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www.kdheks.gov
WHAT IS K-SERV
A web-based volunteer management
system
Register, verify, & credential Kansans
wanting to help during responses
Notify volunteers or volunteer team(s)
in case of an incident
HISTORY
• Program was established by Congress in 2002– Created to support states & territories in
establishing standardized volunteer registration programs for disasters & public health & medical emergencies
– 2001 events showed the need for an emergency healthcare workforce that can be mobilized to respond immediately to a mass casualty event
History
• Federal ESAR-VHP is administered by the Health and Human Services (HHS)/Office of the Assistant Secretary for Preparedness and Response (ASPR).
• HHS requires all state recipients of Hospital Preparedness Program (HPP) funds to create an ESAR-VHP system– Kansas version is K-SERV administered by
the Kansas Department of Health and Environment (KDHE)
History
• HHS guidance requires K-SERV must:– Register healthcare professional volunteers– Apply emergency credentialing standards to
healthcare volunteers– Allow for the verification of the healthcare
volunteer
Federal Guidelines
CREDENTIAL LEVELS Level 1 – Level 4
Credential Levels Credential Level 1 Credential Level 2 Credential Level 3 Credential Level 4
Volunteer is actively employed in a hospital or has hospital privileges.
Volunteer is clinically active in any setting other than a hospital (e.g., clinic, private practice, nursing home, etc)
Requires verification of a volunteer who meets the basic qualifications necessary to practice in the state
Volunteer possess verified documentation of healthcare education or experience that would be useful for assisting clinicians and providing basic healthcare not controlled by the scope of practice laws (may include health care professional students or retired health care professionals )
Data InformationElement Data Source
License/Certification/Registration/Professional Certification
Board of Healing ArtsBehavioral Sciences Regulatory BoardDental BoardBoard of Emergency Medical Services Board of NursingBoard of PharmacyBoard of Veterinary ExaminersAmerican Registry for Diagnostic Medical SonographyAmerican Health Information Management AssociationCardiovascular Credentialing InternationalKansas Society of Clinical Laboratory ScientistsAmerican Society for Clinical PathologyNational Credentialing Agency for Laboratory Personnel
Inspector General Status Verification on current DHHS-OIG List of Excluded Individuals/Entities (LEIE)
DEA Registration Verification from Drug Enforcement Administration
Employment Verification from Employer
Benefits
• Reduces the credential verification burden for emergency care delivery;
• Allows personnel to be allocated according to need;
• Permits volunteers to be used at their highest capacity; and
• Facilitates sharing of volunteer personnel.
Verification Timeline
• New registered volunteers are credentialed once a month
• Volunteers that have been assigned a credential level are re-verified once every six months.
Health ProfessionalsPhysician
Registered Nurse
Advanced Practice Registered Nurse (APRN) including:Nurse Practitioners, Certified Nurse Anesthetists, Certified Nurse Midwives, and Clinical Nurse Specialists
Licensed Practical Nurse & Licensed Vocational Nurse
Marriage & Family Therapist
Clinical Social Worker
Mental Health Counselor
Psychologist
Dentist
Physician Assistant
Pharmacist
Respiratory Therapist
Veterinarian
Cardiovascular Technologist and Technician
Diagnostic Medical Sonographer
Emergency Medical Technician & Paramedic
Medical & Clinical Laboratory Technologists and Technicians
Medical Records & Health Information Technician
Radiological Technologist & Technician
Step by Step Instructions
HOW TO REGISTER
User Agreement
Volunteer Registration Form
Required fields are in RED
Form Cont.
Important section for Pharmacy Students
Log In
Home Page
My Password
Contact
• KSERV Program Staff– [email protected] – 785-296-7100
• URL– https://kshealth.kdhe.state.ks.us/VolunteerRegistry
