2017 Athletic Band Symposium University of Massachusetts-Amherst June 1-3, 2017

1

When LIFE Gives You LEMONS, Buy SOUSAPHONES! Ways to Maximize the Capabilities of the Athletic Band Program

Dr. Kyle R. Glaser, Associate Director of Bands

Texas State University Dr. Brett A. Richardson, Director of Bands

University of the Incarnate Word The Enrollment Process

• Move from paper application to online forms • Easy-to-use website for disseminating information & materials • Establish a timeline for membership • Provide a “cheat sheet” for academic advisors • Show how to join via social media • Remove “instructor permission” to enroll

Data to Include in Enrollment Sheets/Online Applications

STUDENT INFO First Name Last Name Student ID Anticipated Major T-Shirt Size Meal Choice HS Attended

HOUSING & CONTACT Home Street Home City Home State Home Zip Campus Address Cell Phone Local Land Phone School Email Secondary Email

SECTION INFORMATION Primary MB Instrument Rent a School Inst? Secondary Instrument What Year in college marching band?

Dispersing Information & Ordering Equipment

• Online orders vs. paper order forms • Methods of payment? • Keeping a running tally of FAQ’s • Dispersing schedules, forms, etc.

Facilities

• Reasonable requests: how to improve facilities/equipment (or at least how to maintain) • Dialogues with colleagues in the field is invaluable! • Formulating a plan included:

o Writing articulate, concise proposals o Providing pictures, layout, data of existing conditions o Providing options for solutions o Respecting the “chain of command” and being patient while awaiting a response

2017 Athletic Band Symposium University of Massachusetts-Amherst June 1-3, 2017

2

Equipment • Does the university need to approve your instrument contract? • Like student records, maintain an electronic database of inventory including the following

minimum information:

Instrument Make Model Serial Number Reference Number Date Added to Inventory Purchase Price Condition User Name (Last, First)

Optional information can include Repair History (vendor, work, cost) Accessories Included Storage Location Marching or Concert Instrument Vendor & Warranty Info

Recruitment & Retention

• Give them a reason… o To join. o To return. o To be proud of their band.

• How did we do this? o Uniforms and basic logistical needs o Friday Night “Flights”: Band members visit their former high schools; send posters o First Wind Ensemble tour o Scholarship/tuition credit initiative to reward service and encourage participation o Band Awards Banquet o Promote the organization on internal website, the university website, and through social

media platforms (Student Media Coordinator position) o Promotional booths at prospective student days, conferences, etc.

Additional Questions? Contact Us! Kyle R. Glaser Associate Director of Bands, Texas State University krg60@txstate.edu | (512) 245-3402 | www.txstate.edu/bands Brett A. Richardson Director of Bands, University of the Incarnate Word barichar@uixtx.edu | (210) 841-7232 | http://www.uiw.edu/music/

Dear prospective Bobcat Marching Band Member, Greetings from San Marcos, and welcome to Texas State! As the director of the Bobcat Marching Band (BMB), I would like to welcome you all to a collegiate family like none other. The BMB has established an outstanding reputation at the regional and national level for its exciting, challenging, and artistic shows, as well as creating a spirited environment for Bobcat Football game days! Your commitment to this tradition of excellence will make this season the best yet for the BMB! Please take a moment to carefully go over all the material in the packet. REQUIRED FORMS – Several forms are required to participate in the BMB. Some of these are completed online, and some are included in this packet for you to complete any bring with you on the first day of preseason camp.

• Band Information Form (BIF) – only available online, due August 1 • Medical Form – included in packet. Do not mail in, please bring with you on August 17 • Trip Release Agreement – included in packet. Do not mail in, please bring with you on August 17 • Optional Accessories Form from KKY and TBS – included in packet. Please mail in by August 1

ORDERING EQUIPMENT – there is minimal required equipment for BMB, and most of it is ordered online. Please check our website at http://www.txstate.edu/bands/bands/marchingband/preseason-camp.html for more information. Orders must be placed online by August 1. PRESEASON CAMP INFORMATION – A detailed preseason camp schedule is in this packet - come prepared! Be physically ready and mentally fired-up and have all of the equipment that you need. It is important that preseason camp is the time for the band to focus on band, so you must have any administrative issues (financial aid, residence hall, registration, etc.) resolved prior to camp. If you need help, ask now.

• Early Dorm Move-In is between 6:00-8:00 PM on August 16. You should report directly to your dorm. This is the only time that representatives from Housing & Residence Life will be there to issue keys and assist with move-in. IF YOU ARE LIVING IN CAMPUS HOUSING, YOU MUST REPORT ON THIS DAY & TIME. Some BMB upperclassmen will even help with moving you into your room. (See, marching band kids are awesome!)

• BMB registration will take place on August 17 at the Music Building. All members MUST check in on this day!!

• All trumpet & trombone players will have part assignment auditions on day one of preseason camp. Be prepared

to play your full range via scales, and bring a short prepared piece to play.

• All winds and percussion will audition for spots and scholarships during the first few days of preseason camp. More information will be available during registration. PDF’s of music is available online for you to get a head start!

• Uniform distribution will be held on August 20, 22, and 28. (See preseason camp schedule for details.)

• All freshman & new students will attend Bobcat Preview on Tuesday, August 22 from 8 AM - 5:30 PM, and a

session on Wednesday, August 23 in the afternoon. (See preseason camp schedule for details.)

• The Bobcat Preview Pep Rally (Bobcat Stadium) will be held on Friday, August 25 in the evening, and the New Student Convocation (Strahan Coliseum) will take place on Saturday, August 26 at 3:30 PM. The BMB performs for over 7,000 new Texas State students at these two events!!!

• The BMB BBQ will be held on Saturday, August 26 from 5 - 7 PM. Relax and have fun! Free food & drink!

