wvde.state.wv.uswvde.state.wv.us/.../MCK-V2015-2018CarolRiley-adapte… · Web viewLocal Education Name (LEA) ________________ LEA_Preston________________ Project HOPE - Virginia

Proposal Packet forMcKinney-Vento Homeless Assistance Act of 2001

Title X, Part C of the Elementary and Secondary Education Act

Closing Date: July 15, 2015

CONTENTS OF PROPOSAL PACKET

Pages

Information......................................................................................................................................2

Proposal Format ..............................................................................................................................5

Criteria for Review..........................................................................................................................6

Appendices and Forms

A. Proposal Cover Sheet and Assurances.......................................................................................9

B. Proposal Narrative Template…………………………………………………………………12

C. Budget Forms...........................................................................................................................20

D. Grant Contact Sheet ...............................................................................................................23

E. Examples of Authorized Activities with Measurable Outcomes.............................................25

F. Annual Report Form.................................................................................................................27

Education Program for Homeless Children and Youth Proposal Packet – Page 1

INFORMATION

What is the purpose of the McKinney-Vento Act?

The McKinney-Vento Act authorizes the West Virginia Board of Education to make grants to local education agencies for the purposes of facilitating the enrollment, attendance, and success of homeless children and youth in school.

What are the goals of the Act?

Provide immediate enrollment of homeless children who are not already enrolled. This includes reviewing and revising any laws, regulations, practices, or policies that may act as barriers to the enrollment, attendance, or success of homeless children and youth.

Provide school choice opportunities for students experiencing homelessness, including transportation to the student's school of origin, if the parent/guardian or unaccompanied youth prefer to remain in the school of origin and it is determined that such placement is in the student's best interest.

Provide opportunities for parent involvement in enrollment decisions.

Ensure that homeless students have equal access to the same free, appropriate public education, including a public preschool education, as provided to other children and youth.

Ensure that homeless students are provided services in such a way that they are not isolated or stigmatized.

Promote school (or GED) success and completion for homeless students.

Support collaboration between school districts and social service agencies serving homeless students.

What are the provisions of the Act?

Services may be provided through programs on school grounds or at other facilities (e.g., shelters and nonprofit community social service centers). Where services are provided through programs on school grounds, such services also may be made available to children or youth who are determined by the local educational agency to be at risk of failing or dropping out of school, except that priority for such services shall be given to homeless children and homeless youth. To the maximum extent practical, services shall be provided through programs and mechanisms that integrate children and youth experiencing homelessness with their housed peers. Activities undertaken must not isolate or stigmatize homeless children and youth. Services provided under this program are not intended to replace the regular academic program. Funds from this grant can be used to supplement existing services, but they cannot be used to supplant services which the school division has been providing through other means. Collaboration and coordination with other local and state agencies that serve homeless children and youth are required.

Who is eligible to apply?


All West Virginia local education agencies (LEAs) that meet the eligibility criteria based on the 2014-2015 school year “homeless” identified students as entered in the West Virginia Educational are eligible. LEAs may subcontract with other agencies; however, the local school system assumes responsibility for setting program goals and monitoring program accomplishments. The LEA will serve in the capacity of fiscal agent.

What is the funding?

Source : U.S. Department of Education, through the McKinney-Vento Homeless Assistance Act of 2001 (Title X, Part C of the No Child Left Behind Act, P.L. 107-110).

Amount Available : Awards will be dependent on receipt of the federal grant. Funding for 2015-2018 is estimated to be approximately $394.413./ 2015 and $433,546./2016

Size of Grants : Based on established need, grants are expected to be in the range of $10,000 - $25,000, annually for the three year period based on funding..

Grant Period : Authorization date to September 30, 2015; adjustment may be necessary based on reauthorization of the Elementary and Secondary Education Act.

Approved Activities: The grant may include both Primary Activities (direct educational services in the form of tutoring and teaching) and Related Activities (examples included in Appendix E). Applications that feature collaboration among homeless service providers and school personnel and direct services to children will be favored in the review process. Funds may be used to cover the excess cost of transportation to the school of origin; however, the budget for transportation cannot exceed 30 percent of the total budget for the proposed program, including Title I and other LEA financial support.

What are the requirements of the grant process?

The authorized representative for each applicant must sign the Statements of Assurances included with this proposal packet (Appendix A). This representative must have the authority to ensure that the local education agency making the application will fulfill all statutory and regulatory requirements for audit and monitoring purposes (usually the ranking administrator).

A meeting between school division coordinators and local service providers who will be collaborating in the implementation of grant activities with the purpose of discussing the focus of grant activities, identifying means of future communication and collaboration, and ensuring commitment by all participants to the program outlined in the grant proposal. Documentation is required and may include minutes of the meeting with a listing of attendees and their affiliations.

A representative for each grant recipient will be required to submit one annual report during each year of the project period. The Annual Report found in Appendix F will be used for reporting purposes.

All grant programs must maintain fiscal and program records for a minimum of 63 months or 5.25 years.


All project funds must be spent according to the approved project proposal.

It is expected that projects will run September through June, but summer programs are allowable. All grant funds must be encumbered no later than September 30 of each year in the three-year grant period.

It is expected that grant recipients will follow reimbursement procedures and respond to all grant requirements in a timely fashion.

Application Procedures

The proposal should be completed using the template provided. The following format should be used to ensure that the reviewers can determine that all specifications have been met.

1. Application cover page and assurances with required signature(s) (see Appendix A)

2. Abstract (one page)

3. Proposal Narrative, using template provided (see Appendix B)

4. Completed Budget Forms – MUST USE THIS BUDGET (see Appendix C)

5. Completed Contact Sheet (see Appendix D)

The proposal must be received by 4 p.m. on July 15, 2015.

Send an electronic copy of your proposal (Word or a PDF version is preferred) to [email protected] signed assurances page may be faxed to 304-558-6268

Contact information:Rebecca Derenge, McKinney-Vento CoordinatorWest Virginia Department of EducationBldg. 6, Room 7281900 Kanawha Boulevard EastCharleston, West Virginia 25305-0330

Phone: 304-558-7805 x53204Fax: 304-558-6268E-mail: [email protected]


mailto:[email protected]

PROPOSAL FORMAT

I. Application cover page with the required signature(s):

The application cover page must include the following items: title of the proposal, amount of funding requested, submitting local education agency, Grant Application Contact Person (include mailing address, phone, fax number, and e-mail address), and signed assurances. The assurances should be signed and scanned or faxed to Rebecca Derenge (304-558-6268) to complete your application submission.

II. Abstract (one-page overview of the proposed project)

III. Proposal Narrative (use the template provided)

A. Statement of Need: This section should describe the specific need(s) that would be addressed by the project. Topics to address include:

1. Assessment of the size of the local homeless population. This should include an actual count of the LEA's homeless children and youth population (e.g., number of local shelters, students identified through student data system). Estimates of unserved/unenrolled children experiencing homelessness from the local education county census may be considered and used as a comparison.

2. Description of existing education and outreach programs serving homeless children and youth in the service area. Document all direct educational services provided to homeless students by the school division and by other agencies within the service area.

