Word Processing

Objectives

Revise:1. Using data from existing files2. Using lists and tables3. Automating processes4. Widows and orphans

1. Using data from existing files

All of these file types can be opened in Word:• .txt (text file: no formatting)• .rtf (Rich Text Format: text can retail

formatting eg Bold/bullets etc. Can be imported into many different packages.)

• .doc (can only be opened in MS Word)Sometimes when you use existing data in a word processed document, it isn’t always formatted the way you want it.

Task 11. Open Word.

2. Using the Office button, open the file

called First Gear.csv from J:\ICT\Y11\

Revision\Word Processing

It should look like this:

Converting text to tables• Select the arrow under the Table

icon.

Be careful!

You should have this:

2. Using lists and tablesAdding/deleting columns or rows

1. Put your cursor over the edge of the row/column: it turns into a black arrow

2. Double click to select3. Right click:

Task 2• Delete the row containing the Future

Concept car.• Add a new row between Aston Martin

and Audi Q7: enter the data Audi A2 $78000.00

Shading• Highlight the row/column as before• Right click and choose Borders and

Shading/Shading tab

3. Automating processes• Date/Time• File information

Insert…..

Choose the category

Task 3• Open Task 3.doc

• In the footer, add Today’s date and time

• Add the Word Count for the document• Save the document to your desktop• Add an automated file name and path

4. Widows and orphans 1• If you start a paragraph of text on

one page but there is not enough room on the page to get the last line typed in, the single line of text which appears at the top of the page ON THE NEXT PAGE is called a widow.

4. Widows and orphans 2• Similarly, sometimes you start a

paragraph of text at the bottom of a page but you can only type in one line before the rest of the text goes on to the next page. This line on its own at the bottom of the page is called an orphan.

Preventing widows and orphans• Page Layout tab