WVU ETDsUnlocking Access to Graduate Education

Electronic Theses and DissertationsWest Virginia University Libraries

& WVU ETD Task Force

W VU Electronic Theses & Dissertations

W VU E T D T a s k F o rc e W VU L ib ra rie s E T D Im p le m e n ta tio n T e a m

P a t C o n n e r, D e p t. o f E n g lis h J o h n Ha g e n , A cq u is itio n s D e p t. &J o h n Ha g e n , L ib ra rie s T e a m C o o rd in a to rD ic k K o u z e s, D e p t. o f P h ys ic s M yra L o w e , In te rim D e a nS te v e M c C lu sk e y, D e p t. o f His to ry R u th J a c kso n , F o rm e r D e a nD o n Mc L au g h lin , A cad e m ic C o m p u tin g A llyso n Mc K e e, T e c h n ic a l S e rv ice s D iv .R u th Ne llis , C h a ir, O ff ic e o f A ca de m ic A ffa irs D o n n a C o o k , C a ta lo g in g D e p t.J o s ep h S c o tt i, D e p t. o f P s yc h o lo g y E lle n S o b e rs , C a ta lo g in g D e p t.R o b e rt S titz e l, D ire c to r o f G ra d ua te E d u ca tio n C a rro ll W ilk in s o n , C irc u la tio n D e p t.F ra n ce s Va n sco y, D e p t. o f C o m p u te r S c ien c e & J o e Mo ra sc o, C o p y S e rv ic e sE le c tric a l E n g in e e rin g T o d d Ye a g er, W ise IL L D e p t.

M a rth a Ya n ce y, Ev a n sd a le IL L D e p t.T h e a B ro wn e , He a lth S c ie n c e s IL L D e p t.B ria n S in se l, L ib ra ry S yste m s D e p t.P e n n y P u g h, R e fere nc e S e rv ic e s

How W VU Has Im plem ented ETDs

Set up ETD server and softw are Acacemic Computing

Web inform ation site w w w .w vu.edu/~thesis ETD Task Force, Academic Computing, University Libraries

Implem ent adm inistrative policy ETD Task Force, Office of the Provost, University Libraries

Provide training and inform ation sessions Provide com puter lab assistance Provide technical support for students

Academic Computing Provide access to ETDs

University Libraries via OPAC, WWW Reference, ILL and Document Delivery Services

E T D sElectronic Theses & Dissertations

L ib rary Issu es an d R espon sib ilitiesand the

N etw o rk ed D ig ita l L ib raryo f T h eses an d D isserta tion s

C u rren t S ta tu s o f W V U E T DP rog ram

M a nd atory E T D S ubm issio n b y A ugus t 15 , 1 9 9 8 W V U is the 2 nd in stitu t io n in the n a tio n to im p lem ent

m anda to ry E T D s ubm issio n p o licy 2 0 W V U E T D s s u bm itted a s o f O cto ber 1 , 1 9 9 8 W V U L ibrar ies beg in to bu ild the ir d ig ita l co llec tio n W V U L ibrar ies en ter the new er a o f e lec tro n ic s cho lar ly

p ublish in g

E T D s: L ib ra ry R espon sib ilities I m prov e a ccess to in form atio n S erver : m ain tenance a n d arch iv in g ; v ia W V U O ff ice o f

I nst itu tio na l T echno lo g y (O IT ) P u blic a ccess I nternet /W eb , O P A C I nternet W o rkstatio n s I ntro duce fa cu lty (v ia E T D T a s k F o rce ) F u ture

R o le o f U n iv ersity L ibrar ies in e lec tro n ic scho lar lypub lish ing

E T D G oa ls S tu dents lea rn a b o u t e lec tro n ic p ublish ing a nd d ig ita l

librar ies T im ely tec hno lo g y a nd k no w ledg e s har ing U n iversitie s u n lo c k the p o ten tia l o f th e ir in te llec tua l

p ro perty a nd pro ducts I m prov e library serv ices

Im p rove L ib rary S erv ices B etter s to cked d ig ita l library T im ely access to in fo rm atio n S erv e m o re c lien ts w ith fe wer s ta ff C o st s av in g s: library a nd s tuden ts

s av e s he lf s p ace , b u ild ing s pace s av e s ta f f t im e: e lim in ate c irc u la tio n , s he lv ing , b ind in g