THE FUTURE OF THE BOBCAT MARCHING BAND This is certainly an exciting time for the BMB as Texas State University continues its journey in Division I athletics. The university has recognized your contribution to the collegiate scene, as the administration has pledged scholarships for every selected member of the marching band. Let’s make this year’s edition of BMB the biggest and best ever! If you have friends who will be attending Texas State this year that played in high school band, encourage them to join us! Of course it is important that recruiting be done in a timely fashion, so their enrollment deadline will be the same as yours. Have them contact me and I’ll get them all the information they need! Finally, I ask that you all bookmark and check the Texas State Bands website often, as it will be updated throughout the summer. The main page is listed below - follow the links for marching band to find out more!

www.txstate.edu/bands Also, be sure to follow us on Facebook & Twitter for lots of special announcements!

https://www.facebook.com/BobcatMarchingBand @txstbmb

Let’s have a great season, and I look forward to meeting you all in the near future! I’ll be on campus regularly starting on August 1, so if you are in town please stop by and introduce yourself. Best wishes for a wonderful summer - Go Bobcats! Dr. Kyle R. Glaser Associate Director of Bands / Director, Bobcat Athletic Bands krg60@txstate.edu GREETINGS, BMB! I want to welcome all of our new members and give a big “Welcome Back!” to our returning members! I look forward to the 2017 edition of the Bobcat Marching Band! As a part of the largest spirit organization EVER on campus, you are a truly significant part of the Texas State community’s enjoyment of game day. This season we will be hosting the 5th Annual Bobcat Alumni Marching Band (BAMB) Day when your alumni will come back to perform and enjoy game day with you. I look forward to the 2017 BMB raising the bar of excitement, spirit, and entertainment! Welcome, one and all! Dr. Glaser, Mr. Holzner, and I encourage students from ALL university majors to continue their enjoyment of music performance on the field and on the stage. Anyone who is interested in participating in a fall semester concert ensemble – Wind Symphony, Symphonic Winds, or Concert Band – should keep an eye on the website: www.txstate.edu/bands for details regarding auditions. Remember, music majors must audition for concert ensembles; non-music majors may audition for placement or may simply register for Concert Band. Relish the unique camaraderie that comes from being in the Texas State University Bobcat Marching Band! You will create performances and make friends that you will remember for life! Fire up, be loud, affect the game……and Go Bobcats! Caroline Beatty, D.M.A. Director of Bands ccbeatty@txstate.edu

DO NOT MAIL - bring this completed form with you to BMB registration on day 1 of preseason camp

Medical Information and Release Form (Type or Print Clearly)

Name ___________________________________________________________________________ D.O.B. ______________________________ School ID# __________________________________ Local/Campus Street Address ________________________________________________________ Local Phone __________________________ Your email __________________________________ Parent/Guardian Name _____________________________________________________________ Phone (day) ___________________ (eve.) ___________________ (cell) _______________________ Permanent (Home) Street Address _____________________________________________________ Permanent (Home) City, State & ZIP ___________________________________________________ Insurance Company _______________________________ Policy # __________________________ Physician ____________________________________ Physician Phone _______________________ Emergency contact other than Parent/Guardian __________________________________________ Phone (day) ___________________ (eve.) ___________________ (cell) _______________________ Any medical conditions? _____________________________________________________________ Allergies? (please specify) _____________________________________________________________ Allergic to medications? (please specify) _________________________________________________ _________________________________________________________________________________ List medications you are currently taking ________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ In case of an emergency, I give permission to the Texas State Bands to secure proper medical treatment on my behalf.

Signature ____________________________________________________ Date ________________

Parent/Guardian Signature (if younger than 18) _______________________________ Date ________________

DO NOT MAIL - bring this completed form with you to BMB registration on day 1 of preseason camp.

Texas State University Student Trip Release and Indemnity Agreement

Student Name ____________________________________ School ID# ___________________ Sponsoring Student Organization/Department ________________________________________ Academic Year _________________________________________________________________

I plan to engage in university-sanctioned travel activities during the academic year indicated above in association with the above listed organization. I am traveling entirely upon my own initiative, risk, and responsibility. In consideration for the permission given to me by Texas State University to take this trip and in further consideration for Texas State University and the organization named above facilitating this trip, I (for myself, my heirs, executors, and administrators) release, discharge, and agree to indemnify Texas State University, the organization’s advisors and all of the university’s agents and employees who have facilitated this trip, acting officially and otherwise, from any claims on account of any injury to me or for damages to my property that occur from any cause in connection with this trip. I intend that the indemnity provided for in this agreement is indemnity by me above to indemnify Texas State University and its agents and employees from the consequences of their negligence, whether that negligence is the sole or concurring cause of the death, injury, or damage.

Dated this the ______________ day of ________________________, 20 _______ _________________________________________________________________ (Student Signature) _________________________________________________________________ (Parent or Guardian Signature, if the student is under 18 years of age)

Optional B

MB

Accessories –

Tau Beta S

igma

Garm

ent Bags

$2

5

Bags are m

ade of vinyl with a m

etal zipper and they are durable enough to last through all occasions for m

any years. They are maroon w

ith gold lettering with the B

MB

em

blem on one side of the zipper.

Duffel B

ags

$4

0

The 60

0 polyester sport bags are 2

0”x1

0”x1

0” and have plenty of pockets to hold all

of your gear for traveling with the band. The bags are m

aroon with the B

MB

emblem

em

broidered in gold on one end. B

MB

Tank Tops $

17

W

hite Tank Tops with m

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Optional B

MB

Accessories –

Kappa K

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BM

B w

ater Jug

$1

7.5

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Hydration is im

portant for those of us involved in the marching arts! S

how off your

Bobcat pride w

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lack water jug w

ith the white B

obcat B

and logo.

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BOBCAT MARCHING BAND 2017 PRESEASON CAMP SCHEDULE

WEDNESDAY, AUGUST 16, 2017

6:00 – 8:00 PM DORM MOVE-IN FOR ALL MEMBERS LIVING IN CAMPUS HOUSING!

This is the ONLY TIME that you can move into your dorm & get keys, NO EXCEPTIONS. (Students should report directly to their assigned dorm.)

