Winter 2012 End-of-Course Assessments Training Materials

Winter 2012End-of-Course Assessments

Training MaterialsAlgebra 1 EOC AssessmentBiology 1 EOC AssessmentGeometry EOC Assessment

1

Test Administration Manual

2

• This presentation is available at http://oada.dadeschools.net/TestChairInfo/12-13WinterEOCPowerpoint.ppt.

• One manual is provided for the Winter 2012, Spring 2013, and Summer 2013 EOC assessments administrations.

• Instructions for computer-based (CBT), paper-based (PBT), and accommodated form administrations are included in this manual.

http://oada.dadeschools.net/TestChairInfo/12-13WinterEOCPowerpoint.ppt



Glossary of Terms

PearsonAccess – www.pearsonaccess.com/fl (Blue site)• A website used for almost all test preparation (e.g., PreID),

setup, administration, and reporting tasks.• Correct test administration must be selected each time you

log in.• Requires a username and password.• Link to support materials:

www.FLAssessments.com/EOC • PearsonAccess will timeout after 14 minutes of

inactivity.

3

http://www.pearsonaccess.com/fl

http://www.flassessments.com/SpringEOC

Glossary of Terms

• Accessed from the Training Center tab on PearsonAccess home page.

• Provides an opportunity to7 practice PearsonAccess tasks7 manage the Infrastructure

Trial in preparation for testing• Requires a username and

password.

4

PearsonAccess Training Center

www.FLAssessments.com/TrainingCenter

(Brown site)

http://www.flassessments.com/TrainingCenter

Glossary of Terms

Proctor Caching• A process of locally loading or “caching” test content on a

computer at the school level.• Does not require a separate caching server and can run on

any workstation on the network that meets minimum requirements.

• Software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT/FCAT 2.0/EOC computer-based

testing in Florida.

52012–2013 EOC Assessments Technology Coordinator Guide (EOC TCG)

Glossary of Terms

TestNav 6.9 (TestNav)• Platform for Florida’s

FCAT/FCAT 2.0/EOC computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

6EOC TCG

Glossary of Terms

TestHear• Platform used to deliver accommodated forms (e.g.,

large print, zoom, color contrast, screen reader, assistive devices) for Florida’s FCAT/FCAT 2.0/EOC computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodated forms.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).

7EOC TCG

What’s New for 2012-2013TestHear Software Update• A new version of TestHear was released prior to the

Fall 2012 Retake administration. • Schools that did not administer TestHear

accommodated forms of the Fall 2012 Retakes will need to download and install the newest version of TestHear prior to administering an accommodated form of any EOC assessment.

• The newest version of TestHear is available at www.FLAssessments.com/downloads.

8EOC TCG and EOC TAM, page 8.

http://www.flassessments.com/downloads

Glossary of Terms

ePAT• Electronic Practice Assessment Tool• Provides students an opportunity to practice using the

computer-based platform prior to testing. • Available for download at

www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test

content.• Accommodated ePATs are also available. Launcher is

bundled with the practice test content for accommodated forms.

• Scripts and instructions for downloading ePATs are under the Resources tab.

9EOC TAM, page 22.

http://www.flassessments.com/ePATs

What’s New for 2012-2013TestHear ePats Update• New version of TestHear ePats (FCAT 2.0 and EOC)

have been recently released.• Schools will need to download and install these new

ePats prior to the Winter 2012 EOC Assessment. – Note: The installation of the new ePats will

uninstall any old software automatically. • All old software, even for non-EOC subjects, must be

removed from the computers by installing the new ePats.

• The ePats are available at www.FLAssessments.com/ePats. 10

http://www.flassessments.com/ePats

EOC Test AdministrationSchedule

11

Subject Testing Window*

Biology 1 November 28 - December 4

Algebra 1 December 5-11

Geometry December 12-19**

EOC tests must be administered in the following order:

* Testing must begin on day 1 of each testing window. All paper-based accommodations must be completed on day 1 of the testing window, if applicable .**No testing on December 13; Secondary Early Release day.

Training Packet, pages 2-3.

EOC Test AdministrationScheduleTesting Duration• Each Algebra 1, Biology 1, and Geometry EOC

Assessment will be administered in one 160-minute session with a scheduled 10-minute break after 80 minutes. – Students are not allowed to talk during the break. – Individual restroom breaks are permitted as needed.

• Any student who has not completed the test by the end of the allotted time may continue working; however, testing must be completed within one school day.

• Students may be dismissed from the testing room after the 10-minute break as they complete testing. – However, no special incentives should be given to students

to encourage them to finish early. 12EOC TAM, page 3.

Students to be TestedAlgebra 1The following students MUST take the Winter 2012 Algebra 1 EOC Assessment:• All students who are enrolled in and completing one of

the following courses by the end of the first semester:– Algebra 1 – 1200310– Algebra 1 Honors – 1200320– Algebra 1-B – 1200380– Pre-AICE Mathematics 1 – 1209810– IB Middle Years Program/Algebra 1 Honors – 1200390– Algebra 1 for Credit Recovery - 1200315– Algebra 1B for Credit Recovery - 1200385

Note: Students taking an annual course will NOT test in the winter.

