Word Processors 2009

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Word ProcessorsWord Processors

Faculty of Mass CommunicationFaculty of Mass Communication

Cairo UniversityCairo University

Omar Samy


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What is the Word ProcessorWhat is the Word Processor

AA word processorword processor is ais a computercomputer applicationapplication used forused for

the production of any sort of printable materialthe production of any sort of printable material(including composition, editing, formatting, and(including composition, editing, formatting, and

possibly printing)possibly printing)

Word processingWord processing is the ability to create documentsis the ability to create documentsusing ausing a word processorword processor

Word processing developed as specialized programsWord processing developed as specialized programs

on mainframe computers during the 1970s as onlineon mainframe computers during the 1970s as online

computingcomputing


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BenefitsBenefits

Time savings were gained because the originators ofTime savings were gained because the originators of

documents could make corrections and additionsdocuments could make corrections and additions Return them for revision in the electronic files andReturn them for revision in the electronic files and

then rethen re--review without checking the entire documentreview without checking the entire document

again for new errors but only checking the updates.again for new errors but only checking the updates.

Superior presentation and layout was achieved withSuperior presentation and layout was achieved with

the use of multiple fonts and superior print quality,the use of multiple fonts and superior print quality,

when compared with typewriters.when compared with typewriters.


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Word processing refers to text manipulation

functions such as automatic generation of:

Batch mailings using a form letterBatch mailings using a form letter templatetemplate

and an address database (also called mailand an address database (also called mailmerging);merging);

Indices of keywords and their page numbers;Indices of keywords and their page numbers; Tables of contents with section titles and theirTables of contents with section titles and their

page numbers;page numbers;

Tables of figures with caption titles and theirTables of figures with caption titles and their

page numbers;page numbers;

footnote numberingfootnote numbering


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Other word processing functionsOther word processing functions

Spell checkingSpell checking

Grammar checking, In most languages grammar isGrammar checking, In most languages grammar isvery complex, so grammar checkers tend to bevery complex, so grammar checkers tend to be

unreliable and also require a large amount ofunreliable and also require a large amount ofRAMRAM

Thesaurus function (finds words with similar orThesaurus function (finds words with similar or

opposite meanings)opposite meanings)

Comments and annotationsComments and annotations Support for images and diagramsSupport for images and diagrams


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Typical Word Processor UsageTypical Word Processor Usage

BusinessBusiness

Within the business world,Within the business world, word processorsword processors areare

extremely useful tools. Typical uses include:extremely useful tools. Typical uses include:

memosmemos

letters and letterheadletters and letterhead legal copieslegal copies

reference documentsreference documents

Businesses tend to have their own format and styleBusinesses tend to have their own format and stylefor any of these. Thus, in many ways word processorsfor any of these. Thus, in many ways word processors

with layout editing and similar capabilities findwith layout editing and similar capabilities find

widespread use in most businesses.widespread use in most businesses.


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EducationEducation

Many schools have begun to teach typing and wordMany schools have begun to teach typing and word

processing to their students, starting as early asprocessing to their students, starting as early aselementaryelementary school.school.

Typically these skills are developed throughoutTypically these skills are developed throughout

secondarysecondary school in preparation for the business world.school in preparation for the business world. UndergraduateUndergraduate students typically spend many hoursstudents typically spend many hours

writing essays.writing essays.

Graduate and doctoral studentsGraduate and doctoral students continue this trend, ascontinue this trend, aswell as creating works for research and publication.well as creating works for research and publication.


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HomeHome

While many homes have word processors on theirWhile many homes have word processors on theircomputers, word processing in the home tends tocomputers, word processing in the home tends to

be educational or business related.be educational or business related.

Dealing with assignments or work beingDealing with assignments or work beingcompleted at home.completed at home.

Some use word processors for letter writing,Some use word processors for letter writing,

rrsumsum creation, and card creationcreation, and card creation


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Microsoft WordMicrosoft Word

Microsoft Office WordMicrosoft Office Word isis Microsoft'sMicrosoft's flagshipflagship wordword

processingprocessing softwaresoftware. It was first released in 1983. It was first released in 1983under the nameunder the name MultiMulti--Tool WordTool Word forfor XenixXenix systemssystems

Microsoft Word was the firstMicrosoft Word was the first word processorword processor for thefor the

IBMIBM PC that showed actual line breaks andPC that showed actual line breaks and typefacetypeface(Fonts) markups such as bold and italics directly on(Fonts) markups such as bold and italics directly on

the screen while editingthe screen while editing


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Microsoft WordMicrosoft Word Microsoft OfficeMicrosoft Office 20072007, is the most recent version of, is the most recent version of

Microsoft'sMicrosoft's productivity suiteproductivity suite

Made available to retail customers onMade available to retail customers on January 30January 30,,20072007 which was the same day of the formal launch towhich was the same day of the formal launch to

retail customers ofretail customers ofWindows VistaWindows Vista

Any computer working with Windows operatingAny computer working with Windows operating

system has two word processing programssystem has two word processing programs

NotepadNotepad WordPadWordPad

If you want to use MS Word you have to buyIf you want to use MS Word you have to buy

Microsoft Office packageMicrosoft Office package


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Word Processing in Web 2.0Word Processing in Web 2.0

Web 2.0 is the place that you can performWeb 2.0 is the place that you can perform

the ordinary computer work via the internetthe ordinary computer work via the internetbrowser.browser.

Zoho website is a good example for thisZoho website is a good example for this

technology.technology.
http://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flv


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First AssignmentFirst Assignment

Write short paragraph about theWrite short paragraph about the

difference between MS Word anddifference between MS Word andNotepad WordPad and Zoho WordNotepad WordPad and Zoho Word

processing service.processing service.


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Send your assignment to:Send your assignment to:

Send you assignments to the following EmailSend you assignments to the following Email

address:address:[email protected][email protected]

Subject : assignment##, Group##, Student IDsSubject : assignment##, Group##, Student IDs

Example:Example:

Subject: Assignment08, Group07, id:06060217 ,Subject: Assignment08, Group07, id:06060217 ,

id:06060230 , id:06060217 id:06060237id:06060230 , id:06060217 id:06060237 Attached file nameAttached file name

Group## or Student NameGroup## or Student Name


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Lecture 2Lecture 2


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Creating a DocumentCreating a Document Once you haveOnce you have started Wordstarted Word, to create a document all, to create a document all

you have to do is start typing when the documentyou have to do is start typing when the document

window appears on the screen. The text will begin atwindow appears on the screen. The text will begin at

the top left corner of the page.the top left corner of the page.

After the window fills with text, the beginning of theAfter the window fills with text, the beginning of the

document will start to disappear off the top of thedocument will start to disappear off the top of thedocument editing portion of the screen one line at adocument editing portion of the screen one line at a

time as you type.time as you type.

When a page is filled, a new page will beginWhen a page is filled, a new page will beginautomatically.automatically.

In Normal View aIn Normal View a dotteddotted line indicates where thereline indicates where therewill be a page break in your printed document.will be a page break in your printed document.


