Word Tips

Objectives

• Open and close MS Word• Learn the parts of the Word window • Learn the toolbar, their buttons, and what they do• Create and save a new Word document • Enter text • Select words, lines, paragraphs • Format text by changing alignment, font, font size, and font style • Create bulleted text • Insert and size clip art from Clip Art Gallery • Insert and size clip art from a file • Use Spell Check • Use Print Preview • Print a document

To Get Started…

• Open Word by going to the “Start” button, finding Microsoft Office and then Word

• Another way to open Word is to double-click on the blue Word icon that may be on your desktop

Toolbars

• Word uses the following toolbars– Standard– Formatting– Drawing– Status

• Also the ruler and task pane are visible

Standard Toolbar

• The common applications used here are– New -- Open– Save -- Print– Cut -- Copy– Paste --Tables– Help -- Show Marks

Formatting Toolbar

• The common applications used here are– Style -- Font– Font size -- Bold/Italics/Underline– Alignment -- Indent– Numbering --Bullets– Borders -- Highlighter and Text color

Status Toolbar

• Cursor location– Current page -- Current section --Total number of pages– From top of page -- Line Number -- Column Number

• Mode Indicator – OVR if this one is black you will write over your work if you try to edit

• Spelling and Grammar Status

Task Pane

• Use the task pane to quickly access– Clip art– Blank document– Help– Clipboard– Styles and formatting

Ruler

• Some things you might measure in a document – Page width and height– Margins - top, bottom, left, right– Header and footer heights– Column widths– Table cell width and height– Tab indentions– Image size or distance from other page parts

Different Views

• Normal – In this view you can not see graphics

• Web Layout – How the page will look on the Internet

• Outline– Need to use paragraph styles for this view to work properly

• Reading– This is easier to read, but not how page will print

• Print– This view shows you exactly how the document will look on a

printed page. Here you can see any graphics or tables as well. This is the easiest view to work in.

Page Setup

• File – Page setup– Margins– Paper size– Paper source– Layout

Save Document

• It is a good habit to save your document when you create it and then to often click the save icon to ensure that you do not loose data

• Remember that the default location is “My Documents” and the default file name is “Document1.doc”

• You may change either of these defaults when you first save your presentation

Add and Format Text

• Once you start typing in your document you may change the way the document looks– Styles– Font dialog box (or use Formatting toolbar)– Format painter– Bullets– Borders and shading

• In order to make changes to a word or line you first have to highlight the text

Clip Art

• You can add graphics to a document to add interest– Insert – Picture – Clip Art– Insert – Picture – File– Task pane – Clip Art

• Once you have a graphic in place you can change the size or location if needed

Clip Art

• To change the location of graphic– Right-click on graphic, choose “Format Picture”,

then go to the “Layout” tab and choose “Square”• To change the size of graphic

– Right-click on graphic, choose “Format Picture”, then go to the “Size” tab and enter the dimensions you need

– You can also change the size by grabbing the handles around the graphic and dragging to the needed size

Tips

• Use the “Show-Hide” button to see the formatting marks so you can double-check the formatting in a document

• Use “Spell Check” to double-check your work before you print

• Check “Print Preview” before you print to catch any problems in alignment, formatting or number of pages

Print

• Once you have finished you are ready to print your document if you need hard copies

• You can print right from “Print Preview” or through “File” then “Print”

• The “Print Dialogue” box allows you to choose how you want to print out a hard copy– Options

• Number of copies• Which pages need to be printed