ULAANBAATAR CLEAN AIR PROJECT

IDA 5039-MN

P122320

MUNICIPALITY OF ULAANBAATAR, MONGOLIA

Guidelines Version: JANUARY 2011

GPN Date: 28-Nov-11

22-Oct-14

02-Feb-15

2015

THRESHOLDS

Category Procurement method Thresholds for Procurement method Thresholds for Prior Review

NCB: <USD 3,000,000 ● First 2 NCB works contracts by each PIU

irrespective of value;

● All contracts >= USD 500,000

Shopping: <USD 200,000 In case unable to obtain at least 3 quotations

NCB: <USD 300,000 ● First 2 NCB goods contracts by each PIU

irrespective of value;

● All contracts >= USD 200,000

Shopping: <USD 100,000 In case unable to obtain at least 3 quotations

QCBS: >=USD 200,000

CQS: <USD200,000

LCS:   Contracts meeting the requirements of

paragraph 3.6 of the Consultants

 Guidelines and all assignments for

auditing PIU accounts, regardless of

contract value

IC: Assignments meeting the requirements of

Articles 5.1-5.6 of the Consultants

Guidelines.

Only in Exceptional Cases

SSS: Assignments meeting the requirements of

paragraphs 3.8-3.11 of the Consultant

Guidelines

All SSS

SSS (IC): Assignments meeting the requirements of

paragraph 5.6 of Consultant Guidelines

>=USD 20,000

Shortlist Comprising

only National

Consultants

<USD100,000

Requirement of Advertising in National Neswpaper

Category

Works

Goods

Consultant

Requirement of Advertising in UNDB online through Client Connection

Category

Works

Goods

Consultant

Date of this updating of procurement plan:

Period covered by this procurement plan:

Civil Works

Goods

Consultancy

Project:

Credit No.:

Project ID:

Project Implementation Agency:

Date of Bank no objection last time for

procurement plan:

For firm only:

● First contract for each selection method;

● All contracts >=USD 100,000 

>=USD100,000

All ICB; All NCB

All ICB; All NCB

All firm consultant selection

Requirement

All ICB

All ICB

Requirement

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MONGOLIA

ULAANBAATAR CLEAN AIR PROJECT

IDA 5039-MN

PROCUREMENT PLAN

Prepared: 9/29/2011 Last Revised: 2/10/2014 Last Approved by WB: 10/22/2014 Last updated: 2/2/2015

No Category Num Contract ID Contract Name Proc't method WB review Estimated

total cost

(000' USD)

Actual cost (000'

USD)

Plan vs. Actual BD preparation Submission to

WB

WB approval of

BD2

Advertisement of

EOI2

EOI submission Bid Invitation Bid Opening Evaluation

Complete

WB approval Contract Signing Contract

Completion

Contract Amt Consultant

Name

Contract implementation

status

A. Goods 465 413

1 GLEQ-01 90 Plan 6/10/2013 6/21/2013 7/8/2013 7/17/2013 7/26/2013 9/9/2013

Actual 6/10/2013 7/25/2013 8/12/2013 9/30/2013 10/21/2013 12/20/2013

2 GLEQ-02 90 Plan 2/7/2014 2/10/2014 2/24/2014 3/5/2014 3/7/2014 6/9/2014

Actual 2/8/2014 2/10/2014 2/24/2014 4/10/2014 4/24/2014 7/31/2014

3 GLEQ-03 185 Plan 10/6/2014 10/8/2014 11/14/2014 12/3/2014 12/10/2014 2/13/2014

Actual 10/10/2014 10/13/2014 11/17/2014 12/15/2014 12/24/2014 3/24/2015

4 GLEQ-04 Plan 6/11/2014 6/13/2014 6/27/2014 7/28/2014 8/7/2014 11/18/2014

Actual 6/2/2014 6/4/2014 7/2/2014 8/12/2014 8/25/2014 10/27/2014

Plan 2/4/2015 3/31/2015

Actual

B. Works 380

6 NCB Prior 227 Plan 3/31/2014 4/7/2014 4/21/2014 4/23/2014 5/26/2014 6/9/2014 6/23/2014 6/25/2014 10/25/2014

Actual 6/13/2014 6/30/2014

8/21/2014

9/4/2014 9/10/2014 10/13/2014 12/4/2014 1/28/2015

Plan 1/30/2015 2/2/2015 3/9/2015 3/25/2015 4/13/2015 4/30/2015 11/30/2015

Actual

153 Plan 3/31/2014 4/7/2014 4/21/2014 4/23/2014 5/26/2014 6/9/2014 6/23/2014 6/25/2014 10/25/2014

Actual 6/13/2014 6/30/2014

8/21/2014

9/4/2014 9/10/2014 10/13/2014 12/4/2014 1/14/2015

C. Consulting Service 3,295 3,236Contract

ID

Category Num Contract Name Proc't method WB review Estimated

total cost

(000' USD)

