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GUJARAT STATE ELECTRICITY CORPORATION LIMITEDGUJARAT STATE ELECTRICITY CORPORATION LIMITEDGUJARAT STATE ELECTRICITY CORPORATION LIMITEDGUJARAT STATE ELECTRICITY CORPORATION LIMITED Ukai Thermal Power StationUkai Thermal Power StationUkai Thermal Power StationUkai Thermal Power Station Ukai Dam, Taluka: Fort Songadh, Dist:Tapi Ukai Dam, Taluka: Fort Songadh, Dist:Tapi Ukai Dam, Taluka: Fort Songadh, Dist:Tapi Ukai Dam, Taluka: Fort Songadh, Dist:Tapi –––– 394680. Ph. 394680. Ph. 394680. Ph. 394680. Ph. 91919191----2624262426242624----233215, 233257233215, 233257233215, 233257233215, 233257
Fax: 91Fax: 91Fax: 91Fax: 91----2624262426242624----233300, 233315.e233300, 233315.e233300, 233315.e233300, 233315.e----mail: [email protected]. Website: mail: [email protected]. Website: mail: [email protected]. Website: mail: [email protected]. Website: www.gsecl.inwww.gsecl.inwww.gsecl.inwww.gsecl.in CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988
TECHNICAL BID
RFQ No: 29946
WT-2713
NAME OF WORK: Biennial Rate Contract for
On-Line Preventive and Breakdown
Maintenance of Bowl mills XRP-763/783 of
200/210MW unit no.3, 4 &5 at Ukai TPS
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GUJARAT STATE ELECTRICITY CORPORATION LIMITED THERMAL POWER STATION UKAI DAM – 394 680
INSTRUCTION TO BIDDERS
01 Prescribed EMD will have to be paid by the Tenderer, which will be accepted by crossed Demand Draft drawn on Bank of Baroda or SBI payable at Ukai. Tender submitted without EMD are liable to be rejected. All Tenderer are strictly instructed that Xerox copy of DD No. of EMD & Tender fee to be sticked on tender cover without which it will be presumed that EMD is not paid and tender will not be considered/accepted.
02 [A] Tender fee/ EMD /SD will be accepted by RTGS/NEFT also. The bank details are as under.
Beneficiary Name: - M/s. Gujarat State Electricity Corporation Ltd.
Address: - Urja nagar, GEB COLONY,
TAL. SONGADH. DIST.:- TAPI.
PIN CODE NO. 394680.
Bank Name: - Bank of Baroda Ukai. .
NATURE OF A/C:- Current Accounts.,
Branch: Ukai.
Account No. : - 02640200000002
IFSC CODE No. : - BARBOUKAIXX ("0" =ZERO)
MICR CODE NO: - 394012529
NATURE OF A/C:- Current Accounts.,
Branch: Ukai.
Account No. : - 02640200000002
IFSC CODE No. : - BARBOUKAIXX ("0" =ZERO)
MICR CODE NO: - 394012529
[B] Tenders documents are in two bids system i.e. “Technical Bid “and “Price Bid (online only)”
[C] Bidders are requested to submit price – bid (Part-II) on-line only and not to submit the price bid
in physical form. This is mandatory. If price bid is submitted in physical form, same will not be
opened and only on-line submitted price bid will be considered for evaluation.
It is mandatory for all the bidders to submit their technical bid documents by both forms viz.
on – line (e-tendering) and physically in schedule time. Tender documents submitted in only
physical form will not be accepted and same will not be considered.
03 Tenders received late after prescribed due date & time will not be accepted. Any alternation /
modifications to the bids received after opening of the tender shall not be considered unless
called for by the GSECL in negotiation.
04 The offer of bidder may be ignored if penalty is recovered from him by competent authority of
any power station of GSECL for negligence of work or non compiling the requirement as per
Terms and Conditions of work order issued to him in past within last three years .
05 Before quoting the rates in the tender, Party can see the site for correct assessment of work.
No ignorance of rate quoted shall be entertained after opening of tender.
06 The offer should be valid for minimum 120 days from the date of opening of price bid.
Otherwise offer may be rejected.
07 Chief Engineer (GEN) GSECL-UKAI TPS reserves the right to either accept or reject any or all
tenders without assigning any reason any thereof.
08 If contractor’s bid does not meet the pre-qualification criteria, then his offer is likely to be
rejected without any reference. Decision regarding this will be taken by the C.E. (Gen.), UTPS
and binding to all.
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09 Being a critical work, GSECL reserve right to give 06 months trial order to new party and during
this period if work performance is found satisfactory during trial period then full order will be
issued otherwise WO will be withdraw.
10 Tenderer should also certify that the tender submitted is unconditional tender and specifically
remark “ Unconditional tender” on cover itself
11 Subletting of Tender is not permitted.
12 Corpn. Reserves the right to split the contract.
CHIEF ENGINEER (GEN)
GSECL: TPS: UKAI
Sign of Contractor
With Seal and Date
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BID PRE-QULIFICATION CONDITION FOR TECHNICAL BID
NAME OF WORK: Biennial Rate Contract for On-Line Preventive & Breakdown Maintenance of
Bowl mills XRP-763/783 of 200/210MW unit no.3, 4 &5 at Ukai TPS
The bidder must furnish the following certificates/documents with their technical bid for qualifying
technically
1. The bidder should produce certificate/document as evidence of having a work experience of on line, preventive and breakdown maintenance along with overhauling of similar (BHEL make XRP) type of mills/any higher capacity mills of any other make (Higher capacity than XRP 763/783) coal mills for minimum one continuous year during last Five years at any power station/government/semi government/state electricity board / corporation body. The experience certificate with order copy from such organization where the work has been carried out by the bidder should be submitted.
2. Details of minimum tools, tackles and equipments in possession relevant to the job.
3. Details of P.F. Code no. from appropriate authority.
4. Latest Bank Solvency Certificate of minimum 20% of estimated cost from any Nationalized Bank.
5. Certified copies of last three years audited annual account i.e. profit & loss account and Balance sheet if the estimated cost of the tender exceeds Rs.100 lacks (for 2 years ARC tender). If the party is a proprietary party and not required to get annual account audited under the law, a copy of Income tax return or certificate from practicing Chartered Accountant certifying the “Profit & Loss account” & copy of PAN card should be submitted.
6. Wherever applicable, as per stay order of the court of law, as may be in force from time to time, the bidder will have to consent and confirm that he will engage same labours and supervisory staff working with the present contractor without engaging new labours against the existing labours. However as per the prevailing site situation if more company staff is required than party has arranged the same without charging extra cost.
7. Copy of appropriate contract registration.
8. Details of registered partnership deed in case of partnership firm and activities of association and memorandum of association in case of company.
9. The tender shall be opened of the paid EMD only.
10. Conditional tender is liable to be rejected. Withdrawal or insertion of conditions unilaterally after opening of tenders will not be permitted unless it so desired by the GSECL.
11. Party should have to submit the details of the registration number regarding service Tax along with Technical Bid (i.e. Copy of Service Tax Registration). 12. TIN invoice to be raised in case of supply of materials if not full vat of prevailing rate will be
deducted & deposited to the authorities. .
13. Details of TIN no from appropriate authority.
CHIEF ENGINEER (GEN)
GSECL: TPS: UKAI
Sign of Contractor
With Seal and Date
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SCHEDULE-A Technical Specification:-
NAME OF WORK: Biennial Rate Contract for On-Line Preventive & Breakdown Maintenance of Bowl
mills XRP-763/783 of 200/210MW unit no.3, 4 &5 at Ukai TPS
SCOPE OF WORK: 01 The work consists of online, preventive & breakdown maintenance of 200/ 210 MW unit Nos.
3, 4 & 5. Bowl mills type: XRP-763/ 783 (Total 06 mills, having capacity of 40/42 MW each per unit. All the mills, feeder, seal air fans and its auxiliaries are required to be kept in adequate available condition so as to avoid loss of generation and have maximum generation on units. The scope of work shall include all the maintenance works scheduled at Annexure- A & B to be undertaken in minimum time so that the mills remain available for maximum generation. The equipment scope is from bunker flange to boiler burner second bend with mill individual and common ducts.
02 The scope of work consist of and includes, dismantling/removal/refitting, transportation and handling of old/new mill components, equipment, its auxiliaries from any plant of boiler 1 to 5 for the purpose of keeping the mills of boiler Unit Nos. 3, 4 & 5 available in working condition so that generation loss is avoided. Therefore, to avoid generation loss of Unit Nos. 3, 4 & 5 it would be very essential to inter change the components of mills of Unit Nos. 3, 4 & 5 with components of mills of unit no.1 to 5 as a part of this contract without any extra cost as per instruction of Engineer In-charge.
The scope of work shall also include transportation, handling & re-crediting of old/new materials, equipment’s, lubricants, spares etc. from GSECL Store to mill bay of the units as directed by Engineer-in-charge. The dismantled items/equipment/spares shall have to be shifted immediately from working area to store or other department/areas, of Boiler unit no.1 to 5 as part of this contract without any extra cost and as directed by Engineer-in-charge.
After required repair/maintenance, the old spares should be removed immediately from the site and working area should be kept cleaned and cleared. Failing which appropriate amount shall be deducted from the contractor’s bill. The contractor shall have to provide necessary manpower whenever required for checking, grinding, testing of new spares/components of mills, seal air fans, coal feeders and its auxiliaries as part of this contract without any extra cost.
03 The contractor shall be equipped/mobilized/ready in all respects with required/sufficient skilled workmen and all necessary general tools tackles to take-up any type of maintenance job on mills, feeder, Seal air fans and its auxiliaries either online, preventive and/or breakdown of any one or more number of mills at a time at a short notice of one hour.
04 Contractor should be resourceful with sufficient skilled staff and labors every day round the clock from existing staff in such a way that breakdown work can be carried out within short time, otherwise appropriate amount of generation loss will be recovered from the bill if the down time of mill is more for each type of maintenance. Contractor has to furnish the list of persons engaged every day in the Unit Nos. 3, 4 & 5 in the form of attendance sheet to the Engineer-in-charge on demand.
05 Area of mills, Seal air fans, coal feeders & its auxiliaries shall be kept and maintained neat and clean free of debris, scrap/coal dust/lubricant all the times so that working is not held-up at any time. All old/worn out parts or new spares of mills, coal feeders seal air fans and its auxiliaries shall be immediately removed from working area and credited either to store or stacked properly in area as directed by Engineer-in-charge on completion of work. Failing which appropriate value old/new material will be recovered incase of loss/theft of material.
06 In case of planned preventive maintenance maximum 06 hours notice shall be given to the contractor.
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07 In case of breakdown maintenance the contractor shall have to mobilize all his resources within one hour of notice and take-up the required jobs as directed by Engineer-in-charge on emergency basis and shall have to complete within least possible time.
08 Any deviation, omission, alternation, modification of mills, seal air fans, coal feeders, RC feeder and its auxiliaries that may be felt necessary by Engineer-in-charge to suit operation condition/to maintain generation and/or to suit site condition and or to improve performance of the plant and or suggested by original equipment manufacturer by M/s. BHEL for improvement/betterment of the plant shall be carried out by the contractor as part of this contract without any extra cost. The quantum of job/frequency of job to be carried out or to be attended on each mill/ RC Feeder /Seal air fans / gravimetric feeder and its auxiliaries can be increased as per operational conditions.
09 All the jobs shall be carried out as per instruction under direct supervision of the contractor /supervisor and to the entire satisfaction of Engineer-in-charge, or his representative and mills/ Seal air fans, coal feeders, and its auxiliaries under maintenance shall be brought back to operation within shortest period so that generation may not be affected. Contractor‘s supervisor has to take reading of mill temp., Amp, RPM etc. from control room/mill plant of respective Unit in the beginning of every shift & recorded in daily progress report.