THURSDAY, AUGUST 17, 2017

Woodwinds Brass Drumline Front Ensemble Color Guard 8:00 – 11:15 AM BMB Registration for all members [8:00 AM - 1st year members; 9:00 AM 2nd year members, 10:00 AM 3+ members] (Music Building Lobby)

11:30 – 12:15 PM Full Band Meeting (Evans Auditorium)

12:15 – 3:30 PM LUNCH BREAK [auditions for trumpet & trombone players from 12:30 until 1:30 PM in Music Building] 3:30 – 5:30 PM Large Sectionals (Evans) Large Sectionals (MB 224) Music Rehearsal (MB 222) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

5::30 – 7:30 PM DINNER BREAK 7:30 – 9:30 PM Movement Session (Field) Movement Session (Field) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

FRIDAY, AUGUST 18, 2017 Woodwinds Brass Drumline Front Ensemble Color Guard

8:30 – 11:30 AM Movement Session (Field) Movement Session (Field) Music Rehearsal (MB 222) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

11:30 – 1:30 PM LUNCH BREAK 1:30 – 2:15 PM Large Sectionals (Evans) Large Sectionals (MB 224) Music Rehearsal (MB 222) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

2:20 – 3:45 PM Small Sectionals (TBD) Small Sectionals (TBD) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

4:00 – 4:30 PM Music Rehearsal (Courtyard) Music Rehearsal (Courtyard) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

4:30 – 6:30 PM DINNER BREAK 6:30 – 9:30 PM Movement Session (Field) Movement Session (Field) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

SATURDAY, AUGUST 19, 2017 Woodwinds Brass Drumline Front Ensemble Color Guard

8:30 – 11:30 AM Movement Session (Field) Movement Session (Field) Music Rehearsal (MB 222) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

11:30 – 1:30 PM LUNCH BREAK 1:30 – 2:15 PM Large Sectionals (Evans) Large Sectionals (MB 224) Music Rehearsal (MB 222) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

2:20 – 3:45 PM Small Sectionals (TBD) Small Sectionals (TBD) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Choreography (Jowers Gym) 4:00 – 4:30 PM Music Rehearsal (Courtyard) Music Rehearsal (Courtyard) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

4:30 – 6:30 PM DINNER BREAK 6:30 – 8:30 PM Movement Session (Field) Movement Session (Field) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

SUNDAY, AUGUST 20, 2017 Woodwinds Brass Drumline Front Ensemble Color Guard

12:00 – 5:00 PM UNIFORM CHECK-OUT [section leaders, 4th – 5th year members, battery percussion members only] (Colorado Building)

6:30 – 9:30 PM Rehearsal/Audition (Stadium) Rehearsal/Audition (Stadium) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

MONDAY, AUGUST 21, 2017 Woodwinds Brass Drumline Front Ensemble Color Guard

8:30 – 11:30 AM Rehearsal (Field) Rehearsal (Field) Music Rehearsal (MB 222) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

11:30 – 1:30 PM LUNCH BREAK 1:30 – 2:15 PM Large Sectionals (Evans) Large Sectionals (MB 224) Music Rehearsal (MB 222) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

2:20 – 3:30 PM Small Sectionals (TBD) Small Sectionals (TBD) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Choreography (Jowers Gym) 3:45 – 4:30 PM Music Rehearsal (Courtyard) Music Rehearsal (Courtyard) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Choreography (Jowers Gym)

4:30 – 6:30 PM DINNER BREAK [New Students - Go to LBJ Ballroom between 4:45-5:15 PM to sign up for Bobcat Preview, get class T-shirt, etc.] 6:30 – 9:30 PM Rehearsal (Field) Rehearsal (Field) Music Rehearsal (Courtyard) Music Rehearsal (MB Studio) Rehearsal (Field)

BOBCAT MARCHING BAND 2017 PRESEASON CAMP SCHEDULE

TUESDAY, AUGUST 22, 2017 Woodwinds Brass Drumline Front Ensemble Color Guard

8:30 – 5:30 PM NO REHEARSAL [New university students go to Bobcat Preview as assigned]

12:00 – 5:00 PM UNIFORM CHECK-OUT [2nd – 3rd year members only] (Colorado Building) 7:30 – 9:30 PM Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Load Truck (MB to Field) Full Band Rehearsal (Field)

WEDNESDAY, AUGUST 23, 2017 Woodwinds Brass Drumline Front Ensemble Color Guard

8:30 – 11:30 AM Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field)

11:30 – 6:30 PM NO REHEARSAL [All new students attend Academic Assess Block/Note Taking Session from 1:15 – 2:45 PM for Bobcat Preview] 6:30 – 9:30 PM Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field)

THURSDAY, AUGUST 24, 2017 Woodwinds Brass Drumline Front Ensemble Color Guard

8:30 – 11:30 AM Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field)

11:30 – 1:30 PM LUNCH BREAK 1:30 – 2:15 PM Large Sectionals (MB RH) Large Sectionals (MB 224) Music Rehearsal (MB 222) Music Rehearsal (Field) Choreography (Jowers Gym)

2:20 – 3:30 PM Small Sectionals (TBD) Small Sectionals (TBD) Music Rehearsal (Courtyard) Music Rehearsal (Field) Choreography (Jowers Gym) 3:45 – 4:30 PM Music Rehearsal (Courtyard) Music Rehearsal (Courtyard) Music Rehearsal (Courtyard) Music Rehearsal (Field) Choreography (Jowers Gym)

4:30 – 6:30 PM DINNER BREAK 6:30 – 9:30 PM Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field)

FRIDAY, AUGUST 25, 2017 Woodwinds Brass Drumline Front Ensemble Color Guard

8:30 – 11:30 AM Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field)

11:30 – 1:30 PM LUNCH BREAK 1:30 – 2:15 PM Large Sectionals (Evans) Large Sectionals (MB 224) Music Rehearsal (MB 222) Music Rehearsal (Field) Choreography (Jowers Gym)

2:20 – 3:30 PM Small Sectionals (TBD) Small Sectionals (TBD) Music Rehearsal (Courtyard) Music Rehearsal (Field) Choreography (Jowers Gym) 3:45 – 4:30 PM Music Rehearsal (Courtyard) Music Rehearsal (Courtyard) Music Rehearsal (Courtyard) Music Rehearsal (Field) Choreography (Jowers Gym)

