WRITING TASKS FOR EACH OBJECTIVEPat Ellsworth

ITEP

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WHAT ARE TASKS?

Activities that help fulfill an objective

Tasks are very specific Tasks answer these questions

What?When?Who?Where?How?

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WHAT?

Tasks = Activities/ActionsWhat tasks (activities) will help us

accomplish this objective?What tasks (activities) will

educate our community?Make a list of ALL necessary tasks

List may be longCan shorten list for grant work plan

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WHEN?

When do we have to complete each task?

What deadlines do we have?

How much time will each task require?

What should be done first?

What next?

In creating timeline, you can start with final deadline for objective and work backward

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WHO?

Assign each task to a person Get that person’s buy-in Try not to overload anyone Need a person to be Point of Contact

for village during project Can community members help?

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WHERE?

What tasks will be done in the office?Where will documents be kept?

What tasks will be done in the community?Where will meetings take place?Where will we do on-the-ground work?

What tasks require travel? Where?

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HOW?

Staff meetings and work assignments Information-gathering

In-person, by phone, internet

Community announcements/notification

Community input Committee work Council input Record-keeping

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PLANNING IS ITERATIVE

Strategic planning is iterative Revise/update your plan as

neededTask list may changeTimeline may changeStaff may change