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Basic Editing FeaturesBasic Editing Features

Erasing Mistakes as You Type.Erasing Mistakes as You Type. To correct an errorTo correct an error

immediately after it is typed, tap the BACKSPACE key.immediately after it is typed, tap the BACKSPACE key.

Restoring a Deletion.Restoring a Deletion. If you delete something by mistake,If you delete something by mistake,

you can reverse what you just did by clicking theyou can reverse what you just did by clicking the UndoUndo buttonbutton

on the Standard Toolbar.on the Standard Toolbar.

Moving TextMoving Text Three buttons on the Standard Toolbar can beThree buttons on the Standard Toolbar can be

used to move text around in your document. These are theused to move text around in your document. These are the

CutCut,, CopyCopy andand PastePaste buttons.buttons.


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Saving a DocumentSaving a Document

It is a good idea to save a documentIt is a good idea to save a document

frequently, particularly beforefrequently, particularly beforeprinting it, to safeguard againstprinting it, to safeguard against

losing your work.losing your work.

To save a document, click theTo save a document, click the SaveSave

button on the Standard Toolbarbutton on the Standard Toolbar


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Saving a DocumentSaving a Document


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Saving a DocumentSaving a Document When you save any document for the first time, WordWhen you save any document for the first time, Word

suggests a file name for you in the "File name:" textsuggests a file name for you in the "File name:" text

box that corresponds to the first heading or sentencebox that corresponds to the first heading or sentencein your document (up to 255 characters).in your document (up to 255 characters).

If you like that name, simply click theIf you like that name, simply click the SaveSave button tobutton to

save the file in the default (or last used) folder onsave the file in the default (or last used) folder on

your computer.your computer.

If you want to give the file a different name, replaceIf you want to give the file a different name, replacethe suggested file name with the name you want tothe suggested file name with the name you want to

give your document (up to 255 characters, spacesgive your document (up to 255 characters, spaces

allowed), then click theallowed), then click the SaveSave buttonbutton


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Saving a DocumentSaving a Document To remove the suggested name all you have to do isTo remove the suggested name all you have to do is

start typing.start typing.

The name of a document may contain 1The name of a document may contain 1--255255

characters, including spaces.characters, including spaces.

The name of a document may not contain theThe name of a document may not contain the

following characters:following characters:| \ < > ? " :

The extension .doc will be associated with the fileThe extension .doc will be associated with the file

name to identify it as a Word document; however,name to identify it as a Word document; however,

you will not see the extension unless the Windowsyou will not see the extension unless the Windows

operating system has been set to show extensions.operating system has been set to show extensions.


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Saving a Previously Saved DocumentSaving a Previously Saved Document

If you have already saved your document atIf you have already saved your document at

least once, when you click theleast once, when you click the SaveSave button,button,Word will automatically save yourWord will automatically save your

modifications under the same file name youmodifications under the same file name you

previously gave the document (and in the samepreviously gave the document (and in the same

folder). No dialog box will appear.folder). No dialog box will appear.

The modified version will replace the previousThe modified version will replace the previousversion of the document.version of the document.


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Printing a DocumentPrinting a Document

To print the document currently on your screen youTo print the document currently on your screen youcan click thecan click the PrintPrint button on the Standard Toolbarbutton on the Standard Toolbar a picture of a printer, The entire document will bea picture of a printer, The entire document will beprinted.printed.

If you want to print only a part of a document, do theIf you want to print only a part of a document, do thefollowing:following: ClickClickFileFile on the Menu Bar. A list of menu options willon the Menu Bar. A list of menu options will

drop down.drop down.

Choose (click)Choose (click) Print...Print... to display the Print dialog boxto display the Print dialog box

Make the selection desired. For example, to print only theMake the selection desired. For example, to print only thecurrent page (i.e., the page where the insertion point iscurrent page (i.e., the page where the insertion point islocated), clicklocated), clickCurrent PageCurrent Page. Note that the default. Note that the defaultselection is All.selection is All.

When you are ready to print, click theWhen you are ready to print, click the OKOK buttonbutton


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Printing a DocumentPrinting a Document


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Closing a Document WindowClosing a Document Window When you have finished working on a particularWhen you have finished working on a particular

document but want to continue working in Word (ondocument but want to continue working in Word (on

some other document), you should close the currentsome other document), you should close the current

document window and, if appropriate, save yourdocument window and, if appropriate, save your

document.document.

If you have already saved all modifications to theIf you have already saved all modifications to thedocument, the document will be closed immediately;document, the document will be closed immediately;

that is, without confirmation.that is, without confirmation.

If you have made changes to the document since youIf you have made changes to the document since you

last saved it, you will see a dialog box or "Officelast saved it, you will see a dialog box or "Office

Assistant" bubble asking if you want to save theAssistant" bubble asking if you want to save the

changes you made to the document.changes you made to the document.


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Closing a Document WindowClosing a Document Window

When you close your document, the editingWhen you close your document, the editing

area and many Word features will disappeararea and many Word features will disappear

from view (only the File and Help items willfrom view (only the File and Help items willremain on the Menu Bar, for example).remain on the Menu Bar, for example).

O i E i i DO i E i i D


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Opening an Existing DocumentOpening an Existing Document

There are two ways to open a document in Word.There are two ways to open a document in Word. If the document you want to open is one of theIf the document you want to open is one of the

last four documents you worked on, you canlast four documents you worked on, you cansimply clicksimply clickFileFile on the Menu Bar and choose theon the Menu Bar and choose the

document desired from the list near the bottom ofdocument desired from the list near the bottom of

the dropthe drop--down menu.down menu.

O i E i i DO i E i ti D t


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Opening an Existing DocumentOpening an Existing Document

To open any document, you can do the following:To open any document, you can do the following: Click theClick the OpenOpen button on the Standard Toolbarbutton on the Standard Toolbar

In the Open dialog box that appears, you'll see a list ofIn the Open dialog box that appears, you'll see a list of

documents. Look for the document name desired, thendocuments. Look for the document name desired, then

click that file name to highlight it and click theclick that file name to highlight it and click the OpenOpen..


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Ending a Word SessionEnding a Word Session

ClickClickFileFile on the Menu Bar and choose (click)on the Menu Bar and choose (click)

ExitExit.. If you have more than one document open,If you have more than one document open,

close each document separately. When the lastclose each document separately. When the last

document is closed, you'll exit the program.document is closed, you'll exit the program.

If you try to close a document that has notIf you try to close a document that has not

been saved since you last made changes to it,been saved since you last made changes to it,

you'll see a dialog box asking if you want toyou'll see a dialog box asking if you want to

save the changes.save the changes.


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Text Formatting FeaturesText Formatting Features

How to Bold, Italicize, or Underline Text As You TypeHow to Bold, Italicize, or Underline Text As You Type

Click the appropriate button (or buttons) for the effectClick the appropriate button (or buttons) for the effect

desired (such as Bolddesired (such as Bold to make a heading stand out, forto make a heading stand out, for

example). Notice that the selected feature button (orexample). Notice that the selected feature button (orbuttons, if you've clicked more than one) appearsbuttons, if you've clicked more than one) appears

depressed when clicked.depressed when clicked.

