COVID-19

Work Health and Safety Management Plan September 2020

1 | P a g e CHQ-PLAN-20017 v1.0 Approval Date: 23/09/2020

Table of Contents

Table of Contents ........................................................................................................................................... 1

COVID-19 Work Health and Safety Management Plan ................................................................................... 2

CHQ Work Health and Safety Responsibilities ................................................................................................ 2

Employee Work Health and Safety Responsibilities: ...................................................................................... 2

Document Structure: ..................................................................................................................................... 3

Further information: ...................................................................................................................................... 3

Consultation:.................................................................................................................................................. 4

Part 1: ............................................................................................................................................................ 5

COVID-19 WHS Management Plan ............................................................................................................. 5

Part 2 ........................................................................................................................................................... 11

COVID-19 Maintaining and Transitioning back to the workplace plan ...................................................... 11

Health and Safety Representative (HSR) Consultation:............................................................................. 11

Consumer panel consultation: ................................................................................................................. 12

Monitoring the workplace:....................................................................................................................... 12

Review and Evaluation ................................................................................................................................. 12

Part 3 ........................................................................................................................................................... 13

COVID-19 WHS Management Plan Action Phases .................................................................................... 13

Part 4 ........................................................................................................................................................... 17

COVID-19 Risk Assessment ....................................................................................................................... 17

Consultation...................................................................................................... Error! Bookmark not defined.

Revision and approval history ...................................................................................................................... 17

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COVID-19 Work Health and Safety Management Plan

The Work Health and Safety legislation require all employers to take care of the health and safety of their workers (staff, contractors, volunteers) and others (clients, customers and visitors) at the workplace this includes:

• Providing and maintaining a work environment that is without risk to health and safety; and

• Providing adequate facilities for staff to carry out their work.

CHQ Work Health and Safety Responsibilities

To support this obligation and to ensure the safety of workers and others, CHQ has developed this Work Health and Safety (WHS) Management Plan. This WHS management plan has been structured to provide specific guidance on how CHQ is managing the WHS risks to COVID-19 and provides guidance to senior and line management on their roles and responsibilities.

This WHS management plan is aligned to Safe Work Australia guidance for employers in managing COVID-19 by:

• Allowing workers to work from home, where possible

• Supporting physical distancing by keeping a distance of at least 1.5 metres between people in non-clinical areas, where possible

• Encouraging all workers to frequently wash their hands for at least 20 seconds with soap and water or by using an alcohol-based hand sanitiser and to practise good hygiene

• Being aware of how to spot COVID-19 symptoms (fever, cough, sore throat and shortness of breath) and to make sure workers do not come to work if they are unwell

• Identifying and following guidelines to support vulnerable persons in the workplace

• Making sure the workplace is regularly cleaned and disinfected

• Having signs and posters around the workplace to remind workers and others of the risks of COVID-19 and the measures that are necessary to stop its spread.

Employee Work Health and Safety Responsibilities:

All employees have a duty to take reasonable care of their own health and safety, and to not adversely affect the health and safety of others. Employees need to follow any reasonable policies or directions in response to COVID-19. This includes if the employee is working from another location such as working from home.

In the event that employees develop symptoms (such as fever, cough, sore throat and/or shortness of breath) they must:

• Immediately isolate themselves, seek medical attention and remain isolated until they are no longer unwell.

• Telephone the health clinic or hospital that they intend to seek medical assistance from, prior to arrival.

• Contact their CHQ line manager to report that they are in isolation so that any necessary workplace responses may be triggered.

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Whilst at work, employees must also follow effective hygiene practices which includes:

• Cleaning hands frequently by:

o Washing them with soap and water, or

o Using an alcohol-based hand solution.

• Regularly cleaning and disinfecting surfaces that many people touch, include shared workstations, and frequently wiping their phone with disinfectant wipes

• Covering their mouths when sneezing or coughing and do so either into a tissue and disposing of it immediately, or into the bend of their arm at their elbow rather than their hands

• Seeking the assistance of health care professionals if they start to feel unwell, and ensure they do not come to work

• Practicing physical distancing at all times and staying at least 1.5 metres between individuals, where possible

• Minimising physical contact with vulnerable people

Employees are also encouraged to maintain these effective hygiene practices when not at work.

