WRITE IN THIS - CLEAN FINAL 2012 CAP document template ...€¦ · Web viewOffice / Word 20. 10. However, if you only have Word 2003, you can download a “compatibility pack”

WRITE IN THIS - CLEAN FINAL 2012 CAP document template (pre-set formatting, no guidance text)

2012 APPEAL MID-YEAR REVIEW DOCUMENT TEMPLATE

Save a copy of this file and use it as your appeal document (deleting the instructional text highlighted in yellow, or sample text).

Type where the Latin “filler” text appears (“Lorem ipsum dolor sit amet…”); this will ensure that your text has the right formatting, which will allow us to publish your MYR faster. If you copy and paste text, please paste it in the filler text; it should snap to the right formatting for that section, while preserving your bolds and italics. Please don’t change the standard formatting,* except for bold, italics and underlines.

CAP Section will now work in Office / Word 2010. However, if you only have Word 2003, you can download a “compatibility pack” free from Microsoft, which will allow to edit and save Word 2010 documents.

To ensure fast HQ processing time for your CAP document, you should write according to these guidelines (click to open hyperlink):

Style-checking Guidelines

Writing and Editing Guide

* STANDARD FORMAT:

A page is defined as one A4 size sheet of paper (width 21cm, height: 29.7cm)

Margins: Right: 2.5cm, Left: 2.5cm, Top: 2cm, Bottom: 2cm.

Paragraph settings:

Body text font and size: Arial, 10.5 pt

Line spacing: Multiple, 1.25

Spacing before paragraph: 0pt

Spacing after paragraph: 10pt

Alignment:Full Justified

Body text colour:Black

Tables:

Body text font and size: Arial, 9 pt

Line spacing: Multiple, 1.1

Spacing before paragraph: 2pt

Spacing after paragraph: 2pt

Alignment:Left Justified

Body text colour:OCHA Blue (R: 2, G: 108, B: 182)

Writing tip: CAP MYR documents should be thorough but concise. They can summarize and refer to more detailed information available elsewhere. If you are clear on what’s important to say, you’ll write more concisely.

Writing tip: Make your 2012 CAP MYR less text-heavy – use tables, charts, graphics, and links to on-line resources to tell the story, present the evidence and outline the plan. Make your document visually appealing – see the on-line Best Practices page (items 9-12) for examples of good graphics.

Writing tip: each paragraph should have a beginning, middle and end. The beginning introduces the paragraph’s subject. The middle presents all key facts and arguments. The end makes clear the point of the paragraph. (If you cannot define the point of the paragraph, consider omitting it.)

[cover – to be inserted by CAP]