13EOC TAM, page 3.

Students to be TestedAlgebra 1 (cont.)

The following students are eligible to participate in the Winter 2012 Algebra 1 EOC Assessment administration:• Students who need to earn a passing score for course

credit• Students who entered 9th grade in the 2010–11 school

year– who have not yet taken the assessment to be averaged as

30% of their course grade – who are in grade forgiveness programs and wish to retake

the assessment to improve their course grade• Students in a credit acceleration program (CAP) who wish

to take the assessment to earn course credit

14EOC TAM, page 3.

Students to be TestedBiology 1The following students MUST take the Winter 2012 Biology 1 EOC Assessment:• All students enrolled in and completing one of the following courses by the

end of the first semester:– Biology 1 – 2000310– Biology 1 Honors – 2000320– Pre-AICE Biology – 2000322– Biology Technology – 2000430– Biology 1 PreIB – 2000800– IB Middle Years Program Biology Honors – 2000850– Integrated Science 3 – 2002440– Integrated Science 3 Honors – 2002450– AP Biology – 2000340 (if taken to satisfy the high school Biology 1

graduation requirement) This course was omitted from the list in the manual.

– Biology 1 for Credit Recovery – 2000315– Integrated Science 3 for Credit Recovery - 2002445

Note: Students taking an annual course will NOT test in the winter. 15

EOC TAM, page 4.

Students to be Tested

Biology 1 (cont.)

The following students are eligible to participate in the Winter 2012 Biology 1 EOC Assessment administration:• Students who entered 9th grade in the 2011–12 school




to take the assessment to earn course credit16

EOC TAM, page 4.

Students to be TestedGeometryThe following students MUST take the Winter 2012 Geometry EOC Assessment:• All students enrolled in and completing one of the

following courses by the end of the first semester:– Geometry – 1206310– Geometry Honors – 1206320– IB Middle Years Program Geometry Honors –

1206810– Pre-AICE Mathematics 2 – 1209820– Geometry for Credit Recovery - 1206315

Note: Students taking an annual course will NOT test in the winter.

17EOC TAM, page 4.

Students to be TestedGeometry (cont.)

The following students are eligible to participate in the Winter 2012 Geometry EOC Assessment administration:• Students who entered 9th grade in the 2011–12 school




to take the assessment to earn course credit18

EOC TAM, page 4.

File Download Manager (FDM)

19

SAMPLE FDM REPORT

20

Graduation Requirements for Incoming 9th Graders

Weekly Briefings

• The following briefings provide pertinent information regarding the EOC:– Briefing ID #: 12664: Modification of

End of Course (EOC) screen in ISIS– Briefing ID #: 11986: New ISIS/TRACE

End Of Course Processes– Briefing ID #: 11579: End of Course

Guidelines as of March 1, 2012

21

Students to be Tested: Special Programs

22

Program District Number

School Number

ParticipationStatus

Registration/Reports

FLVS Fulltime

Middle 71 0300 MUST Florida Virtual School Program

High 71 0400

Florida K-8 Virtual School

50 7079 MUST Florida K-8 Virtual School Continuity Program

M-DOA 13 7001 MUST Miami-Dade Online Academy

Florida Home Education

13 9998 MAY Home Education Office

McKay Scholarship 13 3518 PRIVATE – MAYPUBLIC - MUST

ESE Office

Florida Tax Credit Scholarship

97 9998 MAY Registration – RegionReports – FLDOE

Merrick Hospital/Homebound*

13 9732 MUST Merrick HHIP

*M-DCPS Program not in Test Administration Manual.EOC Manual pages 5-6 and Training Manual, pages 11-12, 16-18.

Students to be Tested

Students with Disabilities (SWD)• Eligible students with disabilities participate in the

applicable EOC test(s) in one of the following with, or without accommodations, as documented on an IEP or 504 Plan.

English Language Learners (ELLs)• Eligible ELLs are expected to participate in the

applicable EOC test(s) no matter how long these students have been receiving services.

23EOC TAM, page 6.

Students with DisabilitiesAccommodationsStudents with Disabilities• Must be documented on the student IEP or Section

504 plans• Administration Accommodations

−Flexible presentation−Flexible responding−Flexible setting−Flexible scheduling

• Paper-based Accommodations−Regular print−Braille− Large print (New as Unique Accommodation for

CBT; beginning in Spring 2013) 24

EOC TAM, page 7 and Appendix A.

Platform: TestHearFlexible Presentation Assigning an Accommodated Form • Click “Specify” or “Override” on the Session Details screen to

assign a specific form.