Document Structure:

This document is separated into four parts:

1. COVID-19 WHS Management plan: provides the initial pandemic response requirements to support a COVID-19 Safe workplace

2. COVID-19 Maintaining and Transitioning back to the workplace plan: provides the guidance requirements to ensure a COVID-19 Safe workplace in preparation for returning to work.

3. COVID-19 WHS Management plan Maintaining and Transitioning back to the workplace plan Action Phases

4. COVID-19 Risk Assessment: provides the risk ranking and controls of the identified COVID-19 risk applicable to CHQ for returning to the workplace. (embedded document attached).

Further information:

Keith Butler Manager, Work Health and Safety Ph: 0408 878 667 Email: Keith.Butler@health.qld.gov.au

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Consultation:

Physical Distancing Guidance Working Group including:

• Executive Director Clinical Services (QCH)

• A/Operations Manager, Division of Critical Care

• Operations Manager, Division of Medicine

• A/Operations Manager, Division of Clinical Support

• A/Operations Manager, Division of Surgery and Perioperative Services

• Team Leader, CYMHS

• Nursing Director, Health Informatics

• Manager, Property, Facilities & Leasing Facilities and Infrastructure

• Senior Property & Project Officer Facilities and Infrastructure

• Manager, Arts Program Communication and Engagement

• Service Improvement and Development Manager CYCHS

• Manager, Medical Workforce & Education

• A/Clinical Nurse Consultant, IMPS

• Senior Communications Officer

• A/Director Administration Services

• Administrative Lead, Division of Critical Care

• Director, Speech Pathology CHQ Union Consultative Forum (UCF)

• UCF Union Partner Members Consumer Panel

• Consumer Engagement Officer

Supported by

• A/Executive Director People and Culture

• Executive Director Clinical Services (QCH)

• A/Nursing Director Surgery and Perioperative Services

• A/Clinical Nurse Consultant IMPS

• Senior Human Resource Consultant.

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Part 1:

COVID-19 WHS Management Plan

Focus Area Strategies Responsibility Expected Outcomes Directives & Resources

Qld Health COVID-19 Directives, policies and procedures

• Implement whole of government or Qld Health COVID-19 directives, policies and procedures that will support the management of CHQ WHS risks

• EDP&C • All CHQ Senior and Line management are fully conversant with current and applicable COVID-19 related directives, policies and procedures

• All Chief Health Officer Public Health Directions

• COVID-19 Vulnerable employees

Guideline

• COVID-19 and pregnant staff Guideline

• COVID-19 Working from Home Managers

Guide

National Government policy and legislative COVID-19 Amendments

• Monitor and implement Government

policy and legislative advice in relation to COVID-19

• Monitor and review for consideration

WHSQ guidance material on managing COVID-19

• EDLGR

• EDP&C

• Manager WHS

• Manager WHS

• All Government COVID-19 policy is

current and applied to CHQ

• Ensuring all current COVID-19

information is considered in the planning of a COVID safe workplace

• Border Restrictions Direction

• National Statement of Regulatory Intent

COVID-19 (SWA) • WHS during COVID-19: Guide to keeping

your workplace safe, clean and healthy

Incident Reporting

• Implement reporting process for all COVID-19 WHS related incidents

• Manager WHS • WHS COVID-19 incidents are reported and actioned in

alignment with Government policy

• Risk Man reporting

• CHQ-PROC-20015 WHS Wellbeing

Incident Management

• WHSQ reporting process for all

confirmed COVID-19 WHS infections to employees

• Manager WHS

• EDPC

• All WHS confirmed incidents are

reported to WHSQ within the required timeframes

• CHQ-PROC-20015 WHS Wellbeing

Incident Management

• All confirmed COVID-19 employee related incidents will be reported to the Board and ELT

• Manager WHS • CHQ Board has information about the number of confirmed COVID-19 employee related incidents at CHQ

• Monthly CHQ Board WHS Report

Meetings and travel

• Were possible face to face meetings shall be minimized. Meetings should be arranged through teleconferencing or video conferencing

