Writing the Perfect

Cover Letterwww.csus.edu/wac/WAC/Students/CoverLetter.ppt

http://resumes-for-teachers.com/samples/teachers-aide-cover-letter.aspx

What is a Cover Letter?

A supplement to the resume that includes moredetailed information about yourself

It highlights key points in your resume

Expresses your interest in a position

Shows off your qualifications to a prospectiveemployer

Pre-Cover Letter

If you have a company or employer in mind, do some research regarding their policies and principles

Review websites, brochures, pamphlets and anyother pertinent materials you can find about the company

If you can, try to speak with current employees; this will provide you with a unique inside perspective

Once you’ve done your research and you have a good idea of what qualifications the company is looking for, it’s time to separate yourself from the restof the pack

Before you begin writing your letter, take some timeto brainstorm. Make a list of reasons why you’re theideal candidate

Pre-Cover Letter Continued

A Few Things to Keep in Mind

Do not over use “I” Instead, place the focus on the employer and use theword “you”

Avoid writing more than one page; since you are probably competing with other applicants, employers just don’t have the time to read two pages

The point of the cover letter is to flesh out your resume’s selling points not to repeat the samethings that appear in your resume

Beginning The Letter You should address the letter to a specific person atthe company you’re applying to. You can usuallyfind a name in the company’s publications or you can inquire by telephone

Example of Header:

James L. PiercePrincipalWarren Elementary School750 P StreetSacramento, CA 95826

Salutation

If you are addressing the letter to a specific person, start out with the formal salutation: Dear Mr. Pierce. If you don’t know the name use: Dear Hiring Manager

Refrain from using the old standby’s: To whom it may concern or Dear Sir or Madam

Opening Paragraph

The opening paragraph should accomplish a coupleof goals:

1. It should grab the reader’s attention2. Discuss the position you are applying for3. List your references or how you heard about the job4. Highlight the main points you will focus on in the letter

Opening Paragraph Example

Dear Mr. Pierce:

Warren Elementary School, its children, and its parents deserve the very best Teacher’s Assistant. I am confident my professional hands-on experience will contribute to the education your school provides. Please consider this letter and enclosed resume my official candidacy to help maintain the important and tough standards your school sets in elementary education.

Body Paragraph(s)

The body paragraph should accomplish a couple ofgoals:

1. Refer employees to certain points in your resume2. Emphasize your strongest qualifications or top selling points3. Show how these qualifications will benefit the company you’re applying for4. You may provide examples of your achievementsthat have benefited previous companies5. Be specific in your descriptions

Body Paragraph Example

My experience is relevant and extensive, as described in the enclosed resume. What my resume cannot illustrate are the intangibles that set me apart from other candidates. I have a tremendous love for children and place a high standard on learning. I possess a calm attitude and a superb understanding of children’s needs. Family and friends are surprised by how comfortable their children feel with me. If you are looking for someone who is positive, personable, and able to perform in a pressure cooker environment, look no further.

Closing Paragraph

Your closing paragraph should accomplish a coupleof goals:

1. Ask for an interview2. Set up a possible time and date3. Try using an active ending; in other words, rather than asking them to contact you, tell them you willcontact them in a few days4. Be genuine and thank them for their time

Closing Paragraph Example

Please take the time to look over my resume, and feel free to contact my references. I would love to further discuss this position in person. I will follow upwith you in a few days to answer any preliminary questions you might have. In the meantime, please do not hesitate to contact me at 916-424-4444.

Thank you for your time and consideration.

Don’t forget to sign your letter

Double and Triple Check Before Sending

Check for spelling errors and typos--professionalismis a must

Don’t go over a page

Always customize your cover letter. Don’t forgetto change your contact information

Maintain a friendly and professional tone throughout the letter

Be sure to send both resumeand cover letter to theprospective employer.