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When Customizations are a Good Thing. Carmen Mazza – Manager of HRIS & Payroll Securian Financial Group Session #102870. Agenda . About Securian Financial Group Review Custom Staffing Mgr self-service Request Job Opening Report Contingent Worker View Contingent Worker Objectives - PowerPoint PPT Presentation
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When Customizations are a Good Thing
Carmen Mazza – Manager of HRIS & PayrollSecurian Financial GroupSession #102870
QuestDirect.org
Agenda
• About Securian Financial Group • Review Custom Staffing Mgr self-service
– Request Job Opening– Report Contingent Worker– View Contingent Worker
• Objectives • Demonstration • The Results
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Securian Financial Group is…
• Subsidiary of Minnesota Mutual Companies
• Founded in 1880 in St. Paul, MN• Provides Financial Services including
– $343 billion of life insurance in force – Group life, retirement and 401k plan provider
3
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Securian’s Environment• Implemented PeopleSoft in 1998• PeopleSoft release 9.1, PeopleTools: 8.50
– HR, NA Payroll, Base Benefits & Ben Admin– Employee self-service - eBenefits, eProfile, ePay– Manager self-service (custom)– Talent Acquisition Manager and Candidate Gateway
• Employees on Payroll: 3,700• Moderate customizations
4
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Request Job Opening
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Prior State
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Automation Objectives
• Eliminate manual forms and routing• Simplify information for Managers• Build within the PeopleSoft Manager Self-
Service • Reduce approval time & errors • Create a consistent approval process
(using AWE – not part of this presentation)
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Delivered Create Job Opening
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vs. Custom Job Opening Request
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Our Process Overview
Manager creates JO
Request
Replacements to HR Admin
Staff Additions to Comp Admin
Temporaries to Temp Staffing
Admin
HR Admin creates Job
Opening
AWE creates/ routes to
approval path
Mgmt approves
Recruiter notified of
approved JO
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Demonstration
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The Results
• Managers embrace the new Job Opening Request
• The attachment function was added after initial rollout as managers and Compensation wanted
• Guided process and less confusion for manager
• Shortcoming – JO requests manually created by Admin
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Report and View Contingent Workers
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Automation Objectives
• Create a single source of Employees and Non-employees for data feeds– Information Security for provisioning and
access rights• Get information for follow-up• Make it simple• Build within the PeopleSoft Manager Self-
Service
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Our Process Overview
Manager reports CW
HR Admin creates CW
Personal and Job data
Workflow to interested
parties
CW Data included in appropriate data feeds
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Demonstration
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The Results
• We require all CW be reported to and tracked by HR
• CW are incorporated in appropriate data loaded to IIQ/Active Directory
• Managers can see and manage CW• Follow-up process in place
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Conclusion
• Currently no link from custom Job Opening or Contingent Worker process to PS admin pages
• Will look at using 9.2 tools for further enhancements
• 110 project hours well spent!
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Questions?
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APRIL 7-11, 2014Sands Expo and Convention CenterLas Vegas, Nevada
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