3. Identification of Specific Needs . Identify the specific need(s) that the proposed program is designed to address. Also, a description of how these needs were identified (e.g., a systematic needs assessment or identification of needs by a local service agency) and a description of how present services fail to meet the identified need(s) must be included.

B. Program Description: This section describes what the program or project is intended to do, and how it will be accomplished. The following two areas must be addressed:

1. Objectives: Specific statements of intended outcomes. Objectives should be directly related to the identified need(s).

2. Activities: Specific statements about how the objectives are to be accomplished. Activities should be directly related to objectives. Please refer to Appendix E for examples of authorized activities.

C. Program Administration and Management: This section describes how the proposed project or program will be managed and administered. Specifically, the following areas must be addressed:

1. Timeline and Responsibilities: A proposed timeline of activities with responsibilities clearly designated. This section outlines who will do what activities and when they will be accomplished. If subcontractors or external


agencies will be involved in the project, then their involvement must be specified in detail.

2. Data Collection for Evaluation . This section should address how the LEA will assess progress towards achieving the proposed program's objectives. Data collection should be both qualitative and quantitative (see Appendix E for suggestions). Information found in the annual program evaluation report form reflects a minimal level of expectation for program evaluation. Again, applicants are strongly encouraged to review the National Center for Homeless Education document, McKinney-Vento Data Standards and Indicators Guidebook (available at: http://www.serve.org/nche/downloads/st_and_ind_2006_rev.doc), to identify appropriate indicators of successful programs and suggestions for data collection.

D. Narrative Summary of Budget and Justification Statement for Proposed Activities: This section provides a detailed budget summary and rationale. Be sure to provide specific information to justify expenditures based on proposed activities. Include reserved Title I-A funds contributed from your Title I program. Include the Budget Form found in Appendix C.

E. Contact Information for Critical School Division Personnel and Partners: Complete the Contact Sheet found in Appendix D and include it with your proposal.


http://www.serve.org/nche/downloads/st_and_ind_2006_rev.doc

CRITERIA FOR REVIEW

The proposals will be evaluated using the following framework and weighting system:

Overview-10 percent

This criterion evaluates the proposed program or project as a total entity, and considers how the various parts of the proposal fit together. The correspondence of proposed expenditures, activities, objectives, and identified need(s) with each other, the purpose, goals, and provisions of the grant (listed on page three of this packet) will be evaluated. The following questions are important in evaluating this criterion:

Is the proposal consistent with the primary purpose of the grant - to provide direct services to ensure the enrollment, attendance, and success of homeless children and youth in school?

Are the various parts of the proposal consistent? Are the expenditures tied to activities, which are keyed to objectives, which are directly related to the identified need(s)?

Need-30 percent

This criterion evaluates the identified need(s) as presented in the proposal's Statement of Need. The following questions are important in evaluating this criterion:

What is the size of the local homeless population and how many students will be served by the proposed program?

Is there evidence of a systematic needs assessment or documentation of identified needs with statistical or other data?

Are the identified needs appropriate to the purpose of the grant? Do the identified needs justify the proposed project or program? Does the proposed program or project supplement and not supplant existing efforts to

facilitate the enrollment, retention, and educational success of homeless children and youth?

Does the application reflect coordination with other local and State agencies that serve homeless children and youth?

Does the application describe how the applicant will meet the requirements of section 722(g)(3) of the McKinney-Vento Act?

Does the applicant's current practice and application exhibit commitment to education for all homeless children and youth?

Program Design-30 percent

This criterion evaluates the objectives and activities presented in the Program Description section of the proposal. Important questions include:

Do the proposed program objectives and activities address the identified needs? Are the major objectives important, attainable, and consistent with the purpose of the

grant? Are the activities identified important to the accomplishment of the stated objectives?


What types of services and intensity will be provided under the program? How are parents or guardians of homeless children and youth involved in the education

of their children? To what extent are homeless children and youth integrated within the regular education

program? To what extent are the services provided under this program coordinated with other

services available to homeless children and youth and their families? To what extent does the proposal ensure homeless students not living in shelters or

transitional housing are included in identification and service provision? To what extent will the LEA provide case management or related services to

unaccompanied youth? To what extent will the LEA provide case management or related services to preschool

age children experiencing homelessness, including coordination with the West Virginia public preschool and local Head Start programs?

Are professional development activities for LEA personnel and local homeless service providers described?

Program Administration-10 percent

This criterion evaluates the organizational elements presented in the Program Administration and Management section of the proposal. Important questions include:

Are timelines realistic, comprehensive, and useful as a management tool? Are the responsibilities of important staff members fully described? Are the proposed staffing and resources sufficient to complete the proposed objectives

and activities? Are the data collection and evaluation procedures objective and designed to produce both

qualitative and quantitative data? Does the program include specific means for communication, coordination, and

collaboration between the LEA and local homeless service providers? Is there a plan for scheduled meetings between the LEA administrator and homeless

service providers at least quarterly? Are current grant recipients in compliance with project evaluation requirements?

Budget-20 percent Can the budget effectively accomplish the intended objectives? Does the budget reflect efficient use of program funds? Does the budget describe how reserved Title I-A funds will be calculated and used to

support the education of homeless children and youth in the LEA? Do current grant recipients submit well-documented reimbursements on at least a

quarterly basis?

Bonus Points:


Special consideration will be given to programs that provide evidence of significant cost sharing, including Title I, Part A funds and other federal funds, as appropriate.

Special consideration will be given to programs that provide regional support across two or more school divisions in which one division takes responsibility as the fiscal agent.

Special consideration will be given to programs that provide specific activities to reach out to children experiencing homelessness who traditionally have not been enrolled in school programs, especially preschool children and unaccompanied youth.


Local Education Name (LEA) ________________

APPENDIX A

APPLICATION COVER PAGE AND ASSURANCES


LEA_Preston________________

West Virginia School Division Application forMcKinney-Vento Education for Homeless Children and Youth (EHCY) Program

Grant Period July 2015 through September 2018

Title of Proposal Educational Equality through McKinney-Vento in Preston County

Amount of Funding Requested per Year

$25,000.00

Grant Application Contact

Mailing Address 731 Preston Drive

Kingwood, WV 26537

Phone 304-329-0580, extension 236

Fax 304-329-0720

E-mail Address [email protected]

ASSURANCES The school division assures: The program will be administered in accordance with all applicable statutes, regulations, program

plans, and applications; The LEA complies with or is using the funds to comply with the requirements set forth in paragraphs

(3) through (7) of section 722(g) of the McKinney-Vento Act; The LEA has implemented policies and procedures to remove barriers that hinder the enrollment of

children and youth experiencing homelessness and to ensure that activities will not isolate or stigmatize homeless children and youth;

Funds will supplement, but not supplant other Federal, State, and local funds that were previously used to provide services to homeless children and youth;

The LEA will cooperate in carrying out any evaluation conducted by or for the State Educational Agency (SEA), the Secretary, or other federal officials;

The LEA will ensure that funds are expended in accordance with the school division’s approved application or amended application and will retain control of these funds and title to any property acquired with these funds. In the event the school division needs to expend funds in any manner other than stipulated in the approved application, the plan must be amended using the amendment process provided by the West Virginia Department of Education. The application must be amended before funds can be expended for activities not approved in the original application.