Type your text.Type your text.

Click the same button (or buttons) to deselect the featureClick the same button (or buttons) to deselect the feature

(s). Notice that the feature button (or buttons) no longer(s). Notice that the feature button (or buttons) no longer

appears depressed when you click on it the second time.appears depressed when you click on it the second time.


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By default, all text in your document will beBy default, all text in your document will be

displayed and printed using the Times Newdisplayed and printed using the Times NewRoman typeface in 10Roman typeface in 10--point type size.point type size.

You can make changes to a single word, a newYou can make changes to a single word, a new

paragraph (and subsequent paragraphs), or aparagraph (and subsequent paragraphs), or a

section of selected text.section of selected text.

To change the font for a single word, clickTo change the font for a single word, click

somewhere within a word to be changed.somewhere within a word to be changed.

Changing Font Typeface and SizeChanging Font Typeface and Size

Ch i F T f d Si


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To select (highlight) an entire document, you can:To select (highlight) an entire document, you can: From theFrom the FileFile menu, choose (click)menu, choose (click) EditEdit thenthen Select AllSelect All, or, or

With the mouse arrow pointer positioned in the margin, tripleWith the mouse arrow pointer positioned in the margin, triple--

click the primary mouse button.click the primary mouse button.

PressPress Ctrl+ACtrl+A

Changing Font Typeface and SizeChanging Font Typeface and Size

U i h F Di l B


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Using the Font Dialog BoxUsing the Font Dialog Box

If you choose theIf you choose the

FontFont option from theoption from the

FormatFormat menu, amenu, a

dialog box will bedialog box will bedisplayed where, indisplayed where, in

addition to choosingaddition to choosing

font and font size, youfont and font size, youcan select othercan select other

options for fontoptions for font

appearance that areappearance that arenot available from thenot available from the

Formatting Toolbar.Formatting Toolbar.

Changing the Default FontChanging the Default Font


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Changing the Default FontChanging the Default Font

There is aThere is a DefaultDefault button in thebutton in the Font dialogFont dialogboxbox that can be used to change the base fontthat can be used to change the base fontused for each document you create.used for each document you create.

Make all font modifications desired, then clickMake all font modifications desired, then clickthethe DefaultDefault button.button.

A dialog box will appear asking you toA dialog box will appear asking you toconfirm that you want to change the fontconfirm that you want to change the fontdefault.default.

If you clickIf you clickYesYes, the font settings you specified, the font settings you specifiedwill take effect for the current document andwill take effect for the current document and

all new documents you create.all new documents you create.
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Lecture 3Lecture 3

Word InterfaceWord Interface


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Word InterfaceWord Interface


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Paragraph Formatting FeaturesParagraph Formatting Features

Word is a mainly paragraphWord is a mainly paragraph--oriented program.oriented program.

This means that much of the formatting you do willThis means that much of the formatting you do willaffect only the paragraph where the insertion point isaffect only the paragraph where the insertion point is

locatedlocated or a section of text you have selected.or a section of text you have selected.

Some basic paragraph formatting features areSome basic paragraph formatting features arecovered in this section: aligning a paragraphcovered in this section: aligning a paragraph

(this includes centering a heading); indenting a(this includes centering a heading); indenting aparagraph; setting line spacing; and setting tabs.paragraph; setting line spacing; and setting tabs.

All these settings can be modified by clickingAll these settings can be modified by clicking

FormatFormat on the Menu Bar, selectingon the Menu Bar, selecting ParagraphParagraph


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Aligning a ParagraphAligning a Paragraph

There are four alignment (or justification) buttons onThere are four alignment (or justification) buttons on

the Formatting Toolbar (as depicted, left)the Formatting Toolbar (as depicted, left) AlignAlignLeftLeft,, Align CenterAlign Center,, Align RightAlign Right, and, and JustifyJustify..

The default isThe default is Align LeftAlign Left..

To set alignment for a new paragraph:To set alignment for a new paragraph: Tap the ENTER key to begin a new paragraph.Tap the ENTER key to begin a new paragraph.

Click the appropriate button for the alignment desiredClick the appropriate button for the alignment desired

(such as(such as Align CenterAlign Center to center a heading).to center a heading). Type your paragraph (this can be as little as one line,Type your paragraph (this can be as little as one line,

as in a heading).as in a heading).

Tap the ENTER key to end the paragraph and start aTap the ENTER key to end the paragraph and start anew one.new one.


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Aligning a ParagraphAligning a Paragraph

If you want to continue using theIf you want to continue using the

same alignment, simply continuesame alignment, simply continuetyping. If you want to return to thetyping. If you want to return to the

previous alignment (such asprevious alignment (such as AlignAlign

LeftLeft), click the appropriate), click the appropriatealignment button before continuing.alignment button before continuing.

P h I d


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Paragraph IndentsParagraph Indents

Indent Formatting ButtonsIndent Formatting Buttons

Four buttons on the Formatting ToolbarFour buttons on the Formatting Toolbarprovide quick access to the followingprovide quick access to the following

paragraph indent formats (shown from left toparagraph indent formats (shown from left to

right on the illustration, left):right on the illustration, left):

(1) numbering and indenting a paragraph,(1) numbering and indenting a paragraph,

(2) inserting bullets and indenting a paragraph,(2) inserting bullets and indenting a paragraph,

(3) decreasing a paragraph indent, and(3) decreasing a paragraph indent, and

(4) increasing a paragraph indent.(4) increasing a paragraph indent.

P h I d


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Paragraph IndentsParagraph Indents

Increase or Decrease IndentIncrease or Decrease Indent

By default the indent will be 1/2 inch.By default the indent will be 1/2 inch. To indent a new paragraph:To indent a new paragraph:

Tap the ENTER key to begin a new paragraph.Tap the ENTER key to begin a new paragraph. Click theClick the Increase IndentIncrease Indent button once.button once.

Type your paragraph.Type your paragraph.

Tap the ENTER key to end the paragraph and startTap the ENTER key to end the paragraph and start

a new one.a new one.

N b d ( B ll d) P h


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Numbered (or Bulleted) ParagraphsNumbered (or Bulleted) Paragraphs

To number or bullet a new paragraph:To number or bullet a new paragraph:

Tap the ENTER key to begin a new paragraph.Tap the ENTER key to begin a new paragraph. To number and indent the paragraph, click theTo number and indent the paragraph, click the

NumberingNumbering button once to "depress" it. Tobutton once to "depress" it. Tobullet and indent the paragraph, click thebullet and indent the paragraph, click the

BulletsBullets button once to "depress" it.button once to "depress" it.

Type your paragraph.Type your paragraph.

Tap the ENTER key to end the paragraph andTap the ENTER key to end the paragraph and

start a new one.start a new one.