I m prov e o n line ca ta log access

W V U E T D S er ver C urrently v ia O IT I n the fu ture v ia U n iv ersity L ib rar ie s m aintains b acks-u p u pgra des h ardw are /so ftw are a s needed N T Serv er , 2 6 6 m z , 6 .4 G ig h ard dr iv e , W indo ws N T O S

(ru nning M icro so ft I n ternet I n fo Serv er) , c an b e up gra dedto R A ID (m o du lar u n lim ited c ap ac ity )

Computer Workstations--for Student ETD Authors

W V U A cade m ic C o m puting L a b s 1 ,2 0 0 P C s & M acs o n c am pus 1 2 0 co m puters lo a d ed w ith A do be s o ftw are s canners , d ig ita l v ideo /aud io p ro d uct io n , e tc . N etscape , A cro ba t , W o rd , P o werPo int , P ho to sho p , a n d m u ch m o re h elpfu l s ta f f http : / / ww w . w vu .ed u /~thesis/e td- w ork sho ps .html

Library Internet Workstations--Public, On-Campus Access to ETDs

locate ETDs through OPAC andW orld Wide W eb

circa 80 workstations throughout University Libraries oncampus

W ise, Evansdale , Health Sciences , Law, M ath , M usic,Physical Sciences , W VC

Branch campus libraries

W V U E T D S upp ort S erv ices

T ra in ing m ater ials W orksho ps E xpert C o n su lta n ts in a ll a rea s o f so f tw are a p plica tio ns

v ia A cadem ic C o m p uting E d itor ia l a nd I n fo rm a tio n A ssistance

v ia U n iv ersity L ib rar ies a nd W eb b ased g u ides

V T E T D s w ith M u ltim ed ia 435 still im ages 225 G IF 121 JP G 89 T IF 25 movies 8 Q uicktime 6 AVI 11 M P EG 42 sound files / W AV parrot ca lls! 1 M acro mind Director 378 M b ETD 85 VRML / W RL

In ternationa l A ccess to V T E T D sco untry 1 9 9 7 1 99 6 increa seU K 2 92 2 85 0 2 4 4%A ustra lia 2 50 1 60 8 3 11%C a n ad a 2 36 7 71 3 2 3 2%G erm an y 2 37 8 34 6 5 8 7%So uth K ore a 1 26 4 38 7 2 2 7%F r ance 11 6 1 46 3 1 5 1%B ra zil 11 3 0 18 3 5 1 7%T h aila nd 9 67 22 4 2 95%G reece 9 58 83 1 0 54%N ether lands 8 76 19 1 3 5 9%

V T ETD Access by US DomainsD o m ain 1 9 9 6 19 9 7 in crea se.ed u 1 5 ,3 1 4 11 2 ,8 7 6 6 3 7%.co m 5 ,30 9 48 ,5 4 0 8 1 4%.net 2 ,52 2 14 ,0 2 6 4 5 6%.o rg 3 7 5 3 ,1 3 2 7 3 5%.g o v 2 8 2 1 ,3 6 2 3 8 3%.m il 1 8 8 1 ,8 7 2 8 9 6%

L ib rary Issu es:C u rren t Im p rovem en ts

an d th eO u tlook for th e F u tu re

ETD Implementation:Impact on WVU Libraries

Acquisitions Departm ent Cataloging Departm ent Circulation Departm ent Copy Services Health Sciences Division Inter-Library Loan Departm ent Library System s Departm ent Office of the Dean Reference Services Technical Services Division

Time Line for LibraryImplementation

Fall 1997: Libraries team up w ith WVU ETD TaskForce

March 1998 to the present WV U Libraries ETD Im plem entation Team form ed

Im pact Assessm ent S trategic Plann ing Program Im plem entation Planning for the Future Goal: Com plete policy recom m endations and

initial im plem entation by Decem ber 1998

W VU E T DSubm iss ions , P rocessing , Archiving , C ataloging

com pleted(O C L C O P AC UM I W W W )

S tuden t s ubm its E T D o n line : s ubjec t to a p prov a l b yC o m m ittee C h air a nd U n iversity L ibrar ies

E T D av a ilab le o n the W o rld W ide W e b E T D s w ill b e s ent to U M I v ia o n line tra nsm issio n P ro v ides v ir tua l a nd m icro f ilm b ack up + a bstrac t serv ice O P A C S earchab le b y a u tho r /tit le /keyw ord /L C SH , e tc . A d ditio n a l a ccess p o in ts a re co m ing D ataba se access from web p ages “C o ld F usion” d ata base s earch e ng in e v ia O IT S earch e ng in e so ftw are to b e m o d if ied to r esem ble