4:30 – 6:30 PM DINNER BREAK

6:30 – 8:30 PM Performance at Bobcat Preview Spirit Rally! (Stadium)

SATURDAY, AUGUST 26, 2017 Woodwinds Brass Drumline Front Ensemble Color Guard

9:30 – 11:30 AM Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) Full Band Rehearsal (Field) 11:30 – 2:30 PM LUNCH BREAK

2:45 – 5:00 PM Convocation Rehearsal & Performance [Wear White BMB T-Shirt – NEW STUDENTS BRING YOUR STUDENT ID] (Strahan Coliseum) 5:00 – 7:00 PM END OF CAMP BBQ!!! (Music Building)

SUNDAY, AUGUST 27, 2017 Woodwinds Brass Drumline Front Ensemble Color Guard

12:00 – 5:00 PM UNIFORM CHECK-OUT [1st year members] (Colorado Building)

MONDAY, AUGUST 28, 2017 | CLASSES BEGIN!

Bobcat Marching Band rehearses every Monday, Wednesday & Friday from 4:00 – 6:30 PM at our Practice Field

Texas State U

niversity Bobcat M

arching Band

Tentative E

vent Calendar 2017 (m

ore dates may be added to this schedule)

Date

Day

Event

Event Start T

ime

Event Location

August 25, 2017

Friday B

obcat Preview Pep R

ally 7:00 PM

B

obcat Stadium; San M

arcos, TX

August 26, 2017

Saturday N

ew Student C

onvocation 3:30 PM

Strahan C

oliseum; San M

arcos, TX

September 2, 2017

Saturday H

ome Football vs. H

ouston Baptist

TB

A

Bobcat Stadium

; San Marcos, T

X

September 16, 2017

Saturday H

ome Football vs. A

ppalachian State (Alum

ni Band)

TB

A

Bobcat Stadium

; San Marcos, T

X

September 23, 2017

Saturday H

ome Football vs. U

TSA

T

BA

B

obcat Stadium; San M

arcos, TX

October 2, 2017

Monday

Pflugerville ISD Festival of B

ands E

vening Pflugerville, T

X

October 7, 2017

Saturday H

ome Football vs. U

niv. Louisiana-Monroe

TB

A

Bobcat Stadium

; San Marcos, T

X

October 30, 2017

Monday

Hom

ecoming Pep R

ally T

BA

Location T

BA

; San Marcos, T

X

Novem

ber 4, 2017 Saturday

Hom

e Football vs. New

Mexico State (H

omecom

ing) T

BA

B

obcat Stadium; San M

arcos, TX

Novem

ber 10, 2017 Friday

Veterans D

ay Cerem

ony (section leaders & select m

embers)

10:30 AM

T

he Quad; San M

arcos, TX

Novem

ber 11, 2017 Saturday

Hom

e Football vs. Georgia State

TB

A

Bobcat Stadium

; San Marcos, T

X

Date T

BD

T

BD

Possible B

owl G

ame (m

id Decem

ber / early January) T

BA

T

BA

Post Season P

erformances: M

embers of the B

obcat Marching B

and should bear in mind the strong possibility of a B

owl G

ame appearance

each year and make plans to be available if w

e receive an invitation during the Holiday season. A

ttendance is required! Fall B

asketball Gam

es: Each w

ind player of the BM

B w

ill perform at 1 or 2 of the fall sem

ester home basketball gam

es. These typically take

place between early N

ovember and Finals W

eek of the Fall semester. M

ore information w

ill be distributed during the season as it becomes

available.

BMB PRESEASON CAMP EQUIPMENT CHECKLIST Please make sure you have what you need PRIOR to arriving to campus for preseason camp.

ITEMS THAT CAN BE ORDERED THROUGH THE BAND DEPARTMENT OR SERVICE ORGANIZATIONS

ITEM ✔

Official band T-shirt - ORDER ONLINE PRIOR TO AUGUST 1st!

Official band shorts - ORDER ONLINE PRIOR TO AUGUST 1st!

Official black gloves (woodwind & brass only) - ORDER ONLINE PRIOR TO AUGUST 1st!

Black Cesario MTX marching shoes - ORDER ONLINE PRIOR TO AUGUST 1st!

Garment bag (ordered through TBS or provide your own)

Flip folder with 10 windows (ordered online OR provide your own - additional windows available at check-in)

ITEMS THAT YOU NEED TO TAKE CARE OF BEFORE YOU ARRVIE TO PRESEASON CAMP

ITEM ✔

Marching Instrument (percussion, piccolos, mellophones, baritones, sousaphones, and some tenor saxes provided by the university - you will check these out on the first day of preseason camp.)

Mouthpiece (Everyone must provide their own mouthpiece - we have large bore & small bore marching baritones. Mellophones are recommended to use mellophone mouthpieces, NOT French horn mouthpieces with adapters.)

Lyre for your instrument

Instrument-specific needs (reeds, valve oil)

Three-ring binder for music (percussion only)

Rubber bands

Ear plugs

Lightweight athletic clothing for practices

Sunscreen

Sunglasses

Ballcap/hat

Sneakers/tennis shoes (NO FLIP-FLOPS!)

½ gallon water jug (you can order one through KKY in the summer mailing packet!)

OTHER PERSONAL ITEMS

SECTION LEADER & BAND CONTACT INFO Do you have questions about camp? What to bring? Your section leaders are here to help!

We suggest contacting them before you get to campus - you can also find most of them on Facebook!