25

Form Name in PearsonAccess

Accommodations Offered

Lrg Prt Large PrintZoom ZoomCon Color ContrastScr Rdr Screen ReaderLrg Prt+ Con Large Print and Color ContrastLrg Prt+Scr Rdr Large Print and Screen ReaderLrg Prt+ Con+Scr Rdr Large Print, Color Contrast, and Screen

ReaderZoom+ Con Zoom and Color ContrastZoom+Scr Rdr Zoom and Screen ReaderZoom+Col Con +Scr Rdr Zoom, Color Contrast, and Screen ReaderCon+Scr Rdr Color Contrast and Screen ReaderAssistive Devices Assistive DevicesEOC TAM, pages 103-104.

English Language Learners Accommodations English Language Learners (ELL)• ESOL Levels 1-4 Only

– Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Additional Time Assistance In Heritage Language Approved Dictionary

26EOC TAM, page 160.

Test Administration and Security Procedures State and District Requirements

• Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp – Adopted by School

Board– General Guidelines

• Florida Test Security Statute and Rule

• School Procedural Checklist

• District-Level Certification Form

27

http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp



Florida Statute and State Board Education Rule

Prohibited Activities• Reading the passages, test items, or performance

tasks.• Revealing the passages, test items, or

performance tasks.• Copying the passages, test items, or performance

tasks.• Explaining or reading test items or passages for

students.• Changing or otherwise interfering with student

responses to test items.• Causing achievement of schools to be

inaccurately measured or reported.• Copying or reading student responses.

28EOC TAM, pages 13-14.

Florida Statute and State Board Education Rule

Prohibited Activities• Allowing students to handle secure

materials before or after test administration.

• Leaving secure materials unattended.• Leaving secure materials in classrooms or

taking them out of the building overnight.• Administering the EOC to family members.

29EOC TAM, page 13-14.

Prohibited Activities• Possession of any electronic device that

reproduces, transmits, calculates, or records IS cause for invalidation.

− “Possession” is defined as “within arm’s reach,” even if the electronic device is not visible.

− Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during a break or testing.

• Test administrators and proctors should also turn-off their electronic devices during testing.

30

Electronic Devices Policy

EOC TAM, page V, 307.

General Security Guidelines

Do• Provide secure storage• Restrict access

– 3 or fewer keys• Handle secure materials,

including affixing of labels in a limited-access area

• Secure visual barriers on computer workstations

• Maintain documentation– Chain of custody– Book assignment to

students• Train test administrators

and proctors• Monitor students during

lunch or extended breaks

Do Not• Allow unauthorized access

to materials or content• Open secure materials

prior to date allowed• Allow untrained or

uncertified staff to test students

• Coach or provide assistance during test administration

• View, review, copy, or debrief test content

31EOC TAM, page 13.

Reporting Irregularities

• All school staff are professionally responsible for ensuring appropriate administration procedures and reporting any irregularities. Reporting procedures

− Specified in Standards, Guidelines, and Procedures for Test Administration and Test Security

School Assessment Coordinator/Principal Student Assessment and Educational Testing Region Center and/or appropriate District

Administrative Office Appropriate investigative unit, if applicable

32EOC TAM, page 14.

Caveon Data Forensics• The FLDOE has contracted with Caveon Test

Security to provide its Caveon Data Forensics™ for all statewide assessments.

• Caveon will analyze data to identify highly unusual test results for two primary groups: – Students with extremely similar test

responses; and – Schools with improbable levels of

similarity, gains and/or erasures.• Flagging only the most extreme results

33

What’s New for 2012-2013Testing Rules Acknowledgment• All EOC assessments include a Testing Rules

Acknowledgment that reads, “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

• Prior to testing, students must acknowledge the testing rules that the test administrator reads to them by checking a box (in TestNav) or clicking a circle (in TestHear) next to the statement. Students taking a paper-based test will sign below the acknowledgment.

34EOC TAM, page 29.

Test AdministratorBefore, During, and After

Testing


Test Administrator Before TestingCommunicate Testing PoliciesCommunicate Testing Policies to Parents/Guardians and Students• Electronic Devices Policy—If students are found

with ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing or during breaks, their tests will be invalidated.

• Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test.

• Testing Rules Acknowledgment—Prior to testing, students will be asked to affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

36EOC TAM, page 27.

Test Administrator Before TestingSecurity Agreement Forms• Sign and return the Florida EOC Test Administration

and Security Agreement, which indicates that the test administrator: Has received training Has read the Test Security Statute and State Board

Rule Has read all applicable portions of the Test

Administration Manual Understands and agrees to adhere to all test security and

administration policies and procedures• Sign and return a Test Administrator

Prohibited Activities Form

37EOC TAM, pages 305 & 307.

Test Administrator Before TestingEstablish an Appropriate Setting• Tests should be administered in a room that has

comfortable seating, good lighting, adequate ventilation, and sufficient workspace for students to use their test materials.

