Upload
alexander-norman
View
217
Download
0
Tags:
Embed Size (px)
Citation preview
Workshop designed for San Francisco Unified School District Pupil Services Department
Workshop designed for Secondary
School District
Dr. Patricia Fioriello
Education Consultant
www.drpfconsults.com
April 22, 2008
BUILDING A
MASTER SCHEDULE
Process and Steps
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
About Us
The workshop “Building A Master Schedule” was created and presented by Dr. Patricia Fioriello, Education Consultant.
For additional
information, contact Dr. Fioriello at [email protected]
Visit website at www.drpfconsultsDr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights
reserved. Copyright 2008.
Literacy and Intervention Focus
Review stages of literacy intervention and emphasis on intensive
and strategic intervention.
Are the needs of intervention students a priority at your
school?
The master schedule should be designed around the needs
of your student population.
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Workshop Overview and Outcome
Participants will walk through the general process and steps
involved in building a master schedule and will be able to apply
the strategies to their school master schedule process.
Participants will also share best practices in building a master
schedule with colleagues, problem solve solutions, and decide
a process for sharing information with peers.
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Approach
This workshop is based on the premise of building a master schedule shell. If you decide to load the most recent fall master schedule and edit the data, steps may be different. However,
all information is applicable.
Workshop time is limited and will not permit a complete overview
of numerous approaches. Therefore, a holistic approach is taken
where the master schedule process is reviewed from beginning to
end.
Sy fit in the structure of the Literacy intervention
program?
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
THE MASTER SCHEDULE PROCESS
ProcessStepsActivities
SECTION ONE
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Master Schedule Process
Where do they fit in the structure of the Literacy intervention
program?When does the master schedule process start at your school?
What is the first step in the process?
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Steps
Step 1 Curriculum & Course Review OctoberStep 2 Tallies & Sections
FebruaryStep 3 Teacher Demand & Course Loads MarchStep 4 Scheduling Conflicts AprilStep 5 Build Master Schedule AprilStep 6 Simulations & Final Schedule MayStep 7 Modifications & Adjustments June S
y fit in the structure of the Literacy interventionprogram?
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 1: Curriculum & Course Review
Review curriculum and courses. Course codes, District Curriculum Table (DCT),
course descriptions, course catalog
Revisit current and past master schedule information.
Discuss possible changes with staff. Share thoughts and decisions with school
community.What is the process at your site to review curriculum and courses, and who is involved in the review? How and when does the review take place?
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 2: Tallies & Sections
Establish student course selection process and time frame. Preregistration, Student Course Requests (SCRs)
Generate master tally of student requests. Enrollment Request Tally Listing Report
Determine number of sections. for each course for each department cancel courses
SCR Report
Course Enrollments
and Requests Report
Staff Projection Worksheet
TallyWorksheet
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 3: FTEs, Teacher Demand &Course Loads
Determine staff projection based on student requests/sections. know current number of FTEs and possible budget changes determine projected teaching demand based on tally and sections problem solve ways to decrease difference between teacher number
and teacher demand MAKE DECISIONS
Decide way to include teacher preferences in the process.
Work with department (head) to determine POSSIBLE teacher course loads.
FTE Teachers
Teacher Preferences
Possible Teacher Course
Loads
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 4: Scheduling Conflicts
Determine where to place singletons (doubletons.)
Use and understand the conflict matrix report. Number indicates the number of students who
request both classes. If number is high, do not place the two classes during same period.
Conflict Matrix Report
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 5: Build Master Schedule
Thus far, you have been thinking about Numbers (Tallies, Sections, FTEs)and Departments (Course Loads, Scheduling Conflicts)
Now it is time to think about Programs and Students (bring your numbers and sections together to build programs for students)
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 5: Build Master Schedule
What issues will you need to consider during this stage?
What are the rules that will guide and support you through this stage?
What steps do you need to take to complete this stage?
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 5: Build Master Schedule
Review information and decide what are the important issues to consider FOR YOUR SCHOOL when building the master schedule.
Possible issues to consider- special programs singletons team teaching parallel classes teacher course loads teacher requests number of students in building beginning, end of day CPT OTHER ___________________________________
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 5: Build Master Schedule
Determine rules and guidelines that will support your issues when building the master schedule.
block programs for special groups (intervention) on master schedule before you start
place singletons based on conflict matrix report once decided, do not change singletons number of teacher preps allowed OTHER _________________________________
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 5: Build Master Schedule
Decide steps to complete the master schedule. Repeat the steps until you have addressed all students.
How to build the master schedule? by program (academies, ESL, AP, Honors, Special Ed., etc.) parallel classes to facilitate movement by grade OTHER ______________________________
How to check the master schedule ? student schedules by total sections per period room usage – special needs (computer, arts) teacher conflicts (number of preps, classes) OTHER _______________________________
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 6: Simulations & Final Schedule
Execute a simulation. How will you cap classes?
Generate reports.
Review data.
Execute another and another (?) simulation.
Final simulation and master schedule to the Student Information System (SIS). load students into sections start with hardest to schedule classes (singletons, intervention)
Master Capacity
Balance Report
Simulation Report
Scheduler Status Report
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Step 7: Modifications & Adjustments
Be prepared to address:
End of year surprises
Summer grades
New students before and at the start of the school year
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
BEST PRACTICES
SECTION TWO
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
Best Practices
Participants will decide process to share best practices and problem solve solutions.
Participants will determine best way to share feedback with larger group.
Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.