Workplace Safety &Records Management

ARMA Terra Nova Chapter Biennial Conference and Trade Show

Brenda NearyRecords ControllerHibernia Management and Development CompanyOctober 31, 2007

Why is Safety Important?

Family Friends Home Life Extra Curricular

Activities

Reasons Injuries Happen

Improper Equipment Rushing Complacency Lack of Training Improper Techniques

Over Enthusiasm

Office Environment Injuries

Repetitive Strain Eye Strain Muscle Strain

What we will cover

Filing Supplies Equipment Techniques

Filing Supplies

File Folders Binders Hole Punches Acco Fasteners

Filing Units (File Cabinet)

Use Proper Ladder Pull drawer out then

position ladder Avoid heavy file folders

Filing Units (Mobile Unit)

Use proper ladder Never remove files

above the shoulder Shelf dividers are safely

locked in place or stored flat on bottom shelf

Use safety locks Is there anyone in the

unit?

Stepladders

Match ladder to its intended purpose Is the ladder Mobile?

Ladder Safety Tips

Fully open and spreaders locked

Firm level surface Three points of contact Never stretch to reach Ascend and descend

free of obstacles

Fashion vs. Safety

Clothing does not impede your safety

Proper footwear Necktie

Archiving

Right carton for the record Quality of carton Handles Do not over or under pack

cartons Do not archive hanging

file folders Distribute weight evenly

Binders Binders Binders

DO NOT lay them flat with other binders on top place cartons with spines facing up

DO place standing straight up with spines alternating

Tracking Carton Safety Carton Label

Rating 1-Excellent 2-Good 3-Satisfactory 4-Fair 5-Poor

Date Comments

Carton Safety

Lifting Safely Preparing for the lift

Size up the cart Get help if it’s heavy Survey your route Move it once

Making the Lift Keep your mind on the job and

your spine is in a neutral posture Move as Close to the carton as

you can With feet shoulder width apart put

one foot in front of the other Bending at the hip lean over

your forward leg Keep you spine curved and

let your legs do the lifting

Strapping on Cartons

Use heavy duty scissors

Lift carton slightlyto free strapping

Secure waste strapping

Storing Cartons Safely in IM Center Ensure shelving units

are adequate

Use trolley to transport cartons to working area

Customers Using Your Center

Customer must adhere to protocols on: Collating information Archiving methods Safety

Housekeeping Items

Clean your center and storage areas

Novelty items may be more dangerous than useful

Always close utility knife No loose items on

open shelving

HAVE A SAFE AND HAPPY HALLOWEENHAVE A SAFE AND HAPPY HALLOWEEN