10 The contractor shall have to carry out the work as and when required and the work started shall be carried out non-stop till completion of the job and safe commissioning of the mills /seal air fans/coal feeders and its auxiliaries in possible period to the entire satisfaction of Engineer I/c. Any negligence/disobedience and or delay on the part of the contractor would invite penalty for loss of generation and decision of the competent authority in this regard shall be final and binding upon the contractor.
11 The line clear/PTW shall be issued to the contractor or their authorized technical supervisor for maintenance work and work shall be treated as completed when the equipment is accepted by operational staff and put into service. Any defects/work request noticed on putting mills into operation after repair shall have to be rectified as part of this contract immediately.
12 The contractor shall be allowed to use chain pulley blocks provided in mill plant, on chargeable with Rs. 100/- per day per no. if available with GSECL. However, same shall be used without any damage. Any damage shall have to be repaired or replaced by the contractor and arrange new spares (like brgs, gears etc.) for the same if required otherwise recovery for the same shall be made. Chain pulley blocks are to be maintained in good condition by the contractor, such that it will not fail. Party has to arrange other chain pulley block/overhead trolley at his own cost if damaged till it is repaired.
13 During maintenance of the mills, the chequred plates/supporting channel/beams/grills etc. of mill floor area are removed and same should be replaced on its original place after completion of work. During the maintenance work/overhauling work, the damaged chequer plates/supporting channels/beams/grills etc. should be repaired immediately by the contractor.
14 Necessary scaffolding / juggar shall have to be prepared by the contractor for which materials like pullies, Kathies etc. shall be arranged by the contractor as part of this contract. After completion of work, contractor shall have to dismantle scaffolding / juggar etc. if required.
15 While unit is on bar, if any mill remains out of service due to any other reason for more than 15 days at a stretch during a month and if during that period no maintenance is required to be carried out, 70% payment shall be admissible for a particular mill for a period exceeding 15 days e.g. if a mill remains out of service for 25 days at a stretch for other reason and if no maintenance is required. Payment shall be made for first 15 days and 70% payment shall be made for remaining 10 days.
16 During major maintenance work of Boiler, Turbine, Generator, COH /AOH of unit:
16 a) if the unit remains out of bus bar due to above reasons and as per planned outage
schedule by GSECL, then for that period 100% payment per mill month of
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order value will be admissible as per work order conditions. However
contractor has to carry out all the related works as per the instruction of EIC.
16 b) if unit remains out of bus bar for more than schedule of planned outage declared
by GSECL , for the extended period, only 70% per mill month of the ordered
rates payment will be admissible on pro rata basis. However, contractor has to
carry out preventive maintenance of all the auxiliaries covered under the contract
as per preventive maintenance schedule during this extended period and all
remaining pending works of above as per the instruction of EIC to keep all the
auxiliaries in healthy condition.
17 When the unit remains out of bus bar due to RSD or any other reasons and there
is no work as per EIC. 17 a)The commencement of RSD or Out of bus bar for any other reasons such period
shall be reckoned after 48 hrs of the machine declared for RSD or out off bar due
to any other reasons. [
17b) 70% payment per mill month of order rate shall be admissible on pro rata basis. However for such period contractor has to carry out preventive
maintenance of all auxiliaries covered under this contract as per preventive
maintenance schedule given in the work order and as per the instruction of EIC.
18 If machine is under RSD or out of bus bar due to any reasons and if any
maintenance (other than PM ) is required to be carried out in any mill / mills as
per EIC,
18a) 100% payment for that particular mill / mills per mill month of order rate shall be
admissible and
18b) For other mills having no work 70% payment per mill month of order rate shall be
admissible on pro rata basis.
19 The contractor shall submit monthly bill in triplicate regularly along-with material account & chargeable material list. The payment shall be made per mill basis per month.
20 In case of any work on motor side and if removal of motor coupling is required the contractor
has to carry out de-coupling/alignment and re-coupling etc. of the mill motor immediately, after putting the motor on plinth by other agency.
21 Consumables like kerosene, Rustolene, Hacksaw blades, foam seal sealer, Dum-Dum M-
seal, grinding wheels, cotton wastage, hold tight, gasket shellac compound, Diesel, Pen oil & Anabond, Weight instrument of ISI mark for the capacity of 0 Kg to 20 Kgs etc. shall have to be arranged by the contractor at his own cost. Also all welding consumables and accessories such as welding machine, cables, holder, gas regulator, gas cutter, heating torch, and portable hand grinder shall have to be arranged by the contractor. Along with the material account contractor has to submit the list of expenditure for afore said consumables utilized during each month with duly entry by the TPS main gate CISF.
However, if required, GSECL will issue gas cylinders, on chargeable basis if available. Electrical connection and consumption will be given free of cost as per requirement, looking to the site conditions as decided by Engineer-in-charge.
22 Small bearings, gears, rubber parts, nut-bolts, minor spares if not available with GSECL and
if instructed by Engineer I/c. contractor has to purchase and the payment of the same shall be reimbursed to contractor as per “PAKKA’ invoice from supplier in the name of GSECL.
23 To improve the efficiency of the mills, modifications as suggested by Engineer I/c. or M/s.
BHEL are to be carried out by the contractor within quoted rates.
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24 Contractor will not be penalized for non-availability of mills during reduced generation due to system conditions or any other trouble elsewhere in the Plant only. Availability of mill should not be reduced at any time. During such period, preventive maintenance can be arranged as per instruction of Engineer-in-charge.
25 During the maintenance work, any damage to valuable parts of GSECL or damage to the
parts due to mishandling and excessive wastage of material will be considered seriously and appropriate amount will be deducted from the bill. The amount will be decided by Engineer-in-charge and binding to the contractor.
26 Mill discharge pipe-lines from mill top to burner if found chock up are to be cleaned
whenever required for establishing smooth coal flow within minimum time. 27 Contractor has to carry out repairing/welding of the Minor damaged/broken worn out spares,
however, if spares/components are felt beyond repair by Engineer-in-charge then same shall
be supplied by GSECL at free of cost to contractor for replacement. However, decision of Engineer I/c. shall be final and binding upon the contractor.
28 This is Biennial rate contract. However, work order against this work will be placed initially
for a period of six months on Trial basis, if required – If the work is found satisfactory, order will be extended for a total period two years at the same rates, terms & condition.
Corpn. reserves right to extend the contract for further period of One year on completion of contractual period and it will be binding to the contractor as per the same rate terms & condition of original order for extended period.
29 If required by the Corpn. due to operational requirement, the Corpn. shall discontinue the
contract. No claim/compensation shall be paid to the contractor. However, the Corporation shall give 3 months notice to the contractor. You will however not be entitled to any
compensation for such premature termination of the contract.
30 Towards repairing of vertical shaft, journal shaft worm shaft etc. if required special welding electrodes, namely L&T make 680 CGS/Diffusion make Unialloy 624, or equivalent will be issued by GSECL free of cost. In case such electrodes are not available & contractor will arrange for the electrodes, the contractor will have to deposit such electrodes to GSECL main store, for such repairs whatever quantity of these electrodes are required & shall submit ‘PAKKA’ invoice with supporting documents for reimbursement of the payment actually made.
Any special welding electrodes other than MS – required for repair & maintenance e.g. Cast iron rod, Hard-facing electrodes etc. shall be issued by GSECL free of cost.
For welding/repairing of mills, general purpose/mild, steel electrodes will have to be arranged by the contractor in the quoted rates.
31 Authorized & technically qualified representative (Supervisor) must be available at site while the work is going-on. The technical qualification of supervisor shall be decided by C.E. (GEN) TPS Ukai.
32 In case of urgency, party shall have to procure required size of nuts & bolts, if asked by the Corpn. with the limit of 1000 kg/year. And such amount will be reimbursed after submitting of ‘PAKKA’ invoice with supporting documents approved by competent authority.
33 Contractor shall collect all dirty lub oil/unserviceable lub oil in empty drum and shall credit the same to Store.
34 Unit-wise Material account register, register showing the life of rollers and their worn out measurement, register showing the life of bearings and journal assly. should be maintained day to day properly and positively for record of material consumption and shown to Engineer In-charge daily.
35 The Unit-wise history register of inspection & replacement of bearings & other important mill spares, consumption of various lub oil shall be kept & maintained by the contractor &
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submitted to Engineer-in-charge every week or as and when demanded by Engineer-in-charge.
36 Material account Performa, box file/clip file for R.A. bill should be getting printed as per Performa given by Engineer-in-charge at his own cost.
37 Contractor has to keep surrounding area clean (Removal of Coal dust debris etc.) before starting any welding work in mill area & shall take all precaution to avoid fire hazard in this area. After required repair/maintenance the old spares should be removed immediately from the site and working area should be kept clean and cleared failing which appropriate amount as decided & approved by C.E.(G) will be deducted from the contractor’s bill.
38 During monsoon or whenever the incidence of Bunker chokes up are more, the contractor has to arrange and keep the sufficient extra men power round the clock to carry out the Feeder/Bunker hopper bottom portion/Bunker to feeder pipe/Feeder to mill pipe choke up removal by manual hammering/water jetting / by pocking for 01 or more feeders simultaneously in each unit as per the instruction of EIC. Any delay resulted in generation loss/FO consumption due to non availability of manpower the appropriate amount as decided & approved by C.E.(G) will be deducted from the contractor’s bill.
39 For round the clock better communication and co – ordination the contractor has to provide mobile Telephone with site representative for 24 Hrs at site. No excuse will be entertained regarding the problem of mobile.
PENALTY CLAUSE:-
01 Prompt attending of the defects/ work is the essence of this contract. Generation loss purely on account of non-availability of mill will be considered very seriously and per MW/MWH loss Rs. 75=00 will be deducted. For this purpose, mill capacity will be considered as 40/42 /MW/hours i.e. Rs. 3000=00/3150=00 per mill per hour will be deducted. Five mills should be made available for maximum generation of 200/210 MW per unit.
02 To keep the mill in good condition, some preventive checks are prescribed. Non-implementation of such checks of running mill will result in deduction of Rs. 300/- per mill per each check as required. (Rs. 300=00 / check/mill)
03 The contractor has to carry out maintenance work very speedily to complete the work in a prescribed time, as per Annexure-D. Any delay in completion of such work will affect preventive maintenance of other mill and hence deduction will be implemented @ Rs. 1500/- per hour per mill and decision of Engineer-in-charge will be final & binding on the contractor.
04 It shall be the responsibility of the contractor to have minimum rejection & retention/sieve analysis through 50, 100, 200 mesh as per the design value from each mill. The party should analyze the cause of more rejection & retention and attend the same immediately. If the contractor is found negligent and irresponsible for higher rejection, then penalty will be imposed @ Rs. 500/- per Cu. M. on the excess quantity of rejection as decided by C.E. (GEN) TPS: UKAI. If the reject coal quantity per mill exceeds 4 CMT and density equal/below 1.10, then above penalty shall be imposed upon for quantity exceeding 4 CMT.
Contractor should report to operation staff In-charge Engineer/maintenance In-charge Engineer about cause of rejection and contractor has to send coal rejection samples of all running mills to chemical Laboratory every day.
