Working Environment | Siemens Office · Working Environment | Siemens Office BT@Zug – 19. ... No Guidelines Partially In Use Company wide ... already visited our concept

Intern © Siemens AG 2016 Global Services – For more value together!

Working Environment | Siemens OfficeBT@Zug – 19. Mai 2016

Restricted © Siemens AG 2015May 2016Page 2 P. Schiffmann | GS SRE AP

Working Environment | Siemens OfficeAgenda

Market ViewMarket ViewMarket ViewMarket View

RolloutRolloutRolloutRollout

Digitalization @ GSDigitalization @ GSDigitalization @ GSDigitalization @ GS

ConceptConceptConceptConcept


Why an innovative office concept?Changing demands for working environment

We improve Work-Life-Integration

We provide an inspiring working environment

We consider the needs of the diverse groups

We establish efficient ways of working

We implement sustainable concepts

How can we deal How can we deal with urbanization?with urbanization?

How can we win How can we win the war for talent?the war for talent?

How do we cope How do we cope with globalization?with globalization?

How do we protect he How do we protect he environment?environment?

DevelopDevelop and and implementimplement a modern a modern workingworking conceptconcept

How do we meet How do we meet demographic change?demographic change?


Siemens OfficeThree core themes from the Managing Board

‘Initiate changes, including fundamental

changes in the manner of collaboration and

quality of leadership.‘

‘Initiate changes, including fundamental

changes in the manner of collaboration and

quality of leadership.‘

‘Offer motivating, innovative and creative work

concepts that reflect our values – Responsible,

excellent and innovative – as well as our vision.‘

‘Offer motivating, innovative and creative work

concepts that reflect our values – Responsible,

excellent and innovative – as well as our vision.‘

‘Creating the best and most sustainable working

culture and environment, which inspires

Siemens employees today and in the future.‘

‘Creating the best and most sustainable working

culture and environment, which inspires

Siemens employees today and in the future.‘


Siemens Officecore elements HR | IT | SRE

Advancemobile

working

Establishopen officelandscape

Full useof IT

equipment

Define non territorial

usage

EnhanceWork-Life

Integration


Siemens OfficeExperiences and Premises

1 Advance Mobile Working

Advance trust- and targetbased LeadershipEmployee and manager agree on participation (involvement of Change Management mandatory) Legal requirements to be assured and cultural environment to be considered

2 Enhance Work-Life Integration

Implementing services (e.g. Shopping) and Health & Well-being facilities (e.g. fitness facilities)

3 Full use of IT-Equipment

Implementation/ further development of innovative IT Services supporting the mobile working, e.g. SSN, BYOD, RTC V2, VoIP, OMS, mobile Apps for Tablets and Virtual Client

4 Establish Open-Office Landscape

Functional Elements for work, creativity, concentration, communication and servicesSmart office and flexible workstyles (space assumption: 12-15 m² rentable space/ws to be assured)

5 Define Non-Territorial Usage

Workplaces are unassigned and consequently sharedHomebase and office policy set-up by each unit


Look & FeelDespite initial skepticism – nobody wants to go back to the former officeenvironment!

Senior Management has to live and promote the concept!

User of Siemens Office are delighted, concerncs come up by those who still do not live in Siemens Office

Siemens Office as punishment not as reward – Lost of the ‘personal‘ workstation!

SRE is considered to be mainly responsible for the success of the concept

Siemens Office is mostly seen as a cost reduction program, not as an introduction of a new working culture!

Irritations of IT reduce the general acceptance of the concept!

Decision MakersDecision MakersSupporting ‘Tone from the Top‘ in the communication only partially!

The active role of the Divisions has to be strengthened

Early set up and involvement of Change Management– even after moving into the new office space

The new working culture is mostly not supported by the local management - they focus more on representative offices

Success factorsSuccess factors

EmployeesEmployees


Project Organization and Change Management 3 worsktreams act as one team with CM as integral part

Local Project Organization

Project Lead

HR

WorkingEnvironment

SRE

WorkplaceSolutions

Change Management

Communication

Division/Business

Units

Advantages of Change Management

Higher probability to achieve local project targets

Minimize efficiency losses caused by changes

Mobilize & Motivate

Initiate improvements, reflect, give feedback

Management of relationships and expectations

Eliminate contradictions as well as fears and resistances

Create confidence –Convince stakeholders

Connect hard and soft factors

IT

IT Environment


Trends – what are other companies doing?Survey of 17 large international companies from different sector

Company widePartially In UseNo Guidelines

Non-territorial WorkplaceMixedIndividual Workplace

Open SpaceMixedGroup & Single Office

Diversified IntegrationPartially OfferedNo Integration

No Mobile Working Partially Offered Full Implementation

Desktop

No Cellphones

Classic Telephone

Mixed

Cellphones Partially In Use

Laptop

VOIP Partially In Use VoIP Softphone

Cellphones/PDA

0 1 2 3 4 5

Space Guidelines

Workplace Structure

Office Layout

IT Workplace Standards

Cellphone Standard

Work Life Support

Telephone Standard

Mobility

Score:

Siemens: Average:

source: SRE – CREM Benchmarking Study by Jones Lang LaSalle 2009, update 2013

Public Interest – more than 60 companies havealready visited our concept


Siemens Office – 5 years of expericenceAlready realized at 120 locations in 43 countries

