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OpenPEPPOL e-Procurement in Europe
Carmen CicirielloExecutive Communications OfficerOpenPEPPOL AISBL, Belgium
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EU Policies and Actions e-Procurement
Digital Agenda for Europe - is the first of seven flagship initiatives under Europe 2020, the EU's strategy to deliver smart sustainable and inclusive growth. Some of the key targets include:
Pillar II: Interoperability & Standards
Pillar VII: ICT-enabled benefits for EU society - Action 87: Issue White Paper on inter-connecting e-procurement capacity in EU
EC ”A strategy for e-procurement" (April 2012) - included plans to implement actions for e-procurement, such as:
Support the sustainability of the PEPPOL components as of mid-2012
EC to fund and support the development of e-procurement infrastructure via the Connecting Europe Facility (CEF)
Agree new legal framework requiring full transition to e-procurement
New EU Directives on public procurement and concessions (Jan 2014)
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EU Policies and Actionse-Invoicing
EC Roadmap for electronic invoicing in public procurement: Main problem to be addressed: Multiple Standards imposed by Member States. Policy approach considered as the most effective: Legislative Act: possibility of making e-invoicing mandatory in public procurement, mandating the use of specific standards to ensure interoperability.
Single Market Act II – Key Action 10: “Make electronic invoicing the standard invoicing mode for public procurement.” The introduction of legislative measures making e-invoicing a standard practice in public procurement will make the public sector a 'lead market' for e-invoicing and spearhead its wider use in the economy.
EC Directive on e-invoicing in public procurement (April 2014): Development of an e-invoicing standard building on the work of CEN WS/BII, PEPPOL, taking into account other initiatives within CEN and international developments within UN/CEFACT, ISO.
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The PEPPOL Vision
The PEPPOL vision is:
“To enable businesses to communicate electronically with any European government institution in the procurement process, increasing efficiencies and reducing costs.”
The PEPPOL project (2008-2012) was launched to address the key eProcurement challenges in Europe. It has been jointly funded by the EC and a consortium of 18 government agencies from 11 Member States and Associated Countries
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The e-Procurement landscape
KEY CHALLENGES:
Closed networks, locked-in solutions and lack of interoperability,resulting in “islands of e-Procurement”
Multitude of standards and formats, resulting in need for conversion and increased cost and complexity
Lack of focus on the big picture: the complete purchase-to-pay process resulting in single process oriented solutions
HOW PEPPOL SOLVES THEM:
Open and secure network, as the backbone of the e-Procurement Infrastructure in Europe, connecting communities through Access Points
Standard-based specifications for e-Procurement documents to be exchanged over the PEPPOL network
Focus on the complete process and the critical phases, covering pre and post award processes
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PEPPOL Components: focus on the critical phases
PEPPOL Pre-award: eAttestation (VCD), eCatalogues, eSignature validation, potential use of PEPPOL Transport InfrastructurePEPPOL Post-award: eCatalogues, eOrdering, eInvoicing and Transport Infrastructure. Potential use of eSignature validation and eAttestationsPEPPOL Transport Infrastructure Agreements (legal framework for network governance
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BII & PEPPOL
OpenPEPPOL is a key user of the CEN BII deliverables
A PEPPOL BIS is a customization of a BII profile
- BII is the foundation for PEPPOL BIS
- Minor extension / restrictions have been made to PEPPOL BIS 1.0
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PEPPOL BIS 1.0 = BII1 profiles+ additional customization+ use of PEPPOL transport infrastructure
PEPPOL BIS 2.0 = BII2 profiles+ use of PEPPOL transport infrastructure
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The role of OpenPEPPOL
OpenPEPPOL offers specifications for Pan-European eProcurement interoperability in Post-award procurement processes:
PEPPOL Transport Infrastructure (EU-wide addressing, reliable messaging) PEPPOL Business Interoperability Specifications (PEPPOL BIS)PEPPOL Transport Infrastructure Agreements (many-to-many regime)
OpenPEPPOL works in close cooperation with e-SENS and CEN BII3, will continue to enable Pan-European eProcurement interoperability in Pre-award procurement processes, including also e-notifications
OpenPEPPOL AISBL offers governance and life cycle management for PEPPOL solutions, ensuring long time sustainability of PEPPOL results
OpenPEPPOL AISBL has been operational since 1st of September 2012. It has over 100 public and private member organisations.
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PEPPOL e-Invoicing use – examplesThe European Commission implemented its own e-invoicing platform (e-PRIOR) based on PEPPOL specifications and connected to the PEPPOL transport infrastructure.
Austria: From 2014, eInvoicing to the Federal government will be mandatory. Use of PEPPOL specifications and network is one of the two options allowed.
Denmark: National eInvoicing platform - NemHandel - (mandatory since 2005) is PEPPOL enabled.
France: French State connected to a PEPPOL Access Point; Healthcare communities implementing eCatalogues. UGAP (Central Governmental Procurement Agency) planning deployment of PEPPOL e-Invoicing with local authorities.