Drum Major Peyton Grover pjg49@txstate.edu Shane Lemanski shane.lemanski@txstate.edu Shelbi Tippie s_t147@txstate.edu Piccolo Marisa Rivas mjrivas179@txstate.edu Ariel Torres ant70@txstate.edu Michelle Turrubiates jmt165@txstate.edu Clarinet Rebecca Martinez rem112@txstate.edu Robert Malave ram206@txstate.edu Eryn O’Sullivan elo15@txstate.edu Saxophone Jacob A. Hernandez jah410@txstate.edu Christopher Martinez cam433@txstate.edu Coy Reid cwr43@txstate.edu Mellophone Samantha Muckleory sam329@txstate.edu Sophia Simmons srs223@txstate.edu Hope Talton hkt11@txstate.edu Trumpet Jared Dunn jwd60@txstate.edu Diego Rosales dvr11@txstate.edu Kate Thane k_t142@txstate.edu

Trombone Matthew Acosta mja90@txstate.edu Matthew Pehl mpp27@txstate.edu Gabriele Santana Lamboy g_s198@txstate.edu Baritone Jacob D. Hernandez jdh300@txstate.edu Lucielle Lopez-Hernandez lal137@txstate.edu Sousaphone Zachary Bailey zhb1@txstate.edu John Maxfield jam613@txstate.edu Percussion Tristan Castilleja (SD) tjc111@txstate.edu Richard Hensley (Tenors) rbh46@txstate.edu Carlos Trevino (BD) carlos.trevino01@txstate.edu Brooklynn Pundt (Cym) bnp52@txstate.edu Front Ensemble Elise Rosen ear118@txstate.edu Color Guard Gunter Bax gunbax98@txstate.edu Amanda Botello acb151@txstate.edu Kelsey Howard k_h213@txstate.edu

CONTACTING THE TEXAS STATE BANDS

Official Website: www.txstate.edu/bands Mailing Address: Texas State University Bands 601 University Drive San Marcos, Texas 78666 Christine Gonzalez, Administrative Assistant Office phone: 512-245-3377 Email: cg09@txstate.edu Facebook: search for “Texas State University Bands” Twitter: @txstbmb

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SCHOOL OF MUSIC – DEPARTMENT OF BANDS 601 University Drive, San Marcos, Texas 78666-4616 phone 512.245.3366 fax 512.245.1717 www.txstate.edu

Texas State University-San Marcos, founded in 1899, is a member of The Texas State University System.

To: Dr. Thomas Clark, Director – School of Music Re: Bobcat Marching Band Equipment Storage Locations Date: August 13, 2013 Dr. Clark, With the enormous growth of the marching band program, a number of challenges have arisen in regard to the storage of school-owned instruments and equipment. Currently, front ensemble equipment (keyboard percussion, stands, etc.), sousaphones, and battery percussion (snare drums, bass drums, etc.) are stored in numerous rooms throughout the music building when not in use. Additional field equipment is housed in the small storage shed by the field and below a stairwell in the music building. During the season, typically three to four days a week, this equipment is unpacked, in some cases dissembled, loaded onto the school of music truck, and then unloaded at our rehearsal space at Jowers Field. Currently, three trips by the equipment truck are needed to move everything for a rehearsal and we predict that number will rise should the band continue to grow as expected. This translates to an added 3 hours of logistical time added to any given rehearsal with students loading and unloading equipment before and after practice. As I’m sure you realize, this makes for a very long day for many of our marching band students. An “on-site” storage location for marching band instruments and equipment at the rehearsal field would solve a number of these challenges. I was told that some time ago there was discussion of a temporary pod being utilized for this exact request, however there were environmental concerns and security issues. A casual conversation with Dr. Rosanne Proite from the Department of Housing and Residential Life revealed that some of the Riverside Apartments on Charles Austin Drive have been converted into offices or are currently vacant. Dr. Proite and I actually toured one of the vacant apartments, and I think that with some minor modifications they would suit the needs of the Bobcat Marching Band. There are numerous benefits to moving marching band equipment to the Riverside Apartments location (adjacent to Jowers Field). Some of these include:

• Drastically reduced time spent moving equipment • Less “wear and tear” on school of music equipment truck; savings in fuel prices • School-owned instrument life will be extended as equipment will not constantly need to be assembled and

disassembled for transport • The storage of field equipment during the academic year at the Riverside Apartment location will open up

much needed storage space at the school of music building for other areas/departments • Reduction in student traffic flow in music building

Attached to this document is the floor plan of the Riverside Apartment complex. Based upon these schematics and my on-site visit, Dr. Beatty and I would like to suggest that we have two adjacent apartments (which are currently vacant) be converted into storage – this would allow us to store all sousaphones AND all battery percussion. The renovations needed would be extremely minimal:

• Strip interior of kitchen appliances • Board up or bar any windows • Replace exterior doors with possibly a steel door and frame, with an additional deadbolt lock • Installation of shelves to store musical instruments

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SCHOOL OF MUSIC – DEPARTMENT OF BANDS 601 University Drive, San Marcos, Texas 78666-4616 phone 512.245.3366 fax 512.245.1717 www.txstate.edu

Texas State University-San Marcos, founded in 1899, is a member of The Texas State University System.

Cost: Dr. Proite informed me that typical housing costs for these two apartments during the academic year would generate $10,000 in revenue. She would be willing to release both apartments to the band department for $6,000, which would cover the University’s cost in electric fees, general maintenance, etc. (Note: this would not include the minimal renovations of reinforcing the doors and windows.) I believe enough shelving would be able to be found at the University Surplus Store. It is our hope that upper administration would be able to assist us in finding the necessary funds to support the $6,000 housing fee and the amount for minor building renovations to the doors and windows. Future Expansion: If an entire building was retrofitted with a climate controls and sufficient security measures were in place, we could store all marching instruments, equipment, and potentially uniforms in this location year round which would open up a fair amount of space at the current music building. Finding a “permanent home” for the Bobcat Marching Band rehearsals and equipment is a long-range project that Dr. Beatty and I hope can be discussed. If the Riverside Apartments were ever demolished, that location would be perfect for the needs of a marching band building. Currently, the marching band does not have a dedicated indoor space on campus because the rehearsal room in the music building is too small even for a meeting that does not include playing instruments. The Jowers gyms and Strahan Coliseum are typically used by recreational sports or fall athletics, which prevents the marching band from utilizing those facilities in the event of inclement weather while on the field. Beyond the storage, rehearsal, and safety benefits of constructing a home by Jowers field for the marching band, it would also put the band in closer proximity to the stadium to facilitate the participation in any pre-game activities. There are many other schools around the nation that have been in similar situations and have constructed similar buildings – the University of Michigan, Penn State University, Indiana University to name a few. We welcome discussion regarding the short-term and long-term ideas put forth and thank you for any consideration given. Sincerely, Dr. Kyle R. Glaser Associate Director of Bands Director, Bobcat Athletic Bands Dr. Caroline Beatty Director of Bands