N b d ( B ll d) P hN b d ( B ll d) P h


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FirstFirst--Line and Hanging IndentsLine and Hanging Indents

To indent the first line of a single paragraph oneTo indent the first line of a single paragraph one--halfhalfinch, you can simply tap the TAB key. If you'd like toinch, you can simply tap the TAB key. If you'd like to

indent the first line of every paragraph in yourindent the first line of every paragraph in your

document automatically, you can use thedocument automatically, you can use the FormatFormatParagraphParagraph feature to set the indentfeature to set the indent


N b d ( B ll d) P hN b d ( B ll t d) P h


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FirstFirst Line and Hanging IndentsLine and Hanging Indents


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This feature can also be used to set a hangingThis feature can also be used to set a hanging

indent (where the second and subsequent linesindent (where the second and subsequent lines

of a paragraph are indented).of a paragraph are indented).

By default the indent distance for either a firstBy default the indent distance for either a first--

line or hanging indent will be .5", but you canline or hanging indent will be .5", but you canset the distance to any amount you want.set the distance to any amount you want.

Fi tFi t Li d H i I d tLi d H gi g I d t


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Li S iLine Spacing


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Line SpacingLine Spacing By default, any document you create will beBy default, any document you create will be

singlesingle--spaced. To change the line spacing, dospaced. To change the line spacing, do

the following.the following. ClickClickFormatFormat on the Menu Bar.on the Menu Bar.

ClickClickParagraph...Paragraph...

to display the Paragraph dialogto display the Paragraph dialogbox.box.

Click theClick the Indents and SpacingIndents and Spacing tab to bring it totab to bring it to

the front.the front. Click the arrow to the right of the "Line Spacing:"Click the arrow to the right of the "Line Spacing:"

text box to reveal the pulltext box to reveal the pull--down menu choicesdown menu choices

Before and after spacingBefore and after spacing


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Before and after spacingBefore and after spacing You can specify spacing before and after a paragraph.You can specify spacing before and after a paragraph.

If you use these settings, you will only have to tap theIf you use these settings, you will only have to tap the

ENTER key once to end a paragraph and put extraENTER key once to end a paragraph and put extraspace between paragraphs.space between paragraphs.

By default, these settings are shown in points.By default, these settings are shown in points.

There are 72 points to an inch.There are 72 points to an inch.

You can also make these setting in inches (or decimalYou can also make these setting in inches (or decimal

fractions thereof) by typing the desired numberfractions thereof) by typing the desired numberfollowed by the "inch mark" (such as .5").followed by the "inch mark" (such as .5").

The program will convert the inches into equivalentThe program will convert the inches into equivalent

points.points.

Line SpacingLine Spacing


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For example, to change to double spacing, clickFor example, to change to double spacing, clickDoubleDouble; to; to

change to some specified number of lines, choosechange to some specified number of lines, choose MultipleMultiple

and type in the number of lines in the "At:" dialog box (thisand type in the number of lines in the "At:" dialog box (this

can be a whole number, such as 4, or a decimal number, suchcan be a whole number, such as 4, or a decimal number, suchas 2.5).as 2.5).

Line Spacing Quick Tip:Line Spacing Quick Tip: There are shortcut keys for settingThere are shortcut keys for setting

single, 1.5, and double spacing. Position the insertion point orsingle, 1.5, and double spacing. Position the insertion point orselect text as described above, then use the applicableselect text as described above, then use the applicable

keyboard combination.keyboard combination.

Single spaceSingle space CTRL+1CTRL+1

Space and a half (1.5)Space and a half (1.5) CTRL+5CTRL+5

Double spaceDouble space CTRL+2CTRL+2



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Wrong Assignment EmailsWrong Assignment Emails


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Wrong Assignment EmailsWrong Assignment Emails

Lecture 4Lecture 4


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Lecture 4Lecture 4

Add bullets or numberingAdd bullets or numbering


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Add bullets or numberingAdd bullets or numbering

Bulleted and numbered lists in Microsoft WordBulleted and numbered lists in Microsoft Wordare easy to create. You can quickly addare easy to create. You can quickly add bullets

or numbers to existing lines of text, or Wordor numbers to existing lines of text, or Wordcan automatically create lists as you type.can automatically create lists as you type.

BBullet is a dot or other symbol that is placedullet is a dot or other symbol that is placedbefore text, such as items in a list, to addbefore text, such as items in a list, to addemphasisemphasis..

Microsoft Word can automatically createMicrosoft Word can automatically createbulleted and numbered lists as you type, or youbulleted and numbered lists as you type, or youcan quickly addcan quickly add bullets or numbers to existingor numbers to existing

lines of text.lines of text.

Create bulleted and numbered lists as you type


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TypeType 1.1. to start a numbered list orto start a numbered list or ** (asterisk)(asterisk)

to start a bulleted list, and then pressto start a bulleted list, and then press

SPACEBAR or TAB.SPACEBAR or TAB. Type any text you want.Type any text you want.

Press ENTER to add the next list item.Press ENTER to add the next list item. Word automatically inserts the next number orWord automatically inserts the next number or

bullet.bullet.

To finish the list, press ENTER twice, or pressTo finish the list, press ENTER twice, or press

BACKSPACE to delete the last bullet orBACKSPACE to delete the last bullet or

number in the list.number in the list.

Create bulleted and numbered lists as you type


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NoteNote If bullets andIf bullets andnumbers do notnumbers do not

automatically appear,automatically appear,

clickclick

AutoCorrectAutoCorrectOptionsOptions on theon the

ToolsTools menu, andmenu, and

then click thethen click the

AutoFormat As YouAutoFormat As YouTypeType tab.tab.

Select theSelect the AutomaticAutomatic

bulleted listsbulleted lists oror

AutomaticAutomatic

numbered listsnumbered lists

check box.check box.

Add bullets or numbering to existing text


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g g

Select the items you want to add bullets or numbering to.Select the items you want to add bullets or numbering to.

On theOn the FormattingFormatting toolbar, click, clickBulletsBullets ororNumberingNumbering ..

You can select different bullet styles and numbering

formats by clicking Bullets and Numbering on theFormat menu.

You can move an entire list to the left or the right. Click

the first number in the list and drag it to a new location.

The entire list moves as you drag, without changing the

numbering levels in the list.

Format BulletsFormat Bullets


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Format BulletsFormat Bullets

Customize Bullets ListCustomize Bullets List


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Customize Bullets ListCustomize Bullets List

Picture BulletPicture Bullet


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Picture BulletPicture Bullet

PicturePicture bulletsbullets are often used in documents created for theare often used in documents created for theWeb.Web.

Select the items for which you want to add picture bullets orSelect the items for which you want to add picture bullets orsymbols.symbols.

On theOn the FormatFormat menu, clickmenu, clickBullets and NumberingBullets and Numbering, and, andthen click thethen click the BulletedBulleted tab.tab.

Click any style, and then clickClick any style, and then clickCustomizeCustomize.. Decide whether to use a picture or symbol for bullets.Decide whether to use a picture or symbol for bullets.

ClickClickCharacterCharacter to add a symbol.to add a symbol.