05 Mill, Gravimetric coal feeders and other auxiliaries should be maintained neat and clean in such a way that there should not be any chance for fire inside or outside. In case fire takes place, immediately actions are to be taken to put out the same in consultation with shift charge Engineer and fire fighting crew. Mill top area. Mill platform/mill body/mill ducts (common & individual all mill) seal air pocket both side, Gravimetric coal feeders, coal discharge pipe line up to first bend of the boiler corner shall be cleaned daily by blowing service air or manually in the morning shift before 07=00 hours by service air available at nearest point Rs. 1000/- per unit shall be deducted for not carrying out the cleaning work & surrounding area underneath of
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mill, cable trays, of mill area etc. are also to be cleaned as above before 07=00 hrs. Register of air blowing shall be maintained daily with signature of respective mill plant operator.
06 Any puncture/joint leakage/any coal dust leakage through mill parts & coal pipes will be viewed seriously and if it is not attended as per instruction of Engineer-in-charge during stipulated time Rs. 2000/- per mill per day will be deducted from the RA bills.
07 Oil leakage from worm shaft gland/bottom bearing cover/worm shaft cover will be viewed very seriously and if it is not attended during stipulated time Rs. 1000/- per mill per day will be deducted from the R.A. bill.
08 Contractor shall have to use proper tools tackles for the maintenance works. Removal of parts, bearings, shafts, gear by hammering is not allowed. If such occurrences are noticed, penalty of Rs. 5000/- per occurrence shall be deducted from the bill with the approval of competent authority.
09 Poor workmanship: Occurrence of poor workmanship, frequent repeated maintenance will be viewed seriously.
The amount of Rs. 5000/- per occurrence shall be deducted from the bill with the approval of competent authority.
10 If Generation loss occurs due to any reason, due to non-availability of mill or Gravimetric coal feeder under maintenance beyond prescribed time (Annexure-D) then recovery will be made as per respective penalty specified in clause. (Gen. Loss as per the Penalty cl. 01/ preventive maintenance as per penalty cl. No.03.)
11 If scrap material not removed from mill area even after instruction of Engr-In-Charge. The amount of RS.5000/- per day will be deducted from the bill after approval of competent authority.
CHIEF ENGINEER (GEN.) GSECL, TPS, UKAI. Sign of contractor
With seal & date
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GENERAL TERMS & CONDITIONS: 01 The contractor shall have to submit indemnity Bond for any injury and or damages that may
cause to his men or material. However, the contractor shall be fully responsible for any damages caused to the Corporation’s properties done by his men/materials while executing the work. The Corporation will be entitled to recover & the decision of Chief Engineer (G), GSECL, Ukai shall be final and binding to the contractor.
02 Party shall have to submit Sales Tax Registration number and the same should be quoted on all his bills.
03 Contractor will have to execute an indemnity bond on non-judicial stamp paper of Rs. 100/- and thereafter, only he can draw the materials from the Corporation’s store/godown that are to be used for the work. The cost of the same shall be borned by the contractor.
04 The contractor shall have to strictly observe all Safety rules. As per factory Act 1948 and whatever amendments made from time to time to avoid any chance of accident. The party shall strictly observe all instructions of Safety Officer to avoid any chance of accident.
05 ARBITRATION:- “All questions, disputed or differences whatsoever, which may at any time arise between the parties to this contract in connection with the contract or any matter arising out of or in relation thereto shall be referred to the Gujarat Public Work Contract Dispute arbitration as per the provision of the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act-1992”.
06 During any strike if contractor fails to make alternative arrangement for carrying out the work, then the amount for generation loss and/or cost of the work carried out by the department will be recovered from the contractor as per Corp.’s rules.
07 Contractor’s has to report to EE (C/R) as well as Engineer-in-charge of maintenance in the
beginning of every shift to take instruction from him if any for smooth running of the plant.
08 Contractor’s supervisor must make himself available at all area so as to enable operation staff to contact immediately. Supervisor will not leave working place without informing EE (C/R)/Engineer-in-charge.
09 Contractor has to repair/attend any punctures as well as coupling joint leakage of mills of Unit Nos. 3,4 & 5 i.e. leakage from mill body. Multipart outlet with coupling joint, MDV assly. straight pipe piece with coupling joints, mill outlet elbow and mill discharge pipe up to burner immediately round the clock as per instruction of Engineer-in-charge as part of this contract. The scope of leak sealing work shall be up to burner first bend.
10 During AOH / COH of Units or in short shutdown of units contractor have to replace worn out / punctured coal discharge pipe, coal mill suction pipes & PF bends as per the instruction of GSECL Engineer-In-Charge in the quoted rate only.
During AOH / COH contractor will have to replaced worn out pipes – bends as above if no
such work is undertaken / involved payment against this i.e. item 03 of schedule-B will not be given such list of replacements shall be given to party with time limit.
11 During short shutdown of unit for attending hot/cold air duct leakage, expansion bellow air leakage, contractor has to remove duct/bellows insulation for attending duct leakage & refitting of same after completion of work. Necessary insulation will be provided by GSECL free of cost. Binding wire, screws etc. to be arrange by the party.
12 Contractor has to repair/replace damaged instrument air line/service air line, isolating valves at mill area & RC feeder area.
13 Contractor has to provide “ELCB” switch on his every welding machine for safety point of view.
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14 Crane/forklift facility for heavy material shifting shall be provided by GSECL (if available on chargeable basis.
15 Workshop facility for machining, repairing – feasible in Ukai TPS workshop shall be provided free of cost.
16 The contractor has to carry out the complete leak sealing of coal pipes right up to blr. burner, over & above the work specified in condition 06 as per the technical/General terms & conditions attached in Annexure-C as part of this contract without any extra cost.
17 The contractor’s has to work in synchrony with the EE (C/R) as well as the in-charge
Engineer of the maintenance Department. The technical decision for maintenance works are to be taken in consultation with the concern E.E. The supervisor of the contractor shall remain present at mill area so that he can be contacted immediately. The supervisor of the contractor shall not leave place of work under contract perform the administrative & managerial control over his staff. The supervisor must be qualified and able to exercise control over the staff.
18 During AOH/COH of unit’s contractor have to dismantle the mill outlet elbows of respective unit as per the instruction of GSECL Engineer-in-charge. If any minor repairing is required by special welding electrodes then GSECL will supply the same free of cost & the work involved will be carried out by the contractor without any extra cost. Minor repairing of mill discharge valve assembly and multiport assembly shall be carried out by the contractor in the quoted rates. Necessary repairing special type welding rods shall be supplied by GSECL free of cost.
19 Essence of this work order is that all mills should be always kept available by carrying out preventive and breakdown maintenance in consultation with EE (C/R) and/or Engineer-in-charge. Mills should be maintained in healthy-intact condition. If defect is found/booked in running mill, it should be attended immediately. Generation loss shall be deducted from party’s bill for not attending defects timely.
20 Any dispute arise regarding any problem towards contract labours work engaged by the contractor, the decision of the CHIEF ENGINEER, Ukai TPS will be solely bound and will have to obey the instructions and decision taken by CHIEF ENGINEER (GEN.) as the case may be.
21 Contractor has to submit the binding of their labourers that nobody will approach to any Court of Law for any dispute raised by any labour union/Association for their payment such as Gratuity, Bonus, C.P.F. Pension insurance, items for safety payment of wages and labour escalation under any labour laws applicable to them & contractor has to issue appointment letter to their workers engaged for the work with a copy to C.E. (Gen.) Ukai TPS and with the agreement on valid stamp papers with himself and condition that he has appointed the workers with the specific period for engagement on work. Contractor has to carry out the work on terms and conditions for exigency of work and as and when asked for to work at the time.
22 (i) The party should maintain minimum staff (Category - wise) round the clock for this Work to come up emergency work without loss of generation.
(ii) The party has to submit daily progress report at 8=15 AM of next day, if fail Rs.200/-, per day will be deducted from bill. Moreover presence & O.T. details shift wise also submitted to the concern S.E or section head.
(iii) The persons engaged for the one work MUST NOT are utilized elsewhere for other work if entrusted to same party /contractor at the same time. If the simultaneous utilization of same staff is noticed then proportionate amount with penalty deemed fit will be deducted from party’s bill.
23 The party shall have to issue identity card with photographs to their personal engaged for which will be the jobs endorsed by GSECL authority for temporary entry in TPS site with a prior permission of the concern Engineer In- charge.
13
24 The party shall have to maintain ‘PAKKA’ record for the attendance/overtime and pay bill of their staff engaged for every work separately and to be got checked through LWO/Section as & when it is ask for.
25 SPECIAL CLAUSE: You have to engage the separate required personnel for this contract as and when required
during shutdown period with the approval of competent authority & record to be maintained regarding their presence and actual payment made. Further, on completion of this contract the labor engaged for this job shall be retrenched and shall not be engaged on other running contract.
26 Payment shall be made through monthly R.A. bills after recording & submit the certificate duly certified by LWO/IRO/DGM, that contractor has complied with the provision of all labor laws applicable time to time.
CHIEF ENGINEER (GEN)
GSECL, UKAI TPS
Sign of contractor With seal & date
14
ANNEXURE-A
01 On-line maintenance shall be consisting of following but not limited to the same.
a) Removal of iron, any foreign material from mill.
b) Cleaning of tramp iron gates, Gravimetric/Volumetric RC/feeder, removing coal chock-up
of pipe from bunker to RC/feeder and RC/feeder to mill centre pipe and inside mill, seal
air pockets, mill top including discharge pipes & girders.
c) Rousing of cold & hot air damper, if any, in running condition.
d) Greasing of bearings, topping of oil, alignment, filter cleaning, coupling greasing.
e) Rousing of Bunker outlet valve, Seal air valve / worn up valves of RC feeder.
f) Maintenance of hot air shut off gates & chain gates.
g) Cleaning of hot dust from inside, if required.
h) Leakage in hot/cold air ducts to mills to be attended.
i) Replacement of Upper belt, Lower belt, COC, All primary and secondary drive reducers,
seal air valves and all pulleys of gravimetric feeders.
j) Leak sealing of mills and coal pipes up to boiler burners.
k) Attending Seal air Fans.
l) O/H of gravimetric R.C. feeder & its Auxiliaries.
m) Cleaning of gravimetric R.C. feeder & its auxiliaries.
02 PREVENTIVE & BREAKDOWN MAINTENANCE :
A) Periodic checks for wear & tear shall be exercised as per instruction of Engineer I/c. for
Replacement if any for the following components
01 Bull-ring segments.
02 Grinding rolls and Air Port Assly.
03 All manholes.
04 Separator body (mill body).
05 Roller chamber air vents & individual duct air vents.
06 Journal arm head & journal skirts.
07 Bowl extension rings (liners) & modified extension liner.
08 Journal shaft & trunion shaft.
09 Journal housing.
10 Trunion bush (thrust & free end).
11 Inner cone – repairing by patch work.
12 Bowls.
13 Spring assembly.
14 Jacking bolts & bushing.
15 Classifier bodies, vanes etc.
16 Ventury outlet.
17 Separator body, mill top & Mill top cover plate.
18 Multiport outlet & multiport bolts.
19 Mill discharge valve assembly.
20 Wearing rods & MDV shut off gates.
21 Orifices.
22 All couplings with rubber gasket above mill top to mill outlet elbow including second
coupling of elbows & Straight pipes, PF bends, coal discharge pipe etc.
23 Mill outlet straight pipes. PF bends, coal discharge pipe, victualic couplings, collar etc.
24 Clinker blocks (Deflector blocks.).
25 Mill center pipe (bunker to mill).
15
26 RC feeder (Volumetric/ gravimetric) complete including pocking and hammering lubrication
of Gear boxes manual gate conveyor. Feeder out let hopper replacement.