SAMPLE OF ORGANIZATIONS PARTICIPATING IN CONSOLIDATED APPEALS

AARREC

ACF

ACTED

ADRA

Africare

AMI-France

ARC

ASB

ASI

AVSI

CARE

CARITAS

CEMIR International

CESVI

CFA

CHF

CHFI

CISV

CMA

CONCERN

COOPI

CORDAID

COSV

CRS

CWS

DanChurchAid

DDG

Diakonie Emerg. Aid

DRC

EM-DH

FAO

FAR

FHI

FinnChurchAid

FSD

GAA

GOAL

GTZ

GVC

Handicap International

HealthNet TPO

HELP

HelpAge International

HKI

Horn Relief

HT

Humedica

IA

ILO

IMC

INTERMON

Internews

INTERSOS

IOM

IPHD

IR

IRC

IRD

IRIN

IRW

Islamic Relief

JOIN

JRS

LWF

Malaria Consortium

Malteser

Mercy Corps

MDA

MDM

MEDAIR MENTOR

MERLIN

Muslim Aid

NCA

NPA

NRC

OCHA

OHCHR

OXFAM

PA

PACT

PAI

Plan

PMU-I

Première Urgence

RC/Germany

RCO

Samaritan's Purse

Save the Children

SECADEV

Solidarités

SUDO

TEARFUND

TGH

UMCOR

UNAIDS

UNDP

UNDSS

UNEP

UNESCO

UNFPA

UN-HABITAT

UNHCR

UNICEF

UNIFEM

UNJLC

UNMAS

UNOPS

UNRWA

VIS

WFP

WHO

World Concern

World Relief

WV

ZOA

Table of Contents1.EXECUTIVE SUMMARY1TABLE I. Requirements and funding to date per cluster5TABLE II. Requirements and funding to date per priority level5TABLE III.Requirements and funding to date per organization52.CHANGES IN THE CONTEXT, HUMANITARIAN NEEDS, AND RESPONSE62.1CHANGES IN THE CONTEXT62.2SUMMARY OF RESPONSE TO DATE62.3UPDATED NEEDS ANALYSIS62.4ANALYSIS OF FUNDING TO DATE63.PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES AND SECTORAL TARGETS83.1STRATEGIC OBJECTIVES83.2CLUSTER RESPONSE UPDATES103.2.1CAMP COORDINATION AND CAMP MANAGEMENT103.2.2EARLY RECOVERY143.2.3EDUCATION153.2.4EMERGENCY TELECOMMUNICATIONS153.2.5FOOD SECURITY153.2.6HEALTH163.2.7LOGISTICS163.2.8NUTRITION163.2.9NUTRITION163.2.10SHELTER AND NON-FOOD ITEMS173.2.11WATER, SANITATION AND HYGIENE174.FORWARD VIEW18ANNEX I: LIST OF PROJECTS AND FUNDING RESULTS TO DATE20TABLE IV.List of appeal projects (grouped by cluster), with funding status of each20TABLE V.Total funding to date per donor to projects listed in the appeal20TABLE VI.Total humanitarian funding to date per donor (appeal plus other)20TABLE VII.Humanitarian funding to date per donor to projects not listed in the appeal20TABLE VIII.Requirements and funding to date per Gender Marker score20TABLE IX.Requirements and funding to date per geographical area20ANNEX II: [if needed]21ANNEX III: ACRONYMS AND ABBREVIATIONS22

Please note that appeals are revised regularly. The latest version of this document is available on http://unocha.org/cap/. Full project details, continually updated, can be viewed, downloaded and printed from http://fts.unocha.org.

[map]

iv

APPEAL NAME MID-YEAR REVIEW 2012 iv

1. EXECUTIVE SUMMARY

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1 APPEAL NAME MID-YEAR REVIEW 2012


APPEAL NAME MID-YEAR REVIEW 2012 1

People in Need

Cluster Overview

Crisis Description

Overarching statement

· Most affected areas:

· Most affected groups:

· Main drivers of the crisis:

Progress towards Strategic Objectives

Restate your strategic objectives and summarize if possible the achievementstowards these objectives, against the indicators selected at strategic level

Country_name Humanitarian Dashboard (as of day month 2012)

Key Figures

XX million

E.g. Food insecure people

(source, as of DD Mmm)

XX million

XX million

Baseline

(Do not repeat indicators from the basic humanitarian and development indicators)

Funding

Title, unit

Complement with graphics as deemed useful to support analysis

Title, unit

Evolution of Needs

Country_name Humanitarian Dashboard (as of day month 2012)

Map

Indicators

trend analysis

information GAPs and assessment planning

…

…

(always incl. sources)

operational Constraints

…

(always incl. sources)

tIMELINE

Trend: xxxx

Evolution of priority needs: xxxxx

Most likely scenario of needs: xxxx

Worst case scenario: xxxxx

Progress of Response and Gap Analysis

Provide an explanation of the above bar chart on the cluster overview referring also to operational constraints. Highlight any changes in cluster targets.

Clusters

Response and gap analysis

Clusters

Response and gap analysis

E.g. CCCM

E.g. Capacity and funding constraints have significantly limited the cluster’s implementation rate. Currently only 3% of targeted beneficiaries are covered.

·

·

·

·

·

·

·

·

·

Additional basic humanitarian and development indicators for [country name]

Sector

Most recent data

Previous data or pre-crisis baseline

Trend *

Health

Maternal mortality

/100,000 live births

Number of health workforce (MD+nurse+midwife) per 10,000 population

/10,000

Measles vaccination rate (6 months-15 years)

Number of cases or incidence rate for selected diseases relevant to the crisis

Food Security

% HH according to food consumption score (<21, 21-34, 35+)

Other relevant food security indicator

WASH

Number of litres potable water consumed per person per day in affected population

Proportion of the population practising safe excreta disposal

Other vulnerability indices

ECHO Vulnerability and Crisis Index score

V:

C:

IASC Early Warning - Early Action rating

Also:

* The symbols mean: ↑ situation improved; ↓ situation worsened; ↔ situation remains more or less the same.