• Line Management

• Directors

• ELT

• Enable physical distancing to reduce potential infection from face to face interaction

• Safe Work Australia – What do I need to do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

• All travel shall be kept to a minimum

and unnecessary travel will be cancelled

• Line Management

• Directors

• Potential exposure from

interaction with other people is

reduced

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the

spread of COVID-19 Fact Sheet

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• ELT

Communication and Information

• Internal messages from EDMS

• Message from the Chief Executive

• Message from the Director General

• Communications and Engagement

• Director General Connect

• All CHQ employees are provided with current information in

relation to COVID-19

• Messages from the Chief Executive

• Messages from the DG

• Internal messages from EDMS

Consultation • Engage Health & Safety Representatives

(HSR) and Safety Champions to assist with the implementation of this WHS

management plan including: o Workplace Inspections o Workplace Hygiene and

promotion o Employee support o

• Manager WHS

• Line Management

• Directors

• HSR and safety champions are

actively engaged in the management of COVID-19

• CHQPC-WHSPRO-06 WHS & Wellbeing

Communication and Consultation

• Avenues for employees, HSR and Safety

Champions to raise concerns shall be

created

• Manager WHS • All employees including HSR and

Safety Champions are provided

with the capability to report their concerns in relation to COVID-19

• HSR/Safety Champ Team messages

• CHQ_SafetyWellbeing@health.qld.gov.au

Workplace Hygiene

• Provision of surface wipes to clean workstations and equipment such as monitors, phones, keyboards and mouse

• Line Management and Directors

• All workplaces are provided with provisions to ensure the highest level of hygiene

• Safe Work Australia – What do I need to do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

• All frequently touched surfaces such as

doors, handrails, kitchen sinks and

benches, and vending machines are cleaned and disinfected frequently using an appropriate detergent and disinfectant solution

• Line Management

and Directors

• All workplaces are provided with

provisions to ensure the highest

level of hygiene

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the

spread of COVID-19 Fact Sheet

• Employees and contractors who

undertake cleaning are provided with gloves and use alcohol-based hand sanitisers before and after wearing gloves

• Line Management

and Directors

• Employees and contractors are

provided with adequate protection

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

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Personal Protective Equipment

• All recommended PPE will be provided

to those employees who require it for the safe undertaking of their activities

• Line Management

and Directors

• All recommended PPE is made

available to all staff

• PPE resource link Staff Portal

• Qld Health ‘Personal Protective

Equipment (PPE)’

Training • Ensure that all employees who require to wear PPE are adequately trained in

the wearing and use of PPE, including donning and doffing of face masks

• NUM

• Directors

• All staff who are required to wear PPE are trained

• QLD Health COVID-19 and PPE Training Audit (completed 3/4/2020)

• TEACHQ+ Learning Management System

• CHQ-PROC-20005 Corporate Mandatory and Required Training

Injury Management including vulnerable employees and pregnant staff

• Provide daily welfare checks for

employees who are subject to quarantine or self-isolation following risk of exposure, their travel to high and moderate risk locations, or for other

reasons as recommended by public health officers, and in accordance with

national guidance.

• Line Management • Employees are supported

• Leader and staff wellbeing support materials on Staff COVID Portal

• Provide guidance to Managers on the management of vulnerable and

pregnant staff

• Line Management • Employees are supported

• Qld Health COVID-19 Vulnerable

Employees Guideline

• Qld Health Pregnant Staff Guideline

• Encourage employees to seek and use the Employee Assistance Program services

• Line Management • Employees are supported

• Employee Assistance Provider (Lifeworks

1800 604 640)

Physical Distancing

• Office environments shall be arranged

so there is a minimum of 1.5 metres from another employee

• Line Management • All employees maintain a minimum

physical distance of at least 1.5 metres from another person, where possible

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

• If there are potential constraints such as lifts or queuing etc., provide floor marking to indicate the positions that people should be standing

• Operations Manager Clinical Support

• Facilities

• Line Management

• All employees maintain a minimum physical distance of at least 1.5 metres from another person, where possible

• Safe Work Australia – What do I need to do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