ClickClickPicturePicture to add a picture.to add a picture. NoteNote If you want to use a picture that is not in the list, clickIf you want to use a picture that is not in the list, click

ImportImport and browse to the picture you want to use.and browse to the picture you want to use.

Click the picture or symbol you want to use, and then clickClick the picture or symbol you want to use, and then click

OKOK twice.twice.

Customize numbered list format


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Select the list that has the number format you want toSelect the list that has the number format you want to

change.change.

On theOn the FormatFormat menu, clickmenu, clickBullets and NumberingBullets and Numbering,,

and then click theand then click the NumberedNumbered oror Outline NumberedOutline Numbered

tab.tab. Click the list format that you want to modify, or theClick the list format that you want to modify, or the

style that is closest to the format you want to modify.style that is closest to the format you want to modify.

ClickClickCustomizeCustomize..

Select the options you want.Select the options you want.



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Outline NumberedOutline Numbered


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You can turn an existing list into an outline numbered

list (outline numbered list: A list created to apply a

hierarchical structure to any list or document. A

document can have up to nine levels) by changing the

hierarchical level of items in the list.

Click a number in the list other than the first number,

and then press TAB or SHIFT+TAB, or click

Increase Indent or Decrease Indent on theFormatting toolbar



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Outline Numberedb



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Out e u be ed

Lecture 5Lecture 5


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Setting Tab StopsSetting Tab Stops


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g pg p

By default, leftBy default, left--aligned tab stops are set everyaligned tab stops are set every

1/2 inch across the page.1/2 inch across the page.

To set your own tab stops, you can use theTo set your own tab stops, you can use the

TabsTabs selection on the Format Menu; or youselection on the Format Menu; or you

can make tab setting changes directly on thecan make tab setting changes directly on theRuler Bar.Ruler Bar.

The tab stops you set yourself will beThe tab stops you set yourself will bedisplayed on the Ruler Bar using a separatedisplayed on the Ruler Bar using a separate

symbol for each type of tab setting; default tabsymbol for each type of tab setting; default tab

stops are not displayed.stops are not displayed.



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g pg p Using the Ruler BarUsing the Ruler Bar

To set tab stops directly on the Ruler Bar, do the following:To set tab stops directly on the Ruler Bar, do the following:

1.1. To change the tab stops for several existing paragraphs,To change the tab stops for several existing paragraphs,

select (highlight) the paragraphs. This could be the entireselect (highlight) the paragraphs. This could be the entire

document.document.

2.2. If the type of tab you want to use is not already selected,If the type of tab you want to use is not already selected,

click the tab button at the left end of the Ruler Bar andclick the tab button at the left end of the Ruler Bar and

make a selectionmake a selection

3.3. On the Ruler Bar, click at the pointOn the Ruler Bar, click at the point

where you want to place a tab stop.where you want to place a tab stop.

4.4. Repeat steps 2 and 3 until you haveRepeat steps 2 and 3 until you have

positioned all desired tabspositioned all desired tabs



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AA Left TabLeft Tab stop sets the start position of text that will then runstop sets the start position of text that will then runto the right as you type.to the right as you type.

AA Center TabCenter Tab stop sets the position of the middle of the text.stop sets the position of the middle of the text.

The text centers on this position as you type.The text centers on this position as you type.AA Right TabRight Tab stop sets the right end of the text. As you type, thestop sets the right end of the text. As you type, the

text moves to the left.text moves to the left.

A Decimal Tab stop aligns numbers around a decimal point. Independent ofthe number of digits, the decimal point will be in the same position.



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First Line IndentFirst Line Indent -- You canYou canuse this selection to set theuse this selection to set the

indent for the first line of aindent for the first line of a

paragraph.paragraph.

Hanging IndentHanging Indent You canYou can

use this selection to set theuse this selection to set the

indent for second andindent for second and

subsequent lines of asubsequent lines of a

paragraph.paragraph.

Bar TabBar Tab - A Bar Tab stop

does not position text. It

inserts a vertical bar at the tab

position

Using the Tabs Dialog BoxUsing the Tabs Dialog Box


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You can also select the tab alignments and positionYou can also select the tab alignments and positiontabs using thetabs using the TabsTabs option on the Format Menu or inoption on the Format Menu or in

the Paragraph dialog box.the Paragraph dialog box. Using this method also allows you to include a leaderUsing this method also allows you to include a leader

(such as a dot leader) to a tab stop.(such as a dot leader) to a tab stop.

Make desired changes in the Tabs dialog box,Make desired changes in the Tabs dialog box,clicking theclicking the SetSet button to set each tab stop.button to set each tab stop.

If you want to delete a tab, click that tab setting in theIf you want to delete a tab, click that tab setting in thetab listing and then click thetab listing and then click the ClearClear button.button.

To clear all tab stops, click theTo clear all tab stops, click the Clear AllClear All button.button.

When finished, click theWhen finished, click the

OKOK

button.button.

Using the Tabs Dialog BoxUsing the Tabs Dialog Box


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Tab LeaderTab Leader


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Lecture 6Lecture 6


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ColumnsColumns


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You can layout text or a story in newsletters, brochures, and

flyers by creating newsletter-style columns.

ColumnsColumns


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Text in newsletterText in newsletter--style columnsstyle columns

flows continuously from the bottom offlows continuously from the bottom of

one column to the top of the nextone column to the top of the nextcolumn.column.

You can specify the number ofYou can specify the number ofnewsletternewsletter--style columns you want,style columns you want,

adjust their width, and add verticaladjust their width, and add vertical

lines between columns. You can alsolines between columns. You can alsoadd a banner heading that spans theadd a banner heading that spans the

width of the page.width of the page.

ColumnsColumns


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Switch toSwitch to print layout view..

Select the text you want to formatSelect the text you want to formatin columnsin columns

On theOn the StandardStandard toolbar, click, click

ColumnsColumns

Drag to select the number ofDrag to select the number of

columns you want.columns you want.

Columns from Menu barColumns from Menu bar


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Open the Format MenuOpen the Format Menu

Click on ColumnsClick on Columns

ColumnsColumns


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Change the width of newsletter-style columns


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Switch toSwitch to print layout view..

If your document is divided intoIf your document is divided into sectionssections, click in, click inthe section you want to change.the section you want to change.

Drag the column markers on theDrag the column markers on the horizontal rulerhorizontal ruler..

1.1. Left IndentLeft Indent

2.2. Right IndentRight Indent

3.3. Move Column MarkerMove Column Marker NoteNote To specify exact measurements forTo specify exact measurements for

column widths and spacing, use thecolumn widths and spacing, use the ColumnsColumns

command on thecommand on the FormatFormat menu.menu.

BackgroundBackground


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You can apply a different color, apply a texture orYou can apply a different color, apply a texture or

picture instead of color, or change settings forpicture instead of color, or change settings for

patterns andpatterns and gradients.. On theOn the FormatFormat menu, point tomenu, point to BackgroundBackground..

Do one of the following:Do one of the following:

Click the new color you want.Click the new color you want. ClickClick More ColorsMore Colors to see additional colorto see additional color

choices.choices.