The LEA will maintain records to assure the correctness and certification of such reports, including information relating to the educational effect on homeless children and youth.

The LEA will not exceed the school division’s maximum salary schedule for a specific job classification for personnel hired with program funds.


LEA_Preston________________

The LEA will maintain accurate time logs and documentation of services for personnel working in this program.

Signature of Authorizing Agent: Title of Authorizing Agent:

Printed Name: Steve Wotring Date: 7/2/2015


LEA_Preston________________

PROPOSAL NARRATIVE The McKinney Vento Homeless Education Assistance Act Grant has allowed Preston County Schools to give students opportunity for academic, social and emotional success in our schools. We wish to continue reaching as many students as we can to help them reach their educational and life goals. We feel that we can help the most students with the following goals to support and advocate for them.

1. Tutoring/Mentoring: Supporting academic success and obtaining educational goals with supplemental instruction and enriched educational services to increase student achievement, CTE completion, and graduation rate.

Provide tutoring/mentoring services where those services are not already provided. Establish caring relationships with an adult Increase enrollment in Credit Recovery Programs Increase enrollment in the Options Pathway Program Increase the number of CTE completers

2. School Supplies and Clothing: Providing access to clean clothes, hygiene items and school materials and supplies so that a students doesn’t feel reluctant to come to school or feel isolated and that a stigma of being poor and not able to participate has become a major goal and the need has increased in the past year. We are fortunate to also receive funding and support from many community groups. This increase is due in part to the Homeless Service Provider. Presentations have been made to churches and other groups on Sundays and during the evening hours. We hope to continue to provide the following:

School supplies including homework boxes for supplies to be kept at home. Supplies and special clothing for students participating in CTE classes. Cover the expenses for testing that will give the student a certification in a certain job skill or entrance to secondary education. Materials to help students complete their portfolio, a graduation requirement. Clothing for sports, prom, graduation, caps and gowns and any other school related activity.

3. Homeless Service Provider: Vital to the success of the goals established in this grant for the following reasons:

Advocate for students, trains and informs others of rights and services offered. Links students with educational and other services including preschool and health services. Supports unaccompanied youth and helps with prompt enrollment and dispute resolution. Collaborates with district and community agencies. Eliminates barriers to school educational and social success, enrollment and retention of students. Manages and purchases clothing and school supplies for each school. Reaches out to students, communities and school personnel to become involved in meeting the needs of our homeless students. Collects data to assess the needs and success of students and to assess the success of the grant.

4. Transportation: Keeping students in their school of origin and providing access to school activities can be quite costly due to the demographics of our county and limited public transportation. In most instances we can come to a workable solution but the funding may help in those situations that we just don’t have the resources to provide the transportation.


LEA_Preston________________

Statement of Need

Enrolled Students Identified as Homeless in School Division

2011-12 232

2012-13 210

2013-14 160

Number of Low-Income Pupils in Entire School Division (as noted in Title I, Part A application)

2266

Data from Other Agencies (Point in Time Counts, shelter counts, etc.)

According to 2013 data provided by “Feeding America,” an estimated 1,270 students are found to be food insecure. Preston County has a population of 6,604 children under the age of 18. 12.4% have food insecurity at a rate of 19.2%.

Point in Time survey does not report any homeless children for our county because we do not have any shelters.

Food for Preston has provided “Weekend Backpack” food for 221 students.

A recent survey conducted by Community Action indicates that the top 4 poverty indicators in Preston County are: employment, transportation, housing and children’s needs. 40.5 % of those surveyed indicated that they did not have money to provide for the child’s physical needs. 8.3% do not work or receive any benefits. 21.8% of the households receive SSI benefits as their income. 7.4% receive retirement or pension checks.

Description of existing education and outreach programs serving homeless children and youth in the service area: Briefly describe direct educational services currently provided to homeless students by the school division and by other agencies within the service area.

Mentoring/Tutoring is provided to students after school and at one school during the day using McKinney-Vento funds.After School Explorers are also available for pre-k through 5th provided by the 21st Century GrantProject ISSAC is an after school program provided by the 21st Century GrantSummer Programs also provided by the 21st Century Grant are the science centered STEAM and Zero Robotics.The McKinney-Vento Grant is also providing a 1 week summer camp for incoming freshman to participate in educational, team building and physical activities focusing on math and life skills.Energy Express is a summer enrichment program provided by WVU Extension office.Food for Preston collaborates with Preston County Schools providing food to students on Friday so that they have food for the weekend. This “Back Pack” program helps students to focus more on academics instead of a hunger.Community Action organizes our Head Start Program.Preston County has a Birth – Three Program.“Girls on the Run” is a transformational physical activity based positive youth development program for girls 3rd to 8th grade.Head Start works in collaboration with Preston County Schools to provide a preschool program in each district at every elementary school.Parents as Instructors: Little Learners and Community Computer/Library Program offered through the 21st Century grant.Options/Pathway is offered for those high school students behind on their credits along with credit recovery


LEA_Preston________________

after school and during the summer.

Identification of Specific Needs: Identify the specific need(s) that the proposed program is designed to address.

Preston County Schools has experienced a 58% enrollment increase of students identified as homeless in accordance with the McKinney-Vento Act. This in part is due to the efforts of the homeless liaison and service provider to educate and inform the community and school personnel about the McKinney-Vento Act. Staff development was provided by the homeless liaison at the beginning of the school year to all school staff and bus drivers. Preston County does not have a homeless shelter or facility to house families. Most are doubled up or living in substandard housing making identification challenging. “Feeding America,” 2013 data indicates that 1,270 children of the 6,604 are found to be “food insecure” at a rate of 19.2%. 49% of the student population receives free or reduced lunch. 221 students receive food for the weekend through the “Back Pack” Program. Family Resource Network reports that families seeking money to help pay their utilities has doubled. Preston County still struggles to employ its residents due to lack of employment opportunities with a 6.6% unemployment rate. SSI recipients reported by the State in 2013 indicates that 1,199 residents receive benefits and 128 of them are under the age of 18. Reports also indicate that 1,145 residents receiving benefits are over the age of 18.

1. Tutoring/mentoring and supplemental instruction continues to be a need for our students. 22% of our McKinney-Vento students were proficient in reading and about 11% were proficient in math for the 2014 statewide academic achievement testing. Supplemental instruction and learning employable skills through CTE classes is a must for our students that have fallen behind in the attainment of credits toward graduation. 1/10 of our students participated in tutoring or credit recovery. All seniors graduated but 2. One student is presently in credit recovery and one was a drop-out. Preston County Schools now offers the Options Pathway so that students can get a high school diploma with the completion of the TASC and a CTE program. Many of our McKinney-Vento student’s need supplies for the CTE classes that they cannot afford nor do they have the money for testing to obtain certain certifications, such as a CNA certification.

