Word Lec 2

8/13/2019 Word Lec 2

1/73

MS Word Advanced Training

8/13/2019 Word Lec 2

2/73

Engr. Mansoor-Ul-Hassan Siddique

Assistant Director (IT & CC)

Pakistan Engineering Council-- PEC Reg. #: ELCTRO/11087

International Association of Engineers-- IAENG Membership # 10478

International Patent Papers

Ground Penetrating Radar Publish [Patent No 610-102]

(http://www.wseas.us/books/2009/ningbo/MABE.pdf)

in RECENT ADVANCES in MATHEMATICAL BIOLOGY and ECOLOGY which is Proceedings of the 5thWSEAS International Conference on MATHEMATICAL BIOLOGY and ECOLOGY (MABE09).

Ultrasonic Radar and Its Applications [Patent No 618-388](http://www.wseas.us/books/2009/moscow/AIC.pdf /) acceptance of your paper in the SPRINGER

VERLAG BOOKS and WSEAS Conference Proceedings of AUGUST 2009 (AIC, ISTASC, ISCGAV / BEBI /FMA and HTE) Moscow, Russia, August 20-22, 2009 as well as in the ISI (Web of Knowledge) BooksProceedings and Journals.

Create your first document

8/13/2019 Word Lec 2

3/73

Section One: Tables

Section Goals

Understand Tables

Know how to create, edit, and use Tables

Investigate nesting Tables

Be able to format Tables

8/13/2019 Word Lec 2

4/73

Insert or create a table

In Microsoft Office Word 2007, you can insert a tableby choosing from a selection of pre-formattedtables complete with sample data or by selectingthe number of rows and columns that you want. Youcan insert a table into a document, or you can insertone table into another table to create a more complextable.

8/13/2019 Word Lec 2

5/73

Use table templates

You can use table templates to insert a table that isbased on a gallery of preformatted tables. Tabletemplates contain sample data to help you visualize

what the table will look like when you add your data.

1. Click where you want to insert a table.

2. On the Insert tab, in the Tables group, click Table, point

to Quick Tables, and then click the template that you

want.

3. Replace the data in the template with the data that you

want.

8/13/2019 Word Lec 2

6/73

Use the Table menu

1. Click where you want to insert a table.

2. On the Insert tab, in the Tables group, click Table, and

then, under Insert Table, drag to select the number of

rows and columns that you want.

8/13/2019 Word Lec 2

7/73

Use the Insert Table command

You can use the Insert Tablecommand to choosethe table dimensions and format before you insertthe table into a document.

1. Click where you want to insert a table.2. On the Insert tab, in the Tables group, click Table,

and then click Insert Table.

3. Under Table size, enter the number of columns and

rows.

4. Under AutoFit behavior, choose options to adjust

the table size.

8/13/2019 Word Lec 2

8/73

Create a table

Draw a tableYou can create a table by drawing the rows and columnsthat you want or by converting text to a table.

1. Click where you want to create the table.

2. On the Insert tab, in the Tables group, click Table, and thenclick Draw Table.

3. The pointer changes to a pencil.

4. To define the outer table boundaries, draw a rectangle. Thendraw the column lines and row lines inside the rectangle.

5. To erase a line or block of lines, under Table Tools, on theDesign tab, in the Draw Borders group, click Eraser.

6. Click the line that you want to erase.7. When you finish drawing the table, click in a cell and start

typing or insert a graphic.

8/13/2019 Word Lec 2

9/73

Convert text to a table

1. Insert separator characters such as commas ortabs to indicate where you want to divide the textinto columns. Use paragraph marks to indicate where

you want to begin a new row.2. For example, in a list with two words on a line, insert a

comma or a tab after the first word to create a two-column table.3. Select the text that you want to convert.4. On the Inserttab, in the Tablesgroup, click Table,

and then click Convert Text to Table.

5. In the Convert Text to Tabledialog box, underSeparate text at, click the option for the separatorcharacter that you used in the text.

