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Maria’s Libraries, Inc. is fundraising for a modern, fully-equipped county library in Busia, Kenya. Short- and long-term impacts will include economic development, life-long learning, and youth empowerment, and improved governance and democratic outcomes. Who we are. Maria’s Libraries is a US-based social profit organization devoted to promoting a network of sustainable libraries in Kenya. Our primary short-term goal is to build a new library in Busia, Kenya, a densely-populated rural area on the Ugandan border. This building project is being undertaken in partnership with Family Support Services (FASSCO), the community-based organization in Busia that currently manages the existing library there, and Kenya National Library Services (KNLS), whose mission is to build and manage libraries in Kenya. Local origins, national plan. Acknowledging the success that FASSCO has had in providing regular (though limited) library services since 2006, the receptiveness of the community to use them, and political support (despite low capacity for financial support) from all sides at the municipal, district, provincial, and national levels for the project, Maria’s Libraries confirms that the project is driven by local demand and the community is a full partner. We have a formalized commitment from KNLS to sustain the library in perpetuity after the construction is complete as part of its system of nationally-managed libraries. Building. The proposed library will be a modern structure, a landmark building in its quick-growing but still under-developed location of Busia, Kenya. It will be fully-equipped with books, computers, and technology for outreach to the areas of the County in which people will have difficulty physically visiting the library. Entrance and use of the library will be free and open to the public. The proposed library will serve the 488,075 people in the County (Kenya National Bureau of Statistics, 2009 Census), and will meet a critical need as the nearest modern library is hours away in Kakamega. Benefits. The proposed library will offer many benefits to the whole community, and this proposal incorporates requests for library services and materials that have come directly from members of Busia County. The library will provide an opportunity for parents to bring their children, instilling in them a love of reading and promoting a reading culture. The library will also serve as a safe place to children to go by themselves after school, something that Busia lacks and desperately needs. It will serve as a place for study for primary, secondary, and tertiary-level students, many of whom spend their weekends and holidays in their home Busia, and many of whom increasingly study at satellite campuses in Busia itself. The library will have for them quiet- and group study spaces, requested curriculum materials, and access to internet and digital research materials. The large and active business community in Busia will also have access to appropriate databases in which they can research global market conditions, innovative business practices, and undertake other market research critical to their success. Other adults will have new opportunities for life-long learning, including improving their basic literacy and computer skills. All community members will also have access to the space that is proposed to have designated areas and programs specifically geared to community events; public debateof relevant local, national, and global issues; meetings for self-help and civic action organizations; and display of locally produced cultural artifacts. History. This project has been in the town plans for roughly 20 years, and for the last 3 years has enjoyed more active planning by relevant government and community-based organizations and
many individual local stakeholders. In July, 2009, a formal partnership was established between FASSCO and Maria’s Libraries, to see the project to completion, and that agreement initiated a series of stakeholder meetings held in the municipality to come to agreement on where the library should sit, the services the library should offer, how it should look, and how the library would be maintained once built. This discussion resulted in a decision to utilize KNLS-leased land designated for a public library in Busia, as well as to transfer the management of the library, once built, to KNLS. Since that decision, and the approval of KNLS’ board, KNLS has been a formal partner in the project to build a new library in Busia. Current status. The proposed library will sit on plot 454 in Busia Municipality, headquarters of Busia County. This plot is in a central location just off the main road, near Posta and two plots from the Town Council. Walking toward town from plot 454, one must only pass the Youth Polytechnic and cross the main road to reach the District Commissioner. The deed for this plot has been re-confirmed by an April 2010 survey of the land, and the deed itself, a 99-year lease on the property, is physically in the possession of Kenya National Library Service, the lessee. KNLS has received board approval for, and signed a Memorandum of Understanding confirming, its commitment to managing the library once it has been built, including hiring and paying trained library personnel, maintaining books, equipment, and furniture, and renovating and/or expanding the building in the future as the town grows and needs change. While we raise funds for construction, the community-chosen architect, Architronic, a Mombasa-based firm, is working at no charge on moving their proposed concept to a detailed building design. Further, KNLS has already approved their construction of a fence and erection of a sign advertising the project on the property, two projects included in their budget for this quarter. Finally, the municipality recently approved a project to tarmac the road going from the main road past the proposed library site to Posta, which when complete will connect three very important buildings in the town center, improve access to them, and ease the transport of materials to the construction site once building is in process.