• Provide instruction for all employees to maintain a distance of not less than 1.5

metres from another person, where possible

• Line Management • All employees maintain a minimum physical distance of at least 1.5

metres from another person, where possible Staff demonstrate

• Safe Work Australia – What do I need to do to keep my workers safe and limit the

spread of COVID-19 Fact Sheet

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physical distancing at lifts and support adherence by speaking up for safety

Working from Home

• Process, procedures and check lists to assist employees working from home

• A/Director HR Ops

• Manager WHS

• Line management have clear concise direction and information

for the management of employees working from home

• CHQ Working from Home Managers Guide

• CHQ-PROC-20010 WHS&W - Work from

Home • CHQPC-WHSFRM-13 Work from Home

Agreement

• CHQ-POL-20009 Telecommuting Safety

Checklist

• Process for line management to

maintain in contact with employees including checking on their wellbeing for employees working from home

• A/Director HR

Ops

• Manager WHS

• Line managers have clear concise

direction and information for the management of employees working from home

• CHQ Working from Home Managers

Guide

• CHQ-PROC-20010 WHS&W Work from

Home procedure

• CHQHHS-WHSFRM-13 Work from Home

Agreement

• CHQ-POL-20009 Telecommuting Safety Checklist

Hand washing and personal hygiene

• Ensure all employees are aware of the

requirement to frequently wash hands, limit contact with others, do not shake the hands of others and cover their mouths while coughing and sneezing

• Line Management • All employees are aware and

practice good hygiene practices to avoid potential contamination

• Mandatory training for hand

hygiene is compliant

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

Common prevention activities for ALL locations

• Working from home arrangements should be utilised if it does not impact on operational capability. This may include working from home for the duration of the pandemic or for alternating periods (employees are

divided into teams with one team working from the office and one team working from home then rotating)

• Director • Business units have plans in place to minimise potential impacts on capabilities by having separate teams undertaking the required work

• CHQ Working from Home Managers Guide

• CHQ-PROC-20010 WHS&W Work at

Home procedure

• CHQHHS-WHSFRM-13 Work from Home

Agreement

• CHQ-POL-20009 Telecommuting Safety

Checklist

• Office environments shall be arranged

so that no employee is within 1.5 metres

of another employee

• Line Management • All employees maintain a minimum

physical distance of at least 1.5

metres from another person

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the

spread of COVID-19 Fact Sheet

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• All washroom facilities shall be provided with signage and posters to remind

employees the importance of hand washing, and all facilities shall have adequate supply handwashing soap and

towels and shall be cleaned at least daily

• Operations Manager Clinical

Support • Facilities

• Line Management

• All hygiene requirements for washroom facilities are maintained

• Safe Work Australia – What do I need to do to keep my workers safe and limit the

spread of COVID-19 Fact Sheet

• Alcohol based hand sanitisers shall be provided to all employees

• Line Management • Employees utilise alcohol-based hand sanitisers

• Safe Work Australia – What do I need to do to keep my workers safe and limit the

spread of COVID-19 Fact Sheet

• All offices and workstations shall be

cleaned at least weekly

• Disinfectant wipes shall be provided for

employees to undertake cleaning of workstations, phones and tables in common areas

• Operations

Manager Clinical Support

• Facilities

• Line Management

• All offices and workstations are

maintained in a hygienic manner

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

• Hand washing signage and posters shall

be provided for all office and open workstations

• HSR’s

• Safety Champions

• Visual prompts are provided to all

employees

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

• Increase workplace inspections as a proactive approach to managing COVID-

19

• HSR’s

• Safety Champions

• Workplace hygiene improvements • CHQPC-WHSPROC-05 WHS&W Assurance Procedure

• CHQ-PROC-20004 WHS&W Inspections

procedure

Prevention activities for the Queensland Children’s Hospital

• Review and communicate infection

control policies and procedures

• Director

• Line Management

• Current processes are known by all

required employees

• CHQ COVID-19 Staff Portal

• Restrict access to Hospital to (1) Stanley Street, (2) Raymond Terrace and (3)

Hospital Car park (accessed off Raymond Terrace)

