www.monash.edu.au

FACULTY OF LAW

ENROLMENT INFORMATION SESSION for EXCHANGE STUDENTS

17 February 2010

Cathy MeredithInternational Programs Officer, Faculty of Law

Student Services, 1st Floor, Law BuildingCathy.Meredith@law.monash.edu.au

www.monash.edu.au

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ENROLMENT DOCUMENTS

Introductions: Your name & home country

Your documents include: • Legibook Membership Form

(more information later in this session)

• Support services flyers:

Counsellor

• Faculty of Law –

Program Activities flyers Welcome address LSS Welcome BBQ Welcome Cocktail evening

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STUDENT ID CARD & COMPUTER ACCESS:

Student ID Card:• You will register for your Student ID card tomorrow Thursday

18 February at the Clayton Student Services Centre

Register for your computer access:• You can register for your Monash (authcate) username and

password by going to the IT Information for students site. • You will need your Monash ID.• If you haven’t already done so, you can do this whilst in the

research session this afternoon.

Keep a record of your username (authcate) and password

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MONASH PORTAL:

What do you use my Monash Portal for?Your authcate username and password allow you

to access the IT resources of Monash, including the my.monash portal.

• Home – My timetable, My units, Important dates, Email overview, ask.monash

• Email • Study and enrolment (WES, forms..)• Library• Services and community• News and events

www.monash.edu.au

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WEB ENROLMENT SYSTEM (WES)

Logging into Web Enrolment System (WES):• Go to my.monash.edu/wes• Enter your authcate username, password and date of birth• Click on the Login button

What you can do in WES:• View or Amend your address (compulsory)• Maintain your emergency contact details• Complete the Enrolment Questionnaire (take note of your transaction number)• View your Monash results• Print/view your unofficial academic record

Important: International students studying in Australia must maintain an up-to-date Australian postal address with the University at all times otherwise you may be in breach of visa regulations.

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Enrolment Semester 1 2010

Exchange students are required to:

• enrol in a full-time load - (4 units per semester)

unless there are compelling reasons to underload by one unit

• To underload you must seek approval from – Cathy Meredith, Student & Academic Services and – your home university

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UNIT ENROLMENTS (SELECTION):

• Please refer to your Course Enrolment Form (CEF)

• You may have more than four units listed on your form.

• For enrolment purposes - please select four units you wish to enrol in and delete the remaining units now.

You have up to two weeks after commencement of Semester 1 (1 March) until 12 March to change your selected units.

• Sign and date the form and hand to me after this session.

• I will process/enrol you in your selected four units by 5.00 pm today, 17 February (you will be able to view your enrolment via WES after this date)

www.monash.edu.au

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CHANGE TO ENROLMENT (unit selection)

IMPORTANT: Adding and Discontinuing units Adding or changing an approved unit: • You must email Cathy.Meredith@law.monash.edu.au and request approval.• Important deadline: Can only add a unit up until 12 March

(within the first two weeks of semester).

Discontinuing a unit:• You must email Cathy.Meredith@law.monash.edu.au and request approval.• Important deadline: Can only discontinue a unit up until 31 March

Please note: If you do discontinue a unit you may need to add another (be aware of the dates as the date to add is before the date for discontinuing)

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TIMETABLE & ALLOCATE +

Timetable:• You will need to build your timetable using:MUTTS (Timetabling system)http://mutts.monash.edu.au/MUTTS/

Allocate + (Timetable allocation system):• Only use Allocate + for multi-streamed units.

Most elective units only have one stream and therefore some of you will not need to allocate.

• If required, you must register on Allocate + tomorrow Thursday 18 February between 9.00 am and 5.00 pm as it closes after this time.

http://allocate.cc.monash.edu.au/

Note: Step by step instructions for both MUTTS and Allocate + can be found in your Pre-arrival Guide

www.monash.edu.au

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STUDENT RESPONSIBILITIES

• Ensure you are aware of enrolment dates/withdrawal dates/non-fail dates and take action to amend enrolment if necessary BEFORE these dates.

• Read student emails 3-4 times per week.

• Ensure postal address is correct and up to date (WES)

• Read all correspondence carefully and respond by required dates.

• Retain enrolment records and documentation including WES transaction numbers etc.

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STUDENT RESPONSIBILITIES (continued)

• Attend classes! The units you are enrolling in are NOT distance education courses.

• Be aware of examination period dates and attend examinations! DO NOT schedule holidays or social events during the examination periods. These are NEVER grounds for deferred examinations.

• Special Consideration policies and Non English Speaking Background (NESB) policy.

• Inform Student Services staff immediately of problems that may impact your enrolment or ability to study – the earlier we are advised the more we will be able to do to help.

www.monash.edu.au

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SOURCES OF INFORMATION ABOUT STUDENT RIGHTS AND RESPONSIBILITES

• Student Information Index (online) –– Support services available– Special consideration– Grievance procedures– Important dates

• University web sites

• Law web site

• Student emails

• Law Student Services staff – First Floor, Law building– Mon, Tue, Th, Fri 8.45am– 4pm– Wed 11.00am – 4pm– enquiries@law.monash.edu.au

• University notice boards

• Health, Wellbeing and Development

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LEGIBOOK – LAW BOOK (shop)

• Legibook is located in the Law Faculty Basement

• Membership $10 – once only payment• Discount on texts books – 21%• Provides all law texts, cases and materials,

legislation• Complete membership after information

sessionNB: Before purchasing any texts/materials please wait as the Lecturers will provide information on what is required in the first week of classes.

www.monash.edu.au

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Students Orientation Information: -

Personalise your orientationPersonalise your orientation

www.monash.edu.au/orientation

Monash Abroad Orientation Program

www.monash.edu.au

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Peer Mentor Program

Make new friends and find out about life at Monashwww.monash.edu.au/international/peermentor

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Further information: http://www.sport.monash.edu.au/funday/index.html

Fun Day – Kick start your Monash experienceFun Day – Kick start your Monash experience

Friday 19 February 12 pm – 4 pmFun Day aims to bring together students from all campuses to interact in team building activities, so they can get to know one another and ultimately kick start their Monash experience.Fun Day will ensure the interaction of students in a number of different activities and games based on participation, in a non-competitive sociable environment.Refreshments, lunch and entertainment will be provided free of charge.

www.monash.edu.au

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WHAT TO DO NOW (checklist):

• Student ID Card (tomorrow 18 Feb.)• Register for computer access and obtain your

authcate/password• Enter your details and complete relevant

online forms on WES.• Ensure you select your classes via Allocate +

by 5.00 pm tomorrow 18 February (if required).• Hand Course Enrolment Form (CEF) to me

before leaving this session.

www.monash.edu.au

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Good Luck!

• Study hard• Attend ALL classes• Make friends• Seek assistance/help• Have fun

• This Powerpoint presentation will be displayed on the Law Faculty website under ‘Current Students/Enrolment Re-enrolment’

• Guests: Law Student Society (LSS) –

• Lunch 12.00 pm - 1.00 pm • 1.00 pm - back here (L4) for Learning Skills/Legal Writing session.• 2.00 pm - Law Library tour/information session.• 2.30 pm – 3.15 pm – Research session

(including authcate/password instructions)