FIP Y BGAdjustment entries & auto JV (FFAADJF):

Sale of Asset can update data FIP N/A - This process isn't used.Write Off of Asset can update data FIP Y BGWrite up/down adjustments can update data FIP Y BGPermanent tag capitalization can update data FIP Y BGOrigination tag capitalization can update data FIP N/ADepreciation adjustment can update data FIP N/ARecord Past Depreciation can update data FIP N/AGL Change Asset Account can update data FIP Y BGGL Change Equity Account can update data FIP Y BGGL Change Fund Code can update data FIP Y BGGL Change Fund & Equity can update data FIP Y BGGL Change Cap amount/account can update data FIP Y BG

Transfer an asset (FFATRAN) can update data FIP Y BGDelete temporary tags (FFAFDEL) data is accurate FIP Y BGReview converted legacy assets data on FFAMAST data is accurate FIP Y BGReview legacy accumulated depreciation data is accurate FIP

D9

Robert Valdez: enter account codes and review them on FTVACCT. Tested codes in the 740xxx range and 78xxxx range.

D10

Robert Valdez: enter fund codes and review them on FTVFUND. The range selected was 18xxxx, 28xxxx, 38xxxx, 48xxxx,58xxxx,78xxxx.

D11

Robert Valdez: account defaults set up on this form are used in a capitalization entry when a fund without capitalization data specified is used. The Banner 8 form matches the PBAN version.

D12

Robert Valdez: Compared test data to PBAN data.

D13

Robert Valdez: Compared test data to PBAN.

D14

Robert Valdez: Compared condition codes to P-Ban. And added code L1 LOANED GOOD.

D15

Robert Valdez: Compared values in Banner 8 to P-Ban and added Code SS - SURPLUSED STATE.

D16

Robert Valdez: Compared test data in Banner 8 to PBAN and added code RP REMOVED BY DEPARTING PI.

D17

Robert Valdez: Compared data in Banner 8 to PBAN.

D18

Robert Valdez: Added a new code O - Other and system accepted the saved change. Also, added the code of G - GOVERNMENT FOREIGN and then removed it.

D19

Robert Valdez: Compared Banner 8 data to PBAN.

D21

Robert Valdez: See asset U110789.

D22

Robert Valdez: See T107885.1, T107891.1 and T107884.1.

D23

Robert Valdez: See U2112010A.

D24

Robert Valdez: See FGITBSR for fund 189000 Acct 118600 - I041070, I0410267, I0410269.

D26

Robert Valdez: This process isn't used. Assets that are sold are just written off and proceeds from the sale are deposited to the equipment account code and the index that was used when the sold asset was bought.

D27

Robert Valdez: See F402772. This asset was written off in Banner following the clone of data on 12/15/10.

D28

Robert Valdez: U424632 was written up by $9,599.20 to mimic actual write up in PBAN for this same asset.

D29

Robert Valdez: Since the gift test required a Ptag capitalization, another test was not completed.

D30

Robert Valdez: Capitalizing O-tags is not followed. We now make assets components of a primary asset and let the system automatically capitalize, so this test was not done.

D31

Robert Valdez: In Pban as well as the test environment, the accumulated depreciation for U412481 needs to be corrected. See M0003249 for this adjustment.

D32

Robert Valdez: This can't be tested without depreciation running first and this couldn't be tested at this time.

D33

Robert Valdez: Changed the asset account for P400177.

D34

rovaldez: Changed equity account for U423953.

D38

Robert Valdez: Changed the Equipment Manager for U423953 to Margie Robles.

D39

Robert Valdez: Deleted assets T01111828.

D40

rovaldez: I tested 10 items known to have a system ststus code of O Converted from Old System and all passed.

D41

rovaldez: This is probably a test that doesn't need to be made since this is test data. I did do one test and it passed.

Revised 05/06/202319:11:36

document.xlsxTab CAR - Fixed Assets

12 of 22 05/06/2023


Finance Test Plan - Fixed Assets Version 8.5 UBAN * Result Good = no, explain in Problems section


Queries:FFIMAST (Fixed assets master) can view data FIP Y BGFFIFALV (Fixed assets list) can view data FIP Y BGFFIPROC (Fixed assets procurement) can view data FIP Y BGFFIADJF (Fixed assets adjustments) can view data FIP Y BGFFIADJH (Fixed assets adjustment history) can view data FIP Y BGFFIADJL (Fixed assets adjustments list) can view data FIP Y BGFFVTTST (Fixed assets title to list) can view data FIP Y BGFTVASTY (Fixed asset type codes) can view data FIP Y BGFTVDEPR (Depreciation codes) FIP Y BG

Reports & Processes: Run FFPOEXT (O-tag extraction) data is accurate FIP Y BGRun FFRAGRP (Asset group report) data is accurate FIP Y BGRun FFRMAST (Asset master record report) data is accurate FIP Y BGRun FFRPROC (Asset procurement report) data is accurate FIP Y BGRun FFRPROP (Asset property report) data is accurate FIP Y BGRun FFPDEPR (Depreciation) data is accurate FIP Y BG

Additional:

D58

Robert Valdez: Since the coding for depreciation is set to run on or after June 30, this process couldn't be run. My test included an adjustment to depreciation, which posted properly.