ClickClick Fill EffectsFill Effects to change or add specialto change or add specialeffects, such as gradients, textures, oreffects, such as gradients, textures, or

patterns.patterns.

Background ColorBackground Color


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Fill EffectsFill Effects


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ClickClick Fill EffectsFill Effects to change or addto change or add

special effects, such asspecial effects, such as gradientsgradients

(gradient: A gradual progression of(gradient: A gradual progression of

colors and shades, usually from onecolors and shades, usually from one

color to another color, or from onecolor to another color, or from oneshade to another shade of the sameshade to another shade of the same

color.)color.), textures, or patterns., textures, or patterns.

Fill EffectsFill Effects


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Add WatermarkAdd Watermark


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watermark: Any graphic or text, such aswatermark: Any graphic or text, such as"Confidential," that when printed appears"Confidential," that when printed appearseither on top of or behind existingeither on top of or behind existingdocument text.document text.

The watermark commands are available onlyThe watermark commands are available only

in normal, print layout, and outline views.in normal, print layout, and outline views. On theOn the FormatFormat menu, point tomenu, point to BackgroundBackground,,

and then clickand then clickPrinted WatermarkPrinted Watermark..


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Add WatermarkAdd Watermark


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Lecture 7Lecture 7


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TablesTables


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AA tabletable is one or more rows of cells commonlyis one or more rows of cells commonly

used to display numbers and other items for quickused to display numbers and other items for quick

reference and analysis.reference and analysis. Items in a table are organized into rows andItems in a table are organized into rows and

columns.columns.

The best way to create a table depends on howThe best way to create a table depends on howyou like to work, and on how simple or complexyou like to work, and on how simple or complex

the table needs to be.the table needs to be.

Click where you want to create a table.Click where you want to create a table. ClickClick Insert TableInsert Table on theon the StandardStandard toolbartoolbar..

Insert TableInsert Table

U thi d t k h i b tU thi d t k h i b t


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Use this procedure to make choices aboutUse this procedure to make choices aboutthe table dimensions and format beforethe table dimensions and format before

the table is inserted into a document.the table is inserted into a document.

Click where you want to create a table.Click where you want to create a table. On theOn the TableTable menu, point tomenu, point to InsertInsert, and then, and then

clickclick TableTable..

UnderUnder Table sizeTable size, select the number of, select the number ofcolumns and rows.columns and rows.

UnderUnder AutoFit behaviorAutoFit behavior , choose options to, choose options to

adjust table size.adjust table size. To use a builtTo use a built--in table format, clickin table format, click

AutoFormatAutoFormat..


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Position a table on a pagePosition a table on a page

M blM bl


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Move a tableMove a table InIn print layout viewprint layout view, rest the pointer on the upper, rest the pointer on the upper--leftleft

corner of thecorner of the tabletable until the table move handle appears.until the table move handle appears.

Drag the table to the new location.Drag the table to the new location. Align a TableAlign a Table

Click theClick the tabletable..

On theOn the TableTable menu, clickmenu, clickTable PropertiesTable Properties, and then click, and then clickthethe TableTable tab.tab.

UnderUnder AlignmentAlignment, select the option you want., select the option you want.

To indent the table if you aligned it left, enter a number inTo indent the table if you aligned it left, enter a number inthethe Indent from leftIndent from left box.box.

NoteNote IfIfIndent from leftIndent from left is unavailable, clickis unavailable, clickNoneNone underunderText wrappingText wrapping..

Table PropertiesTable Properties
http://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flvhttp://c/Downloads/uf71nos7Qag.flv


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Table Border and ShadingTable Border and Shading


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You can add borders to aYou can add borders to atable or individual table cell,table or individual table cell,

and you can use shading toand you can use shading tofill in the background of afill in the background of atable.table.

You can also use the tableYou can also use the tableAutoFormat feature toAutoFormat feature toquickly give a table aquickly give a table a

polished look with a varietypolished look with a varietyof borders, fonts, andof borders, fonts, andshading.shading.

Table Border and ShadingTable Border and Shading


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Page BorderPage Border


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ShadingShading


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Lecture 8Lecture 8


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Editing the structure of a table


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If you make a mistake, and do not allow enoughrows or columns in your table, it is very easy to

add more rows and columns.


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Draw a TableDraw a Table


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To erase a line or block of lines, clickTo erase a line or block of lines, click

EraserEraser on theon the Tables andTables and

BordersBorders toolbar, and then click thetoolbar, and then click the

line you want to erase.line you want to erase.

When you finish creating the table,When you finish creating the table,click a cell and start typing or insertclick a cell and start typing or insert

a graphic.a graphic.

Total a column


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Microsoft Word for Windows 2003 also allows you to

perform simple calculations in a table. Click in the cell at the intersection of the

Spades column and the Total Sales row. Choose Formula from the Table menu.You should see the formula

=SUM(ABOVE). (Figure 3-5) Click on OK

Total a column


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Splitting and Merging CellsSplitting and Merging Cells

If you need an extra cell in a row then it'sIf you need an extra cell in a row then it's


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If you need an extra cell in a row then it sIf you need an extra cell in a row then it sbetter to split an existing cell.better to split an existing cell.

Cells can be split either horizontally orCells can be split either horizontally orvertically (or both)vertically (or both) -- either by drawing borderseither by drawing bordersusing theusing theDraw TableDraw Table pen or as follows:pen or as follows:

Click on the cell to be splitClick on the cell to be split Open theOpen the TableTable menu and choosemenu and choose Split Cells...Split Cells... --

the following dialog box appears:the following dialog box appears:

You can also get to this dialog box from theYou can also get to this dialog box from the [Split[SplitCells]Cells] button on thebutton on the Tables and BordersTables and Borders toolbar ortoolbar orbyby right clickingright clicking on a cell and pickingon a cell and picking Split Cells...Split Cells...

from the popfrom the pop--up menu.up menu.

Splitting and Merging CellsSplitting and Merging Cells


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Set the Number of columns and

Number of rows required - here, acceptthe default values

Press for [OK] then click on

the cell to release the selection You can split more than one cell at a

time by first selecting them

Merging CellsMerging Cells

Y ll t ti b l tiY ll t ti b l ti


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You can merge cells at any time by selectingYou can merge cells at any time by selectingthem and issuing athem and issuing a Merge CellsMerge Cells command:command:

Select two or more cells by dragging throughSelect two or more cells by dragging throughthem (either across a row, down a column orthem (either across a row, down a column or

even in a blockeven in a block Open theOpen the TableTable menu and choosemenu and choose Merge CellsMerge Cells

(or click on the(or click on the [Merge Cells][Merge Cells] button orbutton or rightright

clickclickand select this option)and select this option) Click away from the cells to see the result thenClick away from the cells to see the result then

presspress

toto

[Undo][Undo]

the mergethe merge

Merging CellsMerging Cells


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Split A TableSplit A Table

T litT lit t blt bl i ti t


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To split aTo split a tabletable in two:in two:

click the row that you want to beclick the row that you want to bethe first row of the second table.the first row of the second table.