• Operations Manager Clinical

Support

• Facilities

• CHQ has management and control of all personnel entering the

hospital

• Hospital Visitors Direction (Chief Health Officer)

• CHQ-PROC-64712 Visitation and Access

during COVID-19 Pandemic Period procedure

• Ensure all visitors have undergone a

temperature test prior to be permitted to entering the hospital

• Operations

Manager Clinical Support

• Facilities

• Visitors who may potentially have

fevers are restricted from entering the hospital

• Hospital Visitors direction (Chief Health

Officer)

• CHQ-PROC-64712 Visitation and Access during COVID-19 Pandemic Period procedure

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• Restrict visitor access to patients as per

Directive Hospital Visitors direction (Chief Health Officer) Issued 26/03/2020

• Operations

Manager Clinical Support

• Facilities

• Line Management

• Visitors who may potentially have

fevers are restricted from entering the hospital

• Hospital Visitors Direction (Chief Health

Officer) • CHQ-PROC-64712 Visitation and Access

during COVID-19 Pandemic period procedure

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the

spread of COVID-19 Fact Sheet

Prevention activities for CCHR

• Restrict unnecessary access to the premises

• Director

• Line Management

• CHQ has management and control of the facility to reduce potential exposure or contamination

• Safe Work Australia – What do I need to do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

Prevention activities for Grey Street

• Restrict unnecessary access to the

premises

• Director

• Line Management

• CHQ has management and control

of the facility to reduce potential exposure or contamination

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

Prevention activities for Russell Street

• Restrict unnecessary access to the

premises

• Director

• Line Management

• CHQ has management and control

of the facility to reduce potential exposure or contamination

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the spread of COVID-19 Fact Sheet

Prevention Activities for Communities

• Restrict unnecessary access to any CHQ

communities’ premises

• Director

• Line Management

• CHQ has management and control

of the facility to reduce potential exposure or contamination

• Safe Work Australia – What do I need to

do to keep my workers safe and limit the

spread of COVID-19 Fact Sheet

• Undertake a risk assessment prior to

entering any client home via contacting the client either by phone call or email requesting the required information.

• Director

• Line Management

• To minimise exposure to potential

sources of COVID-19

• CHQ-PROC-24903-Enterprise Risk

Management

• CHQ Risk Assessment / RAMP

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Part 2

COVID-19 Maintaining and Transitioning back to the workplace plan

Health and Safety Representative (HSR) Consultation:

Formal consultation processes with HSRs and Safety Champions in the management of COVID-19 Pandemic Huddles occurred during July 2020. Consultation within CHQ has included the development of:

• A ‘Physical Distancing in the Workplace’ Working Group supersedes the CHQ COVID Safe Working Group

• COVID-19 Risk Assessment

• COVID-19 Return to the workplace plan

• COVID-19 signage for maximum room occupancy in non-clinical areas

• COVID-19 signage for occupancy in clinical areas

• COVID-19 physical distancing seating arrangements in common and waiting areas

• COVID-19 Check List utilising HSR and Safety Champion support and participation in preparing our workplace to be COVID-19 Safe.

Consultation has also occurred with the CHQ Union Consultative Forum members at formal UCF meetings. In addition, informal consultation has occurred with relevant HSR and Safety Champions throughout the COVID-19 Pandemic.

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Consumer panel consultation:

Consultation with our consumers has supported the development of:

• CHQ staff-based screening stations are in place for the provision of temperature testing and providing information on physical distancing requirements.

• CHQ internet site provides current and accurate information on COVID-19 including frequently asked questions (FAQ’s), health advice, videos, further resources and a blog.

• Monitors throughout CHQ display COVID-19 messaging and reinforce social distancing.

• Volunteers including Starlight Staff are encouraged to reinforce social distancing.

Monitoring the workplace:

To support this plan a COVID-19 Check List (Workplace Support Assessment) has been developed. The intent of the checklist is to confirm that identified controls are in place and to seek any gaps for rectifications. The checklist is to be completed quarterly by the relevant HSR or Safety Champion and Business lead, once completed the checklist is to be forwarded to CHQ_SafetyWellbeing@health.qld.gov.au. The CHQ WHS team will review the checklist responses to ascertain if there are any systemic gaps in the recommended controls which will be reported to the Physical Distancing in the Workplace Working Group. The CHQ WHS Team will undertake periodic observational audits over the course of the pandemic to ascertain compliance to the recommended controls.

