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WHAT’S NEW IN MITIGATION. BIG CHANGES in the FEMA HMA Grant Programs. Biggert-Waters. Reducing insurance subsidies on National Floodplain Insurance Program (NFIP) policies with higher risks Combine SRL and RFC grant programs into FMA - PowerPoint PPT Presentation
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Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
WHAT’S NEW IN
MITIGATION
BIG CHANGES in the FEMA HMA Grant
Programs
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
Biggert-Waters Reducing insurance subsidies on National Floodplain Insurance Program (NFIP) policies with higher risks
Combine SRL and RFC grant programs into FMA
For HMGP - Only projects in the Special Flood Hazard Area (SFHA) require NFIP participation – no change
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
Sandy Recovery Improvement Act of 2013 (SRIA)
Signed by the President in January 2013
Designed to speed up, streamline, and reduce the cost of Federal disaster recovery programs.
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
• Federal Assistance to Individuals and Households
• Public Assistance• Hazard Mitigation• Fire Management Assistance
Grants (FMAGs)
Disaster Relief Fund (DRF)Provides Funding For FEMA:
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
FEMA & State Mitigation Grant Programs
FY 2014Flood
Protection Planning
Flood Mitigation Assistance
Texas Water Developmen
tBoard
Texas Division of EmergencyManagemen
t
Pre-Disaster
Mitigation
Hazard Mitigation
Grant Program
FLOOD GRANTS
ALL HAZARD GRANTS
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
Congressional Focus
1. Financial Responsibility2. Expedite Program Activity3. Idle funding4. Controversial Projects 5. Justification of the
Program
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
CONGRESSIONAL ISSUES AND FEMA ISSUES –
ARE YOUR ISSUESBECAUSE….
YOUR FUNDING DEPENDS ON FEMA APPROVAL!!!
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
FACT - Disasters are becoming more frequent and costly
1. 2011 – 99 presidential, 29 emergency (47 states), 114 F-MAG’s – $7.5 billion
2. 2012 – Sandy alone – 11 states – over $2.2 billion so far
3. Money is tight and must address this demand
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
Congressional Direction to FEMA
Here is the money this time --- BUT - FOCUS ON OUR ISSUES
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
FEMA GOT BUSY
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
New FEMA Attitude
JUSTIFY THE PROGRAM TO CONGRESS
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
1. FINANCIAL RESPONSIBILITY
FEMA DEVELOPS A MONETARY CONTROL PROCESS –
STRATEGIC FUNDS MANAGEMENT (SFM)
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
Monthly estimate of required funding planned a year in advance for:
•New grant approvals
• Cost overruns
NOTE: the spend plan also provides funding obligations in smaller increments on LARGER projects
SFM TOOL FEMA SPEND PLAN
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
THE FEMA SPEND PLAN
FEMA National is already requiring justification for failure to meet the monthly spend plan
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
1. The Federal fiscal year begins in
October
2. DRF – Immediate Needs Funding (INF) Emergency operations only
SPEND PLAN IMPACTS
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
Project application budgets:• Estimate OUT - documentation is in –
EXPECT HIGHER SCRUTINY• Vocabulary matters!!!!• Application continuity• More specific Pre-Award breakdowns • Cost overruns more difficult
COST BREAKDOWN REVIEW
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
1.Money on the street faster
2.Shorten the review process
3.Shorter Period of Performance
2. CONGRESS WANTS EXPEDITED PROGRAM
ACTIVITIES
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
NEW RFI GUIDANCE
FEMA RFI Deadlines:
• Mitigation specialist – 30 day• Branch Chief – 15 day• Regional Administrator – 30 day• Denial -> Appeal
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
• Complete well documented applications• Higher level of sub-recipient monitoring on POP• Closer monitoring of approved cost line items
SUB-APPLICANT ACTIVITIES
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
• FY 2011 FEMA began an aggressive recovery of “idle” funds
• Be prepared to implement your project or loose your funding
• Faster closeouts of old disasters
3. IDLE FUNDING
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
• Protect Congress from black-eyes
• Updates to FEMA 361
• The most restrictive interpretation of regulation and guidance
• Additional OMB review at LPN
4. Controversy
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
5. Justification
FEMA wants proof that all projects are effective in every way
Congress wants program justification
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
Every number and statement must have acceptable supporting documentation!
Justification
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
HMGP Generator Changes
• Stand alone REGULAR projects if protecting a critical facility
• Portable generators become eligible under 5% (HMGP only)
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
Planning Grant Changes
Mitigation Planning Grants:
• Mitigation Plan
• Related planning activities
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
BCA
• FEMA module
• Standard values • Benefit cost analysis now
allows aggregated benefits from multiple activities and hazards.
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
Engineering Changes
Streamlining – engineering designs certified by Registered Professional Engineers as meeting an identified code satisfy engineering and technical feasibility issues
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
Acquisition Changes
• Ineligible projects now include the acquisition of unimproved land
• CBRA and OPA are now eligible in HMGP
• BCA’s of .75 can now add environmental and riparian benefits
• Pre-market or current market value at applicants discretion
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
POP Changes
This is HUGE!
FEMA can set POP for annual grants (2013 PDM – 24 months)
HMGP is 36 months from application deadline
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
SUMMARY
BIG changes in:•Program intensity•Project quality•Documentation•Timelines•Funding oversight
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
TDEM + TWDB + sub-applicant + FEMA
must become a TEAM to be successful!
Texas Department of Public Safety
DIVISION OF EMERGENCY MANAGEMENT
QUESTIONS?
Hildy SoperTexas Division of Emergency ManagementMitigation Officer(512) [email protected]