27 Mill side liners & mill side bottom liners.
28 Mill bottom cover plates (cover plate segment.).
29 Mill bottom.
30 Dust guard, air seal housing upper & lower skirts.
31 Dust guard seal/viton seal.
32 Scrapper & guard assly. or its parts.
33 Expansion bellows in running plant & minor shut down if required to be repaired.
34 Tramp iron assembly.
35 Pocking rods for bunkers.
36 Hot air/cold air control damper including duct.
37 H.A.S gates/chain gates.
38 Mech. face seal assly. with viton seals.
39 Seal air fan.
40 Any minor item not included.
41 Air port assly.
42 Cover plates & its supports.
43 Seal air fan for gravimetric feeder.
44 Replacement/repairing of gravimetric feeder belts, rollers, bearings/ seals feeder outlet
hopper and other spares of feeder & its auxiliaries.
03. PREVENTIVE & BRAEKDOWN MAINTENANACE OF GRAVIMETRIC FEEDER
1. Greasing of following points of gravimetric feeder – Monthly
a) Belt-take up pulley
b) Belt take up screws
c) COC Take up
d) Tension roll shaft
e) Tension roll pivot
f) Weigh roller
g) Weigh span rollers
h) COC drive shaft
i) Conveyor take up pulley
j) Idle roller –Conveyor
k) Drive shaft –Conveyor
2. Greasing of following points of gravimetric feeder – 03 Months
a) Head pulley shaft
b) Conveyor takes up screws
3. Oil lubrication of 6 Months or every 2500 Hrs. of operation whichever is earlier.
a) Belt drives reducer housing primary casing. - 01 Ltr.
b) Belt drive reducer housing Main case - 2.8 Ltr
c) Clean out conveyor reducer housing - 4.5 Ltr.
d) Conveyor reducer housing - 3.0 Ltr
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4. Feeder Adjustment
To maintain maximum weighing accuracy, the following factors are essential:
Proper belt tension
Proper belt tracking
Proper alignment of weigh span and weigh rollers
Adjustment of seal air to a minimum positive air pressure in the feeder body
5 Cleaning of conveyor belt.
6 Clearance should be maintain inlet side skirt & the top of belt.
7. Adjustment of Chain tension.
8. Replacement of conveyor chain.
9. Replacement/changing of endless belt, Alligator belt care should be taken while
changing/replacing of belt,
12. Adjustment/setting of purge valve.
CHIEF ENGINEER (GEN) GSECL, UKAI TPS
Sign of contractor
With seal & date
17
ANNEXURE-‘B’
I. In case of replacement of spares, the following works shall be carried out by dismantling required assemblies to make mills ready for operational requirements. Required spares shall be issued by GSECL free of cost as decided by Engineer-in-charge.
(1) Worm shaft & worm gear (Bull gear). (2) Pump hub and oil pump bushing. (3) Vertical shaft thrust & radial bearings. (4) Worm shaft thrust & radial bearings. (5) Vertical shaft upper/lower housing. (6) Vertical shaft adopter/lock nut etc. (7) Bowl & bowl hub. (8) Mill bottom. (9) Bowl hub skirt assly. With scrapper & guard assly.
(10) Oil cooler tube assly. Including water inlet & outlet valves & piping with header inlet & Outlet valves.
(11) -do- but packing. (12) Seal air line all piping. (13) Classifier assly. vanes etc. (14) Oil level indicator returns oil gauge piping. (15) Dust guard & air seal housing. (16) Dust guard seal viton seal. (17) Upper/lower skirts/air seal housings. (18) All parts of mechanical face seal assly. (19) Centre pipe (bunker to RC feeder & RC feeder to mill. (20) Journal assembly. (21) Journal bearings. (22) Jacking bolts & bushing. (23) Spring assly. bearings. (24) Pressure spring inner & outer. (25) Grinding rollers. (26) Bull ring segments, Air port assly. (27) Inner cone. (28) Ventury outlet & tiscal plates. (29) Classifier vane assly. or its parts. (30) Separator mill top. (31) Multiport outlet, mill disch. valve assly. & orifices, collars, victualic coupling. (32) Deflector rods & MDV shut off gates assly. (33) All victualic couplings from mill top to Burner flange. (34) Mill outlet elbow, deflector blocks, centre pipe, feeder outlet hopper etc. (35) Straight pipes with collars, orifice on mill top. (36) R.C. feeder spares & its bearings. (37) H.A.S gates & its seals/spares including frame, isolator & its spares. (38) Cold air chain gates. (39) Hot air & cold air control dampers & its bearings including frame. (40) Both mills and motor couplings replacement & alignment including motor foundation bolts de-coupling/coupling). (41) Seal air fans, filters and its dampers (42) Fabrication of all air vents & provision thereof. (43) Modification of extension ring segments. (44) Pocking rods at bunker. (45) Seal air fan spares (46) All parts of air Cannon (mounted on bunkers). (47) Air port assembly. (48) Any equipment change under R&M scheme should be maintain by you in same rate and Stipulated in contract (49) Replacement of gravimetric feeder belts & COC
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II whenever involved/required oil shall be drained from the mill base washed and refitted after re-assembly. Oil shall be supplied by GSECL free of cost. III. Following adjustment/setting is to be carried out as and when require or as per instruction
of Engineer-in-charge to keep the mill efficiency running/performing, failing which appropriate amount will be recovered from the R.A. bill.
(1) Roll clearance settings. (2) Eccentric adjustments. (3) Journal spring tension. (4) Setting of classifier vanes. (5) Deflector regulator (Classifier vanes.) (6) Scrapper clearance setting. (7) Liner clearance setting.
IV. Following lubricating of equipment as recommended/directed by Engineer I/cperiodically. (1) Making up oil level. (2) Greasing wherever required. (3) Journal jacking bolt greasing. (4) Journal assembly. (5) Coupling greasing etc.
V. Emptying of mill by removal of left over feed coal and cleaning of the same prior to attending the internals of mills. VI. Wherever required, contractor shall submit Bar-Chart for the job to be carried out during shut-down well in advance for break-down maintenance. VII. R.C. feeder body maintenance including its gates and suction pipe leakage, liners & bearings. VIII. Seal air fan maintenance including duct leakage. IX. Any worn out spare if not available same is to be fitted after minor repair, party can not insist for new spares only if possible. X. In case of electrical motor failure, alignment of the same after repair and put in its original place by other agencies should be carried out. Coupling/de-coupling and alignment of the
motors should also be carried out. XI. Continuous coal flow to mill should be ensure, if pipes are choked-up the same should be removed by pocking/hammering or by any other means to have continuous coal flow to mills. XII. The party has to dismantle eroded orifices at 16 mtrs. elevation and refit new orifices as per instruction of Engineer-in-charge. XIII. During light load period, the contractor shall have to arrange to carry out preventive and scheduled maintenance as well as puncture work so that during Peak hours all mills are made available for operation. XIV. Service air connection shall be given at 4 mtrs. level between mill ‘B’ & ‘C’ in all units no.3,4&5 Contractor has to made his own arrangement by flexible hose pipe up to require working place to avoid mis-using of air. Contractor should maintain given tapping air connection to avoid mis-use of air failing which appropriates amount will be recovered from R.A. bill. XV. For the calibration activity carried out by the concern instrument section, party has to keep
available their skill supervisor and arrange for opening & closing of Gravimetric feeder any door as per the requirement. Also setting /re-setting required any feeder component for the calibration same has to be carried out in concurrence with concern instrument section. For doing work at any time if required to open the man holes & required to clean the feeder, party has to arrange the same.
CHIEF ENGINEER (GEN)
GSECL, UKAI TPS
Sign of contractor
With seal & date
19
ANNEXURE-C
Leak sealing of coal discharge pipes in Unit Nos. 3, 4 & 5 from mill to boiler burner. TECHNICAL/GENERAL TERMS & CONDITIONS. 01 For repairing work, Corpn. Shall provide M.S. plates, pipe collars, couplings, rubber gaskets
etc. free of cost. 02 Contractor shall have to bring his own welding machines and suitable welding electrodes.
Electrical connection at one mutually agreed point will be given free of cost and consumption will be given free of cost from the said point.
03 Oxygen/Acetylene gas if required will be issued on Chargeable basis from TPS main Store
on demand, if available. Otherwise party shall have to arrange for it on his own. 04 All the tools-tackles and scaffolding materials shall have to be arranged/managed by the
contractor. 05 Contractor shall have to provide minimum 300 x300 mm size patch and maximum as per
instruction of Engineer-in-charge and site requirements and full welding shall have to be carried out all four sides.
06 The scope of this leak sealing work will be up to burner first bend.
CHIEF ENGINEER (GEN)
GSECL, UKAI TPS
Sign of contractor
With seal & date
20
ANNEXURE-D
Timings are allowed for various activities to be done for coal mill & Feeder maintenance.
1. Removal of foreign material & mill made available – i.e. 30 minutes. 2. Upper and Lower Belt positioning Gravimetric feeder – 15 minutes. 3. Attending oil leakages of worm shaft gland packing – 30 minutes. 4. Inside Cleaning of gravimetric feeder and replacement of Upper belt – 03 hours. 5. Inside Cleaning of gravimetric feeder and replacement of Lower belt – 03 hours. 6. Inside Cleaning of gravimetric feeder and replacement of Upper and Lower belt – 04 hours. 7. Replacement of Upper/Lower belt, COC drive reducers – 03 Hrs. 8. Inside Cleaning of gravimetric feeder and replacement of any belt pulley – 04 Hrs 9. MDV & multiport replacement – including repairing of mill top parts e.g. ventury – Orifice –
mill top cover plate, discharge pipe for 01 mill - 03 days 10. Roller assly. Replacement including replacement of roller stone for one assembly - 10 hours. 11. Replacement of all three worn out roller & roller chamber repairing – 30 hours/ mill. 12. Complete set of classifier vanes replacement – 8 hours. (1 set=28 Nos.) 13. Bullring segment replacement 30 hours / mill. 14. Scrapper assly. Repair & refitting /replacement including cleaning of DG chamber – 4 hours. 15. Mechanical face seal replacement/servicing & commissioning of mill – 40 hours. 16. Complete mill overhauling including replacement of bullring segment, air port assly. servicing
of roller assly. Spring assly. etc. & feeder servicing – 06 days/mill. 17. Overhauling & servicing of worm shaft assly. Including dismantling, replacement of
bearings/couplings, alignment & commissioning – 02 days/mill. 18. Changing the eccentric position of roller assly. i.e. from position 1 to 4 – 20 hours. 19. Ceramic coated Separator cone with classifier blades replacement – 05 days. 20. Fabricated Separator cone with classifier blades replacement – 02 days. 21. Upper skirt/lower skirt & Scrapper assly. Complete set replacement – 20 hours. 22. Replacement of air port assly. – 02 days. 23. Spring assly. Servicing (01 no.) – 09 hours. 24. Cleaning of choked up coal discharge pipe – 10 hours. 25. Complete mill O/H including shifting of mill body. Removal of bowl, O/H servicing of worm
shaft assly. Vertical shaft, mechanical face seal assly. Roller dismantling of mill bottom gear oil pump, oil cooler etc. – 12 days.
26. Replacement of Mill bottom plate liner segment – 40 Hrs. 27. Replacement of isolator cylinder – 03 Hrs. 28. Replacement of Tramp iron – 30 Hrs. 29. Seal air fan Overhauling – 01 day / seal air fan.
NOTE:
01 The addition and alteration will be done in above chart after verifying actual characteristic of mill. Also where ever as a part of parallel activity is possible as viewed by the EIC the same should be carried out as parallel activities and not as one after another.
02 The above work frequencies have been approximately arranged and will be corrected after observation of mill plant performance.
