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WORK INSTRUCTION Page: 1 of 32
Revision:
ROS Update Company’s Profile application
Transaction Overview
What
To submit application for Update Company’s Profile.
When
Perform this to update vendor company, employee, shareholder, SWEC, bank & annual audited report information.
Menu Path
https://supplier-selfservice.petronas.com.my/
Roles
Vendor
Helpful Hints
R Required field entry O Optional field entry C Conditional field entry
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ROS Update Company’s Profile application
1. Go to https://supplier-selfservice.petronas.com.my/ and login using supplier user ID and
password.
2. Click on “Registration of Supplier” tab.
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ROS Update Company’s Profile application
3. Scroll down to Application Request menu and click .
4. Mark checkbox to choose what type of information to update and provide remarks on what
changes are made.
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5. At the bottom of screen will display Special Condition (if any) imposed. Click .
6. In Company screen, proceed to update fields and click .
Field R/O/C Description
Company Name R Example: NEW15-K SDN BHD
Previously Known As R Example: NEW15
Date Incorporated R Example: 01/11/2001
SSM Form 9/Form A R Example: SSM Form 9/Form A attachment
SSM Form 13 O Example: SSM Form 13 attachment
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ROS Update Company’s Profile application
7. To attach file from PC. Click on button, then select the file to attach. After selecting
file, click on button to upload attachment. Notice that file is saved on screen.
8. All files attached will be available in , which can be selected later. To attach files from
Master, click on , then choose file by clicking on filename to attach.
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ROS Update Company’s Profile application
9. In Employee screen, click on to update employee details or click on to add new
employee. Attach “Company Organisation Chart” (if empty).
10. Enter the following, then click on to add new employees experience and certifications
Field R/O/C Description
Employee ID Type R Choose from dropdown
Employee ID R Example: 783002-04-2233
Employee Name R Example: ALI
Citizenship R Example: MALAYSIAN
Position R Example: MANAGER
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ROS Update Company’s Profile application
Management Team O Mark X
Top Management O Mark X
Principal Employees/Others O Mark X
Status R Choose from dropdown
Qualification R Example: DEGREE
Years of Experience R Example: 10
11. In Experiences, enter the following, then click :
Field R/O/C Description
Experience R Example: VESSEL MAINTENANCE
Start Date R Choose from calendar
End Date R Choose from calendar
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12. In Certification, enter the following, then click :
Field R/O/C Description
Certification R Example: DEGREE IN CIVIL ENGINEERING
Attachment R Example: Degree in Civil Engineering.pdf attachment
13. Click
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ROS Update Company’s Profile application
14. In Employee summary screen, enter “Total No of Employees” for respective columns. Then
click .
15. In Shareholder summary screen, update the following:
Field R/O/C Description
Authorized Capital (RM) R Example: 120000
No of Preference Shares O Example: 1
Nominal Value of Preference Shares (RM)
O Example: 1
No of Ordinary Shares/Capital R Example: 100000
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Form of Annual Report (FOAR) attachment
C If current date more than 18 months from Date Incorporated, FOAR is mandatory
Form 24 attachment C If current date less than 18 months from Date Incorporated, Form 24 is mandatory. Hover "Form 24 is required for companies incorporated less than 18 months or Form 24 issued after FOAR date"
Form 32A attachment C Hover "Form 32A is required if issued after FOAR date"
Form 49 attachment C If current date less than 18 months from Date Incorporated, Form 49 is mandatory. Hover "Form 49 is required for companies incorporated less than 18 months or Form 49 issued after FOAR date"
List of Latest Equity Breakdown attachment
C Mandatory if Company/Shareholder Nature of Business PUBLIC LIMITED/BERHAD
16. Click on to update existing shareholder/director or click to add new
shareholder/director.
Field R/O/C Description
Shareholder ID R If Shareholder/Director Type is LOCAL COMPANY NUMBER then maintain company number Example: 63727-T If Shareholder/Director Type is IDENTIFICATION CARD NUMBER then maintain IC No.