TABLE I.Requirements and funding to date per cluster

TABLE II.Requirements and funding to date per priority level

TABLE III.Requirements and funding to date per organization

[CAP Section will generate and insert these once the figures are final. You can check running project totals on OPS, and funding to date on FTS. Please communicate any funding news that FTS is missing to [email protected].]

2.CHANGES IN THE CONTEXT, HUMANITARIAN NEEDS, AND RESPONSE

2.1CHANGES IN THE CONTEXT

(No need to repeat in detail what you put in the CAP, if the context has not changed significantly.)

Lorem ipsum dolor sit amet, consetetur sadipscing elitr.

2.2SUMMARY OF RESPONSE TO DATE

(Each cluster response plan will present details of their outputs to date vs. targets, below in Section 3. This section should therefore summarize which parts of the response are on target, and which have deviated from plans and why, and how this affects progress towards strategic objectives.)


2.3UPDATED NEEDS ANALYSIS

(Each cluster response plan in Section 3 will present a brief updated cluster-specific needs analysis. This section should therefore illuminate the interactions and priorities among needs.)


2.4ANALYSIS OF FUNDING TO DATE

· To what extent has the funding response to the CAP been adequate, timely and flexible?

· What is being funded outside the CAP, and why was it not counted in the CAP? (See FTS Table H.)

· Has funding increased or decreased compared to the midpoint of previous years, and why?

· Have donors responded to the prioritization scheme in 2012? (See FTS table on funding response per priority level.)

· Did clusters work with donors to direct funds to the most urgent projects?

· What have been the effects of under-funding in the various clusters?

· To what extent have pooled funds improved the quality and efficiency of humanitarian action (like funding clusters neglected by donors)? How were allocation decisions made for CERF or other pooled funds?

At a minimum, you should present and interpret the following statistics (all available on FTS):

· requirements and funding per cluster or sector;

· requirements and funding per priority level;

· amount of funding inside the CAP vs. outside (and which sectors have a lot of funding outside the CAP, and why);

· funding as of mid-2012 compared to the same point of previous years, inside CAP and overall (see previous MYRs for those figures).

Include at least one table/graph that illustrates the key point(s) that you want to make about funding. Please see FTS suggestions about how to present this information or contact FTS for further guidance ([email protected]).


3.PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES AND SECTORAL TARGETS

(Describe any necessary changes in the strategic objectives, indicators and targets from those in the original 2012 CAP. Otherwise, reproduce your CAP’s strategic objectives, indicators and targets on the tables below, and add achievements to date. Add narrative as needed to explain each result.)


3.1STRATEGIC OBJECTIVES

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Indicator

Target

Achieved as of mid-year

[e.g.] Health care service utilization rate among the population

[e.g.] 0.5 new

contact/person per

year

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Indicator

Target



[e.g.] 0.5 new

contact/person per

year


(Add more tables for additional strategic objectives as needed.)


Indicator

Target



[e.g.] 0.5 new

contact/person per

year




14

3.2CLUSTER RESPONSE UPDATES

3.2.1CAMP COORDINATION AND CAMP MANAGEMENT

Summary of updated cluster response plan

Cluster lead agency

UNITED NATIONS XYZ FUND

Cluster member organizations

ASDBDF, ABCDE,

Number of projects

5

Funds required

Original: $16,439,509

Revised at mid-year:

Funds required per priority level

$12,345,677

Funding to date

$12,345,677 (ZZ% of requirements)

Contact information

Charlie Brown, [email protected]

Categories and disaggregated numbers of affected population and beneficiaries

Category of people in need

Number of people in need

Number of targeted beneficiaries

Number of people covered

Female

Male

Total

Female

Male

Total

Female

Male

Total

asdfasdf

12345

12345

12345

12345

12345

12345

12345

12345

12345

asdf

12345

12345

12345

12345

12345

12345

12345

12345

12345

asdf

12345

12345

12345

12345

12345

12345

12345

12345

12345

Total

457890

457890

457890

457890

457890

457890

457890

457890

457890

Note on definitions for this table:

· Affected people (not shown on this table) include all people whose lives have been affected in some way by the crisis. Not all affected people need humanitarian aid.

· People in need comprise those affected people who require humanitarian aid in some form. People in need are thus a sub-group of affected people.