Actual cost (000'

USD)

Plan vs. Actual TOR/BD

preparation/review

WB approval of

TOR

Advertisement of

EOI

EOI submission Subm of

Shortlist/Ranking

to WB

RFP

submission to

Bidders

Proposals

submission

WB approval of

Tech Proposal

WB approval of

Negotiated

Contract

Contract Signing Contract

Completion

Contract Amt (USD) Consultant

Name

Contract implementation

status

7 CSVC-01 Plan 4/10/2013 6/14/2013 6/18/2013 7/19/2013 8/9/2013 8/19/2013 9/10/2013 9/30/2013 8/4/2013 8/4/2014

Actual 4/10/2013 8/1/2013 8/26/2013 9/9/2013 9/25/2013 10/3/2013 10/25/2013 11/11/2013 11/13/2013

Actual 10/21/2014 10/27/2014 11/17/2014 11/25/2014 12/17/2014 1/15/2015 7/30/2015

Plan 9/1/2014 9/10/2014 10/3/2014 6,320,000.00₮ Completed

Actual 9/5/2014 9/08/204 10/1/2014

10 CLTA-01 Plan 10/15/2011 10/21/2011 10/26/2011 11/16/2011 1/10/20121 3/28/2012 5/9/2012 6/11/2012 1/15/2013 1/17/2013 1/16/2015

Actual 10/27/2011 12/13/2011 3/12/2012 4/30/2012 6/11/2012 9/7/2012 1/11/2013 1/18/2013

Plan 9/15/2011 11/2/2011 1/3/2012 1/17/2012 3/3/2012 4/6/2012 5/4/2012 5/18/2012 5/28/2012 10/29/2012

Actual 1/4/2012 1/18/2012 3/12/2012 5/21/2012 6/21/2012 10/11/2012

Plan 12/16/2013 12/30/2013 1/6/2014 1/22/2014 2/19/2014 2/20/2014 3/20/2014 4/18/2014 4/24/2014 9/25/2014

Actual

Plan 12/18/2013 1/13/2014 2/3/2014 2/17/2014 3/3/2014 3/31/2014 4/17/2014 4/23/2014 11/23/2014

Actual 12/5/2013 1/9/2014 1/13/2014 2/3/2014 2/19/2014 2/27/2014 3/17/2014 3/25/2014 4/4/2014

12 CPLG-01 406.39 Plan 10/5/2011 3/30/2012 4/2/2012 4/20/2012 5/15/2012 5/30/2012 6/11/2012 4/5/2013 4/30/2013 5/1/2013 5/13/2015

Actual 10/5/2011 4/15/2012 4/2/2012 4/20/2012 5/22/2012 8/14/2012 9/24/2012 4/2/2013 5/8/2013 5/13/2013

13 CPAP-01 482.97 Plan 10/29/2011 4/20/2012 1/30/2013 2/25/2013 4/17/2013 4/30/2013 6/12/2013 7/15/2013 8/16/2013 8/26/2013 2/26/2014

Actual 10/17/2011 4/20/2012 1/30/2013 2/25/2013 4/17/2013 4/30/2013 6/12/2013 7/16/2013 9/11/2013 9/16/2013

14 CDHS-01 796.99 Plan 11/6/2012 12/5/2012 1/11/2013 2/4/2013 3/18/2013 4/15/2013 5/13/2013 6/28/2013 7/26/2013 8/5/2013 8/5/2014 790,592.00$

Actual 11/6/2012 12/5/2012 1/11/2013 2/4/2013 3/18/2013 4/12/2013 5/13/2013 7/16/2013 9/3/2013 9/23/2013 10,340,000.00₮

593.02 Plan 11/1/2011 6/8/2012 6/11/2012 7/2/2012 7/16/2012 7/26/2012 9/6/2012 9/28/2012 10/19/2012 11/2/2012 4/19/2013

Actual 10/26/2011 4/15/2012 5/25/2012 6/15/2012 9/4/2012 9/7/2012

Plan Rebidding 9/17/2012 10/19/2012 1/21/2013 4/1/2013 4/30/2013 6/24/2013 7/24/2013 8/1/2013 4/1/2015