6. Select any other options that you want.

8/13/2019 Word Lec 2

10/73

Place a table inside another table

Tables that are inside other tables are called nested tablesand are often used to design Web pages. If you think of a

Web page as one big table that holds other tables withtext and graphics inside different table cells you can lay

out the different parts of your page.

You can insert a nested table by clicking in a cell and thenusing any of the methods to insert a table, or you candraw a table where you want the nested table.

NOTE You can also copy and paste an existing tableinto another table.

8/13/2019 Word Lec 2

11/73

Add a cell, row, or column to a table

Add a cell Click in a cell that is to the right of or above where you want to insert a

cell.

Under Table Tools, on the Layout tab, click the Rows & Columns DialogBox Launcher.

Click one of the following options.

Click this: To do this:

Shift cells right Insert a cell and move all other cells in that

row to the right.

NOTE Word does not insert a new column.

This may result in a row that has more cells

than the other rows.

Shift cells down Insert a cell and move the existing cells down

one row. A new row is added at the bottom of

the table.

Insert entire row Insert a row above the cell that you clicked in.

Insert entire column Insert a column to the left of the cell that you

clicked in.

8/13/2019 Word Lec 2

12/73

Add a row above or below

Click in a cell above or below where you want to add a

row.

Under Table Tools, on the Layout tab, do one of the

following: To add a row above the cell, click Insert Above in the Rows and

Columns group.

To add a row below the cell, click Insert Below in the Rows and

Columns group.

8/13/2019 Word Lec 2

13/73

Add a column to the left or right

Click in a cell to the left or right of where you want to add

a column.

Under Table Tools, on the Layout tab, do one of the

following: To add a column to the left of the cell, click Insert Left in the Rows

and Columns group.

To add a column to the right of the cell, click Insert Right in the

Rows and Columns group.

8/13/2019 Word Lec 2

14/73

Delete a cell, row, or column from a table

Delete a cell

1. Select the cell that you

want to delete byclicking its left edge.

2. Under Table Tools, clickthe Layout tab.

3. In the Rows & Columnsgroup, click Delete, and

then click Delete Cells.

4. Click one of the

following options:


Shift cells left Delete a cell and shift all other cells

in that row to the left.

NOTE Word does not insert a new

column. Using this option may result

in a row that has fewer cells than

the other rows.

Shift cells up Delete a cell and move the

remaining existing cells in that

column up one row each. A new,

blank cell is added at the bottom of

the column.

Delete entire row Delete the entire row that containsthe cell that you clicked in.

Delete entire column Delete the entire column that

contains the cell that you clicked in.

8/13/2019 Word Lec 2

15/73

Delete a row

1. Select the row that you want to delete by clicking its left

edge.

2. Under Table Tools, click the Layout tab.

3. In the Rows & Columns group, click Delete, and thenclick Delete Rows.

8/13/2019 Word Lec 2

16/73

Delete a column

1. Select the column that you want to delete by clicking its

top gridline or top border.

2. Under Table Tools, click the Layout tab.3. In the Rows & Columns group, click Delete, and then

click Delete Columns.

8/13/2019 Word Lec 2

17/73

Merge or split cells in a table

Merge cells

You can combine two or more table cells located inthe same row or column into a single cell. Forexample, you can merge several cells horizontally tocreate a table heading that spans several columns.

1. Select the cells that you want to merge by clicking the

left edge of a cell and then dragging across the other

cells that you want.2. Under Table Tools, on the Layout tab, in the Merge

group, click Merge Cells.

8/13/2019 Word Lec 2

18/73

Split cells

1. Click in a cell, or select multiple cells that you want to

split.

2. Under Table Tools, on the Layout tab, in the Merge

group, click Split Cells..3. Enter the number of columns or rows that you want to

split the selected cells into.

8/13/2019 Word Lec 2

19/73

Move or copy a table

Drag a table to a new location

1. In Print Layout view, rest the pointer on the table until

the table move handle appears.