03 Check list of daily, weekly, monthly, quarterly, biyearly yearly to be submitted regularly and for activity carried out.
04 If Generation loss occur due to any reason, due to non-availability of mill under above maintenance beyond the prescribed time then recovery will be made as per respective penalty specified in penalty clause.
Sign of contractor CHIEF ENGINEER (GEN) With seal & date GSECL, UKAI TPS
21
ANNEXURE-E
Preventive Maintenance Check List & schedule:-
Party should maintain necessary check list for preventive maintenance work as per given prescribed schedule and it should be submitted in printed Performa daily to In-charge Engineer. P.M. WORK CHECK LIST FOR RESPECTIVE UNITS.
Monday Mill A Tuesday Mill B Wednesday Mill C Thursday Mill D Friday Mill E Saturday Mill F
DAILY: - Return oil flow checking, Gear chamber oil level checking. - Seal air fan pressure & damper checking. RC feeder checking – Flapper Assly. checking. - Puncture of the mills/and coal pipes up to boiler Attending thereof. - Checking of oil level of various auxiliaries of volumetric R.C. feeder. - Checking of belt tracking of gravimetric R.C. feeder - Inspect newly installed belts for proper tension and tracking two to three times
per shift until the belt is stabilized and has lost its initial stretch.
WEEKLY a) Greasing of grease points i.e. Upper / Lower /COC drive and non drive end of Gravimetric coal feeder. b) Oil level checking and topping of RC feeder gear box roller assembly.
c) Mill & motor gear coupling greasing. d) Internal general checking of bowl mills
i) All types of liner checking. ii) Classifier gate checking. iii) Scrapper assly. Checking & dust guard cleaning. iv) Roller setting & spring tension/gap adjustment.
e) Seal air fan-bearing greasing. f) Flushing of Trunion shaft of all the roller assly. g) Greasing of gravimetric feeder i) Internal checking of gravimetric/ R.C. feeder (i) All bearings & seals (ii) Main belts (iii) Drive assembly (iv) Isolating gates of gravimetric feeder (v) Checking of belt tension & tracking. (vi) Checking of belt for tear or gauges and attending the same by stitches if teared. (viI) Checking of oil level in gear reducer. (viiI) Checking of belt scraper (ix) Inspection of newly installed belt.
FORT-NIGHTLY a) Greasing of spring assly. b) Oil level checking & topping of bowl mill.
MONTHLY a) Wear measurement of grinding rollers/ Bull ring segments. b) Seal air fan filter cleaning. c) Journal assly. jacking bolts greasing.
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NOTE: 1st week Weekly maintenance. 2nd week Weekly + fort-nightly maintenance. 3rd week Weekly maintenance. 4th week weekly + fort-nightly + monthly maintenance. Any specified equipment not covered above but required to be included for P.M. shall be listed jointly and shall be attended by contractor without any extra cost.
QUARTERLY INSPECTION OF GRAVIMETRIC R.C.FEEDER - Change reducer gear oil.
NOTE : 1st week Weekly maintenance. 2nd week Weekly + fort-nightly maintenance. 3rd week Weekly maintenance. 4th week Weekly + fort-nightly + monthly maintenance.
Semiannual Inspection of Gravimetric feeder at shutdown for servicing. 1. Check all rotating parts for evidence of bearing failure or gear wear. 2. Check feeder for excessively worn or corroded parts. 3. Check freedom for sign of excessive wear. 4. Check belt scrapper. 5. Remove any coal build up on the inside of the feeder body. 6. Check cleanout conveyor chain tension and free any binding links. Any specified equipment not covered above but required to be included for P.M. shall be listed jointly and shall be attended by contractor without any extra cost.
Contractor has to submit unit-wise report for Hourly mill availability as well as preventive maintenance work in the sample proforma and any amendment given later on during contractual period by Engineer I/c. of GSECL stating reasons therein, if any for non-availability of mills. Subsequently, forms etc. should be got printed by the contractor. Report shall also cover maintenance work carried out by them and list of defect left out, stating reason for the same. Daily report shall be submitted before 10 AM on next working day.
PM WORK DETAILS OF COAL MILLS & GRAVIMATRIV FEEDERS OF UNIT No.3, 4 & 5
1 Condition of belts (Upper/Lower )
2 Condition of C.O.C.
3 Oil level of GMF all gear box
4 Greasing of GMF all bearings
5 Inside cleaning of GMF with sight glass
6 Checking of victualic coupling on mill top
7 Classifier blade position (in %) & Operate in equal angle
8 Distance between Inner cone & centre pipe having 60 mm
9 Condition of Inner cone & cage
10 Condition of Bullring segment clamping ring
11 Condition of Journal block & its supports
12 Welding condition of Air port assly. vanes
13 Air port assly. to mill body cover gap ( having 8 mm)
14 Condition of Bottom plate, bottom body liner & side liner
15 Condition of Upper/Lower Skirt & scrapper assly.
16 Condition of roller assly. bearings, oil & level
17 Condition of Upper /Lower journal housing
23
18 Wear measurement of roller stones & segment
19 Gap between spring assly shaft & roller assly.(0.6 to 1 mm)
20 Spring compression of spring assly.
21 Checking of Journal stop bolt
22 Condition of Worm gear,worm shaft & cooler assly.
23 Checking of mill to motor coupling
24 Condition of worm shaft gland
25 Checking of gear box Oil level, indicator & oil gauge piping
26 Condition of Tramp iron body, spout & mouth gate
27 Checking of Hot air inlet duct & vanes
28 Checking of cold air chain gate
29 Condition of Damper gland
30 Lubrication in Isolator pins (Top & Bottom)
31 Checking of Seal air fans ( pressure & leakages)
32 MATERIAL UTILIZED DURING PM WORK
a
b
c
d
e
f
g
h
j
k
CHIEF ENGINEER (GEN)
GSECL, UKAI TPS
Sign of Contractor With seal & date
24
ANNEXURE-II
(ON Rs. 100=00 Stamp Paper) We Namely 01 Shri_____________________________ aged_____________
about________________ years, S/O____________________ _____________________ residing at ____________________. 02 03 All the partners of the partnership firm M/s.____________________________________ having its principal place of business at ______________________________________ hereby execute this undertaking to the following effect. Whereas firm M/s. ____________________________________ had participated in the Tender No.___________________________________________ of the Chief Engineer, Gujarat State Electricity Corpn., Ltd., Ukai TPS for the O&M of Attending of Bowl mills, PA fan seal Air fans in unit no.3,4&5 for ON-LINE PREVENTIVE AND BREAKDOWN MAINTENANCE in under consideration of the Gujarat State Electricity Corpn. Ltd., Whereas the said work/order has been executed by the earlier Contractor M/s.__________________________________________________ by engaging their employees named in the Schedule to this undertaking against whom Hon’ble High Court as well I.T., Surat has given direction for not to discontinue till disposed off the case matter. Now, therefore, in consideration of the acceptance of our said work, are hereby voluntarily agree and undertake to employee as many Labourers as decided by C.E. (Gen.). Of TPS Ukai from the aforesaid contract labourers presently being employed by the earlier contractor and shall pay them at their prevailing rates. We further hereby undertake and bind ourselves to intently the Gujarat Electricity Corpn. against any loss, expenses etc. what-so-ever, incurred at any time by the GSECL on account of any default or failures on our part to perform any of our obligations relating to the said employees. Signed, Sealed and delivered at Ukai on________________ by the said. 01 02 03
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GUJARAT ELECTRICITY CORPORATION LIMITED THERMAL POWER STATIION,
UKAI DAM-394 680
GENERAL TERMS AND CONDITIONS OF CONTRACT
1. “Contract” means the documents forming tender and the subsequent agreement that may be
entered into.
2. “Works” or “Works” means (Name of Work): Biennial Rate Contract for ONLINE PREVENTIVE
& BREAK DOWN MAINT. of bowl mills type XRP- 763/783 of 210/200 MW unit no. 3,4&5 for
period of two (02) year.
3. “Contractor” means a firm or an individual undertaking these works or offers the rates for this
work.
4. The general rules and regulations of the board for tender and contract for works will apply to
the extent of the same and not modified herein. The contractor is deemed to have gone
through and considered to be fully aware of the conditions mentioned therein
5 EARNEST MONEY DEPOSIT
Tender should be submitted along with earnest money deposit (EMD) at the rate of one
percentage of estimated cost of the tender, without which tender is liable to be rejected
6. SCCURITY DEPOSIT:
Successful bidder shall have to pay security deposit (SD) equivalent to 5%of the ordered value
should be paid of scheduled bank payable at UTPS within seven days of acceptance of order
or Latter of intent . Failure to deposit the SD will entail forfeiture of EMD and the contract shall
be treated as terminated .the contractor shall not be allowed to start of work because of late
payment SD shall be contractors’ liability.
7. The amount of security Deposit will be refunded after the satisfactory completion of the
contract after certification by the concerned Superintending Engineer and after deducting any
dues of the GSECL.
8. To sublet of to transfer the contract without prior approval of the GSECL shall be treated, as
breach of contract and it shall be forfeiting the SD as well as termination of contract.
9. The GSECL reserve the right to forfeit the SD in case of any breach of contract and in dispute.
The decision of Chief Engineer, Ukai TPS shall be final, binding acceptable to the contractor. If
the contractor fails to start the work as stipulated, the EMD and the SD shall be forfeited.
10. The monthly payment to the labourers must be paid before 10th day of succeeding month in
the presence of Labour Welfare Officer, Ukai TPS. A copy of the same must be submitted
along with monthly RA Bill, duly certified by the Labour Welfare Officer. The certificate should
contain details of average no. of labours deployed, total wages/slaries paid and overtime
amount separately.
11. Submission of the bill by the contractor:
Bills shall be submitted by the contractor for each month on or before the date fixed by the site
–in-charge, for all works, executed in the previous month and the site-in-charge shall take or
cause to be taken the requisite measurement for the purpose or having the same verified and
the claim so far as it is admissible, shall be adjusted, if possible, within ten days from the
presentation of the bills. If the contractor does not submit the bill, within the time fixed, as
aforesaid, the site-in-charge may depute a subordinate to measure up the said work in the
measurement list shall be sufficient warrant and the site-in-charge may prepare a bill from
such list which shall be binding on the contractor in all respect.
Along with the R.A. Bill, the contractor should submit material Account wherever applicable,
proof of payment of provident fund and other statutory dues, certificate issued by IRO/Labour
Welfare Officer certifying average number of labours deployed during the month and total
amount of wages and salaries paid to labours
The R.A. Bills along with the supporting documents will be paid within 30 Days.
26
12. Income Tax : Income tax will be deducted at sources from each bill as per statutory
requirements.
13. The board will be entitled to deduct directly from the bills to be paid to the contractor any sum
or sums payable by the contractor and which sum/sums the board is required to pay as a
principle employer on account of contractor’s default in respect of all liabilities referred to in
above clauses.
14. (a) No sales tax, professional tax or any other taxes, cess or levy, excise duty, octroi, royalty or
other duties will be payable by the GSECL against this contract.
(b) Service tax at the rate prevalent during the period of execution of contract and if
applicable will be reimbursed on production of certified copy of registration number and
certified copy of paid challan for payment of service tax from time to time.
15. The quantities mentioned in the Schedule-B are approximate only and may vary widely. The
contractor shall be paid for the actual works carried out at the rates quoted by him.
16. Documents required to be submitted by the Bidders :
(a) Experience Certificate : At the time of submitting the tender, the contract shall attach
experience certificate(s) of having carried out such/similar type of work either in GSECL or in
any other organization.