• Students must not be able to easily view other students’ computer screens, work folders, or test and answer books. – Install visual barriers

• Post the sign that reads TESTING—Please Do Not Disturb on all entrances to the testing room and display starting and stopping times for students as soon as testing begins.

• Remove or cover all visual aids in the room. – Students may not have access to any unauthorized

aids. 38

EOC TAM, page 86.

Test Administrator Before TestingEstablish an Appropriate Setting

• Display the student comment form URL (www.FLAssessments.com/EOCStudentCommentForm) on the day of testing, or create shortcuts on student workstations to ensure each student is able to complete the form after testing.

• When you arrive on the day of testing, open each student workstation in the testing room to the student login screen, but do not log in for students.

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

39EOC TAM, page 86.

http://www.flassessments.com/EOCStudentCommentForm

Test Administrator Before TestingMaterials Needed for TestingTest Administration Manual• You will need the 2012-2013 End-of-Course Assessments

Test Administration Manual to read the test administration script(s) to students.

• When testing students who are allowed certain accommodations, you may need to modify the scripts.

• Scripts and instructions for the administration of paper-based forms are provided in Appendix A.

• Appendix D on page 284 is the CBT Test Administrator Quick Reference Guide.– This guide lists possible error messages students may

encounter, explanations for each message, and possible solutions. 40

EOC TAM, page 24-26.

Test Administrator Before TestingMaterials Needed for Testing

Student Authorization Tickets• For each test session, each student needs a Login ID

and a test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

• The test administrator will give each student a ticket only AFTER all students have entered the testing room, and all tickets must be collected BEFORE students leave the testing room.

41EOC TAM, page 8.


42

Student Authorization Tickets (cont.)

EOC TAM, page 8.

Test Administrator Before TestingMaterials Needed for TestingSession Roster• A Session Roster is a list of all students scheduled in a test session

that displays important information including: 7 Test Administration7 Session Name7 Test to be Administered7 Test Code (password) 7 Student Names7 Student ID Numbers7 Student Birth Dates7 Class Information7 Login IDs7 Blank space to record attendance information and accommodations used

• The Session Roster may be used to record required administration information.

• Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed. 43

EOC TAM, page 9.


44

Session Roster (cont.)

EOC TAM, page 9, 105.

Test Administrator Before TestingMaterials Needed for TestingTest Group Code• A test group code is a unique four-digit number used

to identify a group of students testing together. • School assessment coordinators will create their own

unique four-digit codes to assign to each testing room.

• Each group of students, by testing room, initial and make-up, should receive a unique test group code.

• Students will enter the test group code before beginning the test.

45

EOC TAM, page 9.

Test Code & Test Group Code

Test Code Test Group CodeA six-character code (password) created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number created by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen and before students see the first question.

46

EOC TAM, page 2.

Test Administrator Before TestingMaterials Needed for TestingComputer-Based Testing Work Folders• The Florida Computer-Based Testing Work Folder is a

blank piece of 11x17 yellow paper folded in half with grid paper on the back cover.

• For the CBT EOC assessments, students are provided with work folders to work the problems.

• Work folders must be distributed to students at the beginning of each test session.

• Ensure that students have enough desk space to use their folders.

• Once students complete the test, the test administrator must collect all work folders.

• The school assessment coordinator should package the folders in the District Assessment Coordinator ONLY box.

• Used work folders are secure materials.47

EOC TAM, page 10.

EOC TAM, page 10.

Test Administrator Before TestingMaterials Needed for TestingFour-Function Calculators – TestNav

• The computer-based TestNav Algebra 1 and Biology 1 EOC assessments have a built-in four-function calculator.

• Students may use the built-in calculator, or they may use a handheld four-function calculator.

• Test administrators should provide handheld calculators at the beginning of a test session to all students who request one.

• Schools should have an adequate supply of approved four-function calculators. No other calculators may be used.

48EOC TAM, page 10.

Test Administrator Before TestingMaterials Needed for TestingFour-Function Calculators – TestHear • Test Hear does NOT have a built-in four-function

calculator.• Students who will test using TestHear accommodated

forms of the Algebra 1 and Biology 1 EOC Assessments MUST be provided handheld four-function calculators.

• Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the FDOE. – Such calculators must be basic four-function models

and must not have functions that are unavailable on approved calculators.

49EOC TAM, page 10.

Test Administrator Before TestingMaterials Needed for TestingScientific Calculators – TestNav

• The TestNav Geometry EOC Assessment has a built-in scientific calculator.

• Students may use a handheld scientific calculators, if the school has chose to provide them. – Handheld scientific calculators must be approved

models, as shown on page 11 of the 2012-2013 EOC Manual.

• Handheld scientific calculators will not be provided by the FDOE for students taking the Geometry EOC Assessment using TestNav.


Test Administrator Before TestingMaterials Needed for TestingScientific Calculators – TestHear • The TestHear Geometry EOC Assessment does

not include an online scientific calculator. • Handheld scientific calculators will be provided by

FDOE for students taking the Geometry EOC Assessment using TestHear accommodated CBT forms.