2. Requests for school supplies and clothing have steadily increased. All of our McKinney-Vento students have received clothing and many have received shoes. We had several students that did not want to come to school because they did not have more than one outfit to wear and several students whose clothing did not fit and they were uncomfortable. Once these issues were resolved, attendance was not a problem. Many of our upper class received clothing for prom, graduation, caps and gowns. Students receive basic school supplies and many organizations provide book bags full of supplies at the beginning of the year in which all were utilized. High school students often seem to be most needy because of their involvement in different activities. We have students that need a stethoscope in the nursing classes along with other materials. Every senior is expected to do a portfolio and a presentation before they can graduate. This requires a notebook, thumb drives and other materials to make their portfolio presentable. We have prepared grade appropriate homework boxes for all of our students to start the 2016 school year. It is an easily transportable container with the essentials for completing homework because most of our students are transient between one family to another. We have had several occasions where parents did not know how to or have the money available to obtain a birth certificate from vital statistics.


LEA_Preston________________

These parents need assistance from school personnel and funding to pay the costs for speedy enrollment.

3. We find an increased need for the homeless service provider in our schools. As awareness and enrollment increases, we need someone to assess needs and provide the resources and solutions through outreach to the community or within our own school resources. The school counselor – student ratio in Preston County is approximately 700 students to 1 counselor. All counselors have more than one school with some having 3 schools to serve. Our high school counselors serve not only the high school of 1400 students but also an elementary school. Our students need someone who is familiar with their situations and develops a trust with them to take an interest in their needs as a student and invest in their academic achievement and educational attainment. There is a need for the homeless service provider to work with the attendance coordinator to monitor attendance of our students. As an example we had a family with continued medical issues but could not get to the doctor. We were able to assist with this need and the children were able to return to school. Through community outreach in the past year, we have many more resources. We need someone to continue to establish these working relationships and coordinate any services they provide our students. More time needs to be provided to the service provider to increase parent contact so that needs can be assessed earlier and met in a more effective and efficient manner. The homeless service provider can assist parents or guardians in communication to their child’s school/teacher.

4. Preston County is 648.37 square miles and has the distinction of being the WV County with the most roads making travel more difficult. The public transportation is limited and targeted primarily for Senior Citizens. Transportation is a barrier for many of our families. After school programs offer transportation to the community elementary school but not to the outlying homes that are often many miles away on secondary roads. Transportation arrangements may need to be made in order to provide student or parent involvement in school based activities or services needed outside of the school but necessary for student’s best interest. Because of the limited public transportation options, distance between schools can be over an hour long in good weather and safety of some rural county roads, providing transportation to a school of origin can be quite costly.


LEA_Preston________________

Program Description

Specific statements of intended outcomes: Objectives should be directly related to the identified need(s).

1. Increased classroom success and attendance will result with tutoring/mentoring, supplemental instruction, and enriched educational services. We expect to see an increase in student bench-mark testing, positive assessments from classroom teachers and successful grades and improvements in standardized testing. Supplemental instruction efforts will also help to prevent students from needing to repeat courses, falling behind in credits and therefore increase graduation rates. Increased involvement with the Options Pathway and CTE completers will also help students meet these educational goals.

2. Providing each school/counselor with needed classroom supplies and homework supplies will result in minimal interruption in our McKinney-Vento student’s education. The furnished supplies will help minimize delays in completion of assignments and will be able to shift their focus to their studies rather than their needs and help in the attainment of their educational goals. Providing needed clothing and shoes will help our students from feeling different from others in their classrooms and promote social interaction. It may also help decrease barriers that keep homeless children from attending school. To assure prompt enrollment, schools will work with the Homeless Service Provider and Liaison for the payment of fees and other costs associated with tracking, obtaining and transferring records necessary to enroll homeless children.

3. The Service Provider, under the direction of the Attendance Coordinator, ensures that appropriate services are delivered to those students identified as homeless in accordance with the McKinney Vento Act. This includes communication and coordination with school personnel, students, parents and community services and groups. This includes coordination of the Weekend Backpack Program, managing the supply budget (ensuring that all school counselors are stocked with school and clothing supplies), monitoring the unaccompanied youth, connecting families to agencies within the county, providing information and resources for housing, increasing communication for enrollment with our pre-school students, distribution of “Notice of Rights,” processing enrollment and troubleshooting issues that arise. The Service Provider will stay informed by attending Caring Council and Preston Prevention Partnership meetings and attending webinars provided by the National Center for Homeless Education. The Service Provider will meet with community groups and churches that offer assistance to our students and coordinate those efforts. The Service Provider will maintain records for each identified student with a service page including services provided, assessments on educational progress, attendance and contacts made with the parent/guardian or school. The information will be charted at the end of the year in order to assess the program. The Service Provider and Liaison will continue to deliver staff development with school personnel and community groups and organizations to ensure students and their families are identified and informed of their rights under the McKinney Vento Act.

4. School of origin requests will be considered in a timely manner. Transportation barriers will be discussed and considered with the Attendance Coordinator, Transportation Director, Homeless Service Provider and the child’s parent to determine appropriateness of placement in school of origin with reasonable solutions. If county bus transportation is not an option, another solution will be considered such as public or private transportation with costs considered. Providing


LEA_Preston________________

transportation to parents and students will increase the participation in school related activities and communication.

Activities: Activities should be directly related to objectives. Refer to Appendix E for examples of authorized activities.

1. Working closely with Title I at the beginning of each school year, we will provide tutoring to all schools for all students. Tutors/mentors will be hired according to need during the school day and after offering alternatives for more opportunities of participation. The high school may need more tutors/mentors due to the large enrollment of students. Efforts will be made to encourage students to attend tutoring sessions through advertising, posting of sessions in the schools and on the web site, Parent Link messages, personal mailings, phone calls to parents and teacher referrals. At the end of the school year, the budget will be assessed and if there is money available, summer tutoring/mentoring will occur with a summer incoming freshman camp at Preston High School to work on math skills, life skills, team and relationship building, and establish familiarity with the high school.

2. Services and provisions of school supplies, clothing, and shoes will be provided to each school in care of the school counselor and secretary in order to maintain the educational process and engage and retain homeless children, youth and unaccompanied youth in the public school programs. Provisions will be provided to students who have lost their home due to a catastrophic event as well as those homeless students referred by teachers, counselors and by parent request. High school students will be provided with vocational equipment and funds to help with testing for certification as well as college entrance exams. Birth Certificates may also be purchased along with assistance from school personnel to complete the steps for school enrollment.

