WINDING UP PHASE

WINDING WINDING UP UP

PHASEPHASE

CCL L. PACCAUD

OPERATIONAL COMMON COSTS :OPERATIONAL COMMON COSTS :

Preparation

Oct Nov Dec Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec Jan

Active phase

IOC FOC

END

CMC COUNCILDECISION

Raise into power End of phase

HAND- OVER

Preparatory phase :Annexe 2 : - transport, lodging, civilian hires incremental costs.- MEDEVAC=> Administrateur = authorising officer

Winding up phase : Annexes 1 & 4 :- End of OpCdr’s direct responsibilities - J8 section to be enhanced- Administrator = authorising officer

Active phase : Annexe 3 : - Common costs list,- OPCDR = authorising officer

OP LAUNCHINGOPLAN

A T H E N A 3

END OFEND OF OPERATIONOPERATION

TWO PARTSTWO PARTS

1. End of active phase:1. End of active phase:

There is still an OpCdr, who is the authorising officerThere is still an OpCdr, who is the authorising officer

2. Winding up phase:2. Winding up phase:

The OpCdr has left The OpCdr has left officeoffice

A T H E N A 4

1. END OF ACTIVE PHASE1. END OF ACTIVE PHASE

J8’s tasks, primarily in theatre:J8’s tasks, primarily in theatre:

A)A) Settle the bills and claims in theatreSettle the bills and claims in theatre

• Pay all invoices in theatre before leavingPay all invoices in theatre before leaving

• Get a receipt for each payment as usualGet a receipt for each payment as usual

• Get a certificate from each supplier that no Get a certificate from each supplier that no debt leftdebt left

• Settle claims which are FHQ’s responsibilitySettle claims which are FHQ’s responsibility

A T H E N A 5

J8’s tasks (J8’s tasks (continuedcontinued):):

B)B) Equipment and infrastructure bought with ATHENA’s fundsEquipment and infrastructure bought with ATHENA’s funds

DECISION BY SPECIAL COMMITTEE « Final Destination »:DECISION BY SPECIAL COMMITTEE « Final Destination »:• SellSell• Repatriate and storeRepatriate and store• Or give (to local authorities …)Or give (to local authorities …)

→ Make proposal early enough, before repatriation startsMake proposal early enough, before repatriation starts

Where inventories are usefulWhere inventories are useful!!

→ Recover equipment before FHQ/Forces leave theatre Recover equipment before FHQ/Forces leave theatre

→ Store it provisionallyStore it provisionally

→ Sell, give or repatriate as decided by Special CommitteeSell, give or repatriate as decided by Special Committee


A T H E N A 6

C) Leave the premises in theatreC) Leave the premises in theatre• possiblypossibly: negotiate repairs / taking into account : negotiate repairs / taking into account

works doneworks done

• get landlord / local authorities to agree that no debt get landlord / local authorities to agree that no debt leftleft

→ → where the initial inventory of fixtures usefulwhere the initial inventory of fixtures useful

D) AccountsAccounts

• draw the FHQ’s accountdraw the FHQ’s account

• send remaining funds back and close bank accountsend remaining funds back and close bank account


A T H E N A 7


Conclusion:Conclusion:

MORE WORK FOR J8 IN THEATRE MORE WORK FOR J8 IN THEATRE TOWARDS THE END OF AN OPERATION TOWARDS THE END OF AN OPERATION

THAN DURING THE OPERATIONTHAN DURING THE OPERATION

→→J8 section should be reinforced, not weakened J8 section should be reinforced, not weakened

→→J8 personnel in theatre must be last to leave J8 personnel in theatre must be last to leave and should be reinforced towards the endand should be reinforced towards the end

→ Must be foreseen in Force Generation Process /Must be foreseen in Force Generation Process /Rotation planRotation plan

A T H E N A 8

END OFEND OF OPERATIONOPERATION

TWO PARTSTWO PARTS

1. 1. End of active phase:End of active phase:

There is still an OpCdr, who is the There is still an OpCdr, who is the authorising officerauthorising officer

2. Winding up phase:2. Winding up phase:

• WhenWhen

• Which costsWhich costs

• TasksTasks

A T H E N A 9

2. WINDING UP PHASE2. WINDING UP PHASE

WHEN?WHEN?

When the OpCdr has left officeWhen the OpCdr has left office

(when the Joint Action on the operation has (when the Joint Action on the operation has been repealed)been repealed)

The Administrator is the authorising The Administrator is the authorising officer againofficer again

• He may delegate, e.g. to the former J8sHe may delegate, e.g. to the former J8s

A T H E N A 10


WHICH COMMON COSTS?WHICH COMMON COSTS?

1. ANNEX IV to the Council Decision1. ANNEX IV to the Council Decision

• « Costs incurred for finding the final destination for the equipment and « Costs incurred for finding the final destination for the equipment and infrastructure commonly funded for the operation.infrastructure commonly funded for the operation.

→→costs to transport, store, clean, sell the equipment bought in commoncosts to transport, store, clean, sell the equipment bought in common

• Incremental costs of drawing up the accounts for the operation … » Incremental costs of drawing up the accounts for the operation … »

→→same costs for OHQ and FHQ as during active phasesame costs for OHQ and FHQ as during active phase(administration, transport, mission expenditure(administration, transport, mission expenditure …)

2. ANNEX I to the Council Decision2. ANNEX I to the Council Decision

• Mission expenditure for submitting the accountsMission expenditure for submitting the accounts

• Indemnities for damagesIndemnities for damages

• Storage of equipment bought in commonStorage of equipment bought in common

A T H E N A 11


J8’s tasks, primarily at OHQ:J8’s tasks, primarily at OHQ:A)A) Settle the bills and claimsSettle the bills and claims

• Pay all outstanding invoices Pay all outstanding invoices • Get a receipt for each payment as usualGet a receipt for each payment as usual• Get a certificate from each supplier that no Get a certificate from each supplier that no

debt leftdebt left• Settle claims which are EU’s common Settle claims which are EU’s common

responsibilityresponsibility

→ The necessary carryovers, budget, etc. must The necessary carryovers, budget, etc. must have been obtained in advancehave been obtained in advance

A T H E N A 12


J8’s tasks, primarily at OHQ: J8’s tasks, primarily at OHQ:

B) Equipment and infrastructure bought with B) Equipment and infrastructure bought with ATHENA’s fundsATHENA’s funds

• Apply Special Committee’s decisionApply Special Committee’s decision

C) AccountsAccounts

• draw the accounts for the entire operationdraw the accounts for the entire operation

• annual accounts + quaterly reporting annual accounts + quaterly reporting

• send remaining funds back and close bank send remaining funds back and close bank accountaccount

A T H E N A 13


J8’s tasks, primarily at OHQ:J8’s tasks, primarily at OHQ:

D) Remain availableD) Remain available

• For ATHENA’s accountantsFor ATHENA’s accountants

• For ATHENA’s auditorsFor ATHENA’s auditors

• For ATHENA’s Special CommitteeFor ATHENA’s Special Committee

??

Documents

WINDING UP PHASE