(b) Special Tools & Tackles : The bidder shall have to submit along with the offer, the details
of minimum tools, tackles & equipments in possession relevant to the job,
(c ) Provident Fund Code Number : The contractor shall have submit along with the offer the
details of PF code Number from appropriate authorities, without which the offer is liable to be
ignored.
(d) Solvency : The contractor shall have to submit a copy of the solvency certificate minimum
20% of the estimated cost of the tender of any Schedule Bank / nationalized Bank. The Offer
without Solvency certificate is liable to be rejected.
(e) Audited Annual Account : The contractor shall have to attached along with the tender,
last three years audited annual accounts (i.e. profit and Loss account statement and Balance
sheet), the tender estimated value is Rs.50.00 lacs or more for one year contract and Rs. 1.00
Crore of more for two years contract, otherwise the offer will be liable to be rejected.
(f) Partnership Deed/Memorandum of Association & Articles Of Association : If the
contractor is not a sloe proprietor, then the contractor shall have to furnish a copy of the
partnership Deed along with the offer. In case of is likely to be ignored. The contractor shall
also submit power of Attorney.
(g) Labour License for Labour Contract : The contractor on getting the work order but
before starting the work shall have to furnish the copy of Labour License under the contact
Labour (R&A) from the appropriate authorities, without which the contract order is liable to be
terminated.
17. Compensation for the delay : The time allowed for carrying out the work as entered in the
tender shall be strictly observed by the contractor and shall be reckoned from the date on
which the order to commence work is given to the contractor. The work shall throughout the
stipulated period of contract be proceeded with all due diligence (time being deemed to be the
essence of contract) and the contract shall be pay, as compensation, an amount equal to one
percent or such smaller amounts, as the Competent Authority (whose decision in writing shall
be final) may decide of the amount of the contracted cost of whole work as shown by the
tender for every day that the work remains un-commenced or unfinished after the proper
dates.
Provided always that the total amount of compensation, to be paid under the provisions of the
clause, shall not exceed 10 percent of the contracted cost the work as shown in tender.
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18. Wages to be paid, time of payment, etc. by the contractor : The payment shall be
disbursed in presence of the GSECL representative during the working hours in the factory
premises and the contractor shall get entries certified in the register of wages by the
representative of the GSECL. Any default will result in cancellation of contract forthwith or else
the contractor shall be punishable to the extent of RS. 100/- per day by way of fine. The
contractor shall give his telephone number, address to the GSECL, so that in case of labour
unrest etc., the contractor can be contacted. The contractor shall arrange to have his office
outside the factory premises and the contactor shall keep himself present throughout the
working hours. It is absolutely necessary that the contractor either himself and/or a fully
authorized representative having full power or authority concerning the contract shall have to
remain present at UKAI TPS. He must also contact Executive Engineer(BMD-II) daily at 8.00
hours, so that necessary instruction can be passed on him. Also, he must be available during
working hours (general shift) and during failure of any milling plant (equipment) at any time, so
that he can be immediately contacted for any emergency work. The contractor and/or his
authorized representative shall not leave Ukai TPS without specific permission from the
Executive Engineer (BMD-II). If the period of absence from Ukai TPS is more than three days,
an alternative arrangement shall be made and to be informed to the sectional head in writing.
19. Labour Laws: The labour laws applicable and amended from time to time have to be followed
scrupulously. A few of them for information are as under:
19.1 Person below the age of 18 years and above 60 years should not be employed for the work.
19.2 No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.
19.3 Contractor shall maintain a valid labour license under the Contractor Labour(Regulation &
Abolition) Act for employing necessary manpower to be required by him. In the absence of
such license, the contract shall be liable to be terminated without assigning any reasons
thereof.
19.4 The contractor shall, at his own expense, comply with all labour laws and keep the GSECL
indemnified in respect thereof. Some of the major liabilities under various labour and industrial
laws, which the contractor shall comply with are as under :
(a) Payment of contribution of employees (contract labour) as well as employer’s (contractor’s)
contribution towards provident fund, family pension scheme, deposit linked insurance scheme,
administration charged, inspection, etc., at the rates applicable from time to time by the
Government of Gujarat/ Government of India or other statutory authorities.
(b) Payment of deposit in respect of each contract labour at the rate as revised by the
Government from time to time with the office of the Commissioner of Labour as per the
Contract Labour(R&A) Act.
(c ) License fee as prescribed under the Contract Labour(R&A) Act and rules framed therein,
depending upon the number of workers employed by the contractor.
(d) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for
every 20 Days of working.
(e) Identity cards as prescribed under the Factories Act or by the Thermal Power Station with
Photograph affixed thereon, for identification.
(f) Payment of retrenchment compensation, notice pay and other liabilities as per Industrial
Dispute Act-1947. Any payment to the contractor’s employees arising out of nay claim or
dispute under the Industrial Dispute Act-1947 or any other labour laws.
(g) Payment of compensation in case of accident injury, under Workmen’s Compensation Act.
(h) Provision of crèche if the female labour employed is more than 30.
(i) Maternity leave as per the provision of the Maternity Benefits Act.
(j) The contractor shall deposit 15 days salary at the rate of last drawn salary for every completed
one year of services for each liabilities of gratuity. (As per circular no:
GSECL/HRD/V/Gratuity/Con. Lab/260 dtd.2/05/2007)
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(k) The out going contractor will have to deposit gratuity & comply leave & bonus payment.
The above are some of the major liabilities of the contractor in addition to other liabilities
prescribed under the various laws in force from time to time by the statutory authorities, like
Government/Government of India, which the contractor shall have to comply with.
20. PROVIDENT FUND & FAMILY PENSION SCHEME: The Contractor shall submit along with his bill (Month wise) a Statement regarding deductions
at the rate of 12% of the wages against employees Provident Fund & Family Pension Scheme in respect of each concerned employee. (or at the rates made applicable by the Government from time to time) of the wages.
The contractor’s contribution and his workers contribution towards Provident Fund and Family Pension Scheme shall be deposited by the contractor with Regional Provident Fund Commissioner, Ahmedabad or to the authority prescribed under the Act along with the other charges applicable. P.F chalan submit with R.A Bill.
21. Deposit Linked Insurance Scheme : The contractor shall have to deposit 0.50% (half
percent) or the rate applicable from time to time of the wages in respect of employees who are
members of the PF, as the contribution to the Deposit Linked Insurance Scheme, with the
Regional Provident Fund Commissioner, Ahmedabad or to the authority prescribed under the
Act
22. Minimum Wages Act : The contractor shall pay prevailing minimum wages as applicable
from time to time to the laborers engaged by him as per the minimum wages act, in presence
of the GSECL’s officer or representative. After completion of the contract work, the work
completion certificate is required to be produced before the Dy.G.M for in purpose of No due
Certificate and cancellation of the gate passes to the contractor worker at the time of execution
of the contract work.
23. E.S.I. Act : The contractor shall comply with the provisions of E.S.I. Act wherever applicable
as per the prevailing provisions of the Act and as amended from time to time.
24. Administrative Charges : Administrative charges for maintaining provident Fund account
shall be deposited by the contractor with the Regional Provident Fund Commissioner,
Ahmedabad, or to the authority prescribed under the Act at the rates applicable.
25. Paid Leave Facility : Paid leave facility at the rate of one day for every twenty days of actual
work by the contract labour shall be provided by the contractor to his workers. He shall
maintain leave records/verified and certified by the authorized officer of the GSECL.
26. Safety : The contractor shall have strictly observe all safety rules and provide safety
equipment to the contract labours as per the Factories Act,1948, and whatever amendment
made from time to time to avoid any chance of accident. The contractor shall strictly observe
all instruction of Safety Officer and Factory Inspector to avoid any chance of accident.
27. Workmen’s Compensation Fund and Employer’s Liability Insurance :
Insurance shall be affected for all the contract employees engaged in the performance of this
contract. If any of the work is sublet after due permission in writing from the GSECL, the
contractor shall require the sub contractor to provide workmen’s compensation and employer’s
liability insurance for the later employees, unless such employees are covered under the
contractor’s insurance. It shall be the liability of contractor for employee of his sub contractor.
28. Compliance to Security Matters : The power station being a restricted/prohibited area, all
the formalities as required by the Security and Vigilance staff of GSECL shuld be complied
with, to whom the contractor should contact.
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29. Submission of Returns & Maintenance Of Records : The contractor shall submit the
returns under the Contract Labour Act, Payment of Bonus Act, Payment of Gratuity Act etc.
and shall have to maintain all up to date records/register in respect his employees as
prescribed under various Labour Laws and produce the same as and when demanded by
GSECL’s appropriate authorities.
30. Execution of Agreement : The successful bidder(contractor) will have to enter into an
agreement with the GSECL and the cost of the stamp paper will be borne by the contractor.
The contractor will also have to execute indemnity bond on required value of stamp paper as
GSECL’s rules. The cost of stamp paper for indemnity bond will be borne by the contractor.
31. Contractor to Indemnify the GSECL: The contractor shall indemnify and keep indemnified
the GSECL and every member, officer and employees of the GSECL, including Engineer-In-
charge and his staff, against all actions, proceeding, claims, demands , costs and expenses
whatsoever arising out of or in connection with the matters referred in above clauses and
elsewhere and against all action, claims, demands, costs and expenses which may be made
against the GSECL, by any workman/employee of the contractor or sub contractor of any other
person under any laws, rules or regulations having the force of law, including, but not limited to
, claims against the owner under Workmen’s Compensation Act,1970. The GSECL shall not
be liable for or in respect of or in consequence of any accident or injury to any workmen or
other person in the employment to the contractor. The contractor shall indemnify and keep
indemnified the GSECL against all such damages and compensation and against all claims,
demands, proceeding costs, charges and expenses whatsoever I respect thereof or in relation
thereto.
The contactor shall also indemnify GSECL in all respect any liability due to breach of legal
provisions contained in any of the Labours Laws.
32. As a contractor, the contractor shall be responsible and liable to pay deference in wages, if
any, and/or observe the revised service conditions that may be awarded by the Honorable
Industrial Tribunal effective from the date directed in the award.
33. The contractor must be maintaining regular labour record and should be paying all required
benefits to labour force contractor should obtain certificated to this effect from Labour
Commissioner.
34. Any other rules and regulation, conditions etc.. that are in force at present and that may be
framed by the GSECL from time to time in connection with the contract will be binding and
acceptable to the contractor.
35. (a) The successful bidder(contractor) has to engage the 44 Nos. of the labours of the
protected labours as I.T. ref. No. 11/98 & 873/2002 pending before industrial tribunal, Surat.
(b) Considering the recent trend of the court/Tribunal and High Court in respect of contract
labourers it is advisable to the contractor to engage the labourers, who have been doing this
work during the tenure of the last contract. The GSECL on demand will give the list o such
labourers to the contractor.
36. Because of this contract, the GSECL shall not accept any additional lablourer liabilities than
stated above.
37. The contractor will make arrangements at his own cost to insure all men, materials and
equipment employed for this work. The GSECL will not be responsible for any loss or damage
either to the contractor’s personnel or his equipment.
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38. Dispute, if any, taking place between the contractor and labourers must be intimated to Labour
Welfare Officer, Ukai TPS, immediately.
39. The contractor must insure all the labourers before starting the works.
40. Any casualty will also have to be borne by the contractor for the period the contract continues.
41. The contractor shall not engage any sub contractor without written price permission of the
chief Engineer of the authorized office of the GSELC. In no case the GSECL will be liable in
any manner regarding any liability in respect of any contract labourer engage by the sub
contractor ant the liability of such contract labourer will solely rest with the principle contractor.