3. The Homeless Service Provider will coordinate all the activities of the grant and ensure appropriate services are delivered in accordance with the McKinney Vento Act. The Service Provider will train parents, students, school personnel, bus drivers, community groups and agencies about the educational rights and resources available to help our youth. There will be coordination between schools, parents, service agencies and other educational projects within the school system including: Weekend Backpack Program, DHHR, Rape and Domestic Violence, Community Action, Family Resource Network, Starting Points, Head Start, and other school resources such as Energy Express, After School Explorers, Project ISSAC, Credit Recovery and Options Pathway. The Homeless Service Provider will stay informed by attending meetings held by Food for Preston in conjunction with the Backpack Program, Family Resource Network and Preston Prevention Partnership. They will also continue to participate in webinars provided by the National Center for Homeless Children and any training provided by WVDE. The Homeless Service Provider will keep records for monitoring and assessing student needs and progress. They will keep financial records to manage and monitor the budget within the process expected by the grant and the Preston County Finance Office. The Homeless Service Provider will work with the school nurses and secretaries to identify students that do not have a Certified Birth Certificate or any other records required by the school system to assist parents in getting those records.

4. When the need arises for a student to remain in the school of origin, every effort will be made to ensure this possibility. Grant money will be utilized to defray costs of transportation when other


LEA_Preston________________

alternatives such as changed bus runs will not work. Options could include paying mileage to an individual or public transportation. Transportation costs may also be provided to help students or parents to attend school related activities or meetings.


LEA_Preston________________

Program Administration and Management

Timeline and Responsibilities: A proposed timeline of activities with responsibilities designated. This section outlines who will do what activities and when they will be accomplished.

Activities Person(s) Responsible Timeline

1. Tutoring/Mentoring

Job postings for tutors/mentors and Homeless Service Provider

Homeless Liaison 1 – 2 weeks prior to opening of school

Advertisement for tutoring services through posters, parent-link, web page, mailings, phone calls and any other available means.

Homeless Service Provider August/September of each year and throughout the grant period.

Collection of student sign –in sheets for tutoring, review of enrolled students and collection of pay authorization sheets and processing for finance.

Homeless Liaison and Service Provider

Ongoing throughout the grant period.

2. School Supplies and Clothing

Purchasing and distribution of school supplies, clothing and shoes

Homeless Service Provider, School Counselor, Teachers, and School Administrators


Assisting in obtaining and purchasing certified birth certificates and other documents and records needed for student enrollment.

Homeless Liaison, Service Provider, School Nurse and Administrator

August, September and throughout the grant period.

3. Coordination of Grant

Distribution of Notice of Student Rights to every student.

Homeless Service Provider and School Personnel

August and throughout the grant period.


LEA_Preston________________

Distribution of enrollment forms to every student.

Homeless Service Provider and School Personnel


Enrollment of homeless students


August – September and throughout the grant period.

Training of school personnel, parents, students and community groups and agencies on the McKinney – Vento Act.



Coordination between schools, parents, service agencies and educational resources and projects.

Homeless Service Provider and Liaison


Attendance to McKinney-Vento training opportunities provided by WVDE and NCHE.

Homeless Service Provider and Liaison


Maintain records of student assessments, needs, provided services and progress.

Homeless Service Provider Ongoing throughout the grant period.

Maintain financial records of expenditures and salaries paid.

Homeless Service Provider, Liaison and Finance Office


Identification of those in need of assistance in obtaining enrollment records and the assistance they need.

Homeless Service Provider and School Nurse and Administrator


4. Transportation

Assistance for students to remain in the school of origin.

Homeless Service Provider, Liaison, Parent, and Director of Transportation

Decision to be determined in several days and offered throughout the grant period.

Transportation to be available for parents and students to attend school related activities and or meetings.

Homeless Service Provider, Liaison, Buckwheat Express, Director of Transportation



LEA_Preston________________

Data Collection for Evaluation: This section should address how the LEA will assess progress towards achieving the proposed program's objectives. Data collection can be qualitative and quantitative (see Appendix D for suggestions). Information in the annual program evaluation report reflects a minimal level of expectation for program evaluation. Current subgrantees should provide summative evaluation data to show program efficacy.

1. Tutors/Mentors will submit bi-monthly timesheets with the student sign-in sheets dated with the hours spent tutoring. School academic success will be measured with classroom teacher assessments, grade and score improvements, participation and performance scores on Standards of Learning Tests. Students in high school will be CTE completers, pass the WIN exam, complete the high school required curriculum for graduation or TASC completion. We will see an increase in CTE certification testing.

2. The Homeless Service Provider will complete purchase orders and shop for school supplies and clothing and monitor the distribution at each school with inventory lists. They will keep a list of students in which they identified and assisted in the obtainment of birth certificates and other documents needed for student enrollment. They will check quarterly with the school nurses or administrators to update their list of students needing assistance.

3. The Homeless Service Provider will report to the Attendance Coordinator and submit timesheets bi-monthly. Updates will be given weekly to monitor progress, note successes, and troubleshoot for problems that arise. The Homeless Service Provider will coordinate the grant by distributing the “Notice of Student Rights” and student enrollment form to each school for every student and record the date of that distribution. Enrollment forms will be processed soon after receipt, date of entry will be put on the enrollment form. Trainings will be documented with sign-in sheets and noted as an agenda item for county meetings of principals and school counselors. Meetings for Food for Preston, Family Resource Network and Preston Prevention Partnership will be attended and marked by meeting minutes or marked as attended on the calendar of the Homeless Service Provider. The calendar will also reflect dates in which the Service Provider coordinated efforts between schools, parents, service agencies and educational resources. A service page will be maintained for each enrolled student showing the student’s need, assessments and services provided. A spreadsheet of expenditures will be kept for the Homeless Service provider, Tutor/Mentors, school supplies and clothing, transportation and birth certificates. Receipts and purchase orders will be maintained as the Finance Office requires.

4. Any expenses for transportation will be submitted detailing the mileage and days in which the child attended school. This will be reported to the Attendance Director monthly and submitted to finance. Any activities or meetings that the student or parent was able to attend will also are recorded.


LEA_Preston________________

Narrative Summary of Budget for Proposed Activities

This section provides a detailed budget summary. Expenditures must be based on proposed activities. Include reserved Title I-A funds contributed from your Title I program. Be sure to attach the Budget Form found in Appendix C.

Tutoring/Mentoring and coordination of services are the two primary focuses of this grant that would not be funded if not for the grant. It doesn’t do any good to have services available to help students if we don’t identify them, assess them and then work to get the services they need into place.

1. Tutoring/Mentoring will be provided. Special efforts will be made to provide tutoring at all schools that do not have existing tutoring programs. Tutors will work approximately 30 weeks, 1 day a week not to exceed 2 hours/week, 60 hours/year. They will be paid $20.00/hour which would result in an approximate payment of $1,200.00 plus $300.00 benefits at approximately $1,500/ tutor. We would be able to hire 5 tutors totaling approximately $7,500.00

2. Materials and Supplies will be purchased $3,250.00 of McKinney – Vento grant money and $8,497.11 of Title I, part A money. This will provide students with school materials not provided by the school, clothing and shoes and cover the cost of other needs such as Birth Certificates, testing services, and defray the cost of other services.

3. The Homeless Service Provider is essential to do the footwork of the grant. They would be hired to work 3 days a week at $12.00/hour, 8 hours/day for 40 weeks. Their salary would be approximately $11,520.00 plus employee benefits of approximately $930.00 to get an approximate total of $12,450.00. The grant would pay $7,500.00 with the LEA paying an In-Kind of $5,000.00.