Ireland: Government plans national roll out of PEPPOL with 7 active Access Points already in place. First tender requiring use of PEPPOL infrastructure for eInvoicing published in August 2013.
Italy: Intercent-ER (Emilia Romagna) with many Healthcare authorities and ENI implementing eOrdering & eInvoicing; Telecom Italia implementing eInvoicing. Region of Lombardia to implement e-Orders with PEPPOL for all CAs in the region
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PEPPOL e-Invoicing use – examplesNetherlands: National eInvoicing initiative ‘SimplerInvoicing’ implemented PEPPOL specification for eInvoicing in the B2B and B2G during summer 2013 with successful results. Soft national roll-out to started in 2014.
Norway: From July 2012 eInvoicing to the government is mandatory, based on PEPPOL specifications and PEPPOL network use recommended. Vast majority of central government organisations can receive PEPPOL-based eInvoices.
Poland: PEPPOL to be part of the national eInvoicing strategy. PEPPOL Authority to be established in 2014. Ministry of Economy in charge of implementing the eInvoicing Directive in public procurement is the candidate authority.
Sweden: eOrdering and eInvoicing mandatory for governmental agencies but used also frequently in municipalities and regions even if it is on voluntary basis. PEPPOL specifications recommended for Catalogue without response, Order, Despatch advice and Billing; Invoice and Credit Note. Pre-study in spring 2014 regarding recommendation also for the PEPPOL infrastructure.
United Kingdom: In 2014, the NHS England recommended the adoption of PEPPOL for e-Orders, e-Invoices and Advanced Shipping Notes, throughout the healthcare sector.
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PEPPOL e-Invoicing: Norway
Scope: B2G; B2B; G2B; B2C.
Use of PEPPOL approach reduces risk and cost as operational solutions are available and ready to be used for wider parts of the public procurement process
Fastest growing e-invoicing network in Norway
Private sector use has outgrown public sector use
Public sector use of e-Invoicing benefits both government and businesses
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Some key figures:
14.200 recipients of e-Invoices registered
Among the over 10.000 organisations, approximately 14% are public sector recipients while 86 % are private.
Vast majority of central government organisations and municipalities can receive PEPPOL-based eInvoices
2,7 million transactions reached
Out of the first million transactions exchanged over the PEPPOL network, nearly 50% are Business-to-Government, and the remaining is Business-to-Business.
42 Access Points facilitating both domestic and cross border invoicing
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PEPPOL highlights
PEPPOL is currently used for national and cross-border transactions, in B2G and B2B context; PEPPOL adoption is expanding outside Europe (USA, Russia)
PEPPOL Transport Infrastructure (EU-wide addressing, reliable messaging) allows end users to connect to only one PEPPOL Access Point to reach ALL participants already in the network
PEPPOL Transport Infrastructure Agreements (many-to-many regime) define the network governance and avoid the need for bilateral agreement
Small IT companies are offering PEPPOL-based services across Europe
PEPPOL Business Interoperability Specifications (PEPPOL BIS) are based on CEN BII profiles
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PEPPOL Authorities
PEPPOL Authorities:
Denmark: DIGST - Danish Agency for Digitisation
France: SGMAP - Secretariat General for Modernisation of Public Administration
Norway: Difi - Agency for Public Management and e-Government
Sweden: ESV - Financial Service Management Authority
Key role and responsibility:
Network Governance
Operational support to AP/SMP providers
Promote awareness and Take-up
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eSENS - Large Scale Pilot project
All projects run with existing national back office systemsPEPPOL (5/2008 – 8/2012)
STORK (7/2008 – 3/2015)
epSOS (7/2008 – 12/2013)
SPOCS (7/2009 – 12/2012)
e-CODEX (12/2010 – 2/2015)
2008 2009 2010 2011 2012 2013 2014 2015
CIP CEF
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Connecting Europe Facility (CEF)
CEF is the new EU funding instrument for the development of infrastructures to be realised in the fields of energy (CEF Energy), transport (CEF Transport) and telecommunications (CEF Telecom).
CEF Telecom: with a budget of 1,14 billion € will contribute to achieve the targets of the Digital Agenda for Europe. 170 ml will be used for broadband activities and 970 ml for Digital Service Infrastructures (DSIs).
CEF Telecom is implemented via an annual work programme identifying priorities and actions. The work programme 2014 includes:
For the Public Sector DSIs: eIdentification and eAuthentication; Electronic delivery of documents (eDelivery); eInvoicing.
Europeana; Safer Internet; Open Data; Automated Translation; Cybersecurity; Broadband Technical Assistance.
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CEF & PEPPOL
In the e-procurement context, CEF prioritises e-delivery and e-invoicing, which have close ties to OpenPEPPOL developments:
eDelivery is expected to become a backbone for the delivery of cross-border public services, ensuring that official electronic documents can be exchanged seamlessly across the EU
eInvoicing should facilitate the implementation and roll out of the EU Directive on e-invoicing in public procurement. The objective is to lower market barriers in cross-border procurement, building on the PEPPOL results
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