On theOn the TableTable menu, clickmenu, click SplitSplitTableTable..

Table Auto formatTable Auto format


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You can quickly give your table a professionalYou can quickly give your table a professional

design by using any of the builtdesign by using any of the built--in table formats.in table formats.

Click the table.Click the table.

On theOn the TableTable menu, clickmenu, click Table AutoFormatTable AutoFormat..

In theIn the Table stylesTable styles box, click the format you want.box, click the format you want. Select the options you want.Select the options you want.

ClickClick ApplyApply..

NoteNote You can also create your own table style.You can also create your own table style.ClickClick NewNew in thein the Table AutoFormatTable AutoFormat dialog box.dialog box.


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Convert text to a table or vice versaConvert text to a table or vice versa

When you convert text to aWhen you convert text to a tabletable, you separate text with, you separate text with

a comma, tab, or othera comma, tab, or other separator characterseparator character to indicateto indicate


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where a new column should begin. Use a paragraphwhere a new column should begin. Use a paragraph

mark to begin a new row.mark to begin a new row.

Indicate where you want to divide text into columns byIndicate where you want to divide text into columns byinserting the separator characters you want. Forinserting the separator characters you want. For

example, in a list with two words on a line, insert aexample, in a list with two words on a line, insert a

comma or a tab after the first word to create a twocomma or a tab after the first word to create a two--column table.column table.

Select the text you want to convert.Select the text you want to convert.

On theOn the TableTable menu, point tomenu, point to ConvertConvert, and then click, and then clickText to TableText to Table..

UnderUnder Separate text atSeparate text at, click the option for the separator, click the option for the separator

character you want.character you want.


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Lecture 9Lecture 9


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Correcting Spelling and Grammatical Errors:Correcting Spelling and Grammatical Errors:


AutoCorrectAutoCorrect


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Word provides ongoing spelling and grammar checking. It alsoWord provides ongoing spelling and grammar checking. It alsomakes automatic corrections of some perceived errorsmakes automatic corrections of some perceived errors

(AutoCorrect).(AutoCorrect). AutoCorrect:AutoCorrect:

The AutoCorrect feature makes corrections to various spellingThe AutoCorrect feature makes corrections to various spelling

errors as defined in the program. These include correcting someerrors as defined in the program. These include correcting somecommon "typos" (such as "common "typos" (such as "tehteh" to "the") and capitalizing the first" to "the") and capitalizing the firstletter of a sentence.letter of a sentence.

AutoCorrect Options:AutoCorrect Options:

You can control how AutoCorrect operates (or disable itYou can control how AutoCorrect operates (or disable italtogether) by clickingaltogether) by clicking ToolsTools on the Menu Bar and selectingon the Menu Bar and selectingAutoCorrectAutoCorrect. In the dialog box that appears, and starting with. In the dialog box that appears, and starting withthe AutoCorrect tab, make any changes desired (adding orthe AutoCorrect tab, make any changes desired (adding ordeleting check marks in selections boxes).deleting check marks in selections boxes).


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By usingBy using AutoFormatAutoFormat, you can quickly apply, you can quickly applyformatting such as headingsformatting such as headings bulletedbulleted and numbered listsand numbered lists


AutoFormatAutoFormat


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formatting such as headings,formatting such as headings, bulletedbulleted and numbered lists,and numbered lists,borders, numbers, symbols, and fractions to your text.borders, numbers, symbols, and fractions to your text.

Automatically format Internet, network, and eAutomatically format Internet, network, and e--mailmailaddresses asaddresses as hyperlinkshyperlinks..

Apply bold or italic character formatting to textApply bold or italic character formatting to text

surrounded by asterisks (*) or underscores (_).surrounded by asterisks (*) or underscores (_).

Replace two hyphens (Replace two hyphens (----) with dash's () with dash's ().).

You can automatically format a document either as youYou can automatically format a document either as youtype or after you've written it. In both cases, you cantype or after you've written it. In both cases, you cancontrol which automatic changes Word makes. You cancontrol which automatic changes Word makes. You canalso turn off automatic formatting.also turn off automatic formatting.

TablesTables Inserts a table when you type a plus sign, a series of hyphens,Inserts a table when you type a plus sign, a series of hyphens, anotheranother




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y yp p g , yp ,y yp p g , yp ,plus sign, and so on (ending the series with a plus sign), and tplus sign, and so on (ending the series with a plus sign), and then presshen pressENTER: +ENTER: +------++--------------------++--------------------------------++

NoteNote Tables can only be applied as you type (Tables can only be applied as you type (AutoFormat As YouAutoFormat As YouTypeType tab).tab).

bordersborders Applies a border above a paragraph as you type three or more ofApplies a border above a paragraph as you type three or more ofthethe

following characters:following characters:

Hyphens or underscores for a single lineHyphens or underscores for a single line

Equal signs for a double lineEqual signs for a double line

Asterisks for a dotted lineAsterisks for a dotted line

Tildes (~) for a single wavy lineTildes (~) for a single wavy line

Number signs (#) for a decorative lineNumber signs (#) for a decorative line

NoteNote Automatic borders can only be applied as you type (Automatic borders can only be applied as you type (AutoFormatAutoFormatAs You TypeAs You Type tab).tab).


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Wh t ti thWh t ti th A t F t A Y TA t F t A Y T t bt b




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When you set options on theWhen you set options on the AutoFormat As You TypeAutoFormat As You Type tabtab

((ToolsTools menu,menu, AutoCorrect OptionsAutoCorrect Options command), Word cancommand), Word can

automatically format text as you're typing your document. Forautomatically format text as you're typing your document. Forexample, if you type a number followed by a period or hyphen,example, if you type a number followed by a period or hyphen,

followed by a space or tab, followed by text, Word makes the texfollowed by a space or tab, followed by text, Word makes the textt

a numbered list.a numbered list. When Word applies automatic formatting, you can use theWhen Word applies automatic formatting, you can use the

AutoCorrect OptionsAutoCorrect Options button to undo the action or changebutton to undo the action or change

AutoFormat settings.AutoFormat settings.

Automatically format after you typeAutomatically format after you type

On theOn the FormatFormat menu, clickmenu, clickAutoFormatAutoFormat..


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To choose which types of automatic changes WordTo choose which types of automatic changes Word

makes, clickmakes, clickOptionsOptions, select or clear the options you, select or clear the options youwant, and then clickwant, and then clickOKOK..

Click a document type to apply the most appropriateClick a document type to apply the most appropriate

formatting.formatting. Do one of the following:Do one of the following:

To have Word automatically format the document, clickTo have Word automatically format the document, click

AutoFormat nowAutoFormat now..

To review and accept or reject each change, clickTo review and accept or reject each change, click

AutoFormat and review each changeAutoFormat and review each change..

