President

Sexual Assault Prevention Training

Several students expressed concerns about the sexual assault prevention training at the last assembly meeting. Caitlin and I met with Chantelle Cleary to discuss these concerns. We have made tentative plans to hold a final makeup training session in February (information to follow, on the listserv). More importantly, we have communicated your substantive concerns to Chantelle and we will be working with her office to schedule adequate training for graduate students from this point forward. I thank you all for your input on this important subject.

Public Engagement Council

The Public Engagement Council met in October and have just come out with several working groups for which we are going to have input and membership. Our Vice President, Public Relations Director, and myself have identified potential candidates already, but if students are interested in being involved in one of these working groups, please let me know. The list of working groups and their chair follow:

-Scholarship Phil Nasca

- Data & Assessment Bob Bangert-Drowns & Bruce Szelest

- Institutional Engagement/Big Projects David Rousseau & Mike Christakis

- Communications Lee Serravillo & Karl Luntta

- Carnegie Preparation Darrell Wheeler & Sue Faerman

Ban the Box

Please attend the Ban the Box Ted talk and panel discussion on December 2 (see the Programming report for more details). This has been a major GSA initiative and we hope to work up a resolution for the Spring SUNYSA conference on this topic. The resolution will urge SUNY to ban the box from their applications. We can only do this with student support and a huge turnout would be an important start.

Vice President

Followed-up about NAGPS NationalConference with attendees and they are still working on their report. It will be posted with the February meeting documents (Strategic Plan).

Began developing the RGSO Training for the Spring (Strategic Plan). Here is a brief outline of the plan:

Two RGSO Training sessions will be the same as the fall training. This is for new groups and any groups that change presidents/treasurers.

Two RGSO Training sessions will be a more leadership training with a budget planning and niche analysis component to help us as an organization understand where our strengths and weaknesses lie within our RGSOs and sub-organizations.

Please have your president/treasurer contact me about whether they prefer to have training be the first few weeks of classes or the week before classes start in January.

RGSO Review Sub-Committee

Reviewed 1 additional request: Ed-Psych $100 for Data Blitz Event for food, drinks, and papergoods

The committee had a meeting to discuss Assembly representation and the proposal will be discussed tonight. Since the guidelines for representation are in the Constitution Article IV, Section 2 (something I forgot/overlooked when trying to put them in the Guidelines), any changes must be passed by the Assembly and then pass in the next student wide election.

NAGPS Sub-Committee (Strategic Plan)

We got no feedback from anyone except from one person saying they thought the e-board should be the decision making body.

We met and discussed this possibility.

The committees proposal is in the meeting documents and will be discussed late in the meeting for a vote.

NAGPS Ourtreach (Strategic Plan)

E-mailed the NAGPS Regional Chair about him attending SUNY SA in the spring and presenting a workshop. He or another member will attend.

We are also working on collaborating to grow the Northeast Region membership and increase the number of NYS schools through a letter campaign. We jointly are working on writing a letter to send to schools in the region

Attended SUNY SA (Strategic Plan)

I served as our second delegate along with Ben Mielenz instead of attending workshops, since our president had a family emergency.

There was lively discussion about many resolutions on topics such as sustainability, loans (which Ben successfully amended to include reunifying grad and undergrad rates), and bylaws changes. Some passed while others were referred back to committee for edits and to be brought up again in the Spring.

Ben was elected to be a graduate rep and I will work to support his outreach to graduate schools to encourage their attendance. There were only 4 graduate students from 3 schools at this conference when we have 13 graduate votes in the SUNY Assembly.

I will be applying to be the SUNY SA Parliamentarian and Director of Rules.

Elections for SUNY SA officers and representatives will take place at the Spring Conference in Saratoga Springs. I encourage you too consider running for a position.

State LAD to be held in the spring

The e-board supported my proposal for us to hold a State Legislative Action Day in the Spring. We will pick a day to have students meet with legislators and have a 1-day training the weekend before.