4. An amount of $500.00 will cover the cost of transportation to help students stay in their school of origin or to attend school related activities or meetings.


LEA_Preston________________

APPENDIX C

BUDGET FORMS


Form MKV-2012WEST VIRGINIA DEPARTMENT OF EDUCATION

BUDGET SUMMARYTitle X, Part C (McKinney-Vento Homeless Education Assistance Act)

County Code: _________ Project/Grant No.: _________ (Projected dollar amount of funds required for administration and program implementation)

OBJECT CODE

EXPENDITURE ACCOUNTS AMOUNT OF FUNDSMcKinney-Vento

Funds Title I Set Aside OTHERLEA In-Kind

TOTAL AMOUNT

11111

INSTRUCTION

Instruction $6,000.00 $6,000.00Temporary part-time professional staff 581/582Travel (Staff/Administrative)

11111

EMPLOYEE BENEFITSFixed Charges(Administrative and Instruction)

211 Health and Accident_______218 OPEB_________221 Social Security_________231 Defined Benefit Plan (1)___________261 Workers Compensation_____

Total next column $____________

1,500.00 $1,500.00

11119

PURCHASED/CONTRACTED SERVICES

112 Professional Personnel Supplemental SalariesExtended day/extended year

Other

12711

SUPPORT SERVICESPupil Transportation (no more than 30% of grant) $500.00 $500.00

Other

76191

OTHER CHARGES

911 Indirect Cost Other

12211

ADMINISTRATIVE

Homeless Service Provider 7,500.00 $5,000.00 $12,500.00

Instructional

8000

MATERIALS AND SUPPLIES

Equipment for Instruction $1,250.00 2,000.00 $3,250.00

Clothing and shoes $2,000.00 6,497.11 $8,497.11

All Other Equipment

TOTAL PROJECT BUDGET $18,750.00 8,497.11 $5,000.00 $32,247.11


EXPENDITURE ACCOUNTS DESCRIPTIONS

These accounts are for recording expenditures of the education agency for activities under its control. Below are definitions of the major expenditure categories. The descriptions provided are examples only. For further clarification on the proper expenditure of funds, contact your Department of Education, or refer to the appropriate federal act.

OBJECT CODE DEFINITIONS

11111 INSTRUCCTION K-12 – All compensation for the direct labor of persons in employment of the local government. Salaries and wages paid to employees for full- and part-time work, including overtime, shift differential, and similar compensation. Also includes payments for time not worked, including sick leave, vacation, holidays, and other paid absences (jury duty, military pay, etc.) which are earned during the reporting period.

2000 EMPLOYEE BENEFITS – Job related benefits provided employees are part of their total compensation. Fringe benefits include the employer's portion of FICA, pensions, insurance (life, health, disability income, etc.) and employee allowances.

3000 PURCHASED/CONTRACTED SERVICES – Services acquired from outside sources (i.e., private vendors, public authorities or other governmental entities). Purchase of the service is on a fee basis or fixed time contract basis. Payments for rental and utilities are not included in this account description.

4000 INTERNAL SERVICES – Charges from an Internal Service Fund to other functions/ activities/elements of the local government for the use of intragovernmental services, such as data processing, automotive/motor pool, central purchasing/central stores, print shop, and risk management.

5000 OTHER CHARGES – Includes expenditures that support the program, including utilities (maintenance and operation of plant), staff/administrative/consultant travel, office phone charges, training, leases/rental, Indirect Costs, and Other.

NOTE: Indirect costs cannot be claimed against capital outlay and equipment.

6000 MATERIALS AND SUPPLIES – Includes articles and commodities which are consumed or materially altered when used and minor equipment that is not capitalized. This includes any equipment purchased under $5,000, unless the LEA has set a lower capitalization threshold. Therefore, computer equipment under $5,000 would be reported in “materials and supplies.”

8000 CAPITAL OUTLAY – Outlays that result in the acquisition of or additions to capitalized assets. Capital Outlay does not include the purchase of equipment costing less than $5,000 unless the LEA has set a lower capitalization threshold.


APPENDIX D

GRANT CONTACT SHEET


McKinney-Vento Grant Contact Sheet

School Division

Homeless Liaison

(name) Carol A. Riley

mailing address

731 Preston Drive

Kingwood, WV 26537

e-mail address

[email protected]

Phone 304-329-0580 ext. 236 Fax 304-329-0720

Central Office Contact Person/Grant Coordinator

(name) Carol A. Riley

mailing address

731 Preston Drive

Kingwood, WV 26537

e-mail address

[email protected]

Phone 304-329-0580 ext. 236 Fax 304-329-0720

Administrative Contact Person/Project Assistant

(name) Steve Wotring

mailing address

731 Preston Drive

Kingwood, WV 26537

e-mail address

[email protected]

Phone 304-329-0580 Fax 304-329-0720

Field Contact (community partners, additional person in school division working on project)

(name) Heather Miller

mailing address

731 Preston Drive

Kingwood, WV 26537

e-mail address

[email protected]

Phone (304) 698-9744 Fax (304) 329-0720

Financial Contact Person

(name) Katrina Kerstetter

mailing address

731 Preston Drive

Kingwood, WV 26537

e-mail address

[email protected]

Phone (304) 329-0580 ext. 224 Fax (304) 329-0720


APPENDIX E

EXAMPLES OF AUTHORIZED ACTIVITIES

WITH MEASURABLE OUTCOMES


The following are examples of measurable outcomes derived from the Authorized Activities of Local Education Agency grants, under Section 723(d).

ACTIVITIES MEASURABLE OUTCOMES

1. Tutoring, supplemental instruction, and enriched educational services.

Pre/post test score improvement. Classroom teachers provide positive assessments of participants. School success, seen in grade and score improvement. Participation and performance on Standards of Learning Tests. High school or GED completion.

2. Expedited student evaluations, including gifted and talented, special education, and limited English proficiency.

Evaluations are made and records are transferred in a timely manner. Increased percentage of homeless children accessing education services for which

they are eligible (e.g., Title I, special education, LEP services).

3. Professional development for educators and other school personnel.

Increase in numbers of public school personnel who are aware of and sensitive to the needs of homeless children and youth.

Increase in awareness and sensitivity training opportunities for school personnel and community.

4. Referrals for medical, dental, other health services, and social services.

Increase in percentage of families referred for services. Increase in percentage of homeless children who are immunized. Increase in percentage of pregnant homeless teens receiving prenatal care.

5. Defraying excess cost of transportation. Increase in percentage of homeless children and youth attending school regularly. Increase in the percentage of homeless children and youth attending the school of

origin, with the approval of the parent/guardian. Decrease in number of days homeless students cannot attend school due to lack of

transportation.

6. Provision of developmentally appropriate early childhood education programs, not otherwise provided.

Increase in the enrollment and attendance of homeless preschoolers in local preschool programs such as Even Start, Virginia Preschool Initiative, and Head Start.