New Mexico State UniversityUpgrade:

Finance Test Plan - Accounts Payable Version 8.9

Sub-Module/Process Metrics

Accounts PayableMaintenance & Validation forms set up

FTMDISC (Discount codes) can enter dataFTMTRAT (Tax rate codes) can enter dataFTMTGRP (Tax group codes) can enter data

Vendor Payments (FAAINVE) can enter dataPurchase Orders - Regular pymt entry can enter dataPurchase Orders - Pre-paid - Regular pymt entry can enter dataVouchers - Direct payment / reimbursements entry can enter dataVouchers - Reimbursements - Direct pymt entry can enter dataVendor pymts issuing separate checks can enter dataVendor pymts made by wire transfer can enter dataCredit Memo entry can enter dataRecurring vendor pymt (FAAINVE) can enter data

Set frequency for Recurring payable using FAARUIV can enter dataVouchers - PCard - Direct payment entry can enter data

Changing a vendor pymt due date (FAAPAYC) can enter dataDelete an incomplete invoice documents (FAAINVE) can enter dataCancel completed invoice documents (FAAINVD) can enter dataIRS 1099:

Additions/deletions/adjustments (FAA1099) can enter dataprocessing & printing (FAM1099) can enter dataRun FAT1099 (1099 test print pattern) can enter dataRun FAB1099 (1099 forms print) can enter data

Queries:FOIDOCH (Document history) can view dataFAICHKH (Check payment history) can view dataFAIINVE (Invoice/CM query) can view dataFAIINVL (Invoice/CM list) can view dataFAIOINF (Open invoices by FOAPAL) can view dataFAIVHIS (Vendor history) can view dataFAIVINL (Vendor invoice list) can view dataFAIVINV (Vendor invoice query) can view dataFAIVNDH (Vendor detail history) can view dataFAIIREC (Receiving/matching status) can view dataFTVDISC (Discount term codes) can view dataFTVFTRM (Freight term codes) can view dataFTVTGRP (Sales/use tax group codes) can view dataFTVTRAT (Tax rate codes) can view data

Reports & processes: Run FARIAGE (Invoice aging) data is accurateRun FARINVA (Invoice activity) data is accurateRun FARIREC (Invoices awaiting receivers) data is accurateRun FAROINV (Open invoices) data is accurateRun FARVHST (Vendor history) data is accurateRun FARVNUM (Vendor list) data is accurateRun FARWHLD (1099 withholding status) data is accurateRun FARWHLY (1099 audit report) data is accurate

Cancel a check (FAACHKS)Re-establish the invoice (FAACHKS) can enter data

Initiate a check runFABMATC (Receiving matching process) process runsRun FARINVS (Invoice selection) completesFAABATC (Batch Check Print Form) completesFABCHKS (Batch Check Process) completesFABCHKP (Check Printing Process) completesFABCHKR (Batch Disbursement Register) completesEVISIONS INTELLECHECK PROCESS completesFABCHKA (Posting Process to Accounting) completesFARCHKR (Disbursement Report) completesUC4 FAPDIRD (direct deposit processing) completesFTICHKS (Check number validation) can view dataRun FATCHKS (Check print pattern)

Manual checks entry & printing (FAAONLC)Print checks with IntelliCheck (Evision) template completes

D47

Tony Alfonso: review output online

D48


D49


D50


D51


D52


D53


D54


Instance:UBAN * Result Good = no, explain in Problems section

Assigned to: Date * Result InitialsProblems or CommentsTested Good? Y/N

AP Not usedAP Not usedAP Not usedAPAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/13/2014 y yw/goAP 8/13/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP Not used

AP Not usedAP Not usedAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/go

AP 8/13/2014 y yw/goAP 8/13/2014 y yw/goAP 8/13/2014 y yw/goAP 8/13/2014 y yw/go

AP 8/13/2014 y yw/goAP 8/13/2014 y yw/goAP 8/13/2014 y yw/goAP 8/13/2014 y yw/goAP Not usedAP 8/13/2014 y yw/goAP 8/13/2014 y yw/goAP 8/13/2014 y yw/goAP 8/13/2014 y yw/goAP Not usedAP Not usedAP Not usedAP Not usedAP Not used

AP Not usedAP scheduled daily by ICTAP 8/13/2014 y yw/goAP Not usedAP Not usedAP Not usedAP Not usedAP 8/13/2014 y yw/go

AP 8/13/2014 y yw/go

AP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP 8/14/2014 y yw/goAP Not usedAP Not used

AP 8/14/2014 y yw/go


Finance Test Plan - Purchasing & Receiving UBAN

Sub-Module/Process Metrics Assigned to:

3. PurchasingMaintenance & Validation forms set up:

FTMBUYR (Buyer codes) can enter data PurchasingFTMVEND (Vendor codes) can enter data PurchasingFTMCOMM (Commodity codes) can enter data PurchasingFTMCRSN (Cancellation codes) can enter data PurchasingFTMFOBS (FOB codes) can enter data PurchasingFTMSHIP (Ship to codes) can enter data PurchasingFTMUOMS (Unit of measurement codes) can enter data PurchasingFOACLAU (Clause codes) can enter data Purchasing

Purchase Requisition entry: (FPAREQN)Commodity level acctg entry can enter data PurchasingDocument level acctg entry can enter data PurchasingDelete Requisition (FPAREQN) can enter data PurchasingCancel Requisition (FPARDEL) can enter data PurchasingManual Buyer Assignment (FPAABUY) can enter data PurchasingClose Requisition (FPAEOCD) can enter data Purchasing

Purchase Order entry:Regular PO document level entry (FPAPURR) can enter data PurchasingRegular PO commodity level entry can enter data PurchasingRegular PO two way match entry can enter data PurchasingRegular PO three way match entry can enter data PurchasingRegular PO specifying freight amount can enter data PurchasingStanding Order (encumber funds) can enter data PurchasingFOAIDEN - Change a vendor name or id can enter data PurchasingFrom a Requisition (FPAPOAS) can enter data PurchasingDelete PO can enter data PurchasingCancel PO (FPAPDEL) can enter data PurchasingPurchasing text entry (FOAPOXT) can enter data PurchasingClose PO (FPAEOCD) can enter data PurchasingOpen a closed PO (FPAEOCD) can enter data Purchasing

Change Orders (FPACHAR) can enter data PurchasingChange Orders Cancel (FPACDEL) can enter data Purchasing

Queries:FPICOMS (Requisition commodity summary) can view data PurchasingFPIOPOB (Open PO's by buyer) can view data PurchasingFPIOPOF (Open PO's by FOAPAL) can view data PurchasingFPIOPOV (PO's by vendor) can view data PurchasingFPIORQF (Open requisition by FOAPAL) can view data PurchasingFPIPOHD (PO validation) can view data PurchasingFPIPORS (PO suspense list) can view data PurchasingFPIPURR (PO query) can view data PurchasingFPIREQN (Requisition query) can view data PurchasingFOICLAU (Clause list) can view data PurchasingFOICOMM (Commodity for review) can view data PurchasingFOIDOCH (Document history - RP's & PO's) can view data PurchasingFOIVEND (Vendor list) can view data PurchasingFTIIDEN (Vendor search) can view data PurchasingFPIREQS (Requisition suspense) can view data PurchasingFPIRQST (Requisition validation) can view data PurchasingFTVCOMM (Commodity codes) can view data Purchasing

FTVSHIP (Ship to) can view data PurchasingReports & Processes

Run FPAPORD (PO form) data is accurate PurchasingRun FPROPNP (Open PO's) data is accurate PurchasingRun FPRPURA (PO Activity) data is accurate PurchasingRun FPROPNR (Open Requisitions) data is accurate PurchasingRun FGRIDOC (Incomplete documents) data is accurate PurchasingRun FGROPNE (Open encumbrances) data is accurate PurchasingRun FARVALP (Vendor alpha list) data is accurate Purchasing

3. Central ReceivingMaintenance & Validation forms set up

FTMRCMT (Receiving method codes) can enter data ReceivingReceiver entry: (FPARCVD) can enter data Receiving

FPCRCVP (Receiving goods PO item selection) can enter data ReceivingEnter return goods as an adjustment (FPARCVD) can enter data Receiving

Queries:FOIDOCH (Document history - receivers) can view data ReceivingFPIPKSL (Receiver/packing slips validation) can view data ReceivingFPIRCVD (Receiving goods) can view data Receiving

Additional:Run FPPPOBC (PO batch close process) data is accuratePurchasing/FIP

* Result Good = no, explain in Problems section

Date * Result InitialsProblems or CommentsTested Good? Y/N

8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA

8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR

8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR8/13/2014 Y SA/MR

8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA

8/13/2014 Y SA

8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA

8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA

8/13/2014 Y SA8/13/2014 Y SA8/13/2014 Y SA

8/13/2014 N SA FAILED

Banner Finance 08-13-14Number Desc

Commodity 9822 BPA Free WaterbottlesShip to SH0845 Purchasing & Risk ManangementClause 78 Holiday ClosureFOB TV Third party carrierUOM SQB Square BoxBuyer SAAA Sujey AguilarCancellation Code VUPD Vendor needs new W9Receiving Method FEON Fed Ex Overnight

ID Vendor Vendor Type800591518 The Simpsons Corporation Corporation800591519 Homer J Simpson Individual

RequisitionCommodity R0148650

R0148651

Document R0148648R0148649

Cancel Requistion R0148126Delete Requisition R0148647Delete PO P0142068Close PO P0142069

Assign to Buyer P0142100P0142101P0142103

PO TypeFrom Req. to PO R014648 P0142100 Yes Regular

R0148649 P0142101 Yes RegularP0142106 No Standing

R0148340 P0142107 No Standing

Received Required

Y0062399Y0062400

Processed Receiving