· People targeted comprise all people the cluster system is trying to assist. This will likely be a sub-group of people in need, as there are many actors providing assistance that do not participate in the cluster system (affected communities, national authorities, Red Cross/Red Crescent movement, and NGOs).

· People reached (not shown on this table) comprise those who have received some form of assistance from a cluster member. This figure says nothing about how long and how well this assistance covers the needs of the beneficiary. A more meaningful picture provides the estimate of people covered (pls. see below).

· People covered indicates the number of people whose needs, defined by a humanitarian standard such as SPHERE, have been or are being met. Example of difference between “reached” and “covered: 1000 people received water (people reached), vs. 1000 people received enough water to cover their needs (15 litres per person per day) for the next two weeks (people covered).

Narrative

Narrative must be brief and focus only on significant changes in needs, objectives, targets, or projects – maximum 800 words. You should highlight:

1) Any significant changes in needs, how the cluster identified them, and why they occurred

2) Important achievements to date in 2012, to substantiate the quantitative information in the table

3) Reasons for any significant deviation between targets and actual achievements as of mid-year (e.g. because of poor funding, low capacity, or spontaneous diminution of needs)

4) Important implementation challenges, including which needs are not covered because of poor funding

5) Explanation of changes in targets (if any)

6) How the cluster re-validated the projects, for example by mapping the needs and orchestrating the projects so as to ensure full coverage without gaps or duplications

7) Coverage of needs by actors not in the cluster or CAP, and verification that the cluster’s updated project portfolio does not duplicate these.


Table of mid-year monitoring vs. objectives

Outcomes with corresponding targets

Outputs with corresponding targets

Indicators with corresponding targets and baseline

Achieved as mid-year

Cluster objective 1: lsdflkshdfkdshf





Cluster objective 2: alkjhlkadslkhslkjdhf





Optional: Map of cluster needs and coverage per location [if available]

[Copy the tables, headings etc. from above for the other clusters/sectors. Note: the typical clusters, sectors or other groupings are listed here alphabetically; rearrange, delete, add or modify as needed for your country.]

3.2.2EARLY RECOVERY


Cluster lead agency

UNITED NATIONS XYZ FUND

Cluster member organizations

ASDBDF, ABCDE,

Number of projects

5

Funds required

Original: $16,439,509

Revised at mid-year:

Funds required per priority level

$12,345,677

Funding to date

$12,345,677 (ZZ% of requirements)

Contact information

Charlie Brown, [email protected]

Categories and disaggregated numbers of affected population and beneficiaries

Category of people in need

Number of people in need

Number of targeted beneficiaries

Number of people covered

Female

Male

Total

Female

Male

Total

Female

Male

Total

asdfasdf

12345

12345

12345

12345

12345

12345

12345

12345

12345

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3.2.3EDUCATION


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3.2.4EMERGENCY TELECOMMUNICATIONS


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3.2.5FOOD SECURITY


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3.2.6HEALTH


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3.2.7LOGISTICS


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3.2.8NUTRITION


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3.2.9NUTRITION


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3.2.10SHELTER AND NON-FOOD ITEMS


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3.2.11WATER, SANITATION AND HYGIENE


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4.FORWARD VIEW

[As part of MYR consultations, the HCT must agree on a plan, to be implemented June-August, to fill all key information gaps by the start of 2013 CAP development season in September 2012. They should also specify CAP 2013 workshop dates now, to allow plenty of time for workshop preparation. This table will show the results of these agreements.]

1.Will there be a CAP in 2013?

YES/NO

2.CAP 2013 Workshop dates:

3.Needs Assessment Plan for the 2013 CAP: existing assessments, identification of gaps in assessment information, and planned assessments to fill gaps

EXISTING NEEDS ASSESSMENTS

Cluster(s)

Geographic areas and population groups assessed

Organizations that implemented the assessment

Dates

Title or Subject

[include hyperlink if possible]

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asdfasdfsad

sdfsdfsdfdsf

fff

sdfsdfsdfdsf

GAPS IN INFORMATION

Ref. #

Cluster(s)

Geographic areas and population groups

Issues of concern

1

ffff

fff

ffff

2

ff

3

4

5

6

7

PLANNED NEEDS ASSESSMENTS

To fill info gap (ref. #)

Cluster(s)

Geographic areas and population groups targeted

Orgs. to implement the assessment

Planned dates

Issues of concern

To be funded by

[please note amount of funding gap if necessary funding is not yet committed]