• Students with visual impairments may use large key/large display scientific calculators that are comparable in function to the approved scientific calculators (on page 11 of the 2012-2013 EOC Manual). – The approved talking scientific calculator is the Orion

TI-36X or one that is comparable in function to the Orion TI-36X.

• No other calculators may be used.

51

EOC TAM, page 11.

Test Administrator Before TestingMaterials Needed for TestingReference Sheets and Periodic Tables• Reference sheets and periodic tables are provided in an online

format only for CBT testers. • Any hardcopy reference sheets or periodic tables must be

photocopies of the reference sheet and periodic table in Appendix E of this manual.

• If your school will provide reference sheets or periodic tables to students, make sure to check each copy before distributing to students and follow the instructions in the administration scripts.

• Reference sheets and periodic tables for students with paper-based accommodations are packaged with test materials.

• Once students complete the test session, the test administrator should collect all reference sheets and periodic tables.

• The school assessment coordinator should package the reference sheets and periodic tables in the District Assessment Coordinator ONLY box.

• Used reference sheets and periodic tables are secure materials.

52EOC TAM, page 11.

Test Administrator Before TestingMaterials Needed for TestingSeating Chart• An accurate seating chart must be maintained for each testing

room for each test session. Seating charts must capture the following information:− The room name/number− Student names and their location in the room during testing− The front and back of the room− Direction students are facing− Date− Session starting time− Test administrator name− Names of proctors (if applicable)− Test group code− Session name in PearsonAccess (CBT)

• If students using extra time are moved to a new location or the seating configuration changes during testing, a new seating chart must be created. 53

EOC TAM, page 24; Training Packet, Attachment F.

Test Administrator Before TestingMaterials Needed for TestingSecurity Log

54

A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.EOC TAM, pages 25 & 311.

Test Administrator Before TestingMaterials Needed for TestingAdditional items• Pens and/or pencils• Clock or watch• Signs

7Do Not Disturb Sign7 Electronic Devices Sign

55EOC TAM, page 25.

Test Administrator During Testing Supervise Test AdministrationDuring testing, Test Administrators should ensure the following:• Students have cleared the area around their

workstations of all materials except for Student Authorization Tickets, pens or pencils, and, as applicable, calculators, work folders, reference sheets, and periodic tables

• Students check the Testing Rules Acknowledgment box and enter the correct test group code

• Students do not have books, notes, extra scratch paper, or electronic devices (except for approved calculators) of any kind during testing, even if they do not use them

• Students do not talk to other students or make any disturbance

• Students are working independently• Students are working in the correct test

56

EOC TAM, page 28.

Test Administrator During Testing Supervise Test Administration• It is not appropriate to use cell or classroom phones,

grade papers, or work on the computer during testing.

• While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.

• If students indicate they have finished the test before the allotted time for the session has elapsed and they have not yet submitted, you may encourage them to go back and check their work.

57EOC TAM, page 30.

Test Administrator After TestingReturn of MaterialsAfter testing, Test Administrators should ensure the following:• Verify that all required administration information is

collected, including accommodations actually used by each student

• Verify that the seating chart and Security Log have been completed correctly

• Make copies for your files• Report any missing materials to your school

assessment coordinator immediately• Organize materials and return them to your school

assessment coordinator• Complete the Test Administrator Comment

Form at www.FLAssessments.com/EOC 58

EOC TAM, page 82.

http://www.flassessments.com/SpringEOC

School Assessment Coordinator

Before, During, and After Testing


School Coordinator Before TestingReceive Test Materials• You will receive the following materials, as

appropriate for your school:7 Computer-Based Testing

Work folders Other applicable materials, as indicated in the 2012-2013 EOC

Manual7 Paper-Based Testing

PreID labels and rosters School Boxes (contents listed on pages 84-85 of the 2012-2013

EOC Manual) Special Document Boxes, if applicable (braille only)

7 Calculators Contact Test Distribution Center at 305-995-3743 if you do not

have an adequate supply of approved handheld calculators. 60EOC TAM, page 84.

School Coordinator Before TestingReceive Materials/Maintain Security• Keep materials secure at all times.• Maintain the Test Materials Chain of Custody form at

all times.• No more than three individuals may have access to

the locked storage area.• Do not open shrink-wrapped materials or begin

preparing (applying student labels) until three (3) days prior to testing.

• Save the original boxes for returning To Be Scored special document materials.

• If you need additional materials or if you have questions, contact the Test Distribution Center 305-995-3743. 61

EOC TAM, page 84 and Training Packet page 13.

School Assessment Coordinator Before TestingSchool-wide Infrastructure TrialInfrastructure Trial: November 13-26• Simulates a computer-based test using mock test items to

test the vendor’s, District’s, and schools’ hardware and network capacity prior to the operational administration.