Spell CheckSpell Check

AA red wavyred wavy line under a word indicates aline under a word indicates a


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ed wavyy e u de a wo d d cates a

possible spelling mistake. When you see a redpossible spelling mistake. When you see a red

wavy line under a word, you can respond inwavy line under a word, you can respond in

one of three ways:one of three ways:

You can ignore it (if you're sure you haven't madeYou can ignore it (if you're sure you haven't madea mistake);a mistake);

You can correct the mistake; orYou can correct the mistake; or

You can see what Word suggests (and correct theYou can see what Word suggests (and correct the

error) by doing the following.error) by doing the following.

Click somewhere in the potentially misspelledClick somewhere in the potentially misspelled



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p y pp y p

word.word.

Click the secondary (e.g., right) mouse buttonClick the secondary (e.g., right) mouse button

to display a popup shortcut menu.to display a popup shortcut menu.

If you see the correct spelling on the popIf you see the correct spelling on the pop--upupmenu, simply click the appropriate selection tomenu, simply click the appropriate selection to

replace the incorrectly spelled wordreplace the incorrectly spelled word andandyou're done.you're done.


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Make sure automatic spelling and grammar checking areMake sure automatic spelling and grammar checking are

d H ?d H ?



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turned on, How?turned on, How?

On theOn the ToolsTools menu, clickmenu, clickOptionsOptions, and then click the, and then click theSpelling & GrammarSpelling & Grammar tab.tab.

Select theSelect the Check spelling as you typeCheck spelling as you type andand CheckCheck

grammar as you typegrammar as you type

check boxes.check boxes.

Type in the document.Type in the document.

RightRight--click a word with a wavy red or green underline, andclick a word with a wavy red or green underline, and

then select the command or the spelling alternative youthen select the command or the spelling alternative youwant.want.


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Lecture 10Lecture 10


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Lecture 10Lecture 10

Add words to a custom dictionary during aAdd words to a custom dictionary during a

spelling checkspelling check

On theOn the StandardStandard toolbartoolbar, click, clickSpelling andSpelling and

G


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GrammarGrammar..

In theIn the Not in DictionaryNot in Dictionary box, make sure you see thebox, make sure you see theword you want to add to a custom dictionary.word you want to add to a custom dictionary.

To select the custom dictionary you want to addTo select the custom dictionary you want to add

words to, clickwords to, clickOptionsOptions, and then click, and then clickCustomCustom

DictionariesDictionaries. Select the check box next to a. Select the check box next to a

dictionary in thedictionary in the Dictionary listDictionary list box, and then clickbox, and then clickOKOK twice.twice.


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Edit a custom dictionaryEdit a custom dictionaryAdd, delete, or edit words in a custom dictionaryAdd, delete, or edit words in a custom dictionary::

On theOn the ToolsTools menu, clickmenu, clickOptionsOptions, and then click the, and then click theSpelling & GrammarSpelling & Grammar tab.tab.


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p gp g

ClickClickCustom DictionariesCustom Dictionaries..

Select the dictionary you want to edit. Make sure youSelect the dictionary you want to edit. Make sure youdo not clear its check box.do not clear its check box.

ClickClickModifyModify..

Do one of the following:Do one of the following:

To add a word, type it in theTo add a word, type it in the WordWord box, and thenbox, and thenclickclickAddAdd..

To delete a word, select it in theTo delete a word, select it in the DictionaryDictionary box,box,and then clickand then clickDeleteDelete..

To edit a word, delete it, and then add it with theTo edit a word, delete it, and then add it with the

spelling you want.spelling you want.


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GrammarGrammar A green wavy line under a word section of textA green wavy line under a word section of text

indicates a potential grammatical error.indicates a potential grammatical error. When you see a green wavy line under a wordWhen you see a green wavy line under a word


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y g yy g yor section of text, you can respond in one ofor section of text, you can respond in one ofthree ways:three ways:

You can ignore it (if you're sure you haven't madeYou can ignore it (if you're sure you haven't made

a mistake);a mistake); You can correct the mistake; orYou can correct the mistake; or

You can see what Word suggests (and correct theYou can see what Word suggests (and correct the

error) by doing the following.error) by doing the following. Click somewhere in the potentially grammaticallyClick somewhere in the potentially grammatically

incorrect word or phrase.incorrect word or phrase.

Click the secondary (e.g., right) mouse button to displayClick the secondary (e.g., right) mouse button to displaya popa pop--up shortcut menu.up shortcut menu.

GrammarGrammar The shortcut menu may include alternate suggestions.The shortcut menu may include alternate suggestions.

If you want to correct the grammar as suggested, simply clickIf you want to correct the grammar as suggested, simply clickthe alternate wordingthe alternate wording and you're done.and you're done.


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GrammarGrammar

If you're happy with the grammatical structureIf you're happy with the grammatical structureof your sentence and you prefer not to see theof your sentence and you prefer not to see the


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wavy green line, choosewavy green line, choose IgnoreIgnore from thefrom the

grammar popgrammar pop--up menu.up menu.

Automatically summarize a documentAutomatically summarize a document

On theOn the ToolsTools menu, clickmenu, clickAutoSummarizeAutoSummarize..

Select the type of summary you want.Select the type of summary you want.

I thI th P t f i i lP t f i i l b t l t thb t l t th


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In theIn the Percent of originalPercent of original box, type or select thebox, type or select the

level of detail to include in the summary. Select alevel of detail to include in the summary. Select ahigher percentage of the original document to includehigher percentage of the original document to include

more detail.more detail.

To cancel a summary in progress, press ESC.To cancel a summary in progress, press ESC.

After you create your summary, review it to makeAfter you create your summary, review it to make

sure it covers your document's key points. Keep insure it covers your document's key points. Keep inmind that the summary text is a rough draft and you'llmind that the summary text is a rough draft and you'll

probably need to fineprobably need to fine--tune it.tune it.

AutoSummarizeAutoSummarize


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Count WordsCount Words

If you need to know how many words are inyour document, Microsoft Word can count themfor you. Word can also tell you how many


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for you. Word can also tell you how manypages, paragraphs, and lines are in yourdocument, as well as the number of characters,either including or not including spaces.

To count words in selected text only, select thetext you want. If you don't select any text,Microsoft Word counts the words in the wholedocument.

On the Tools menu, click Word Count. Worddisplays counts for words, paragraphs, lines,and characters.


To add or remove footnotes andendnotes from the count select or


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endnotes from the count, select or

clear the Include footnotes andendnotes check box.

You can quickly recount the numberof words, paragraphs, lines, andcharacters by using the Word Count

toolbar. In the Word Count dialogbox, click Show Toolbar, and thenclose the dialog box.



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Track changes while you editTrack changes while you edit

With the Track Changes feature turned on, each

insertion, deletion, or formatting change that you or a

reviewer makes is tracked. As you review tracked


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y

changes, you can accept or reject each change. Open the document you want to revise.

On the Tools menu, clickTrack Changes. When the

Track Changes feature is enabled, TRK appears on

the status bar at the bottom of your document. When

you turn off change tracking, TRK is dimmed.

Make the changes you want by inserting, deleting, or

moving text or graphics. You can also change

formatting.

Track changesTrack changes


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Documents

Word Processors 2009