1

2

3

4

5

6

7


ANNEX I: LIST OF PROJECTS AND FUNDING RESULTS TO DATE

TABLE IV.List of appeal projects (grouped by cluster), with funding status of each

TABLE V.Total funding to date per donor to projects listed in the appeal

TABLE VI.Total humanitarian funding to date per donor (appeal plus other)

TABLE VII.Humanitarian funding to date per donor to projects not listed in the appeal

TABLE VIII.Requirements and funding to date per Gender Marker score

TABLE IX.Requirements and funding to date per geographical area

[OPTIONAL – SUBSTANTIVE REVIEWER DECIDES CASE-BY-CASE]

ANNEX II: [if needed]

ANNEX III: ACRONYMS AND ABBREVIATIONS

[END OF DOCUMENT TEMPLATE]

ABOUT THE CONSOLIDATED APPEAL PROCESS (CAP)

The CAP is a tool for aid organizations to jointly plan, coordinate, implement and monitor their response to disasters and emergencies, and to appeal for funds together instead of competitively.

It is the forum for developing a strategic approach to humanitarian action, focusing on close cooperation among host governments, donors, non-governmental organizations (NGOs), the International Red Cross and Red Crescent Movement, the International Organization for Migration (IOM) and United Nations organizations. As such, it presents a snapshot of the situation and response plans, and is an inclusive and coordinated programme cycle of:

· assessment;

· strategic and operational planning;

· resource mobilization;

· coordinated programme implementation;

· joint monitoring and evaluation;

· revision, if necessary; and

· reporting on results.

The common humanitarian action plan is the core of the CAP – a strategic plan for humanitarian response in a given country or region, including the following elements:

· A common analysis of the context in which humanitarian action takes place;

· An assessment of needs;

· Best, worst, and most likely scenarios;

· A clear statement of longer-term objectives and goals;

· Prioritised response plans, including a detailed mapping of projects to cover all needs;

· A framework for monitoring the strategy and revising it if necessary.

The CHAP is the core of a consolidated appeal or, when crises break out or natural disasters strike, a flash appeal. Under the leadership of the Humanitarian Coordinator, and in consultation with host Governments and donors, the CHAP is developed at the field level by the Humanitarian Country Team. This team includes IASC members and standing invitees (UN agencies, the International Organization for Migration, the International Red Cross and Red Crescent Movement, and NGOs that belong to ICVA, Interaction, or SCHR), but non-IASC members, such as national NGOs, can also be included.

The Humanitarian Coordinator is responsible for the annual preparation of the consolidated appeal document. The document is launched globally near the end of each year to enhance advocacy and resource mobilization. A Mid-Year Review is presented to stakeholders the following July.

Donors generally fund appealing agencies directly in response to project proposals listed in appeals. The Financial Tracking Service (FTS), managed by the United Nations Office for the Coordination of Humanitarian Affairs (OCHA), is a database of appeal funding needs and worldwide donor contributions, and can be found on http://fts.unocha.org.

In sum, the CAP is how aid agencies join forces to provide people in need the best available protection and assistance, on time.

OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS

(OCHA)

United Nations

Palais des Nations

New York, N.Y. 10017

1211 Geneva 10

USA

Switzerland

Affected

CCCMFood SecurityWASHHealthShelterEducationNutritionProtectionEarly RecoveryLogisticsEmergency Telecom.40453001260026002500250025002500134413001171Targeted

CCCMFood SecurityWASHHealthShelterEducationNutritionProtectionEarly RecoveryLogisticsEmergency Telecom.3034623260026001540154015351372134413001171Reached

CCCMFood SecurityWASHHealthShelterEducationNutritionProtectionEarly RecoveryLogisticsEmergency Telecom.9857132780316270955011421143198175%reached vs targeted

CCCMFood SecurityWASHHealthShelterEducationNutritionProtectionEarly RecoveryLogisticsEmergency Telecom.3.2300593276203035E-20.91653290529695020.125769230769230770.308846153846153830.105194805194805190.46038961038961040.358306188925081430.832361516034985430.85044642857142860.152307692307692310.14944491887275832

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1JFMAMJJ101210111315152JFMAMJJ58357783JFMAMJJ256710712

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WRITE IN THIS - CLEAN FINAL 2012 CAP document template ...€¦ · Web viewOffice / Word 20. 10. However, if you only have Word 2003, you can download a “compatibility pack”