Eva Kaplan [email protected]
Ariel Schwartz
Co-Directors, Maria’s Libraries www.mariaslibraries.org
Attachments 1) Conceptual design of the library. These drawings were submitted by Joe Mugo and Steven Ogwapit of Architronic, a Kenyan-run, Mombasa-based architecture firm. This conceptual design was chosen by consensus by Busia community library stakeholders, who selected Architronic’s submission from among 11 Kenyan architects’ ideas. 2) Photo map of Plot 454, with beacons identified. 3) Photos and testimony of Busia residents who use the existing library and anticipate using the full resources of the proposed modern library it its own space. Photos of the existing library also included. 4) Likely breakdown of the budget of the new library construction project. An actual budget will be developed after detailed plans have been drawn; the above drawings are only a conceptual design. Based on the community’s needs and Architronic’s projections, Maria’s Libraries has agreed with Architronic, FASSCO and KNLS that the building and its outfitting will not exceed 300,000USD. 5) Memorandum of Agreement among Maria’s Libraries, KNLS, and FASSCO indicating the roles and responsibilities of each party in the partnership. This document has been approved by the board of Kenya National Library Services, a vote that formalized the agency’s commitment to sustaining the library in perpetuity. 6) Documentation of resolution of land ownership concerns relating to Plot 454, the site of the proposed library. !
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The beacon falls on the opposite side of
the road from where Alice stands.
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Because this
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extensive the
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beacon down
10m.
Measurments began from the existing posta wall.
Daily visitors to the library in its existing space in the Cooperative Development Office !
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Memorandum of Understanding between Kenya National Library Services, Family Support Services, and Maria’s Libraries, Inc.
Each of the above parties has certain strengths to bring to the success of the Busia Community Library. Herein describes how best to take advantage of each party’s strength to create a library that can best serve the communities of Teso and Busia District. First, it is recognized that: Kenya National Library Services (hereafter KNLS), by procuring the land and supporting the efforts of Family Support Services (hereafter FASSCO), has an entrenched commitment and stake in the success of the Busia Community Library. Further, KNLS has a superior capacity to manage and sustain the library project into the future. Family Support Services, by maintaining the Busia library project for 10 years and counting, finding an international donor, and mobilizing the community in Busia and Teso Districts to support and use the library, has demonstrated itself as both a key stakeholder and a committed partner, on which the success of the library critically depends. Further, FASSCO, by procuring widespread support from the Busia community, has an advantage in marketing the library locally and developing locally relevant programs. Finally, Maria’s Libraries has a demonstrated ability fundraise on behalf of the library, both in Kenya and abroad and has a key organizing role as different parties come together to support this library. Descriptions of each of the above organizations are contained in Appendix I. Given this, we agree on the following:
I. Library, land and building KNLS will provide land for the library to be built on, and FASSCO will assist where it can in supporting the KNLS claim to that land. KNLS will put a fence around the property and post a KNLS sign. FASSCO and Maria’s Libraries, and with advice from KNLS, will manage all activities related to building the library, including managing the design and building process, and funding the structure.
KNLS will be responsible for all maintenance of the building into the future.
II. Other resources
FASSCO and Maria’s Libraries, will provide furniture and ICT equipment. KNLS, FASSCO and Maria’s Libraries will all work to supply the library with books and other materials.
III. Management
KNLS will have complete responsibility for managing the library, including hiring, programming, cataloguing and stocking books, and management of staff. There will be a board of directors/ local library advisory committee in line with KNLS’s Community Library Policy.
IV. Library use The library will be free to users for a period of three years, after which KNLS, FASSCO, and Maria’s Libraries will review the impact of the free library and the library’s sustainability.
The ICT lab will be free to users for the first 10 minutes of use per day, after which there may be a charge of 1 Ksh per minute, a fee which may be periodically reviewed together by KNLS and the board of directors.
Any public space built into the library, i.e. an auditorium or gallery space, should be free for use by members of the public, CBOs and NGOs for approved cultural programs, other courses that are free of charge, and public activities they may wish to engage in. If a private company, NGOs or individuals would like to use the space for commercial or private purposes, KNLS may charge a fee. FASSCO’s current office is in the donated space which houses the existing library. Given that building new facilities will result in displacing FASSCO, the Busia Community Library will house FASSCO in a 1-2 room office for a period of 10 years at no cost. A full description of FASSCO is contained in Appendix I b.
V. Funding
FASSCO and Maria’s Libraries will fund all expenses related to building the library. KNLS will fund all maintenance of the library, including upgrades to the building, salaries of staff, maintaining facilities, etc.
All fees generated directly from the library, ie. auditorium fees for private individuals or ICT fees, will go to KNLS to use as it sees fit. Given the propensity for the local community to fundraise on behalf of the library, there may be a time that the community is in a better position than KNLS to make improvements to the library. Any fundraising for specific library-related projects, to be developed through collaboration between the community and KNLS, will go to the Busia Community Library specifically and will be managed by the local library development advisory committee. Maria’s Libraries will work with KNLS to promote a philanthropic network in Kenya to support all work of KNLS. It is intended that any income realizable from the income streams will be accounted for and reinvested for library projects in Kenya.
Amendments The signatures below represent the agreement of each organization to this MoU. This is not a contract but a memorandum of understanding and shall be treated in the spirit of mutual collaboration and discussion. Any changes in intention shall be made by issuing a new MoU agreed upon by all relevant parties. The party wishing to make the changes will issue a list of proposed changes to the other two parties for discussion. All parties will have to agree on any changes. Signatures ____________________ _____________________ ______________________ Richard Atuti, KNLS Maria Wafula, Family Support Services Eva Kaplan, Maria’s Libraries
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