Actual 9/17/2012 10/19/2012 2/6/2013 4/1/2013 4/30/2013 6/25/2013 9/2/2013 9/5/2013

A1(a3) Supply of transportation service to the

stove verification and quality control

CSTS-015 Shopping Post 10

143,088,000.00₮

Od Khuts NGO, Mongolia Under implementation

EEC LLC

Verification and quality control (Selection of

NGO for verification and quality control of stoves to be

delivered ger area households)

Rebidding of Lot 1, Greening work (WPLT-

01-A)

8

Prior 600

415

90

186,627,576.00₮

287,540.00

TOR revised, hence

rebidding required

Mon-Energy Consult LLC,

Mongolia

45

Completed

SGS-SociétéGénérale de

Surveillance S.A.,

Switzerland

482,971.00

JV of SEURECA (Leading

firm, France) and DESL

(India)

Affordable Housing Institute,

USA

593,023.00

Under implementation

Rejected all EOIs due to

lack of experience

Under implementation

50.00

A2(b2) Supply of equipment for stove development

center

NCB Post 157 295,460,000.00₮ MBBC LLC, Mongolia Under implementation

A2(b2) 2nd supply of additional equipment for

sustainable operation of the Lab

Shopping Post 84 83,633.00 NOAMC LLC, Mongolia

406,392.00 ASCONIT Consultants (France);

Sub-Consultants: ALMEC

Corporation (Japan), VPI Inc.

(Japan), DESO Architects

(France), and Institute of Geo-

Ecology (Mongolia)

Almost completed

Almost completed

Completed

Completed A2(b2) TS to Stove Producers: Laboratory

Equipment (Supply of additional equipment needed

for sustainable operation of the Lab and equipment for

testing of small water heating boiler)

Shopping Post 50,000.00 Suljee LLC, Mongolia

Suljee LLC, Mongolia Completed

395PriorB2(a)

B1(a)

TA for Laboratory Testing and Stove

Development Center (Increase technical capacity

and sustainability of SEET, Support SDC for design

and production of cleaner, affordable stoves & boilers)

A1 (a3) CSVC-03

2/2/2015

Reason of rebidding: The

selected firm proposed too

high financial proposal

A2(b1) Under implementation

Ireeduin Garts NGO,

Mongolia

Contract cancelled due to

the Consultant's poor

performance

122A2(b2) Supply of equipment for testing of small

water heating boiler

Shopping Post

CQS Prior

122,400.00

QCBS 600

A2(b4) SWHB-01

Verification and quality control (10 individual

consultants to carry out the quality control of 1600

stoves that were installed in heating season of 2013-

2014)

Prior

QCBS Prior 280

Affordable Housing Study (Development of

Affordable Housing Strategy)

QCBS

FS for Improved Emission Control and Ash

Ponds (Review and assess all possible measures to

reduce emissions including improved emission

controls & improved ash pond management)

Study for City Greening & Preparation of

Pilot Project (Preparation of technical and

economic feasibility of a city greening investment and

development of pilot project)

WPLT-01B1(b)

Upgrading work LOT2 (WPLT-01-B): Pilot

project for City Greening (Implementation of

pilot project for a good example of establishment or

upgrading of green space in UB)

NCB Prior

Greening work, LOT1 (WPLT-01A): Pilot

project for City Greening (Implementation of

pilot project for a good example of establishment or

upgrading of green space in UB)

A1(a3) 197 107.78

A1(a3) CSVC-02 Verification and quality control (2nd selection

of NGO for verification and quality control of stoves to

be delivered ger area households)

CQS Post 88 Plan It depends on quality of service CSVC-01,

which is subject to extendable.