Bobcat Marching Band (BMB) Field Relocation – Spring / Fall 2016

Bobcat Marching Band Statistics Bobcat Marching Band Students: 345 Staff: 14 Storage Facilities Riverside Storage: 3200 sq ft (We are losing this late April, 2016) Music Building Storage Room: 200 sq ft (lost this in January, 2016) Colorado 108: 637 sq ft (acquired in January, 2016) Instruments stored at Riverside

§ 76 large percussion instruments (bass drums, tenor drums, snare drums) § Percussion equipment including cymbals, hardware, accessory instruments § 52 Mellophones § 36 Baritones § 35 Sousaphones § Floor tarp, flags, and field props for color guard § All sound / electronic equipment § Hydration equipment § Podiums, ladders, and field marking equipment

Rehearsal Field Requirements and Operational Concerns Field needs

§ NCAA Regulation Football Field (120 yd. long by 54 yd. wide) § Sideline and endzone space equivalent to stadium (Front Ensemble musicians and Strutters) § Lighting § Concrete slab footer for Director Tower (centered on 50 yd. line) § Re-location of existing Director Tower from current Jowers Field § 120-volt electrical outlet power (multiple) § Potable water hookup (student hydration and water coolers)

Access / Storage

§ Parking spot for trailer | Leveled concrete pad for loading/unloading and long-term parking § Driveway access large enough for tractor/trailer § Parking for small equipment vehicles and staff (3-5 cars) § Space for future storage garage / building (aesthetically pleasing brick garage with rolling

garage doors, enough to replace Riverside Storage we are losing) Other thoughts / Questions

§ Bus stop for student access | Nearby (walking distance) student parking § Student restrooms (where will they use these?)

Back Front

Texas State UniversityBOBCAT MARCHING BANDThe Pride of the Hill Country

Texas State UniversityBOBCAT MARCHING BAND

The Pride of the Hill Country

Texas State University | University Marketing | 16-666_FAC_Marching Band Trailer 8/15/16Proof 2 Designer: César Limón

UIW CARDINAL BAND Cardinal Band Information Form Please print or type clearly!

Permanent Contact Information

First Name: Last Name:

PIDM# Home Phone:

Permanent Street Address:

Permanent City and State: Home ZIP:

HS Attended HS Band Director Name

Local Housing and Contact Information

Dorm Name & Room # or Local Street Address:

Cell phone: ( ) Permanent Phone: ( )

UIW Email (please print clearly)

Secondary Email:

Early Dorm Check-In Information (Check if applicable) ____ YES, I will check into my dorm on August 10th – add my name to the early check in list. LIST THE NAME OF YOUR RESIDENCE HALL HERE: ______________________________________ Instrument & Other Information

MARCHING BAND INSTRUMENT

Other Band instruments you play

This will be my (circle one) 1st 2nd 3rd 4th 5th Year in Cardinal Band

Circle T-shirt size (in men’s sizes) S M L XL 2XL 3XL 4XL

(Note: The university supplies a limited number of marching instruments. Please contact UIWBands@uiwtx.edu to request a school owned instrument. A $25 course fee is required for use of a university instrument, which will be assessed on your university bill.)

THERE ARE FOUR WAYS TO RETURN THIS FORM:

(1) Turn into Mr. Roland Sul, Secretary, UIW Department of Music; (2) Fill out, scan, and e-mail to UIWBands@uiwtx.edu; (3) Fax to the UIW Department of Music; or (4) USPS Mail to:

UIW Cardinal Band RE: CBIF

UIW Department of Music 4301 Broadway, CPO 94 San Antonio, TX 78209

Phone (210) 829-3855�

Fax (210) 829-3880

E-mail: UIWBands@uiwtx.edu

Return this form by FRIDAY, AUGUST 1, 2014

CBIF

UIW Cardinal Marching Band – Strategic Recruiting Plan

University of the Incarnate Word Athletic Bands

Strategic Plan for Recruiting and Continued Development

By taking a proactive approach to recruiting for the University of the Incarnate Word, the UIW Department of Music can continue to build an athletic band program that represents the university positively in relation to appropriateness of size, level of musicianship, and quality of entertainment.

Recruiting Considerations Appropriateness of Size

1. With a total population of almost 9,188 students1 (acknowledging the approximate main campus’ population of 3,700), it would be ideal for UIW to field a band comprised of 1.5-2.5% of the student body, made up of a healthy mix of both non-majors and music majors.

2. Considering this percentage, the goal for the UIW Cardinal Marching Band is an enrollment between 137-229 individuals.

3. Yearly goal for recruitment would be to strive for an incremental growth of roughly 15-18% per year

4. Proposed Enrollment (@ 18% growth) a. SY 2013 = 50 b. SY 2014 = 59 c. SY 2015 = 70 d. SY 2016 = 83 e. SY 2017 = 98

5. GOAL: By SY 2017, the UIW Cardinal Marching Band could number close to 100 members. 6. Growth past these numbers would be exemplary.

Areas of Focus

1. Recruit Greater San Antonio high schools – both private and public. 2. Recruit the band programs of Texas community colleges – both private and public. 3. Recruit students earning placement in TMEA All-Region, All-Area, and possibly the All-State

Bands (TMEA, ATSSB, and Texas community college) 4. Focus on the Rio Grande Valley, Austin, and Houston areas. 5. In a major metropolitan area, strive to be a university band program that can provide no

other experience: “A university band program rooted in faith, able to provide an unparalleled experience in music and college spirit.”

1 University of the Incarnate Word, Official website <http://www.uiw.edu/admissions/whyuiw.html> Accessed January 4, 2014.