2. Rest the pointer over the table move handle until thepointer becomes a four-headed arrow, and then click

the table move handle.

3. Drag the table to a new location.

8/13/2019 Word Lec 2

20/73

Copy a table and paste it in a new location

When you paste a table in a new location, you can copythe table or cut it. When you copy a table, the originaltable remains in place. When you cut a table, theoriginal table is deleted.

1. In Print Layout view, rest the pointer on the table until thetable move handle appears.

2. Click the table move handle to select the table.

3. Do one of the following:

To copy the table, press CTRL+C. To cut the table, press CTRL+X.

4. Place the insertion point where you want the new table.

5. Press CTRL+V to paste the table in the new location.

8/13/2019 Word Lec 2

21/73

Format a table

After you create a table, Microsoft Office Word 2007 offersyou many ways to format that table. If you decide to useTable Styles, you can format your table all at once, andeven see a preview of what your table will look likeformatted in a particular style before you actually apply

the style.You can create a custom look for tables by splitting or

merging cells, adding or deleting columns or rows, oradding borders. If you're working with a long table, youcan repeat the table headings on each page on which the

table appears. To prevent awkward page breaks thatdisrupt the flow of your table, you can also specify justhow and where the table should break across pages.

8/13/2019 Word Lec 2

22/73

Use Table Styles to format an entire table

After you create a table, you can format the entire table byusing Table Styles. By resting your pointer over each ofthe preformatted table styles, you can preview what thetable will look like.

1. Click in the table that you want to format.2. Under Table Tools, click the Designtab.3. In the Table Stylesgroup, rest the pointer over each

table style until you find a style that you want to use.NOTE To see more styles, click the Morearrow .

4. Click the style to apply it to the table.5. In the Table Style Optionsgroup, select or clear the

check box next to each the table element to apply orremove the selected style.

8/13/2019 Word Lec 2

23/73

Add or remove borders

You can add or remove borders to format a table theway that you want.

Add table borders1. Under Table Tools, click the Layouttab.

2. In the Tablegroup, click Select, and then click SelectTable.

3. Under Table Tools, click the Designtab.

4. In the Table Stylesgroup, click Borders, and then do oneof the following:

5. Click one of the predefined border sets.

6. Click Borders and Shading, click the Borderstab, andthen choose the options that you want.

8/13/2019 Word Lec 2

24/73

Remove table borders from the whole table

1. Under Table Tools, click the Layouttab.

2. In the Tablegroup, click Select, and then clickSelect Table.

3. Under Table Tools, click the Designtab.4. In the Table Stylesgroup, click Borders, and

then click No Border.

8/13/2019 Word Lec 2

25/73

Add table borders to specified cells only

1. On the Hometab, in theParagraphgroup, clickShow/Hide.

2. Select the cells that you

want, including theirend-of-cell marks.

3. Under Table Tools,click the Designtab.

4. In the Table Stylesgroup, click Borders,and then click the borderthat you want to add.

8/13/2019 Word Lec 2

26/73

Remove table borders from specified cells only

1. On the Hometab, in theParagraphgroup, clickShow/Hide.

2. Select the cells that you

want, including theirend-of-cell marks.

3. Under Table Tools,click the Designtab.

4. In the Table Stylesgroup, click Borders,and then click NoBorder.

8/13/2019 Word Lec 2

27/73

Display or hide gridlines

Gridlines show the cell boundaries of a table on thescreen wherever the table doesn't have bordersapplied. If you hide the gridlines in a table that has

borders, you won't see the change because the

gridlines are behind the borders. To view thegridlines, remove the borders.

Unlike borders, gridlines appear only on the screen;they are never printed. If you turn off gridlines, the

table is displayed as it will be printed.NOTE: Gridlines are not visible when you view a

document in a Web browser or in Print Preview.

8/13/2019 Word Lec 2

28/73

Display or hide table gridlines in a document

Under Table Tools, on the Layouttab, in the Tablegroup, clickView Gridlines.