Review and Evaluation

Periodic reviews of the COVID-19 Work Health and Safety Management Plan will be undertaken, with

support and facilitation provided by the COVID Safe Working Group and reported to the Work Health Safety

and Wellbeing Management Committee. These reviews shall occur when:

• Changes to Queensland Government ‘Roadmap to easing Restrictions’ including the escalation and

or de-escalation of the pandemic status.

• Changes to CHQ workplaces including Hospital, CCHR, Grey and Russel Street and community base

services where employees will be affected by those changes.

• Non-compliance to requirements within the COVID-19 WHS Management Plan.

• Outcomes of completed WHS COVID-19 Workplace Checklists.

To ensure compliance with the requirements of this COVID-19 WHS Management Plan, WHS COVID-19

inspections will be undertaken quarterly as a minimum. These shall be reviewed for trends and feedback

shall be provided to the COVID Safe Working Group at regular intervals.

All changes shall be communicated to employees through internal communications channels including special broadcast.

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Part 3

COVID-19 WHS Management Plan Action Phases

COVID-19 WHS Management Plan – Action Phases Phase 1

Focus Area Strategies Responsibilities Status

WHS COVID-19 Plan • Review current plan

• Socialise draft plan with business directors

• Socialise plan with CHQ HSR & Safety Champions

• Consult with CHQ UCF members to finalise

• A/EDPC & Manager WHS

• A/EDPC

• Manager WHS

• A/EDPC & Manager WHS

Completed (July 2020)

Aug 2020

Phase 2

CHQ Risk Assessment • Develop a risk register for WHS CHQ COVID-19

• Overarching / Organisational level – Safe return to the workplace risk (#331)

• Seek endorsement from ELT

• Manager WHS

• Legal Governance and Risk

• Manager WHS

Completed (June 2020)

Working Arrangements • Identify those employees (not vulnerable persons) who are to return to the work environment

• Develop Managers Guide for Working Arrangements (WFH and vulnerable workers and verification requirements of health status)

• People & Culture with business leaders

• People & Culture with business leaders

Completed (August 2020)

Communication Plan • Employee messaging around returning to work and what CHQ has undertaken to enhance their safety.

• Time frames for the transition periods.

• FAQ’s including (but not limited to): o The requirement that employees must report

when they are sick to their manager.

• ELT, P&C and Communications

Work in Progress (August 2020)

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o Maintaining the requirement to use IT technology (Teams / Skype / phones) to reduce face-to-face meetings.

Phase 3

Office & Meeting room accommodation

• Assessment of each office / meeting room to ensure either minimum of 1.5m physical distancing or 4m2 space for each worker

• All offices /meeting rooms to have maximum number of people signage on entry door

• HSR, Safety Champions & WHS Team with support from business

Completed (June 2020)

Lunchroom accommodation • Assessment of lunchroom to ensure either minimum of 1.5m physical distancing or 4m2 space for each worker

• Review if floor marking is required to indicate where table and chairs are to be located

• Poster / signage to ensure social distancing of 1.5m is maintained at all times

• HSR, Safety Champions & WHS Team with support from business

Completed (June 2020)

Clinical accommodation (including laboratories and patient / clinical waiting areas)

• Assessment of each clinical accommodation to ensure either minimum of 1.5m physical distancing or 4m2 space for each worker

• All clinical accommodation to have recommended number of people signage on entry door

• Develop and implement solutions supported by physical, ICT and communication enablers to support enhanced/restored access to clinical services in a COVID safe work environment

• HSR, Safety Champions & WHS Team with support from business

• HSR, Safety Champions & WHS

Team with support from business

• HSR, Safety Champions & WHS Team with support from business and facilities

Completed (June 2020)

Client waiting areas • Assessment of each office / meeting room/waiting area to ensure either minimum of 1.5m physical distancing

• HSR, Safety Champions & WHS Team with support from business

Completed (June 2020)

PPE and Signage • PPE signage displaying required PPE for that area is posted at all clinical areas.