UIW Cardinal Marching Band – Strategic Recruiting Plan

Level of Musicianship

1. As part of the UIW Cardinal Marching Band (or associated athletic bands), a high level of musicianship is expected.

2. Music fundamentals will be a daily part of every marching rehearsal to augment the work accomplished in the spring while part of the Wind Ensemble.

3. The Director of Bands will strive to find players who display a high level of musicianship, integrity, and leadership skills.

Quality of Entertainment

1. The UIW Cardinal Marching Band will continue with a traditional pre-game show and strive to perform 2 to 3 shows annually.

2. Each show will feature a diverse repertoire so that the audience (comprised of a diverse age group) can be entertained musically and visually.

3. The drill will be written in such a way as to feature the strengths of the UIW Cardinal Marching Band and allow for the band to look and sound their best.

«First_Name» «Last_Name» «Application_Street_Line_1» «Application_Street_Line_2» «Application_City» «Application_State» «Application_Zipcode» January 20, 2016 Greetings «First_Name», Thank you so much for your application to the University of the Incarnate Word. The Department of Music is a community of musicians: music therapists, music educators, composers, and performers. Improving your musicianship is our focus, and our curriculum is designed to nurture the unique musical gifts of every student. Our music classes tend to be small, allowing for personalized attention and direct access to faculty. As well, music at the college level often takes less time than at the high school level, allowing you to participate in as many ensembles as your schedule allows! Part of the music curriculum includes a wide variety of ensemble experiences for you to participate in. These ensembles include (but are not limited to) numerous chamber ensembles, the Orchestra of the Incarnate Word, Cardinal Chorale, Cardinal Singers, Cardinal Jazz Band, Wind Ensemble, Cardinal Red Basketball Band, and the Marching Cardinals. Each group can serve as a social outlet while allowing you to collaborate musically with your peers. In addition, scholarship possibilities are available for select ensembles. For more information on these opportunities, please contact each director specifically. We hope you discover the opportunities the University of the Incarnate Word Department of Music can afford you at www.uiw.edu/music/. As well, search our Ensembles page and feel free to contact us if you have any questions. Scholarship auditions are scheduled for Saturday, January 30, 2016 and Saturday, February 27, 2016. You can schedule an audition for the Department of Music by going to the Auditions/Scholarship page at: http://www.uiw.edu/music/musicscholarships.html. The University of the Incarnate Word Department of Music is one of the most dynamic, energetic programs on campus – the only thing missing is YOU! We hope to hear from you soon. Sincerely yours, Prof. William Gokelman, Chair Director of Choirs

Prof. Jim Waller Director, UIW Cardinal Jazz Band

Dr. Brett A. Richardson Director of Bands

FREQUENTLY ASKED QUESTIONS Do I have to be a music major to join the Marching Cardinals? Basic rhythm, technical facility, and high school marching experience are the most important qualifications for membership. It is not necessary to major in music. Will I have time in my schedule to join the Marching Cardinals? In high school, you spend up to 7 hours per day in class - in college, that number drops at least in half - you'll be in class only 3-4 hours per day. This leaves 3-4 hours free compared to your current high school schedule!! Marching Cardinals meets only twice a week from 6:00-8:45 PM on Mondays and Wednesdays and in the mornings on Saturday game days. College band is supposed to be the reward for your service in high school band – our focus is on entertaining the fans, students, and alumni of UIW while supporting Cardinal Athletics. Is it extremely difficult to join the Marching Cardinals? ALL BRASS AND WOODWIND PLAYERS are automatically accepted into the Marching Cardinals - auditions for part assignments are held during Summer Band Camp. During Band Camp, students will be taught basic drill and music, and a review of marching fundamentals will be covered for veterans. Several meals will also be provided during camp. Is the Marching Cardinals comprised of only brass and percussion? Instruments used in the Marching Cardinals include piccolo, clarinet, alto and tenor saxophone, trumpet, mellophone, trombone, baritone, sousaphone, and percussion. How many performances are scheduled this year? The Marching Cardinals will perform at every Cardinal Football home game this year (5 games) and the Fiesta Flambeau parade in the spring. Travel to away games may occur in subsequent years. Are there other performance opportunities in the UIW Bands? Yes! There is the Cardinal Red Basketball Band, which will meet beginning in November. Auditions for this 29-member group will be held in October. The UIW Wind Ensemble will meet in Spring semester beginning in January. While all UIW students are welcome to join, chair auditions for this concert ensemble will be held in January You do not need to be in either the marching band or basketball band to participate in the UIW Wind Ensemble. How many shows do the Marching Cardinals perform? The Marching Cardinals will perform three (3) shows this year plus a traditional Pre-Game show. Music is chosen from a variety of genres including Pop, Rock, R&B, Funk, and Patriotic selections. While visual movement is important, drill will be easy to learn and clean. Our focus will be on excellence in musical performance while also being entertaining visually. For more information on joining, please contact: Dr. Brett A. Richardson, Director of Bands, email: barichar@uiwtx.edu

UIW BANDS TUITION CREDIT ACCEPTANCE FORM

School Year 2017-18

By completing, signing, and returning this Acceptance Form, I am aware that failure to maintain any of these responsibilities or meet any of the below named requirements may result in immediate withdrawal of my UIW Bands Tuition Credit. The Coordinator of Music Education/Director of Bands reserves the right to terminate any tuition credit at any time for following reasons: lack of satisfactory ensemble performance; poor attitude; unwillingness to participate in the band ensembles in a manner consistent with the philosophy of the program; or excessive absences. In addition, the Director of Bands reserves the right to address each student’s situation and award status on a case-by-case basis. I have read and accept the requirements of my scholarship in the tuition credit award letter. Check only one box: Yes________ No__________ Initial here: ________ My scholarship is for participation and/or enrollment in: Check all applicable boxes:

o MUEN 1140 Marching Cardinals (Fall 2017) o MUEN XXXX Concert Ensemble (Spring 2018) o MUEN 1182 UIW Cardinal Jazz Band (Fall 2017 or Spring 2018) o ATHL ENS Cardinal Red Basketball Band o Other Departmental Need: ________________________