42. The contractor shall deploy with the adequate number of experienced staff at site for daily
supervision and for maintenance of various registers and records required under the law and
contract. No payment by the GSECL for supervision shall be admissible.
43. Staff Discipline: - It is the responsibility of the contractor to ensure that his employees
maintain strict discipline as regards security, methods of safe working etc. and not to cause
any hindrance to smooth running of power station or in execution of duties by GSECL staff.
Any lapse in this regard will be viewed seriously and contract is liable to terminated. If any of
his staff is found unsuitable or not behaving properly, the contractor shall have to remove him
the worksite on demanded by GSECL. The contractor shall have to strictly observe the rules
and conditions specified in the enclosed works contract bokklet of the GSWECL, which are not
modified hereunder. To keep harmonious Industrial Relations amongst contract labourers is
the sole responsibility of the contractor. Any breach of the same will be viewed seriously.
44. Arbitration : If at any time any question, dispute, difference, shall arise between the GSECL
or the Site-In-Charge and the contractor or any person claiming through him upon or in relation
to or in connection with the matter herein before stipulated and specified to be referred to
arbitration, either party may forthwith give to the other a month’s notice in writing of the
existence of such question, dispute or differences whatsoever, which may at any time arise
between the parities to this agreement, touching the agreement or subject matter thereof,
arising out or in relation thereto and whether as to construction or otherwise, shall be referred
to the decision of the sole Arbitrator appointed by the chairman of GSECL for the purpose,
who shall be retired High Court Judge or a retired District and Session Judge, and upon the
parties’ reference to the Arbitration Act,1940 as amended from time too time and the rules
therein. The Arbitration proceeding shall be conducted at GSECL’s head office , Baroda , or
such places as the sole arbitrator may determine. The award of the sole arbitrator (or umpire)
shall be final and binding upon the parties upon every or any such reference the costs of and
incidental to the reference and award respectively, shall be at the discretion of the arbitrator or
umpire who may determine the amount thereof of direct the same to be taxed as between
party, and the party shall direct by whom and what manner the same shall be borne and paid,
provide however, that either party to the dispute shall in respect of any monetary claim, be
entitled to receive from the other party by way of cost any time exceeding the percentage set
cut below, irrespective of the actual fees and expenses incurred by him. Work under contract
shall continue during the arbitration proceeding and no payment, other than for matters in
dispute due to or payable by the purchaser, shall be withheld on account of such proceedings.
The percentage above referred tot in this clause is five percent on any such menotary
award, which does not exec Rs. 10,000/-; three percent on the next or any part thereof; two
percent on the next Rs.50,000/-; or any thereof, and one percent on Rs.40,000/- or in case it
exceeds Rs. 1,00,000/-.
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45. The GSECL reserve the right to terminate this contract at any time during its currency without
giving notice of termination or any reason thereof.
46. Time Limit : The time limit for completion of this contract works, if awarded, is Two years.
The GSECL can extend contract for further period of One year after expiry of time limit, if
desired by the GSECL, and quantity will be enhanced proportionately.
47. The contract will remain in effect for the period of 24 months from the date of commencement
of contract. GSECL at any time during the tenure of the contract may terminate the same at its
sole discretion without assigning any reason, if it is observed that obligation under this contract
are not performed up to the satisfaction of GSECL. The contractor will, however, not be
entitled for any compensation for such premature termination of contract.
48. In case of default, the work will be got done through other agency/agencies at the risk and cost
of the original contractor, and the GSECL shall be entitled to recover such expenses from
defaulting contractor by such methods as deemed fit. The contractor shall not, however, be
entitled to terminate the contract or stop works undertaken by him before expiry of the contract
period/extended period due to any reason whatsoever.
49. Under the contract, the contractor should either himself be present at the site or should
nominate person I writing, who must be available at the site and who should be authorized to
take decision about the works and receive the instructions from Engineer-in-Charge of the
work at any time. In absence of any responsible man of contractor at the time of any
emergency, adhoc decision of Site-In-Charge will be binding on the contractor.
50. The contractor is bound to execute the work for any item as per the instruction of the Site-In-
Charge. On refusal to do so, the work will be carried out at the risk and cost of contractor by
using the contractor’s tools and tackles, for which no compensation whatsoever shall be
payable to the contractor.
51. If any immovable articles/tools/equipment will be found stolen from the working place, the
contractor would be held responsible and cost will be recovered for his bill.
52. For any contract and ambiguity, the decision of the Chief Engineer(C&O) shall be final and
binding on the contractor.
53. Sealed tender should be super scribed as “Rate contract MILL MAINTENANCE STAGE-II” .
Technical Bid & Price Bid should be sent by R.P.A.D only so as to reach this office before last
date & time of acceptance of the tender. GSECL will not be responsible for any postal delay.
Tender received after last date and time of acceptance will not be considered.
54. The contractor shall quote only certain percentage of rates above or below the estimated
rates, i.e. contractor should quote either, say A% above the estimate or B% below the estimate
or all the items. The contractor should not quote different percentage for different items.
Tenders received with different percentage rates for different items shall be liable to be
rejected. The contractor should quote only percentage higher/lower in figures as well as in
words in Schedule-B. In case of not mentioning clearly above/below the estimate, the GSECL
shall consider the quoted percentage below the estimate and the contractor must have to
honour this, failing which suitable may be taken , considering this as dishonor and/or summary
rejection of offer without assigning any reason thereof as deemed fit by Chief Engineer. The
rate quoted should be inclusive of all taxes and expenses, if any. Nothing will be paid extra as
a part of contract unless & until it is specified in the tender documents by GSECL.
55. The rates quoted shall be firm and valid for 180 Days for acceptance from the date of opening.
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56. The contractor, if desired, can see the plant and site on any working day and during working
hours with permission of the Chief Engineer.
57. Conditional tender is liable to be rejected withdrawal or insertion of conditions unilaterally after
opening of tenders will not be permitted unless it is so desired by the GSECL.
58. Chief Engineer, UKAI TPS , reserve the right to reject any of all tenders without assigning any
reasons thereof.
59. Before staring the work, the contractor should contract Industrial Relation Officer/Labour
Welfare Officer for all formalities and obtaining the gate passes of his labourers and for other
formalities.
60. Office correspondence will be carried out in English language, and if at any time to facilitate
the contractor , Gujarati translation may be furnished, if deemed fit. The English version will be
the correct one and the same only will held good for legal matters.
61 The contractor should intimate to the office the name and address of authorized
representative, so that our field officer can contact them when required in connection with the
execution of the said works.
CHIEF ENGINEER (Gen.)
GSECL, TPS,UKAI
Sign of contractor with seal & date
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GUJARAT STATE ELECTRICITY CORPORATION LTD UTPS – SAFETY - 002 REV - 00 15\12\2008 Ukai TPS
“GENERAL SAFETY RULES TO BE OBSERVED BY THE CONTRACTORS”
(1) All the contractors working at Ukai thermal Power Station shall have to strictly observe following safety rules. The contractors shall be responsible for informing and observing these rules by their supervisors / employees /labours as well as the supervisors / employees / labours of their Sub-agencies / sub-contractors engaged, if any. Prior to commencement of the work, contractor shall have to submit a written assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly gone through these rules, have educated their employees / employees of their sub contractor and will strictly observe the said rules while execution of work under work contract awarded to them. They will have to indemnify the corporation for any loss or damage / accident / injury to the corporation’s property / employee or employee of their own in default of non - observing these rules.(01)Persons to be employed for carrying out the work shall possess required qualification, be fully trained and conversant for works to be done. All persons should have gate pass. Register consisting the full details (i.e. address, phone no, details of nearest relative, etc.) of all persons is to be maintained during the work execution, one trained & competent supervisor should always remain present at site.
(02) The contractor shall all the required safety measures prior to commencement of work on
dangerous substances, machineries or area at which cautionary notice is displayed and
obtain “line clear” or “work permit” through the concerned Department / Section.
(03) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, the
contractor shall remove all the inflammable material lying at nearby worksite or cover it
properly by suitable protective covrin. Also, special care shall be taken before carrying out
such job & see that all possible contributing factors to set fire shall be removed / vanished
prior to commencement of the work. Advance intimation shall be given to concerned section /
fire section to commence the work in fire prone areas. they should also keep ready all the first
aid fire extinguishers / equipments & fire extinguishing media / material like sand / water
buckets or other appropriate equipment at such place.
(04) While carrying out work in confined space or inside vessel, the contractor shall obtain necessary “confined space / vessel entry permit” from concerned department prior to commencement of the work. For lighting in such areas, 24 volt (ISI certified & with proper guard) hand lamp shall be used.
For taking care of the persons working inside the confined space / vessel, a supervisor / person capable to keep continuous watch on person(s) working inside, assist them incase of emergency or arrange to get immediate outside help. Shall remain present at entry point shall remain present at entry point and shall use full body safety belt without fail.
While working inside sewage, trench or in-depth, a person to warn outsiders / entrants/ passers etc shall remain available near entry point or the entry point shall be cordoned by a barricaded tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits opened, shall be re-fixed / re- placed in the original position as it were prior shall be re- fixed / re-fixed / re-placed in the original position as it were prior to commencement of the work and leave the work place in safe condition in all respect, so as to prevent accident to fellow workers.
(05) The contractor shall see that he / his persons do not block (by stacking material, spare parts, tolls-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases / ladders / lift or any other approaches / roads leading to plants or its auxiliaries, on which there is a traffic movements in case of emergency . if it is utmost necessary to carry out work in such area with blocking of passage, prior permission of competent authority or the engineer- in- charge shall be obtained. To demarcate /declare the area as UNSAFE, cordon it using barricading type & display suitable caution notice or keep a person to restrict / divert the traffic route through other safe passage.
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(06) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like
welding machine, hand grinder , hand drill etc, ensure its safe operation & use it only if it is
found safe to use . do not use defective, unsafe or improperly maintained equipments.
The electrical power supply required to run such equipments shall not to be taken
directly at their own but shall be obtained through concerned electrical maintenance
departments or their authorized persons or under their observations / guidance only. The
electrical section shall provide temporary electrical connection up to contractor’s mains board
on which it is compulsory to install mains switch, ELCB & fuses of adequate capacity. all such
equipments shall invariably be earthed adequately to prevent electrical shock, sparking, short
circuit etc. power cord to be used shall be of adequate capacity, without any joint & shall
consist of earth wire also. Hence, it is necessary to use adequate capacity 3-wire power cord
for single & 5-wire power cord for three phase power connections. The plugs, receptacles,
pins, holders etc shall be of adequate capacity & safe to use.
All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting
machine, grinder drill, chain pulley blocks, hook chooks etc required to be used during work
execution shall be of standard make & bear ISI certification mark on it. The consumables like
welding electrodes, grinding wheels / discs etc which has specific prescribed life span shall
not be used in any case if its expiry date is over.
(07) It is compulsory to use standard make personal protective equipments (P.P.Es.) as per the
job requirement. Do not work without use of required P.P.Es contractor is responsible to
provide standard make (ISI approved) personal protective equipments / safety gadgets
suitable to give sufficient protection against hazards involved in their work / job to their staff,
as per the job to their staff, as per the job requirement and insist / enforce their work / job to
their staff, as per the job requirement and insist / enforce their staff to put on the same while
at works.
The Ongoing work is liable to be stopped at any time if the contractors’ staff is found working
without P.P.Es. Following is the list of various P.P.Es. To be used for various works /
worksites.
01 Industrial Safety Helmet For protection of Head against falling objects or
during fall of person from height.