8/13/2019 Word Lec 2

29/73

Add a cell, row, or column

1. Click in a cell that is located just to the right of orabove where you want to insert a cell.

2. Under Table Tools, on the Layouttab, click the

Rows & ColumnsDialog Box Launcher.3. Click one of the following options:


Shift cells right Insert a cell and move all other cells in that row to the right.

NOTE This option may result in a row that has more cells than

the other rows.

Shift cells down Insert a cell and move remaining existing cells in that column

down one row each. A new row will be added at the bottom of

the table to contain the last existing cell.

Insert entire row Insert a row just above the cell that you clicked in.

Insert entire column Insert a column just to the right of the cell that you clicked in.

8/13/2019 Word Lec 2

30/73

Add a row

1. Click in a cell that is located just below or abovewhere you want to add a row.


3. Do one of the following: To add a row just above the cell that you clicked in, in the

Rows and Columnsgroup, click Insert Above.

To add a row just below the cell that you clicked in, in theRows and Columnsgroup, click Insert Below.

8/13/2019 Word Lec 2

31/73

Add a column

1. Click in a cell that is located just to the right or leftof where you want to add a column.


3. Do one of the following: To add a column just to the left of the cell that you clicked in,

in the Rows and Columnsgroup, click Insert Left.

To add a column just to the right of the cell that you clickedin, in the Rows and Columnsgroup, click Insert Right.

8/13/2019 Word Lec 2

32/73

Delete a cell, row, or column



3. In the Rows & Columnsgroup, click Delete, andthen click Delete Cells, Delete Rows, or DeleteColumns, as appropriate.

To select this: Do this:

A cell Click the left edge of the cell. .

A row Click to the left of the row.

A column Click the column's top gridline or top

border.

8/13/2019 Word Lec 2

33/73

Repeat a table heading on subsequent pages

When you work with a very long table, it will be dividedwherever a page break occurs. You can make adjustments tothe table so that the table headings are repeated on each page.

Repeated table headings are visible only in Print Layout viewand when you print the document.

1. Select the heading row or rows. The selection must includethe first row of the table.

2. Under Table Tools, on the Layouttab, in the Datagroup,click Repeat Header Rows.

NOTE Word automatically repeats the table headings oneach new page that results from an automatic page break.

Word does not repeat a heading if you insert a manual pagebreak within a table.

8/13/2019 Word Lec 2

34/73

Control where a table is divided

When you work with a very long table, it must bedivided wherever a page break occurs. By default, if apage break occurs within a large row, Microsoft

Word allows a page break to divide the row betweenthe two pages.

You can make adjustments to the table to make surethat the information appears as you want it to when

the table spans multiple pages.

8/13/2019 Word Lec 2

35/73

Prevent a table row from breaking across pages

1. Click in the table.


3. In the Tablegroup, click Properties, and then

click the Rowtab.4. Clear theAllow row to break across pages

check box.

8/13/2019 Word Lec 2

36/73

Force a table to break across pages at a particular row

1. Click in the row that you want to appear on the nextpage.

2. Press CTRL+ENTER.

8/13/2019 Word Lec 2

37/73

Sort the contents of a table

1. In Print Layout view, move the pointer over thetable until the table move handle appears.

2. Click the table move handle to select the table that

you want to sort.3. Under Table Tools, on the Layouttab, in the

Datagroup, click Sort.

4. In the Sortdialog box, select the options that you

want.

8/13/2019 Word Lec 2

38/73

Sort a single column in a table

1. Select the column that you want to sort.

2. Under Table Tools, on the Layouttab, in theDatagroup, click Sort.

3. Under My list has, click Header rowor Noheader row.

4. Click Options.

5. Under Sort options, select the Sort column

onlycheck box.

6. Click OK.

8/13/2019 Word Lec 2

39/73

Sort by more than one word or field inside a table column

To sort the data in a table that is based on the contents of a column that includes morethan one word, you must first use characters to separate the data including data inthe header row. For example, if the cells in a column contain both last and firstnames, you can use commas to separate the names.