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Example: 783030-13-3302
Locality C If middle IC Number is 12 or 13, choose Sarawak (IC code with K) or Sabah (IC code with H). Only applicable for individual.
Shareholder Name R Example: ABC SDN BHD
Relation ID R Example: SHAREHOLDER
Shareholder/Director Type R Example: LOCAL COMPANY NUMBER
Nature of Business C Applicable only if Shareholder/Director Type is LOCAL COMPANY NUMBER Example: PUBLIC LIMITED/BERHAD
Shareholder/Director Status R Example: BUMIPUTERA
Citizenship R Example: MALAYSIAN
Address R Example: 12 JALAN TUN RAZAK KUALA LUMPUR 54000 KUALA LUMPUR MALAYSIA
Voting State C If middle IC Number is 71, 82, 88 or 99, choose Voting State. Only applicable for individual.
Date of Appointment R Choose from dropdown
No of Shares Owned C Enter number of shares owned accordingly
17. Scroll down and enter the following, then click :
Field R/O/C Description
No of Ordinary share C If Nature of Business is PUBLIC LIMITED/BERHAD or PRIVATE LIMITED/SDN BHD, enter no of ordinary share.
Quantity Share of Bumi C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD
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Quantity Share of Local C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD
Quantity Share of Foreign C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD
Note: click on to calculate quantity of shares.
18. To add new subshare, click on for the shareholder/director in Shareholder/Director
summary screen.
19. Click to add new subshare, then click .
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Field R/O/C Description
Shareholder ID R If Shareholder/Director Type is LOCAL COMPANY NUMBER then maintain company number Example: 63727-T If Shareholder/Director Type is IDENTIFICATION CARD NUMBER then maintain IC No. Example: 783030-13-3302
Locality C If middle IC Number is 12 or 13, choose Sarawak (IC code with K) or Sabah (IC code with H). Only applicable for individual.
Shareholder Name R Example: ALI
Relation ID R Example: SUBSHAREHOLDER
Shareholder/Director Type R Example: IDENTIFICATION CARD NUMBER
Nature of Business C Applicable only if Shareholder/Director Type is LOCAL COMPANY NUMBER
Shareholder/Director Status R Example: BUMIPUTERA
Citizenship R Example: MALAYSIAN
Address R Example: 13 JALAN AMPANG AMPANG 51110 KUALA LUMPUR MALAYSIA
Voting State C If middle IC Number is 71, 82, 88 or 99, choose Voting State. Only applicable for individual.
Date of Appointment R Choose from dropdown
No of Shares Owned C Enter number of shares owned accordingly
20. Click on in Shareholder/Director summary screen.
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21. In SWEC summary screen, click on to update SWEC details.
22. Update the following information:
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Field R/O/C Description
Principal Company No R Example: 66673-T
Appointment Start Date R Select from calendar
Appointment End Date R Select from calendar
Person In-charge R Example: ANDY
Email R Example: [email protected]
Contact R Example: 03-92838222
Contact 2 R Example: 03-92838221
Appointment R Appoint from HQ or Appoint from Regional
Appointment Letter attachment
C Mandatory if SWEC Mode of Operation is Agent or Rig Operator or Vessel Operator
Authorization Letter from HQ attachment
C Mandatory if Appointment is Appoint from Regional
Termination Letter attachment C Mandatory only for Change of Principal
Acceptance of Termination Letter attachment
C Mandatory only for Change of Principal
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23. For Key Personnel MTR, choose Key Personnel from dropdown. Click on to
maintain additional Key Personnel.
24. Click on to add new key personnel/employees.
25. Enter the following:
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Field R/O/C Description
Employee ID Type R Choose from dropdown
Employee ID R Example: 781103-33-3910
Employee Name R Example: AHMAD
Citizenship R Example: MALAYSIAN
Position R Example: ENGINEER
Management Team O
Top Management O
Principal Employees/Others O
Status R Choose from dropdown
Qualification R Example: DEGREE
Years of Experience R Example: 6
26. Maintain Employee Experience.
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27. Maintain Employee Certifications, then click on .
