Written Com

8/8/2019 Written Com

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Prepared by:

Rohit Chaudhri

Rohtang Yadav

Ritu Gupta

Rinki Bhasin

WRITTEN

COMMUNICATION


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WRITTEN COMMUNICATION

Communication by means of

written symbols (either printedor handwritten)

Any type of interaction that

makes use of written words.


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CONTENT

WHAT IS WRITTEN COMMUNICATION?

RULES OF GOOD WRITING

BUSINES CORRESPONDENCE

RECRUITMENT LETTERS


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ADVANTAGES

Legal Defense.

Ready Reference.

Permits Substitutions and

Revisions.

Permanent in Nature.

Mass Access.


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DISADVANTAGE

Limited to literate world.

Lack of immediate feedback.

Needs expertise in expression.

Lot of paper work.

Costly than oral

communication.


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WORDS OF WISDOM


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PRIOR TO WRITING

Choose topic of your comfort

level

Brainstorm

Organise

Prepare rough draft


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RULES OF GOOD WRITING

Write to express, not to impress.

Avoid gobbledygook and jargon.

Prefer the plain word to the

fancy.

Never use a long word when a

short one will do.


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Master the simple declarative

sentence.

Vary your sentence length.

Use the active voice.

Put statements in a positive

form.

CONTD.


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Put the words you want to

emphasize at the beginning or

end of your sentence.

Revise and rewrite.

Improvement is always

possible.

Develop a natural style.

CONTD.


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WORDS OF WISDOM


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BUSINESS

CORRESPONDENCE What is Bcomm.

Rules

Format

Elements

Types


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BUSINESS COMMUNICATION

Any type of interaction

that makes use of written

words and pertains tobusiness or formal

environment.


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RULES OF BUSINESS

CORRESPONDENCE

Bring about cordiality

When writing to yourbusiness colleagues, usephrases like team effort,your valued opinion,work together and thelike.

Margins in writing layout

Use left justified marginsand ragged right margins


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Avoid using weasel words

such as seems,

perhaps,apparently, usually.

They give the impression

of your being insecure

or insincere

Format business e-mails in

plain text


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Dateline in business

correspondence

Write August 1,2006, notAug. 1,

2006; August 1st,

2006; or 8-1-06

Contractions in

business writing

write cannot and

not cant


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Foreign words and phrases

faux pas, ipso facto,

prima facie,ad hoc, postmortem, status quo.

Keep business letters

formal and factual

Avoid use of jargon and

buzzwords


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Professionalism in

writing

Avoid fancy fonts .

Make your proposals

persuasive


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BUSINESS CORRESPONDENCE

Gives the reader their first

impression

Quality of the paper

Colour

The margins

Spacing

SIGNIFICANCE OF

CORRECT FORMAT?


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ELEMENTS The Paper

20lb for normal use and32lb for important letterslike resume cover letters

Color

White and light tints is thestandard and shouldusually be used

SizeA4 size is the standard

Layout

semi-blocked, blocked and

full-blocked.


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Margins & Spacing

Left and Right 1 Inch

Top and Bottom 1 Inch

single spaced. Leave oneblank line betweenparagraphs, 2 Blank linesbefore the complementaryclose (i.e. Sincerely) and 3

to 4 lines for the signature.

Salutation

Complimentary close


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Subject Line

Signature

Ms. Tony Braxton


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TYPES OF BCOMM.

There are various types of

correspondence

Accept a job offer

Thank you letter

Informational

interviewing Recruitment letter

Curriculum vitae


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ACCEPTANCE LETTER

This is a very brief letterand to the point. It

confirms in writing some

points that may have been

conveyed over the phone

or verbally by theemployer.


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THANKYOU LETTER

It is used to establish

goodwill, to expressappreciation. The basic

rule of thumb is that

everyone who helps you

in any way gets a thank

you letter.


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The tone of this letter

should demonstrategenuine interest and

appreciation for their time.

Remember that it is a

request for information and

advice, nota job.

INFORMATIONAL

INTERVIEWING


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Cover letters..

Increasingly, job seekers are

being asked to send their

resumes and cover lettersonline. In terms of content

cover letters should be half the

length of a regular cover letter.

You should also mention a fewkey words org. want to hear but

be succinct.


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CURRICULUM VITAE

Requested by a

prospective employer as

a record of yourqualifications and

professional experience.

CV stands for the Latin

words "curriculum vitae",

meaning "the course ofone's life".


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WORDS OF WISDOM


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THANK YOU

Documents

Written Com