1. Select the column that you want to sort.2. Under Table Tools, on the Layouttab, in the Datagroup, click Sort.

3. Under My list has, click Header rowor No header row.4. Click Options.5. Under Separate fields at, click the type of character that separates the words or

fields that you want to sort, and then click OK.6. Under Sort by, in the Usinglist, select which word or field you want to sort by.7. In the first Then bylist, enter the column that contains the data that you want to

sort by, and then in the Usinglist, select which word or field you want to sort by.

If you want to sort by an additional column, repeat this step in the second Then bylist.

8/13/2019 Word Lec 2

40/73

Move or copy a table

Drag a table to a new location

1. In Print Layout view, rest the pointer on the table until

the table move handle appears.

2. Rest the pointer over the table move handle until thepointer becomes a four-headed arrow, and then click

the table move handle.

3. Drag the table to a new location.

8/13/2019 Word Lec 2

41/73

Copy a table and paste it in a new location

When you paste a table in a new location, you cancopy the table or cut it. When you copy a table,the original table remains in place. When youcut a table, the original table is deleted.

1. In Print Layout view, rest the pointer on thetable until the table move handle appears.

2. Click the table move handle to select the table.3. Do one of the following:4. To copy the table, press CTRL+C.5. To cut the table, press CTRL+X.6. Place the insertion point where you want the

new table.7. Press CTRL+V to paste the table in the new

location.

8/13/2019 Word Lec 2

42/73

Move or copy items in a table

1. On the Hometab, in the Paragraphgroup, clickShow/Hide.

2. Select the item that you want to move or copy.


To move the selected item, drag it to the new location. To copy the selected item, hold down CTRL while you drag it to

the new location.

To select this: Do this:

A cell Click the left edge of the cell.

A row Click to the left of the row.

A column Click the column's top gridline or top border.

8/13/2019 Word Lec 2

43/73

Practice

You can place one table inside another to furtherseparate information, visually. This can be referredto as nesting. Practice placing an entire table inside aparticular cell of another table.

8/13/2019 Word Lec 2

44/73

Section Review

1. What is a Table; what does it look like?

2. What sort of data can a Table present?

3. How do you create a Table?

4. What is one way to edit the Table?

5. What does it mean to nest a Table?

6. Describe one way to format Tables .

8/13/2019 Word Lec 2

45/73

Section Two: Reviewing Word Documents

Section Goals

Understand what Track Changes means

Know how to turn this function ON

Identify and create Comments Accept or delete the Changes

Know Merge and Compare documents

8/13/2019 Word Lec 2

46/73

Track changes while you edit

You can easily make andview tracked changes andcomments while you work ina document. By default,Microsoft Office Word 2007uses balloons to displaydeletions, comments,formatting changes, andcontent that has moved. If

you want to see all of yourchanges inline, you can

change settings so thattracked changes andcomments display the way

you want.

Balloons show formatting changes, comments, anddeletions.

NOTE To prevent you from inadvertently

distributing documents that contain tracked changesand comments, Word displays tracked changes andcomments by default. Final Showing Markupis thedefault option in the Display for Reviewbox.

8/13/2019 Word Lec 2

47/73

Track changes while you edit

1. Open the document that you want to revise.2. On the Reviewtab, in the Trackinggroup, click the Track

Changesimage.3. To add a track changes indicator to the status bar, right-click

the status bar and click Track Changes. Click the Track

Changesindicator on the status bar to turn track changeson or off.4. Make the changes that you want by inserting, deleting,

moving, or formatting text or graphics. You can also addcomments.

NOTE If you use change tracking and then save yourdocument as a Web page (.htm or .html), tracked changes

will appear on your Web page.

8/13/2019 Word Lec 2

48/73

Turn off change tracking

On the Reviewtab, in the Trackinggroup, click the Track Changesimage.