• Set up the Trial to use all computers scheduled to be used concurrently during the Winter 2012 EOC administration.

• Manage the test sessions in the PearsonAccess Training Center – Use the tools provided by Pearson to determine network user

capacity and bandwidth requirements– Takes approximately thirty minutes for users to log in,

complete the exercise and submit the test• Schools must complete a brief survey by November 26th to

certify that the trial was conducted to identify any problems that need to be addressed prior test administration.

62EOC TAM, page 7 and Infrastructure Readiness Guide available at www.FLAssessments.com/InfrastructureReadinessGuide

http://www.flassessments.com/InfrastructureReadinessGuide

School Assessment Coordinator Before TestingSchool User AccountsCreating and/or Updating School User Accounts• School user accounts are necessary to complete the CBT test

activities.• Create or reset your password for each Pearson site

(operational and training center).• Create school user accounts for test administrators in Pearson’s

operational site (optional). • Two different school user accounts may be set up:

− Individual accounts for each test administrator Test administrator will set up unique password.

− Generic accounts linked to the school assessment coordinator The password will be the same for all test administrators. These accounts can be randomly assigned.

• Test administrators may monitor and resume students with a school user account.

63See back of Training Packet.

School Coordinator Before TestingTest Administrators

• Train all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers) and several employees to act as possible alternates.

• Train test administrators in the use of braille materials, as applicable.

• Ensure that test administrators are aware of and have made provisions for the exact accommodations needed for ESE and/or ELL students.

• Review the Test Administrators’ Responsibilities Maintaining Test Security Before, During, and After the FCAT/FCAT 2.0 (Attachment D) in your training packet.

• Test Administrators must be certified educators.

64EOC TAM, page 84.

School Assessment Coordinator Before TestingTest AdministratorsProvide instructions to handle these circumstances:

• A student has not participated in a practice test session.

• A student has trouble logging in the first time. • A student cannot see the shading on the Test Group

Code screen. • A test administrator does not have a Student

Authorization Ticket for a student. • A Student Name or Florida ID is not correct (e.g.,

misspelled) on the Student Authorization Ticket. • A test administrator is concerned that a student is

unable (e.g., too ill) to finish the test. • A student Exits the test to finish later and logs out of

the test session. • A student is in the wrong test session.

65EOC TAM, page 88.

School Coordinator Before TestingProctors• When testing a large group of students, proctors

MUST be assigned to the room to assist the test administrator.

• Refer to the table below for the required number of proctors.

* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students whenever possible.

66

1-25 students Test Administrator*26-50 students Test Administrator and 1 Proctor51-75 students Test Administrator and 2

Proctors

EOC TAM, page 14.

School Coordinator Before TestingArrange ePATs

• Student must complete the appropriate ePAT to learn how to use the computer-based system. However, students who previously participated in

an ePAT for the subject test they are scheduled to take are NOT required to participate in an ePAT session.

• Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test using the TestHear ePAT with the specific accommodated form or form combination they will use during testing.

• To access instructions for downloading and installing the ePAT Launcher, practice test content including accommodated CBT forms, and scripts for administering the ePATs, go to www.FLAssessments.com/ePATs. The technology coordinator will need to download and

install the software.67EOC TAM, page 89.

http://www.flassessments.com/ePATs

School Assessment Coordinator Before TestingPreID File and Test Sessions • PreID file is based on student information as of

September 14 Schools may add new students using the

Create New Student wizard All students testing on the computer that

were captured in the PreID file will be in a class called FL CLASS

• Test sessions were automatically created via the PreID upload. Test sessions are:– Algebra 1 – Biology 1– Geometry 68EOC Manual page 90, 94, and Training Packet page 10.

School Assessment Coordinator Before TestingPreID File and Test Sessions • Print the Session Roster for each test session

(Algebra 1, Biology 1, and/or Geometry)– Compare against school generated list to verify

eligibility, and– Verify Student Name and Florida ID number

for accuracy• Place verified students in new test sessions or keep

them in the original session. • Maintain a list of test sessions to provide to the

technology coordinator to cache test content for all sessions.– Test sessions can be cached beginning on

November 19 for all three EOC subjects. 69EOC TAM, page 92.

School Assessment Coordinator Before TestingPreparing ComputersTechnology Coordinator should:• Review the Technology Coordinator checklist available in Appendix

E in the manual.• Ensure all workstations meet the minimum requirements posted at

www.FLAssessments.com/MinimumSpecs.• Confirm TestNav 6.9 software has been installed on all computers

to be used for testing.• Install new version of TestHear on all computers to be used for

testing students requiring accommodated CBT forms. • Confirm that the computers used for test administration have the

appropriate required version of a standard Internet browser based on the operating system and that the pop-up blocker is disabled (see Appendix C).

• Disable instant messaging, email notification, screen savers, power savers, and remote desktop.

