Worklink@ University of Birmingham

YOUR CONNECTION TO THE RIGHT STUDENTS FOR YOUR

CASUAL WORK

Background• On the 20th December 2010 the Vice-Chancellor commissioned a working group

chaired by Professor Martin Stringer to consider opportunities for students to engage in paid work at the University of Birmingham.

• Worklink the University of Birmingham’s own dedicated internal recruitment

agency “Worklink” is based at the Guild of Students, working alongside the Job Zone.

• Worklink launched on September 24th 2012

• Students will also continue to benefit from workshops and CV checks, to support their employability, provided by Careers Network staff, drop-ins run by Job Centre plus and Student Jobs Fairs in the Guild.

Objectives The Worklink service:

• Increases the accessibility and number of casual-work opportunities on campus to students

• Provide a process around recruitment of students to casual-work opportunities

• Save Managers time securing the right Student for work

• Launch ready for the 2012/13 academic year.

Meet the team-Worklink

Tracy MurphyRecruitment Manager

Rosie HaydockRecruitment CoOrdinator

Meet the team-Worklink

WorkLink Student Workers

Primrose

Hollie

Lauren

Anastasia

Services for students

Worklink will offer a full range of services for students including:

• On-line self registration to receive on campus advertisements for casual work • On-line application process for on campus work opportunities through the worklink website • Selection and recruitment process for on campus work opportunities • CV advice • Interview techniques • Weekly payments for work completed through online timesheets

Worklink will match the right students on campus casual-work opportunities

• Worklink will centralise the recruitment and payroll processes for student casual-work on campus delivering an effective and timely recruitment and payment experience.

The aims of the service to University of Birmingham students: • A range of opportunities to fit students experience and skill set • Build on students skill set and work experience, driving their employability • A greater opportunity to earn whilst studying

Services for staff Worklink will offer a full range of services for University staff including:

• Services will include:• Advertisement of the work• Registration and eligibility to work in the UK checks• Short listing and interviewing if required• Paying student workers through on-line time sheets

The aims of the service are to:

• Reduce the time managers spend finding casual workers• Match the right student to each casual-work opportunity• Reduce the time managers spend administering payroll procedures

Ensure a Successful start

Form a Steering group of Key Stakeholders in your University that are able to make decisions.

WorkLink

ChairPerson

HR Director

FinanceAssistant Director

Operational Manager

Procurement

Careers

IT

Legal

Ensure a Successful StartConsiderations

• Software – tender requirements , timescales, training, UAT, and Pilot

• Location of the office and associated agreements

• Contracts – casual or temporary

• The required team and associated funding

• Management charges – yes or no

Ensure a Successful startConsiderations • User group – Key users around the University

• Compliance - throughout the end to end process. Agency workers regulations, Pension auto enrolment

• Project documentation – Project Implementation Doc, Benefit Realisation. Key Deliverables and Milestones

• The Brand

• Marketing – merchandise, networking, meetings, posters, job fairs

• Launch Event

Launch Event

WorkLink Team

WorkLink Office

Facebook and Twitter

UOB Student Work Experiences

Thank you very much for your offer! I'm thrilled and have been ringing everyone I know to brag about my new job! Yay. I (obviously) accept and will be seeing you on Tuesday :)

Hollie Saliba – Overseas Student

UOB Student Work Experiences “Employers look for

general skills and attributes gained on top of their degree, my work experience at the University has

put me top of the pile…”

UOB Student Work Experiences

“I love sport, so a job talking about sport is

great, I have improved my people skills and

added valuable experience to my CV”

UOB Mangers testimonials

The training session this afternoon went really well – they all showed up in most cases 10 minutes early and seemed like a really good bunch, intelligent, friendly and motivated . Many thanks for your efforts in recruiting what appear to be a good set of students. Once again many thanks and if I ever need to recruit students I will certainly use your services again and recommend you to other departments/third parties without hesitation. Peter Larkin – Policy and Environmental Services Manager

UOB Mangers testimonials

The timesheets are amazing, it is so easy it has saved me minimum 6 hours per week filling out the Fin forms. It’s great that students can do their timesheets from home rather than making a trip to the office. Jessica Holloway Swift -Student Engagement Officer

Performance headlines

• Registrations – 3,723 Students registered with Worklink• Timesheets – 8,000+ time sheets processed since launch• £475,850.00 to Students• Placed – 1,116 students have worked for Worklink since

launch across 3,831 placements. 57,015 hours• Future assignments – Over 250 roles secured for future

campaigns.• Worklink won team of the year at the Universities Oscars 2013

Performance headlines

Oct-2012 Dec 2012 Feb 2012 April 2012 May 2013 July 2013 August 2013 October 2013 November 2013

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1400Number of Timesheets submitted

Actual TimesheetsEstimated Timesheets

To access the service please call 0121 414 5000 or email worklink@contacts.bham.ac.uk