I n foSeek fo rm at

A rch iv in g E T D sW V U O IT , U n iversity L ib ra ries ,

W V N E T , & U M I D aily back-ups m ade o f no t-ye t-a p prov ed s ub m issio ns

(m o re o ften if w a rranted ) D aily back-ups o f n ew ly a pprov ed E T D s

8 m m c artr idg e tap e d a ily v ia O IT T heses & d issertatio ns w ill b e sen t to U M I to p rov ide

e lec tro n ic a nd m icro f ilm b ackupv ia the U n iv ersity L ibrar ies

W eekly b ack -up s o f en t ire E T D co llec tio n v ia W VN E T’sro bo t car tr idg e ta pe

P erio d ica lly w r ite e n tire d a taba se to C D -R O M

N ew C oncer ns for L ib raries A u th or s l im i tin g a cce ss to so m e E T D s W V U C a m pu s-o nly E T D s a va i la ble th rou g h In ter-L ib rar y L o a n P r o vid e in -h ou se p r in t-on -de m an d a n d d o cu m e n t d e l ive ry se r vice D e fine w h a t “C a m pu s-on ly” a c ce ss m e a n s C o n trol le d a cce ss to 3 r d p a rty c o py rig hte d m a ter ia l (b u rd en o n s tu d en t ) M u lt ip le fo rm a ts (p a pe r a n d e lec tro nic ) a p pro ve d U R L s > > P U R L s a n d H a n d le s M a in ta in in g l in k s to W V U E T D s M a in ta in in g l in k s to e xtern a l s i te s M igra tio n o f O P A C fr o m M ain fr am e to U N IX (p a ra lle l d is tr ib ute d ) b a se d

sy ste m b y F a l l 1 9 9 9 W il l a l lo w fo r “c li cka ble” O P A C : M o u n tainL yn x W e b b a se d e le c tr on ic

D o cum e n t W il l a l lo w fo r m o r e e ffi c i en t d a ta m a n a gem e n t (U n ivers i ty

o w ne d /m an ag ed vs . W V N E T 3 r d p a rty ve n do r d e pen d ence ) U n i vers ity L ib rarie s S er ver : a g ra n t o f $ 3 0 , 00 0 w a s g i ven b y th e O ffic e o f th e

P r o vo st to la u nc h o u r d ig i ta l c ol le c tio n s . 3 0 G ig N T S e r ver , m o d ular u p g rad ab le sy s te m + o th er se rve r s a n d

tec hn olog y e qu ip m e n t T o b e m a n ag ed b y th e L ib rar y S y ste m s O ffic e T o h o u se E le ctr on ic R e serve s (a ss ign ed r ea din g ) , W V U E T D s , L ibr ary

W e b P a ge s a n d o th er d ig ita l c o llec t io n s

Anticipated Changes for ETDs D ata fo r a na ly sis a n d to g e nerate b ib liog raph ies , e tc . E T D s in dua l fo rm ats: P D F a n d S G M L P orta b le D o c um ent F orm a t S tandard G e neralized M arkup L ang uag e M A R C de rived fro m S G M L (E T D D T D ) M A chine R e adab le C atalo g ing E T D D o cum ent T ype D e f in itio n D istr ib uted search ing o f N D L T D N etw orked D ig ita l L ibrary o f T heses a n d D issertatio ns

N D L T D O fficia l M em bers

W V U E lectron icT h eses an d D isserta tion sh ttp ://w w w .w vu .ed u /~ lib rary/ th esis.htm

T h e W est V irg in ia U n iversityG u id e to th e P r ep ara tion o f

M a ster's T h eses an dD octo ra l D isserta tion s

http://www.wvu.edu/~library/thesis.htm

W V U L ib rariesE T D Im plem enta tion T eam C oordinator:

John H . H agen293-7041 jhagen2@ w vu .ed u

W VU ETD Collectionhttp://157.182.199.25/etd /browse.htm

W VU Electronic Theses and Dissertations

http://www.wvu.edu/~thesis/

W VU Guide to the Preparation ofM aster’s Theses & Doctoral Dissertations

http: //www.wvu.edu /~library/thesis.htm

W VU Librarieshttp: //www.wvu.edu /~library/