87,864,810.00₮

15 B4(a) CAHS-01

10 Individual Consultants

287.54Prior

11

9 5.5SSS Post

Prior 180Low Pressure Boiler Market Study (Assist

MUB in design a program supporting rapid

penetration of clean, affordable small water

heating boilers and development of

sustainable boiler market)

CQS 80

3.4

B3(a)

QCBS

FS for Rehabilitation & Expansion of DH

system (Recommend investment and institutional

capacity building program for UB district heating

supply system - technically, environmentally,

economically and financially feasible)

QCBS

2/4/2015 2/3

Contract

ID

Category Num Contract Name Proc't method WB review Estimated

total cost

(000' USD)

Actual cost (000'

USD)

Plan vs. Actual TOR/BD

preparation/review

WB approval of

TOR

Advertisement of

EOI

EOI submission Subm of

Shortlist/Ranking

to WB

RFP

submission to

Bidders

Proposals

submission

WB approval of

Tech Proposal

WB approval of

Negotiated

Contract

Contract Signing Contract

Completion

Contract Amt (USD) Consultant

Name

Contract implementation

status

Plan 3/1/2012 3/28/2012 1/17/2013 2/7/2013 3/18/2013 3/27/2013 3/27/2014

Actual 3/1/2012 4/15/2012 1/17/2013 2/7/2013 3/18/2013 3/27/2013 4/1/2014Actual 5/8/2014 4/3/2015 13,848.30 Contract extended with

another 1 year

Plan 3/1/2012 3/28/2012 1/17/2013 2/7/2013 3/18/2013 3/20/2013 3/27/2014

Actual 3/1/2012 4/15/2012 3/18/2013 3/27/2013 4/1/2014

Actual 5/8/2014 4/3/2015 13,848.30 Contract extended with

another 1 year

18 CPAS-01 199.00 Plan 4/1/2012 4/13/2012 5/22/2012 6/11/2012 9/4/2012 3/29/2013 4/19/2013 6/6/2013 6/10/2013 6/10/2014

Actual 4/1/2012 4/13/2012 5/22/2012 6/11/2012 9/4/2012 3/29/2013 4/19/2013 6/6/2013 6/10/2013 4/31/2014

M&E (Evaluation of Current status of clean air

activities in UB )

Plan Removed

Actual

20 CLTA-02 153.83 Plan 3/27/2013 4/5/2013 5/21/2013 5/22/2013 1/22/2014 74,015.53

Actual 3/27/2013 4/2/2013 5/21/2013 5/22/2013 6/15/2015 79,818.00

21 CHWS-01 IC Post 14.5 14.09 Plan 5/13/2013 5/14/2013 5/24/2013 6/3/2013 6/14/2013 9/1/2013 14,091.66

Actual 5/13/2013 5/14/2013 5/24/2013 6/3/2013 8/21/2013 9/30/2013 20,203,641 MNT

TOTAL 4,140 3,649

Description:

CQS - Consultant Qualification Selection1 - New contract, added due to causing requirement.

QCBS - Quality and Cost Based Selection

QBS - Quality Based Selection

IC - Individual Consultant Contracts for 2014

SSS - Single Source Selection Contracts for 2015

NCB - National Competitive Bidding

Updated by: Yu.Purevsuren, Procurement Specialist, PMU

19

33.07 Ts.Ariuntuya

17 C2(a) CPC-01B Support Operational Work of Coordination (Assistance to Vice Mayor in charge of Ecology and

Green Development of UB to continuously coordinate

air pollution reduction activities in UB, communication

coordinator)

IC Prior 125 33.07 D.Munkhzul

16 C2(a) CPC-01A Support Operational Work of Coordination (Assistance to Vice Mayor in charge of Ecology and

Green Development of UB to continuously coordinate

air pollution reduction activities in UB, research

coordinator)

125

C3(c) CPMT-01

Support for PR campaign (Develop and

implement a package of consistent public awareness

campaigns and assist MUB in supporting effective air

pollution reduction program in UB city)

Completed

Completed

19,224.77 Completed

Completed

P.Sharavnyamba

Mr. Crispin Pemberton-Pigott Contract exteneded,

under implementation

JV of BREAKTHROUGH PR

CO., LTD (Mongolia) and

OGILVY PUBLIC

RELATIONS WORLDWIDE

COMPANY (Canada)

19,224.77

199,000.00

2 - In order to have list of potential suppliers/manufacturers for the supply of goods (in case of shopping) we are planning to organize at the 1st the advertisement of request for EOI then

based on the collected list the request for quotation will be submitted to the potential bidders .

A2(b5)1 Heating Wall Consultant (Study of heating walls

in use, determination of requirements for safe

connection of new clean low-emission)

A2(b1) Supervision of Lab equipment installation (Verify lab equipment reassembling and ensure new

operators to be able to operate and maintain SEET lab

independently)

SS Prior 75.00

Prior 195CQS

IC Prior

CQS Prior

C2(c)

2/4/2015 3/3