7. Provision of services and assistance to attract, engage, and retain homeless children and youth and unaccompanied youth in public school programs.

Documentation of identification procedures and support services provided. Increase in the percentage of homeless youth completing school.

8. Before- and after-school, mentoring, and summer programs with a teacher or other qualified individual.

Increase in hours of education programs for homeless children and youth, during non-school time.

Improved school performance of participants as based on testing, grades, teachers’ assessments, etc.

9. The payment of fees and other costs associated with tracking, obtaining, and transferring records necessary to enroll homeless children and youth.

Decrease in amount of time used to obtain records of homeless children and youth. New schools of former LEA program participants receive information on students

promptly; students are tracked into future schools and communities.

10. Provision of education and training to parents of homeless students about educational rights and resources that are available.

Brochures, newsletters, posters, etc., distributed to parents and providers, on the rights of homeless children to an appropriate education.

Increase in homeless parent and youth calls regarding rights and resources. Increase in percentage of homeless families involved in school enrollment decisions.

11. Coordination between schools and service agencies. Increase in numbers of agencies participating in school programs. Increase in number of homeless families and youth receiving case-managed services

from collaborating agencies.

12. Provision of pupil services (including violence prevention counseling) and referrals for such services.

Documentation of referrals and participation rates.

13. Addressing needs of homeless children and youth arising from domestic violence.

Increase in education services (such as tutoring, adaptation of space for studying) for children at domestic violence shelters.

14. Adaptation of space, purchase of supplies for nonschool facilities.

Increase in number of shelters with homework rooms, libraries, and tutorial supplies.

15. School supplies for distribution at shelters and temporary housing facilities.

Increase in percentage of homeless children with supplies needed to attend school.

16. Extraordinary or emergency assistance to enable homeless children to attend school.

Increase in percentage of homeless children and youth attending school ready to learn.

Decrease in barriers that keep homeless children from attending school.


APPENDIX F

ANNUAL REPORT FORM

(This report may be revised based on the requirements of the U.S. Department of Education.)


Project HOPE - VirginiaEDUCATION FOR HOMELESS CHILDREN AND YOUTH PROGRAM

Annual Report for McKinney-Vento Subgrants 2014-15 School Year

Submit data via online system by October 1, 2012: http:**to be determined**

1. School Division: Report Date: July 7, 2015

Name and Title of Person Completing Report: Carol Riley, Attendance Coordinator

_________________________________________________________________________________

Phone: 304-329-0580 E-mail Address: [email protected]

Name and Title of Homeless Education Liaison: Carol Riley, Attendance Coordinator

_________________________________________________________________________________

2. Provide the number of students experiencing homelessness in your school division during the 2011-12 school year according to grade level. Note that grade level enrollment data will be compared with data reported to the Virginia Department of Education through the Student Record Collection.

a. Column A: Provide the number of students enrolled in your school division during the 2011-12 school year according to grade level.

b. Column B: Provide the number of students experiencing homelessness, by grade, served by your subgrant.

GRADE LEVEL

COLUMN A COLUMN BNUMBER OF STUDENTS

ENROLLEDIN DIVISION’S PUBLIC

SCHOOLS

NUMBER OF STUDENTS SERVED BY SUBGRANT

Ages 3-5 (not K) 195 14

K 352 22

1 368 22

2 340 21

3 344 33

4 329 21

5 336 25

6 325 19

7 323 19

8 309 23

9 341 16

10 275 12

11 296 14

12 304 14

2. Total homeless students reported

275 275

Hard copy FOR REVIEW ONLY Page 32

Homeless Education Program Data Collection 2014-15 School Year

3. Of the total number of homeless children and youth (including preschoolers), who were enrolled in your school division, provide the numbers who had the following as their primary nighttime residence at the time of initial identification as homeless. It is the responsibility of the local liaison to record the type of primary residence at the time of identification. The data counts regarding residence should correspond with data counts recorded for the number of homeless children and youth enrolled. The total number of students should match the total in item #2 (shaded box).

Type of HousingShelter (including

transitional housing, awaiting foster care)

Doubled-up (i.e., living with another family)

Unsheltered (e.g., cars, parks, campgrounds, etc.) Hotels/ Motels

2 171 102 0Directions for Identifying Primary Nighttime Residence of Homeless Children and Youth1

The definition of “Primary Nighttime Residence” is the type of residence (e.g. shelter, hotel, doubled-up in the home of a relative or friend) where a homeless child or unaccompanied youth was staying at the time of enrollment or the type of residence where a currently enrolled child or youth was staying when he or she was identified as homeless. Shelters are defined as supervised publicly or privately operated facilities designed to provide

temporary living accommodations. Transitional Housing is temporary accommodation for homeless individuals and families, as a step

to permanent housing. Residents of transitional housing continue to be considered homeless until they move into permanent housing.

Doubled-Up: The McKinney-Vento Act defines this term as “sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason” [725(2)(B)]. This classification particularly requires a case-by-case determination, keeping in mind the determining factor is whether the accommodation is a “fixed, regular, and adequate nighttime residence.”

Unsheltered includes cars, parks, campgrounds, temporary trailers, abandoned buildings and substandard housing. Substandard housing may be determined by local building codes, community norms, and/or a case-by-case determination as to whether the accommodation is a “fixed, regular, and adequate nighttime residence.”

4. Provide the number of students experiencing homelessness identified for each of the following categories in 2013-14. Students may be identified in more than one category. All data will be run in parallel with data reported to the Virginia Department of Education through the Student Record Collection.

SUBPOPULATIONSNUMBER OF

HOMELESS CHILDREN AND YOUTH ENROLLED

NUMBER OF HOMELESS CHILDREN AND YOUTH SERVED

BY SUBGRANT

Unaccompanied Youth 0 0

Migrant (must have certificate of eligibility – COE)

0 0

Children with Disabilities (IDEA) 116 116

Limited English Proficient Students (LEP)

0 0

1 National Center for Homeless Education. (2010). Federal data collection guide for the education of homeless children and youths program. Greensboro, NC: National Center for Homeless Education at SERVE. Hard copy FOR REVIEW ONLY Page 33


5. Academic progress of homeless students: Children and youth experiencing homelessness must have access to education and other services needed to ensure opportunities to the State’s challenging academic standards.

Instructions: Aggregate students by their grade level, not by type of test administered. DNA = Data Not Available If assessment is required and data is not available for reporting, indicate DNA. Do not leave the cell blank and do not use a zero to indicate the lack of data.

a. Provide the number of homeless children and youth enrolled by the McKinney-Vento subgrant LEA included in statewide assessments in reading and mathematics; and

b. Provide the number of homeless children/youth who met or exceeded the State’s proficiency level or standard.