Oakville

Finspang

Rome

Vienna

Athens

Riyadh

Moscow

Shanghai

Hongkong

Chengdu

Cambridge

MadridAlpharetta

Medellin

Belo Horizonte

TenjoQuito

TorontoCalgary St. Johns

Montreal Beijing

MilanoSeoul

Mexico City

Orlando

BerlinMunich

Petaling

NashvilleMountain View

MoroccoGranadaGuatemala

St. Petersburg

Tianjin

Puebla

St. Louis Iselin

Washington D.C.Malvern

Tokyo

Baroda Bhubaneswar

Chennai

Delhi

Prague

Bratislava

Ankara

Abu DhabiDubai

Beatrixlaan

Frimley

Lissabon

ParisSan Francisco

Louisville

Houston

WorcesterXi’an

Wuhan

Lima

Pittsburgh

Kolkata

Singapore

Buenos Aires New Office Construction

Consolidation of Office Location

Move and Refurbishments Projects

Triggering events

In total ~ 130.000 Employees (~ 1‘7 m² Office Space)

Currently implemented for ~ 62.000 Empl. (710.0m²)

Estimated Implementation Period until 2020

In total (worldwide)

OsloEspoo


Rollout And that is what it looks like…

Mexico

Seoul

Vienna

Bogota

München

DüsseldorfAnderlechtAnderlecht

Buenos AiresAires

Buenos AiresAires Moscow

CSCM Erlangen

München

Frimley Karlsruhe

Zürich

Seoul München


Digitalization | Working EnvironmentDigitalization technologies leveraged along Siemens portfolio

DigitalizationDigitalization

Mobility and collaborationMobility and collaboration Cloud technologiesCloud technologies

GS digitalization initiative

Lighthouse projectsGS digitalization initiative

Lighthouse projects

Working EnvironmentWorking Environment

Day 1 ReadinessDay 1 Readiness

E2E Optimization Travel E2E Optimization Travel

E2E Optimization P2PE2E Optimization P2P

AutomationAutomationElectrificationElectrification

1

1a

2

3


Digitalization | Working Environment What is it all about?

Information BrokeragePrinciples & Standards Flexibility & Mobility

Review Siemens Office concept

Foster cultural change

Change management refresh program

Pilot VC usage – Top 100

Pilot projects@GS –Siemens Office & new IT

services

Standardize workflows &processes

SRESRE

ITIT

SCMSCM

BPSBPS

ECCECC

HRHR

Increase user satisfactionIncrease user satisfaction Establish maximum level of standardizationEstablish maximum level of standardization

Offer state of the art & easy to use IT equipmentOffer state of the art & easy to use IT equipment

Foster ownership culture & employer of choice Foster ownership culture & employer of choice

GS acting as early adopter & role model for SiemensGS acting as early adopter & role model for Siemens

GS Business Partner Interlinking

Siemens Enterprise Search optimization

Pushing usage of information platforms – SSN


SmartStorageOnline handling of data and

collaboration

‘Data to go’

ChromebookThe new VirtualClient

connection device

‘Portable VirtualClient’

BYOD / COPEBring your own device or

upgrade to a device you prefer

‘work with your favorite device’

RTC v2 State of the art Real Time

Collaboration Services

‘Next generationMessenger / Phone’

SAA+ The company app store - secure and separate your private data

from your company data

‘Siemens App Store’

VirtualClientConnect to your Siemens Client

from every device

‘Virtual Workplace‘

Digitalization | Working Environment Your virtual workplace follows wherever you go

New IT devices & servicesNew IT devices & services


Communication platformsCommunication platformsfor knowledge sharing & improved collaborationfor knowledge sharing & improved collaboration

Working Environment @ ITWorking Environment @ IT

Real Estate at SiemensSRE TogetherIT Community GS – Global services

Real Estate at SiemensSRE TogetherIT Community GS – Global services

Siemens CG tubeSiemens CG tube

IT Tips & TricksIT Tips & Tricks

Siemens App StoreSiemens App Store

Face-to-faceFace-to-faceSSN groupsSSN groups

Digitalization | Working Environment Be open minded to share information


The Siemens Office Concept supports the increasing

demand of employees for flexibility and mobility

The Siemens Office Concept supports the increasing

demand of employees for flexibility and mobility

Summary & BenefitsSummary & BenefitsCulture of trust and target-

oriented leadership are premises to implement the

concept

Culture of trust and target-oriented leadership are

premises to implement the concept

Siemens Office is mostly seen as a cost reduction program,

not as an introduction of a new working culture!

Siemens Office is mostly seen as a cost reduction program,

not as an introduction of a new working culture! Early set up and involvement

of Change Management–even after moving into the

new office space

Early set up and involvement of Change Management–

even after moving into the new office space

Senior Management has to live and promote the concept

Senior Management has to live and promote the concept

Occupancy survey as premise for efficiency and implementation

Occupancy survey as premise for efficiency and implementation

Trust in the concept– nobodywants to go back to the former

office environment

Trust in the concept– nobodywants to go back to the former

office environment

Working Environment | Siemens Officewalk the talk – leading by example

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Working Environment | Siemens Office · Working Environment | Siemens Office BT@Zug – 19. ... No Guidelines Partially In Use Company wide ... already visited our concept