• Delay anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers.


http://www.flassessments.com/MinimumSpecs

School Assessment Coordinator Before TestingPreparing ComputersTechnology Coordinator should:• Ensure student workstations and the user profiles and logins

being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp, TestNav/Logs, and gh\TestHearPearson\Data directories.

• Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations.

• Ensure students will see all of the content in the test, students are asked to confirm that they can see the 15% shading on the Test Group Code screen when they first log into the test.

• Ensure TestNav and TestHear software shortcuts are available on student workstations. Create shortcut for student comment forms available at: www.FLAssessments.com/EOCStudentCommentForm.

• Ensure Proctor Caching computers have been set up properly.• On each day of testing, confirm that the Proctor Caching

computer and Proctor Caching software are turned on and remain running.


http://www.flassessments.com/EOCStudentCommentForm

School Coordinator During TestingMonitor Test Sessions • Ensure the test sessions have been started in

PearsonAccess.• Provide test administrators with additional materials, as

necessary.• Monitor each testing room to ensure that test

administration and test security policies and procedures are followed, seating charts and Security Logs are being properly completed, and required administration information is being collected.

• Be available during testing to answer questions from test administrators and to resolve any technical issues.• Technical issues that are not immediately

resolved must be reported to Student Assessment and/or Region ITS staff for support and guidance.

• In PearsonAccess, monitor session status and resume students’ tests, if necessary.

• Arrange for and supervise make-up administrations.

72

EOC TAM, page 113.

School Coordinator After TestingTest Invalidation• A test MUST be invalidated if either of the following circumstances

occurs:7 A student has an electronic device during testing7 A student is cheating during testing7 A student is given an accommodation not allowed on EOC assessments7 A student is given an accommodation not indicated on the student’s IEP,

Section 504 plan, or ELL plan7 An error occurs in test administration or procedures that could

compromise the validity of test results7 A student is given unauthorized help during testing

• A test MAY be invalidated if one of the following circumstances occurs:7 A student becomes ill and is unable to finish7 A student is not allowed the correct amount of time7 A student was not provided an allowable accommodation indicated on

the student’s IEP, Section 504 plan, or ELL plan7 A disruption occurs during testing (e.g., severe weather)7 A student is disruptive during testing

73

EOC TAM, page 20.

School Coordinator After TestingTest Session Management

TASK DESCRIPTIONMANUA

L PAGE(S)

Mark a student’s test “complete”

Mark a student’s test complete if a student exits the test and will not resume the same test.

120-121

Stop test sessionsA test session cannot be stopped until all students are in “Completed” or “Marked Complete” status or until “Ready” students have been removed.

121

Invalidate tests Any tests that should not be scored must be invalidated. 121-122

Record accommodations

All accommodations used by students must be recorded in PearsonAccess. 122-123

74Important Note: Manually “stop” test sessions by the end of each testing window. Record invalidations and accommodations, if applicable, by the end of each testing window.

School Coordinator After Testing CBT Clean-Up Activities

• Delete all not started sessions and Stop all started sessions• Please remember the following:

– Absent students should be removed from the test session (not marked complete).

– If absent students have already been marked complete, nothing else needs to be done.

– Students in “Ready” status must be removed from the session before it can be stopped.

– If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked complete.

• CBT clean-up activities must be completed on the last day of the testing window by 4:00 pm – Biology 1: December 4 – Algebra 1: December 11 – Geometry: December 19 75

EOC TAM, page 118.

School Coordinator After Testing Organize and Return Materials• Verify that all distributed secure materials have

been returned. • Make copies of all collected required administration

information, seating charts, and Security Logs and file the copies

• Inventory and store any handheld calculators.• File the Florida EOC Test Administration and Security

Agreements and the Test Administrator Prohibited Activities Agreements and Student Authorization Tickets.

• Reference sheets, periodic tables, Session Rosters, work folders, seating charts, required administration information, and Security Logs return in the District Assessment Coordinator ONLY boxes.


The following slides relate to the administration of paper-based tests (regular print or braille), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans.

Each slide contains an icon of a pencil and a test to indicate that the information pertains to paper-based tests only.

77

Paper-Based Tests (PBT)

PBT Materials Needed for Testing

• Test Documents7Algebra 1 EOC Test and Answer Books7Biology 1 EOC Test and Answer Books7Geometry EOC Test and Answer Books

• Reference Sheets and Periodic Tables – packaged in packs of five or twenty and shipped with test materials

• Calculators78EOC TAM, page 26.

PBT Chain of Custody Form

• The Test Materials Chain of Custody form is available in Appendix E of the 2012-2013 EOC Manual and in PearsonAccess.

• The purpose of this form is to track test materials at all times, including:– their location– the dates and times they are handled– the names of the persons performing various activities

involving the materials. • Schools must retain copies of completed forms for

their files– Return the originals in the District Assessment Coordinator

Only Box.• A certified educator must be present at all times

that test materials are handled directly. 79

EOC TAM, page 86.