Reading

School Grade Levels

Column A Column BNumber of homeless children/youth

taking reading assessmentNumber of homeless children/youth

who met or exceeded state proficiencyGrade 3 16 1Grade 4 18 1Grade 5 16 4Grade 6 15 2Grade 7 17 5Grade 8 16 7Grade 9-12 36 3

Academic progress of homeless students, continuedMathematics

School Grade Levels

Column A Column BNumber of homeless children/

youth taking mathematics assessment

Number of homeless children/youth who met or exceeded state proficiency

Grade 3 16 2Grade 4 18 1Grade 5 16 4Grade 6 15 0Grade 7 17 3Grade 8 16 3Grade 9-12 36 2

6. Approximately how many times per year do LEA and shelter staffs meet to discuss student and program issues? There are not any shelters in Preston County. We do have 2 students that were awaiting foster placement. Preston County does not have a shelter or transitional housing.

formally: _____________________________________________________________

informally: ___________________________________________________________



7. Has the designated homeless education liaison provided and/or attended training (liaison workshops or annual seminar)? __X___ Yes _____ No

If so, list the most recent year of attendance. Spring Attendance Conference and all school personnel are trained in August of each year.

8. Are rights of students experiencing homelessness posted in schools and registration areas, where families will see them? ___X__ Yes _____ No

§722(g)(6)(A)(v) public notice of the educational rights of homeless children and youths is disseminated where such children and youths receive services under this Act, such as schools, family shelters, and soup kitchens;…

9. What outreach and awareness activities were conducted for division personnel and/or the community at large? McKinney Vento is an agenda item at every counselor and principal meeting. The Homeless Service Provider attends counselor meetings and has presented at churches on Sunday and attended the meetings of community groups. She has sent fliers home to our enrolled students about Little Learners, After School Explorers, all kindergarten students at pre-registration and to all pre-k families about these educational services and enrollment.

10. What particular success have you experienced in providing services during this reporting period?

There is an increased awareness about McKinney Vento in our school district and community. An article was published in the local newspaper along with our own website. We have had such an outpouring of assistance from churches and community groups. Our high school had more graduates and less drop outs. We had 6 CTE completers which some were able to take certification tests that show they have employable job skills. All the students enrolled received school supplies and clothing. We were able to find a suitable place for an adult high school student to live. We were able to connect a homeless mother with DHHR services and rape and domestic violence. We are able to offer a summer, one week camp for incoming freshman to focus on math, team building and to help decrease any anxiety about coming to the high school.

11. What particular problems have you encountered in providing services during this reporting period?Preston County does not have a shelter and very limited available housing through HUD. Unaccompanied students that are 18 or older at the high school often do not have a place to live. Families have lost their homes because they cannot pay rent or utility bills. Transportation is often a barrier to after school tutoring services, programs and parent involvement.

12. Attach your sub-grant goals and objectives with an update on current status of activities.

Additional Comments: (attach additional pages, if necessary)



Grant Goals and Objectives for the 2013, 2014, and 2015 funding cycle

1. By providing tutoring for all students we hope to increase classroom success, improvements on homeless student’s grades and see a decrease in student retentions/failures. Our goal is to receive positive assessments from classroom teachers, see success in grade and score improvement, and increase participation and performance on standardized tests. Supplemental instruction efforts will also help to prevent students form needing to repeat courses, falling behind in credits and will therefore increase graduation rates.

2014-2015: Tutors were hired and assigned to non-Title I schools. Central Preston Middle School was able to provide a mentor/tutor during school hours; all other tutor/mentors provided services after school. We did not have any applicants that wanted to work during school hours but the one so therefore we still struggle with getting McKinney Vento students to participate in after school programs due to transportation. Standardized assessments do not show an increase in achievement countywide.

2. School of origin requests will be considered in a timely manner. Upon request, a meeting will be held with the Attendance Coordinator, Transportation Director, Homeless Service Provider and the child’s parent determine appropriateness of placement in school of origin and come up with a solution for transportation. If county bus transportation is not an option, another solution will be sought, whether public or private transportation. Any transportation barriers that prevent student success will be resolved in a timely manner.

2014-2015: We had several transient students. In most of those instances we were able to change their bus run to a run in the area in which they moved. One family of 5 children that involved 3 schools became more difficult as they moved around from family to family. They found a temporary home on the Monongalia County line leading to difficulties in finding a bus route. We were able to financially help the mother with fuel for a friend’s car to transport her children to the nearest bus stop.

3. Providing each school/counselor with needed classroom supplies will result in minimal interruption in our homeless children’s education. With the needed supplies being furnished, they will not have delays in completion of assignments and will be able to shift their focus to their studies rather than their needs. Providing needed clothing and shoes will help the homeless children form feeling different from others in their classrooms and promote social interaction. Providing unaccompanied youth with proper clothing for graduation and job interviews will give than an advantage for success that would not be possible otherwise.

2014-2015: All of the enrolled homeless students received winter clothing, coats, boots and shoes depending on their need. We continue to provide clothing throughout the school year. Appropriate clothing for graduation, caps, gowns and prom attire has been purchased. Students have received clothing needed for CTE classes such as scrubs, along with materials needed to complete the programs. Homework boxes have been made to distribute to students at the beginning of the 2015-2016 school year.

4. The Homeless Service Provider will continue to work with local agencies such as Food For Preston to coordinate the Weekend Pack pack Program. It is anticipated that this program will grow in numbers and benefit more families. Serving as a Board member of the Caring Council will allow for further networking and development of partnerships among social service agencies within Preston



County School District. The Homeless Service Provider will continue to monitor and purchase supplies for each school. Working closely with teachers and counselors, needed supplies will be provided to all homeless students in a timely manner as not to interrupt their education. Unaccompanied youth will be closely monitored for attendance and grades to prevent them from falling behind in coursework. Close communication between the Homeless Service Provider, teachers and the student will be vital to success.

2014-2015: The Homeless Service Provider has met with numerous churches and community groups presenting McKinney Vento Act information and local statistics. She has gained the support of many groups expanding the resources that we have available to our students. She has participated in monthly meetings of the Caring Council and the Preston Prevention Partnership. She has attended the monthly school counselor meetings and communicates with the counselors on a daily basis to gain insight to student needs and coordinating services. She has worked with DHHR, Rape and Domestic Violence, HUD housing, community action and other agencies. She has helped coordinate the Food for Preston Weekend Backpack Program and fundraisers to keep the program going. We currently have 221 students that received food for the weekend. The Homeless Service Provider has worked with the Homeless Liaison to coordinate tutoring services and the summer Freshman Camp. She has sent communication home to parents to inform them of their rights and services offered to them and followed up with phone calls in some instances. She has shopped for clothing and completed purchase orders for supplies. She has coordinated efforts with the Parent Volunteer groups and other educational services. She has monitored the enrolled students grades and social needs.

5. Our goal is that every homeless student will have all records required for school enrollment including but not limited to a certified birth certificate and updated immunization records.

2014-2015: The school nurses have worked with our offices to communicate any needs along with the school secretary. We have been able to communicate with other offices to receive prompt enrollment without any cost to the county. We will continue to communicate to nursing and secretarial staff how we can be of assistance.


Documents

wvde.state.wv.uswvde.state.wv.us/.../MCK-V2015-2018CarolRiley-adapte… · Web viewLocal Education Name (LEA) ________________ LEA_Preston________________ Project HOPE - Virginia