Name (Print Clearly):______________________________________________________ Signature: _________________________________________________________ PIDM: __ __ __ __ __ __ __ Date of Acceptance: _______________________ Total Amount of Scholarship: $______________ Please fill in this form and return it via USPS or e-mail scan (PDF) by May 1, 2017 to: Dr. Brett A. Richardson Coordinator of Music Education/Director of Bands University of the Incarnate Word Department of Music 4301 Broadway Ave CPO 360 San Antonio TX 78209 barichar@uiwtx.edu

2015 Marching Cardinals Awards Banquet

November 23, 2015 Paesano’s Italian Restaurant – Lincoln Heights

San Antonio, Texas

Doors Open at 6:00 PM in the Evening

v 2nd ANNUAL PROGRAM v

Welcome ................................................................. Dr. Brett A. Richardson Invocation ......................................................... Prof. William J. Gokelman

Introduction of Special Guests .......................................... Dr. Richardson

Dinner

Awards Ceremony

The Season in Review, Part 1 Special Recognitions

Outstanding First-Year Member Outstanding Veteran Member

Spirit of the Marching Cardinals Ferdinand Vollmar Director’s Award 4th and 5th Year Member Recognition

The Season in Review, Part 2

Concluding Remarks

The Marching Cardinals extend their sincerest gratitude to Arnie Hernandez for his work on the “Season in Review” video.

v SPECIAL RECOGNITIONS v

The UIW Band Program would like to thank the following individuals for their continued support:

University of the Incarnate Word Administration, Faculty, and Staff

v

UIW Marching Cardinals Staff and Leadership

Dr. Brett A. Richardson, Director of Bands Dr. Stefan Cadra, Percussion Instructor Ana “Cissy” Gutierrez, Drum Major Jacob Watts, Head Band Manager Jason Smith, WW UG Staff & Asst. Band Mgr. Mariela Fuentes, Woodwind UG Staff Jose Benitez, Brass UG Staff

Mr. Keith Neisler, Announcer Trae Blanco, Leadership Consultant

Sydney Edwards, Feature Twirler

Jennifer Villarreal, Asst. Band Manager Joseph Flores, Brass UG Staff

Steven Reyes, Percussion UG Staff Arnulfo Hernandez, Brass UG Staff &

Social Media Coordinator

Dr. Louis J. Agnese, University President

Dr. David Jurenovich, V.P., Enrollment Mgmt. and Student Services

Dr. Kathleen Light Provost

Sr. Kathleen Coughlin V.P., Development Office

John A. Williams Athletic Director

Dr. Lisa McNary Alumni Relations

Camelia Trahan Athletics (Marketing)

Prof. Ferdinand Vollmar Dustin York Athletics (Facilities)

Dr. Kevin Vichcales, Dean and Associate Provost College of Humanities, Arts, and Social Sciences

Dr. Bobbye Fry Registrar

Prof. William Gokelman, Chair Department of Music Prof. Tommy Fry

Roland Sul, Administrative Assistant Department of Music and Art

UIW Campus Police Robert Chavez, Chief

The Outstanding Faculty of the UIW Department of Music

Company: Fred J. Miller, Inc. Website: http://fjminc.com Meeting Attended By:

Initial Discussion

• Striving for collegiate quality but not disobey “newer,” “contemporary” designs • Uniforms are machine washable • Produced in male and female sizes; provides a better fit for the student (66 different sizes) • Promote team spirit • Working to create a powerful image – corporate identity for the UIW Cardinal Band • Hiring a band uniform designer is like hiring an architect

o (i.e., “You don’t tell an architect you want four windows, you tell them you want this room to have a lot of light.” – M. Cesario)

• We do not want to be the “mascot,” we want to serve as the “billboard” for the university. • Working to be “separate among equals” • The drum major uniform will be a derivative of the band uniform • Fred J. Miller has designed for numerous colleges and universities, including:

o University of Alabama o University of Alabama at Birmingham o Arizona State University o Ball State University o University of Central Florida o Colorado State University o Lamar University o University of Miami (FL) o North Carolina State University o Oregon State University o Rutgers University o Sam Houston State University o Texas A&M University-Commerce o Tulane University

Questions to Answer

• What is our image as a university? • What do we think our band uniforms need to show? • What images should appear within the uniform? • What elements do we want to incorporate?

Dr. Brett A. Richardson Coord. of Music Education/Director of Bands University of the Incarnate Word

Michael J. Cesario Designer Fred J. Miller, Inc.

Mark Miller Executive Vice President Fred J. Miller, Inc.

University of the Incarnate Word Band Uniform Design Meeting Notes

July 29, 2014

Design Considerations

• What objective does our uniform have? • What words are associated when you see it? • When designing initially, don’t “cut and paste” items onto a mannequin – collaborate and

define what adjectives are drawn from the uniform o (i.e., instead of saying we want three buttons on the coat, ask for more visual presence

or reflective quality) • Incorporate “tradition” into the uniform; some traditions just for the student • Uniform needs to be large enough in scale to see it from the 50 yd. line – If you can’t see it

from 50 feet away, it’s too small Essentials & Timeline

• Each uniform will cost approximately $330-370/per unit; Unit includes: hat, plume, jacket, pants, gauntlets

• Director of Bands suggests forming a five person committee comprised of the Director of Bands, a student representative, Department of Music chair, Athletics representative, and UIW Board of Trustee member

• Complete the provided questionnaire by mid-September 2014 • Upon completion and return of questionnaire, two design sketches will be provided by

November/December 2014 • Complete measurements of students; order 120 uniforms at first, add-to-set later • Finalize order by March 1, 2015 • 150-165 days for production • Uniforms ready by August 1, 2015 • 10-year warranty

2016 Registration D

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August 16, 2016 from 6:00-7:30 PM

Station 1 Check-In & Nametags

Station 2 Registration Form Fill-Out

Station 3 T-Shirts &

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Station 5 Shoes

Station 6 Band Managers (Instruments &

Lockers)

Table 9 Pictures &

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