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28. Update “Total No of Employees”, then click .
29. Back in SWEC Detail screen, choose the new key personnel and experience. For Facility and
Equipment, choose/declare availability.
30. Click to add new company experience and enter the following:
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Field R/O/C Description
Project Name R Example: PROJECT1
Project Description R Example: MAINTENANCE OF HEAVY DUTY VESSELS
Client Name R Example: ARCO SDN BHD
Start Year R Example: 2003
End Year R Example: 2011
31. Click on then . Select Company Experience from dropdown.
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32. For External Body Registration/Quality MTR, click on to add new external
body certificate.
33. Click to add new external body certificate and enter the following, then click :
Field R/O/C Description
External Org Code R Choose from dropdown Example: HSE MS
Valid Start Date R Choose from calendar
Valid End Date R Choose from calendar
Attachment R Example: HSE.PDF attachment
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34. Click to add new external body certificate for SIJIL PENDAFTARAN KAPAL and click on
to add new vessel/rig.
35. Enter the following:
Field R/O/C Description
Vessel/Rig Type R Choose either:
Vessel size below or equal 500 metric ton
Vessel size above 500 metric ton
Rig
Vessel/Rig Name R Example: VESSEL K01
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Valid Start Date R Choose from calendar
Valid End Date R Choose from calendar
Vessel/Rig Registration Attachment
R Example: Vessel Registration.docx attachment
Vessel/Rig Specification Attachment
R Example: Vessel Specification.docx attachment
Bollard Pull Attachment C Mandatory if required by MTR
SMC Attachment C Mandatory if Vessel/Rig Type Above 500
DOC Attachment C Mandatory if Vessel/Rig Type Above 500
Click and .
36. Scroll down to External Body Registration/Quality MTR and select SIJIL PENDAFTARAN KAPAL
entry. Select Vessel/Rig from dropdown.
37. Take note that Vessel/Rig info is populated accordingly. Click on then click .
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38. In SWEC summary screen, click on to view SWEC Notifications.
39. SWEC Notifications will display messages from PETRONAS. Once done click .
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40. In Bank summary screen, click on to update existing bank details or click to add
new bank details.
41. For existing bank details, you can only update signatories.
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42. For New, select “CURRENT ACCOUNT” from dropdown for Account Type field.
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43. Then click on to select Bank Key. Search for Bank Key by Bank Name and City. Click on
Bank Key to select.
44. Enter the following:
Field R/O/C Description
Bank Account R Example: 100001010101
Cheque Signatory attachment R Example: Cheque Signatory.docx attachment
IBAN O International Banking Account Number (applicable only for foreign banks)
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45. Click on to add new signatories.
Field R/O/C Description
Position R Select position of signatory from dropdown
Name R Select from dropdown Example: ROSLI
Then click .
46. Click to go to Bank summary screen.
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47. At Bank summary screen, click .
48. In Annual Audited Report summary screen, click to update existing Annual Audited
Report details or click to add new Annual Audited Report details.
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49. Enter the following:
Field R/O/C Description
Financial End Date R Select from calendar
Profit of The Year (RM) R Can only maintain either Profit of The Year (RM) or Loss of The Year (RM) Example: 10000
Loss of The Year (RM) R Can only maintain either Profit of The Year (RM) or Loss of The Year (RM). Negative sign “-“ is compulsory. Example: -10000
Share Premium O Example: 2.00
Reserve O Example: 10
Annual Audited Report Document attachment
R Example: Annual Audited Report.docx attachment
50. Click on to return to Annual Audited Report summary screen, click .
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51. In the Submit screen, mark checkbox to accept declaration agreement and click .
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52. After submitting application, there will be a notification screen. Login back to
https://supplier-selfservice.petronas.com.my/ and access Application Status Summary to
view submitted application.