If you customized the status bar toinclude a track changes indicator,clicking Track Changesin theTrackinggroup will also turn offthe indicator in the status bar.

NOTE Turning off change trackingdoes not eliminate the trackedchanges in your document. Toensure that there are no more

tracked changes in your document,be sure that all changes areshowing, and then use theAcceptor Rejectcommands for eachchange in the document.

8/13/2019 Word Lec 2

49/73

Insert or delete a comment

You can insert a comment that will appear in thedocument margins. You can also hide commentsfrom view.

If you don't want comments to appear in yourdocument during a review, you must clear yourdocument of comments by deleting them. To find out

whether comments remain in your document, click

Show Markupon the Reviewtab in the Trackinggroup.

8/13/2019 Word Lec 2

50/73

Insert a comment

Type a comment1. Select the text or item that you want to

comment on, or click at the end of thetext.

2. On the Reviewtab, in the Commentsgroup, click New Comment.

3. Type the comment text in the commentballoon or in the Reviewing Pane.

NOTE To respond to a comment, click its

balloon, and then click New Commentinthe Commentsgroup. Type your responsein the new comment balloon.

8/13/2019 Word Lec 2

51/73

Delete a comment

To quickly delete a single comment, right-click thecomment, and then click Delete Comment.

To quickly delete all comments in a document, click acomment in the document. On the Reviewtab, inthe Commentsgroup, click the arrow belowDelete, and then click Delete All Comments inDocument.

8/13/2019 Word Lec 2

52/73

Delete comments from a specific reviewer

1. On the Reviewtab, in the Trackinggroup, click thearrow next to Show Markup.2. To clear the check boxes for all reviewers, point to

Reviewers, and then clickAll Reviewers.3. Click the arrow next to Show Markupagain, point

to Reviewers, and then click the name of thereviewer whose comments you want to delete.

4. In the Commentsgroup, click the arrow belowDelete, and then click Delete All CommentsShown.

NOTE This procedure deletes all comments from thereviewer that you selected, including commentsthroughout the document.

TIP You can also review and delete comments by usingthe Reviewing Pane. To show or hide the ReviewingPane, click Reviewing Panein the Trackinggroup.To move the Reviewing Pane to the bottom of yourscreen, click the arrow next to Reviewing Pane, andthen click Reviewing Pane Horizontal.

8/13/2019 Word Lec 2

53/73

Change a comment

If comments aren't visible on the screen, click ShowMarkupin the Trackinggroup on the Reviewtab.

Click inside the balloon for the comment that youwant to edit.

Make the changes that you want.NOTE If the balloons are hidden or if only part of the

comment is displayed, you can change thecomment in the Reviewing Pane. To show theReviewing Pane, in the Trackinggroup, clickReviewing Pane. To make the reviewing pane runacross the bottom of your screen rather than downthe side of your screen, click the arrow next toReviewing Pane, and then click ReviewingPane Horizontal.

To respond to a comment, click its balloon, and thenclick New Commentin the Commentsgroup.Type your response in the new comment balloon.

8/13/2019 Word Lec 2

54/73

Add or change the name used in comments

1. On the Reviewtab, in the Trackinggroup, click the arrow next to TrackChanges, and then click Change User Name.2. Click Personalize.3. Under Personalize your copy of Office, change the name or initials that you

want to use in your own comments.NOTES:The name and initials that you type are used by all Microsoft Office programs. Any

changes that you make to these settings affect other Office programs.When you make a change to the name or initials that you want to use for your own

comments, only comments that you make after the change are affected. Commentsthat are already in the document before you change the name or initials are notupdated.

8/13/2019 Word Lec 2

55/73

Review tracked changes and comments

To prevent you from inadvertently distributing documents thatcontain tracked changes and comments, Word displaystracked changes and comments by default. Final ShowingMarkupis the default option in the Display for Review

box.

In Microsoft Office Word, you can track each insertion, deletion,move, formatting change, or comment that you make so thatyou can review all of the changes later.