We will train you on the issues and how to lobby/have the meeting.

The issues we plan to address: SUNY funding, the fracking pipeline that could go in in NYS to transport natural gas, and Ban the Box.

E-mail gsavp@albany.edu if you are interested.

University Libraries Student Board Report: 11-16-15

Discussed the Reference Resources in the Libraries

PAWS you can usually get a next day appointment

Reference Librarians

Chat Service 24/7

They want to get the word out about things and the group suggested flyers, FB, sending information to the GSA listserv and quad directors

Science Library reference is for everyone not just science questions

Discussion of changing the food policy:

Current Policy: The consumption of non-alcoholic beverages in covered containers is permitted in the University at Albany Libraries except in areas where No Beverages Allowed signs are posted. The consumption of snack-size food is permitted only in designated areas. Full meals, food deliveries, food parties and group meals are prohibited.

Revised Policy (under consideration):The consumption of non-alcoholic beverages in covered containers is permitted in the University at Albany Libraries. The consumption of snack-size food is also allowed. Full meals, food deliveries, food parties and group meals are prohibited.

Food and beverages are prohibited in the M.E. Grenander Department of Special Collections and Archives.

They are also reviewing a report that recommends several changes to our loan periods, including eliminating the distinction between masters and PhD students. They want to get feedback from a wider group before implementing. They plan to implement a change in the loan periods by summer 2016. They are also looking into a task force to investigate longer hours during intersessions and the summer to fit better with graduate student library needs.

Treasurer

Budget as of 11/24/15

GSA ACCOUNT BALANCES & REPORT SUMMARY

Expected Revenue 2014-15

$165,000.00

Carry-over from 2013-14

$122,000.89

Total Expected Revenue

$287,000.89

Total Allocated

$258,164.00

Total Unallocated

$28,836.89

Total Deposits

$122,000.89

Total Paid

$29,488.99

Adjustments: See attached Sheet

$0.00

Actual Account Balance

$92,511.90

Expected Account Balance

$257,511.90

BUDGET SUMMARY

Amount

Amount

Allocated

Paid

Balance

SERVICES

Room Reservations

$1,000.00

$0.00

$1,000.00

RGSO Awards

$40,000.00

$1,290.64

$38,709.36

Grant Awards

$45,000.00

$0.00

$45,000.00

Contingency Budget (at 5% of projected revenue)

$8,250.00

$0.00

$8,250.00

GSA Welcome/ End Year Events

$4,000.00

$337.67

$3,662.33

Allocated from Previous Fiscal Year

$15,814.00

$6,677.22

$9,136.78

Food Pantry

$5,000.00

$0.00

$5,000.00

OPERATIONS

Contractual Goods and Services

Liability and Theft Insurance

$2,000.00

$0.00

$2,000.00

Printer Contract/ Lease

$17,000.00

$3,874.87

$13,125.13

Non-contractual Costs

Paper

$5,000.00

$0.00

$5,000.00

Office Supplies/Expenses

$1,000.00

$593.26

$406.74

Phone and Fax

$100.00

$0.00

$100.00

Water

$1,000.00

$125.40

$874.60

Officer Stipends

Stipend-President

$4,500.00

$1,125.00

$3,375.00

Stipend-Vice President

$3,500.00

$875.20

$2,624.80

Stipend-Treasurer

$3,500.00

$875.20

$2,624.80

Stipend-MCAA Chair

$3,000.00

$750.00

$2,250.00

Stipend-Programming Chair

$3,000.00

$0.00

$3,000.00

Stipend-Grants Chair

$3,000.00

$750.00

$2,250.00

Stipend-Lead Senator

$1,000.00

$0.00

$1,000.00

Stipend-Senators

$1,500.00

$0.00

$1,500.00

Stipend-University Council Representative

$200.00

$0.00

$200.00

Stipend-Assembly Speaker

$500.00

$0.00

$500.00

Stipend-Assembly Secretary

$500.00

$0.00

$500.00

Stipend-Judicial B