PBT Sample Student Grid Sheet

80EOC TAM, pages 17 and 109.

PBT Security Numbers

• Used to account for each test and answer book.• Consists of a nine-digit number followed by a check

digit.• Packing list will indicate the number ranges

assigned to each school. • Pre-populated Administration Record/Security

Checklists are provided in PearsonAccess. • Written documentation of the number ranges

must be maintained at all times during distribution and return of books, including any additional materials from district overage.

• See page 16 of the 2012-2013 EOC Manual if a document becomes soiled.

81EOC TAM, page 15.

PBT Test Invalidation

Do Not Score (DNS) and UNDO Bubbles • Located in the SCHOOL USE ONLY box on the

student grid sheet. • See page 18 of the 2012-2013 EOC Manual for

circumstances when the bubble should be gridded. • If a DNS bubble has been gridded by mistake,

erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

82EOC TAM, page 18.

PBT Sample Preidentified (PreID) Student Label

• You will receive a PreID label for each paper-based test being administered if these students were indicated in your PreID file upload as of September 14, 2012.

• Four elements must be correct on PreID labels: student name, Florida ID number, district number, and school number.

• If the student name, Florida ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded.


PBT Organize and Return Materials

• Verify that all distributed secure materials have been returned.

• Make copies of all collected required administration information, Chain of Custody form, seating charts, and Security Logs and file the copies

• Inventory and store any handheld calculators.• Organize your paper-based materials according to

the list below: TO BE SCORED – Test and answer books NOT TO BE SCORED –Unused test and answer

books and test and answer books with the DNS bubble gridded)


PBT Document Comment Forms

Complete Document Count Forms1. Verify that all documents

from make-up sessions are included.

2. Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records.

3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.


PBT Paper Bands

• Each document type must be banded separately. You may use more than one paper band per document type, if necessary.

• Complete all fields on the paper band.


87

PBT TO BE SCORED Regular Print Packaging Diagram

EOC TAM, page 131.

Miami Dade Online Academy(13/7001)

88

PBT Special Documents (Braille) Packaging Diagram

EOC TAM, page 137.

PBT School Assessment Coordinator: After Testing

89

Package Materials for ReturnPrepare the following types of boxes for return (as

appropriate):• Biology 1 TO BE SCORED documents—Orange-labeled boxes• Algebra 1 TO BE SCORED documents—Purple-labeled

boxes• Geometry TO BE SCORED documents—Green-labeled

boxes• Braille TO BE SCORED materials—Pink-labeled boxes• All NOT TO BE SCORED materials—Yellow-labeled boxes• District Assessment Coordinator ONLY boxesEOC TAM, page 127.

District Assessment Coordinator Only Box

90

TEST MATERIALS INCLUDED LABEL COLOR

• Algebra 1 EOC• Biology 1 EOC• Geometry EOC

• Original Administration Record / Security Checklist or school’s developed form

• Chain of Custody Form (PBT only)• Original Security Logs• Original Seating Charts• CBT Work Folders (used and

unused)• Reference Sheets (used and

unused)• Periodic Tables (used and

unused) • Session Rosters • Original School Procedural

Checklist (FM-6927)

No Return Label –

Mark Box “District

Coordinator ONLY”

Keep copies of documentation for your records.EOC TAM, page 138 and Training Packet, Attachment G.

Return Schedule

91

Hand-deliver all “To Be Scored” and “Not To Be Scored” paper-based test materials

to the Test Distribution Center (TDC) on:BIOLOGY 1: ORANGE -“To Be Scored”(Regular Print)PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored”

Monday, December 3rd

ALGEBRA 1: PURPLE -“To Be Scored”(Regular Print)PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored”

Monday, December 10TH

GEOMETRY: GREEN -“To Be Scored”(Regular Print)PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored”

Friday, December 14th

District Assessment Coordinator Only Box Wednesday – Thursday, December 19th or 20th

Adult Centers Only: Hand-deliver to TDC ALL EOC materials (including calculators) on December 19 or 20, 2012.

Note: Test materials may be returned earlier than the designated date if testing is completed.

Training Packet, Attachment G.

Comment Forms

92

• After testing, test administrators, school coordinators, and technology coordinators are encouraged to complete a CBT comment form located at www.FLAssessments.com/EOC.

• Thank you for your valuable feedback!

EOC TAM, page 138.

http://www.pearsonaccess.com/SpringEOC

Pearson Support and PearsonAccessContact Pearson Support

• Phone Number: 1-877-847-3043• E-mail: [email protected]

Appendix C in the 2012-2013 EOC Manual provides the following information:

• PearsonAccess7User accounts 7Browser requirements7Logging in for the first time7Resetting passwords

• Training Center7Test Setup Exercise 93

mailto:[email protected]

Office of Student Assessment & Educational Testing

Maria C. Bruguera, Director IEmail: [email protected]

or

Mara Ugando, Staff SpecialistEmail: [email protected]

305-995-752094

