Workday WednesdayEpisode #34

7 March 2018

Please Mute Your Phone/Microphone and Close Your Video Window

1

Welcome to Workday Wednesday Episode #34

Jeff Allen

Please Mute Your Phone/Microphone and Close Your Video Window

2

Today’s WDWD Team

3

Jessie

Jeff

Troy

Marla

Amy

We’re Here to

Answer Your

Questions

Episode #34 Topics

•Welcome: Jeff Allen

• Today’s Question: Chris Longshore

• System Status: Troy Bettinger

•Workday 30 Upgrade & Two Changes: Troy Bettinger

• Coming Attractions – Workday Recruiting: Jessie Craney

• I-9 Representative Role in Workday: Guest Start Amy Jewell

• Report Roundup – CCD PM Goal Report: Jeff Allen

•Questions: The Team

4

System StatusTroy Bettinger

5

Sandbox Tenant refreshes at 7:00 PM MDT on Fridayhttps://community.workday.com/extended-maintenance-events

Dates & Updates in March 2018SUN MON TUES WED THUR FRI SAT

4 5ClosePayroll

6 7Workday

Wednesday

8 9 10 Deliver

Workday 30

12 Mid-8AM

11 12 13 14WDW Break

15 16 Class

for Agency

Analysts

17 Weekly

Update12 Mid-4AM

18 19ClosePayroll

20 21 Workday

Wednesday

22 23 24 Weekly

Update12 Mid-4AM

25 26 27 28WDW Break

29 30 31 Weekly

Update12 Mid-4AM

1 2ClosePayroll

3 4Workday

Wednesday

5 6 7 Weekly

Update12 Mid-4AM

6

Recent System Changes

New Since Last Time:

• Configuration Freeze for Workday 30

• Data Updates for Safety

Updated Last Time:

• Configuration Freeze for Workday 30

• HR has been quiet

Works In Progress:

• Scheduled Hours Audit

• Workday Beautification

• Workday Recruiting

• Shift Bids PW & DSD

• Edit Worker Location

• HR Dashboards and Scorecards Testing

7

Recent System Changes

Workday Working for Denver page updated

8

NEW

Workday Upgrade Coming March 10

9

Workday Upgrade Coming March 10

• Projected Number of Required Changes (#SafeHarbor)

10

One Change for HR Core?It may ring a bell!

(Safe Harbor applies)

11

WD30 - Single Field Phone Number

User Experience

• Country Phone Code is required

• Area Code is removed

• Single field Phone Number to capture Area Code + Phone Number

• On tab out Phone Number will be validated and formatted. Phone Validation must be turned on in Tenant Setup for the country

• Displays formatted Phone Number if valid. Phone Number stored without formatting.

• No Validation if Phone Device is “VOIP” (same as current)

12

Old…

New…

Updated 8 March 2018

One Change for Everyone?It may be time to update your application.

(Safe Harbor applies)

13

WD30 - Updated Workday Mobile App

14

What is the Workday app?

• The "Workday" app provides secure mobile access to Workday, enabling you to view your information, such as your pay slip, and make changes to your information while you are on-the-go and away from your desk.

Who can use the Workday app?

• Anyone who has login credentials to Workday can download the application. Non-exempt or overtime eligible exempt employees should not use their mobile device to perform work outside of working hours without permission from a supervisor.

When does it start?

• Late morning on 3/10/2018

WD30 - Updated Workday Mobile App

15

•New App public with the Workday 30 Feature Release

• Current mobile users may need to update to get new version

•Mobile App Awareness Notice shows on first login to WD30

WD30 - Updated Workday Mobile App

16

•Workday 30 Mobile adds quick-access cards and a navigation bar to the bottom of the Workday mobile app.

• Use the tabs to easily switch your view to home page, inbox, notifications, or all available applications.

• UI Mirrors upcoming desktop UI

Known Issues 3/7/18Troy Bettinger

17

Known Issues 3/7/18 p1

• Additional Locations added to Location Table not automatically added to Position/Employee

• Workaround: Check and Update Location:

• When vacant, change with Edit Position Restrictions

• When filled, change with Edit Position

• Location can’t be changed from Job Requisition

• Workaround: Change on Position, then open Job Req

Location on position is Webb Building, changed on req

18

Agency Analyst UpdateTroy Bettinger

1919

Agency Analyst Training

Next Session:

• Friday, March 16, 2018 – 8:00AM to 12:30PM

•Webb Computer Training Lab 4.F.3

•Deadline for Invitations: Monday 3/12/18

Getting an Invitation:

•Nominated for class by HR Service Delivery Managers

• Send nominations to Troy

• Candidates must sign a security agreement

•Must pass certification to get security role

20

Workday Recruiting!Jessie Craney

21

Workday Recruiting?!

“WDR will be our new ATS!”