• PPE is readily available to all workers

• HSR, Safety Champions & WHS Team with support from business

Completed (ongoing)

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• PPE training (donning and doffing) of masks is undertaken by all staff who are required to use masks

• All staff required to wear P2/N95 masks and are instructed how to use them

• All staff required to wear P2/N95 attend fit testing sessions

Hygiene arrangements • Hand sanitiser stations and hand sanitiser products are available at appropriate points around the workplace

• Rest rooms are regularly cleaned, and soap and hand towels are available

• Review clinical cleaning arrangements to ensure they are adequate for use and purpose

• Review non-clinical office, meeting rooms and lunchrooms cleaning arrangements

• Review and recommend cleaning arrangements for hot desking such as individual keyboards and mouse and or availability of hand sanitisers or alcohol wipes

• HSR, Safety Champions & WHS Team with support from business

Completed (June 2020)

Service provider - Medirest • All Medirest employees have been provided or trained with the required work instructions for the management of COVID-19

• All Medirest employees are provided with the required PPE for their activities

• There is a process in place for Medirest employees to elevate COVID-19 concerns or issues that will be made available to CHQ

• Medirest Safety Coordinator &

WHS Team with support from business

Completed (June 2020)

Contractor management • All short-term contractors have current information on the management of COVID-19 to ensure a COVID safe workplace

• Facilities Completed

(August 2020)

School based youth health services • Ensure all employees are following school specific requirements for COVID-19

• If required develop COVID-19 check list for those schools that do not have any specific requirements

• HSR, Safety Champions & WHS Team with support from business

Work in Progress (August 2020)

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Home based services • Ensure all employees are abiding by the following controls

o Personal Safety for home visits / outreach work instructions

o Home Visit Risk Assessment Plan (HVRAP) o COVID 19 pre-screening requirements

• HSR, Safety Champions & WHS Team with support from business Completed

(August 2020)

QPS, Courts, Corrective Services and Child Safety Residential Facilities

• Ensure all staff attending these facilities are orientated to COVID-19 specific requirements.

• Ensure all employees are following facility specific requirements for COVID-19

• HSR, Safety Champions & line manager with support from business in collaboration with facility.

On going (August 2020)

Outreach services • Develop key principles and guidance for return to face-to-face outreach services in partnership with regional/rural HHSs

• EDCS/EDCS-QCH in partnership with Divisional Leadership Teams

Ongoing (August 2020)

Visitor management and testing • All visitors are temperature tested prior to entry to the hospital

• Staffing plans are in place at all testing stations to ensure rotation and breaks are provided

• Basement carpark testing will have a separate risk assessment and will include air quality testing

• HSR, Safety Champions & WHS Team with support from business Completed

(June 2020)

Transportation arrangements for work requirements

• Processes are in place for transportation arrangements for work related travel e.g. Uber, Taxi, CHQ vehicle (where possible avoiding public transport).

• Commercial airline services directions and instructions are to be followed at all times.

• Business Directors and Managers

Ongoing (August 2020)

17 | P a g e CHQ-PLAN-20017 v1.0 Approval Date: 23/09/2020

Part 4

COVID-19 Risk Assessment

Please see the CHQ -PLAN-20017-1 WHS Risk Register

Document ID CHQ-PLAN-20017 Version no. 1.0 Approval date 23/09/2020

Executive sponsor Executive Director People and Culture Effective date 23/09/2020

Author/custodian WHS Manager, People and Culture Review date 23/09/2021

Supersedes Nil

Applicable to All CHQ Employees

Authorisation Executive Director People and Culture

Revision and approval history

Version No. Modified by Amendments authorised by Approved by

1.0

23/09/2020

WHS Manager, People and

Culture

Director HR, People and

Culture

Executive Director People

and Culture

Keywords Work Health and Safety, Management Plan, WHS, COVID, Risk Assessment, Action Phases,

20017

Accreditation

references

NSQHS Standards (1-8): 1 Clinical Governance, 3 Preventing and Controlling Healthcare

Associated Infections

ISO 9001:2015 Quality Management Systems: (4-10)