The Reviewing Pane displays all of the changes that currentlyappear in your document, the total number of changes, andthe number of changes of each type.

As you review tracked changes and comments, you can accept orreject each change. Until you accept or reject all trackedchanges and comments in a document, even hidden changes

will appear to viewers in documents you send or display.

8/13/2019 Word Lec 2

56/73

8/13/2019 Word Lec 2

57/73

Review each tracked change and comment in sequence

1. On the Reviewtab, in the Changesgroup, clickNextor Previous.2. Do one of the following:

In the Changesgroup, clickAccept. In the Changesgroup, click Reject. In the Commentsgroup, click Delete.

3. Accept or reject changes and delete comments untilthere are no more tracked changes or comments inyour document.

To ensure all tracked changes are accepted or rejected andthat all comments are deleted, on the Reviewtab, inthe Trackinggroup, click Reviewing Pane. Thesummary section at the top of the Reviewing Panedisplays the exact number of tracked changes andcomments that remain in your document.

8/13/2019 Word Lec 2

58/73

Accept all changes at once

1. On the Reviewtab, in the Changesgroup, clickNextor Previous.

2. Click the arrow belowAccept, and then clickAccept All Changes in Document.

8/13/2019 Word Lec 2

59/73

Reject all changes at once

1. On the Reviewtab, in the Changesgroup, clickNextor Previous.

2. Click the arrow below Reject, and then clickReject All Changes in Document.

8/13/2019 Word Lec 2

60/73

Review changes by type of edit or by a specific reviewer

Do one of the following: On the Reviewtab, in the Tracking

group, click the arrow next to ShowMarkup. Clear all check boxes except for the ones next

to the types of changes that you want toreview.

On the Reviewtab, in the Trackinggroup, click the arrow next to ShowMarkup.1. Point to Reviewers, and then clear all

check boxes except for the ones next to thenames of the reviewers whose changes youwant to review.

2. To select or clear the check boxes for allreviewers in the list, clickAll Reviewers.

3. On the Reviewtab, in the Changesgroup,click Nextor Previous.

4. Do one of the following: In the Changesgroup, clickAccept.

In the Changesgroup, click Reject.

Merge comments and changes from several documents into

8/13/2019 Word Lec 2

61/73

g g1 document

If you send a document for review to several reviewers, and each reviewer returns

the document, you can combine the documents two at a time until all thereviewer changes have been incorporated into a single document.1. On the Reviewtab, in the Comparegroup, click Compare.2. Click Combine revisions from multiple authors.3. Under Original document, click the name of the document into which you

want to combine the changes from multiple sources.If you don't see the document in the list, click Browse for Original.

4. Under Revised document, browse for the document that contains the

changes by one of the reviewers.5. Click More.6. Under Show changes, select the options for what you want to compare in

the documents.By default, Microsoft Office Word shows changes to whole words. Forexample, if you change the word cat to cats, the entire word cats will show aschanged in the document and not simply the character s.

7. Under Show changes in, click Original document.

8. Click OK.To change which documents appear on the screen when you click OK, in theComparegroup, click Hide Source Documentsor Show SourceDocuments.

9. Repeat steps 1-8. Word will merge all of the changes into the originaldocument.

8/13/2019 Word Lec 2

62/73

Note on Merge

Word can store only one set of formatting changes at atime. Therefore, when you merge multipledocuments, you may be prompted to decide whether

you want to keep the formatting from the original

document or use the formatting from the editeddocument. If you don't need to track formattingchanges, you can clear the Formattingcheck box inthe Compare and Merge Documentsdialog box.