•Workday Recruiting (WDR)

• Applicant Tracking System (ATS)

Will be replacing:

•NeoGov: Used by OHR & Sheriff

• iCIMS: Used by Civil Service

22

Why Workday Recruiting

23

Accurate and

complete data

Single System

Seamless hiring and employee

management

Streamlining recruit-to-

hire process

Hire the Best, Faster

Increased collaboration

Enhanceme-nts for

managers

User Experience

Tailored internal and

external candidate experience

The Workday Recruiting Team

24

Meet the coaches! (aka sponsors)

Longshore Bishop Peterson Johnson

WDR Team

25

Meet the players!

NK CSC

Project Timeline

Key Milestones Start Finish

Job Profile Project 1/1/2017 5/1/2018

Vendor Contracts 11/1/2017 4/1/2018

TA Internal Process Design 10/10/2017 2/1/2018

Phase 1 – Basic Workflow

• Design and Configuration

• Testing

10/10/2017 3/1/2018

Phase 2 – Integration and Dependencies

• Design and Configuration

• Testing

3/1/2018 5/1/2018

Transition to Go-Live

• Initial Stakeholder Engagement

• Ongoing Communications

• Resource Materials (SOWs) and Training Development

1/1/2018 8/15/2018

Training for Talent Acquisition 5/1/2018 6/1/2018

Training for OHR, Managers and Liaisons, and Employees 6/1/2018 7/1/2018

WDR GO LIVE July 2018

Ongoing Support July 2018 August 2018

| 26

More to Come!

27

Questions From Today’s Session

Q. Will Agency Analysts have access to training in CityUon Workday Recruiting (WDR)?

A. [Jessie] We are still working on the training and support materials. Once we have those more solidlyfixed, we’ll let everyone know. Note that Agency Analysts do not have a specific role in WDR. Some Agency Analysts may receive an additional security role depending on what actions they often take in the hiring process.

28

I-9 Representative RoleAmy Jewell

29

Introducing Amy Jewell

Amy Jewell

• Talent Acquisition Onboarding Supervisor

• Denver Service: 4 years, 10 months, 25 days

I-9 Representative Role

•What

• New Workday role for HR employees that complete I-9 Section 2 verification for hires

• Added to current Workday Security Role

• Live March 12, 2018

•Why

• Security of information

• Declutter Workday inbox

31

I-9 Representative Role

•Who is impacted:

• Onboarding Coordinators, Recruiters, HRBPs, Some HR Managers

• Auditing security: Recruiting Coordinator assignments may change

• Extra features:

• Amend I-9

• Can send I-9 Section 1 back to candidate if incorrect information was entered

• Can edit Section 2 documents of the I-9 if incorrect information is entered

• See Amy or Mark Croteau with questions.

32

Reporting RundownCCD PM Employee Goals Status

by Agency ReportJeff Allen

33

CCD PM Employee Goals Status By Agency Report

Name: CCD PM Employee Goals Status by Agency Report

Summary: Returns a list of

all performance goals by Agency

Required Prompts: Agency

Optional Prompts: Effective as of Date and Manager

34

CCD PM Employee Goals Status By Agency Report

•Agency

•Supervisory Organization

•Employee ID

•Worker

•Manager ID

•Manager

•Goal

•Goal Description

35

Outputs•Associated Reviews

•Weight•Goal Category•Due Date

•Status•Created On•Comments

CCD PM Employee Goals Status By Agency Report

Who can run this?

• HRBPs for the orgs they support

• Talent Partners (Comp Partners for their orgs)

(Sorry – Agency Analysts do not have access to this report.)

36

CCD PM Employee Goals Status By Agency Report

1. In the search bar, start typing the name of the report and select it

2. Select the Agency you wish to view and, if applicable, select Effective as of Date and Manager. Click OK

37

Supervisory Org

Agency

! Remember - the

Supervisory Org has the leader’s name in it and the Agency does not.

CCD PM Employee Goals Status By Agency Report

3. The report will be displayed on your screen

38

CCD PM Employee Goals Status By Agency Report

4. Export to Excel by clicking the Excel icon in the upper right-hand corner

39

CCD PM Employee Goals Status By Agency Report

5. Select the row with the headers

6. On the Home tab, choose Sort & Filter and then Filter to add filters to the headers

40

CCD PM Employee Goals Status By Agency Report

7. To get this year’s goals, filter the Created On column to 2018 and click OK

41

Next Workday Wednesday

Wednesday,

21 March 2018@ Noon

Episode #34 Credits: Thanks to the following

staff for helping craft Workday Wednesday:

Jeff AllenJessie CraneyMarla TrevorCJ LongshoreTroy Bettinger

Special Shout Out to:Karuna Dhingra,Jordan Dullea,

Billie, Jay, Rayan, Elaine and all the TS folks working on WD30,

Diane Vertovec, Tyson Martens &Wade Balmer

42

Workday Wednesday

43