02 Safety Goggles (Grinding,
Welding, etc).
For protection of Eyes against flying particles / dust,
chemical splash,spark,arc,flashover etc.
03 Face shield (Half or full) For protection of Face against flying particals / dust
chemical splash, spark, arc, flashover etc.
04 Ear plug/Ear muffs For ears/ hearing system protection while working in
high noise level area.
05 Apron(Rubber/PVC/Asbestos/Le
ather/Cotton)
For body protection against chemicals, oils, sharp
edges, heat, hot objects etc.
06 Gloves(Rubber/PVC/Asbestos/L
eather//Electrical shock proof)
For protection of hands against chemicals, sharp
edges objects, heat, hot metals. objects, electricity
etc.
07 Safety / Leather / Asbestos
shoes, Gum Boots etc.
For protection of legs & feet against falling objects,
sharp edged objects, heat, hot metals / objects,
electricity etc.
08 Safety Belt(fully body) /rope /Life
line / fall prevention system etc.
For working at heights or depth, working in vessel or
in confined space.
09 Dust Respirator/Scarf Protection of respiratory system against dust.
10 Chemical cartridge Respirators Protection against chemical fume, vapor etc.
11 Canister Gas mask Protection against toxic/poisonous fumes/gases.
12 Air supply respirators Working in oxygen deficient zone.
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(08) Before using lifting machines / tackles (like C.P. Bs., Hook chooks, winch, forklift, mobile
crane, EOT crane etc.) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any
fixtures), it shall be checked and used only if found safe to use. Also, ensure that these are
tested, examined & certified in form no.9 / 10 by competent person as per the Factory act-
1948 and its validity is not expired. Further, it shall be fixed properly and firmly prior to lifting
the weight.
(09) Scaffoldings to be used for working at height shall be adequate size & capacity. Obtain the
work permit when working at height. While climbing on such scaffolding or working on any
structure at height, use of full body safety belt & helmet is compulsory. It is also necessary to
fasten chinstraps of the helmet.
(10) Contractor or their employee shall not interfere in day-today routine plant activities / works
except the work assigned to them, shall not loiter in the areas other than their work
jurisdictions, as well as shall not temper / operate / touch the machineries / equipments /
auxiliaries with which they are not concerned. Also, the contractor shall strictly instruct their
staff not to sit or take rest at / near / below running plants, auxiliaries, systems or any place
which is risky, hazardous & prone to accident.
(11) The cylinders containing poisonous / toxic or inflammable / explosive gas like oxygen,
acetylene, LPG, hydrogen, ammonia, chlorine, co2 shall be handled safety taking due care. To
handle / shift such cylinders a special trolley / cage meant for it must be used but in no case it
should be rolled. Domestic LPG cylinder shall not be used / permitted.
(12) On completion of the work, cotton waste, spilled oil / grease, pieces of welding rod & other
waste material shall be removed from work site and the area shall be left safe, neat & clean.
(13) In case of any injury / accident while working, it shall immediately be reported to safety
department through concerned sectional head / Engineer. The prescribed from no.21 may be
obtained from concerned section or safety officer.
For any incident occurred but have no injury to any persons should also be informed to safety
officer as “Near Miss Incident.”
(14) In all risky jobs, before starting work, contractor should obtain general safety work permit from
concerned section well in advance.
(15) In case of notising smoke or fire during their work execution, they shall make immediate efforts
to extinguish / control it and simultaneously inform the fire brigade on phone no.4444 or 4344
or 5555 or 02624-290049,shall shift the casualty to nearby hospital after rendering first aid in
case of accident.
(16) Over & above these, contractor shall have to follow all the safety requirements / rules &
regulation / norms and legal provisions laid down in various statues, particularly the provisions
of The factories act-1948 & The Gujarat states factories rules-1963 (Amended up to
date)shall be followed strictly. The contractor shall also obey the rules / regulations /
instructions of the local competent authority for safety requirements.
(17) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime
mover or of any transmission machinery while the prime mover or any transmission
machinery is in motion. Examination or operation of motion machinery shall be made or
carried out only by a specially trained adult male worker wearing tight fitting clothing as per
section 22 of factories act 1948.
(18) No women or young person shall be employed or permitted to work in lead-compound area
like battery room etc.as per schedule VI of GFR 1963.
(19) All the relevant labour and industrial laws shall also be followed compulsorily.
(20) It is felt necessary to deploy safety officers / safety supervisors by contractors / agencies
involved in carrying out hazardous activities / operations inside TPS to have better and
constant supervision in terms of health safety and environment activities.
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(21) in case, it comes to the notice of GSECL UTPS management that the safety guidelines /
safety rules / safety norms are not being followed then a minimum sum of ropes one thousand
shall be penalized on the contractor / Agency and for subsequent such violation, a server
penalty / action as deemed fit shall be imposed, which may please be noted.
(22) The above rules shall be scrupulously followed and where required, they may contact the
safety officer for any ambiguity / further guidance in this regard.
(23) For performance evolution of contractor, safety factors of work accident, fire incident & near
miss accident will be considered. Steps can be taken to review the job assignment up to
cancellation for negligence.
CHIEF ENGINEER (GEN.)
GSECL, TPS, Ukai.
Sign. Of contractors
With seal & date
37
GUJARAT STATE ELECTRICITY CORPORATION LIMITED
INTEGRITY PACT DATE :
OUR ENDEAVOUR
To create an environment where Business Confidence is built through Best Business Practice and
is fostered in an atmosphere of trust and respect between providers of goods and services and their
users for the ultimate benefit of society and the nation.
GSECL’S COMMITMENT PARTY’S COMMITMENT
♦ To maintain the highest ethical standards in business and professions.
♦ Not to bring pressure recommendations from outside GSECL to influence its decision.
♦ Ensure maximum transparency to the satisfaction of stakeholders.
♦ Not to use intimidation, threat, inducement or pressure of any kind on GSECL or any of it’s employees under any circumstances.
♦ To ensure to fulfill the terms of agreement/contract and to consider objectively the view point of parties.
♦ To be prompt and reasonable in fulfilling the contract, agreement, legal obligations.
♦ To ensure regular and timely release of payment on due dates for work done.
♦ To provide goods and/or services timely as per agreed quality and specifications at minimum cost to GSECL.
♦ To ensure that no improper demand is made by employees or by anyone on our behalf.
♦ To abide by the general discipline to be maintained in our dealings.
♦ To give maximum possible assistance to all the vendors/Supplier/Service Provider and other to enable them to complete the contract in time.
♦ To be true and honest in furnishing information.
♦ To provide all information to suppliers/ contractors relating to contract/job which facilitate him to complete the contract/job successfully in time.
♦ Not to divulge any information, business details available during the course of business relationship to others without the written consent of GSECL.
♦ To ensure minimum hurdles to vendors/suppliers/contractors in completion of agreement/contract/work order.
♦ Not to enter into carter/syndicate/understanding whether formal/non-formal so as to influence the price.
Seal & Signature
(GSECL Authorized Signatory)
Seal & Signature
(GSECL Authorized Signatory)
Name : Shri Name :
Designation : Chief Engineer(GEN)
J.E. (B-II) D.E. (B-II) E.E.(B-II)
S.E. (M-II)
ACE (G)
38
Annexure
Tender for work of:__________________________________________________
On Firm’s Letter Head
CERTIFICATE – ‘A’
I/We ___________________________________________ authorized signatory of
M/s___________________________________________ here by
Certify that M/s ______________________________________ is not related with other firm who
has submitted tenders for the same items under this inquiry / Tender.
Seal of the Firm Signature of the tenderer
Place: with Designation.
Date:
39
GUJARAT STATE ELECTRICITY CORPORATION GUJARAT STATE ELECTRICITY CORPORATION GUJARAT STATE ELECTRICITY CORPORATION GUJARAT STATE ELECTRICITY CORPORATION LIMITEDLIMITEDLIMITEDLIMITED Ukai Thermal Power StationUkai Thermal Power StationUkai Thermal Power StationUkai Thermal Power Station Ukai Dam, Taluka: Fort Songadh, Dist:Tapi Ukai Dam, Taluka: Fort Songadh, Dist:Tapi Ukai Dam, Taluka: Fort Songadh, Dist:Tapi Ukai Dam, Taluka: Fort Songadh, Dist:Tapi –––– 394680. Ph. 91394680. Ph. 91394680. Ph. 91394680. Ph. 91----2624262426242624----233215, 233257233215, 233257233215, 233257233215, 233257
Fax: 91Fax: 91Fax: 91Fax: 91----2624262426242624----233300, 233315.e233300, 233315.e233300, 233315.e233300, 233315.e----mail: [email protected]. Website: mail: [email protected]. Website: mail: [email protected]. Website: mail: [email protected]. Website: www.gsecl.inwww.gsecl.inwww.gsecl.inwww.gsecl.in CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988
PRICE BID
RFQ No: 29946
WT-2713
NAME OF WORK: Biennial Rate Contract for
On-Line Preventive and Breakdown
Maintenance of Bowl mills XRP-763/783 of
200/210MW unit no.3, 4 &5 at Ukai TPS
Please submit price bid duly signed & stamp (without
stating above/below rates) along with Technical Bid.
40
SCHEDULE- B
NAME OF WORK: Biennial Rate Contract for On-Line Preventive & Breakdown Maintenance of
Bowl mills XRP-763/783 of 200/210MW unit no.3, 4 &5 at Ukai TPS
NAME OF PARTY:
Sl
No Description Qty.
Unit rate
per mill
Total Amount
Rs. Ps.
01 To carry out online, preventive & breakdown
maintenance of mills, seal air fans & its
auxiliaries, coal discharge pipe up to 1st bend
up to 2nd coupling joint of unit no. 3, 4 & 5 as
and when required immediately as per
Schedule -A, attached & as per Annexure-A to
E attached so as to ensure availability of mills
& seal air fans for maximum generation. ( 06
mills per boiler to be maintained for 24 months
) for boilers i.e. unit no. 3, 4 & 5
432 mills/ two
years ( 6 mills per month/unit)
36590.55
1,58,07,118.08
02 To carry out Complete on-line preventive &
break down maintenance of RC Feeder /
gravimetric feeder work, including pocking and
hammering during monsoon for boiler unit No.
3, 4 & 5
432 mills/ two
years ( 6 mills per month/unit)
5629.32 24,31,864.32
03 To carry out Leak sealing of mill discharge
pipes/bends & attending of coupling joints
leakage of all 06 mills each of unit no. 3, 4 & 5
up to boiler burner level as per Annexure - C
432 mills/two
years ( 6 mills per month / unit)
4691.10 20,26,553.60
Total Rs. 2,02,65,536.00
(Rs. Two crore two Lacs sixty five Thousands and five Hundred thirty six only)
NOTE: - (1) Payment will be made as per actual work done only (2) Payment shall be made through monthly R.A. bills after recording & submit the certificate
duly certified by LWO/IRO/DGM, that contractor has complied with the provision of all labour laws applicable time to time.
(3) Other conditions as per attached sheet (4) Above rates are exclusive of service tax & payment shall be made on submission of
documentary proof i.e. claim in bill/invoice only. (5) The above quantities are for 24 months period. (6) All the payment should be made in presence of IRO/LWO and the same shall be consider
for above purpose. (7) You will have to engage to person (44 protected + Apex. 27 to 30 nos extra temporary
employee) for subjected works. (8) supply & works invoice should be raised separately
CHIEF ENGINEER (GEN)
GSECL, TPS, UKAI.
• My offer is ___________% Higher or _________% Lower than the estimate cost.(%age should be written in words as well as in figure)
Sign of Contractors With seal & date