8/13/2019 Word Lec 2

63/73

Section Review

1. What sort of changes can the Track Changesdisplay?

2. How do you turn this function ON?

3. Describe the process used to create Comments.

4. How can you accept or delete the Changes?

5. What is Merge and Compare useful for?

i h l

8/13/2019 Word Lec 2

64/73

Section Three: Templates

Section Goals Understand Templates

Know how to find, create, edit, and use

Templates

8/13/2019 Word Lec 2

65/73

l l

8/13/2019 Word Lec 2

66/73

Template: Letter Example

To open a Letter Template from Microsoft OfficeOnline:

1. Click the Windows Button .

2. Choose New.

3. From the list, scroll the list below Microsoft OfficeOnline

4. Click Letters and select a format that addressedyour need.

Note:You must have an Internet connection in orderto download Templates from Microsoft Online.

8/13/2019 Word Lec 2

67/73

P i

8/13/2019 Word Lec 2

68/73

Practice

Open a New document in Word. Choose an online Template and download it.

Begin Filling in the fields with custom content.

U l d T l

8/13/2019 Word Lec 2

69/73

Unload Templates

To conserve memory and increase the speed of Word, it's a goodidea to unload templates you don't often use. To delete atemplate or add-in from Word, you must remove the templateor add-in from the Templates and Add-insdialog box.

1. Click the Microsoft Office Button, and then click WordOptions.

2. Click Add-Ins.3. In the Manage list, select Word Add-ins, and then click Go.4. Click the Templates tab.5. Do one of the following: To unload a template or add-in but leave it under Global templates and

add-ins, clear the check box next to the name of the item. To unload a template or add-in and remove it from the box under

Global templates and add-ins, click the item in the box, and then clickRemove.

N t U l di

8/13/2019 Word Lec 2

70/73

Notes on Unloading

The Remove button is unavailable when the templateyou select is located in your Startup folder.

When you unload a template or add-in, you do notremove it from your computer you only make itunavailable. Where you've stored the template oradd-in determines whether it's loaded when you start

Word.

S ti R i

8/13/2019 Word Lec 2

71/73

Section Review

1. How do you load a Template in Word?

2. Can you load a Template from Microsoft Onlinewithoutan Internet connection?

3. Where can you access Templates that have alreadybeen downloaded from Microsoft Online?

8/13/2019 Word Lec 2

72/73

TIPSHEET: List of Template links from Microsoft.com

Business Lettershttp://office.microsoft.com/en-us/templates/CT101467871033.aspx

Faxes

http://office.microsoft.com/en-us/templates/CT101172521033.aspx

Resumes and CVshttp://office.microsoft.com/en-us/templates/CT101043371033.aspx

Flyershttp://office.microsoft.com/en-us/templates/CT101043191033.aspx
http://office.microsoft.com/en-us/templates/CT101467871033.aspxhttp://office.microsoft.com/en-us/templates/CT101467871033.aspxhttp://office.microsoft.com/en-us/templates/CT101172521033.aspxhttp://office.microsoft.com/en-us/templates/CT101172521033.aspxhttp://office.microsoft.com/en-us/templates/CT101043371033.aspxhttp://office.microsoft.com/en-us/templates/CT101043371033.aspxhttp://office.microsoft.com/en-us/templates/CT101043191033.aspxhttp://office.microsoft.com/en-us/templates/CT101043191033.aspxhttp://office.microsoft.com/en-us/templates/CT101043191033.aspxhttp://office.microsoft.com/en-us/templates/CT101043191033.aspxhttp://office.microsoft.com/en-us/templates/CT101043191033.aspxhttp://office.microsoft.com/en-us/templates/CT101043371033.aspxhttp://office.microsoft.com/en-us/templates/CT101043371033.aspxhttp://office.microsoft.com/en-us/templates/CT101043371033.aspxhttp://office.microsoft.com/en-us/templates/CT101172521033.aspxhttp://office.microsoft.com/en-us/templates/CT101172521033.aspxhttp://office.microsoft.com/en-us/templates/CT101172521033.aspxhttp://office.microsoft.com/en-us/templates/CT101467871033.aspxhttp://office.microsoft.com/en-us/templates/CT101467871033.aspxhttp://office.microsoft.com/en-us/templates/CT101467871033.aspx

8/13/2019 Word Lec 2

73/73