What is the Clearinghouse

©2011 National Student Clearinghouse. All rights reserved.


What is the Clearinghouse

A non-profit organization serving as a centralized education agent in

fulfilling enrollment and achievement reporting needs to governmental, financial, student

service and educational organizations


The Clearinghouse Mission

We serve the education community by facilitating

the exchange and understanding of student

enrollment, performance and related information


Board of Directors

http://www.umd.umich.edu/

http://www.tgslc.org/index.cfm

http://www.edsouth.org/default.htm

http://www.wachovia.com/

http://www.princeton.edu/main/

http://www.edexcelencia.org/


Clearinghouse Advisory Committee

http://www.umd.umich.edu/

http://images.google.com/imgres?imgurl=http://stat.fsu.edu/~wwu/fsu.JPG&imgrefurl=http://stat.fsu.edu/~wwu/&usg=__MeVHpwdn0u77nUb96A0bquQusnk=&h=432&w=432&sz=148&hl=en&start=2&um=1&tbnid=hgmhe7l6JTW6PM:&tbnh=126&tbnw=126&prev=/images?q=FSU+logo&hl=en&sa=X&um=1

http://www.spfldcol.edu/

http://www.century.edu/default.aspx

http://www.princeton.edu/main/

http://www.austincc.edu/

http://www.iit.edu/

http://www.stanford.edu/

http://www.google.com/imgres?imgurl=http://www.devilgraphics.com/stanford/StanfordLogo.gif&imgrefurl=http://www.devilgraphics.com/pic.php?n=stanford/&b=Stanford/&h=150&w=400&sz=4&tbnid=FbPWlVETfz7sCM:&tbnh=47&tbnw=124&prev=/images?q=stanford+logo&hl=en&usg=__3lhSLlUBnriav1r2IV5xB7ywfLw=&sa=X&ei=AlsOTLVvxKqUB_zE7Ww&ved=0CCAQ9QEwBQ

http://www.google.com/imgres?imgurl=http://www.devilgraphics.com/stanford/StanfordLogo.gif&imgrefurl=http://www.devilgraphics.com/pic.php?n=stanford/&b=Stanford/&h=150&w=400&sz=4&tbnid=FbPWlVETfz7sCM:&tbnh=47&tbnw=124&prev=/images?q=stanford+logo&hl=en&usg=__3lhSLlUBnriav1r2IV5xB7ywfLw=&sa=X&ei=AlsOTLVvxKqUB_zE7Ww&ved=0CCAQ9QEwBQ

http://www.google.com/imgres?imgurl=http://www.its.caltech.edu/~qoptics/Ensemble/people_1_files/people_nav_files/caltech.jpg&imgrefurl=http://www.its.caltech.edu/~qoptics/Ensemble/people_1_files/people_nav.htm&usg=__KRjYDY03TlDwomtQatS3d-Lk48o=&h=341&w=361&sz=26&hl=en&start=9&sig2=BPDKZEYGZVv-j5MkZELSvg&um=1&itbs=1&tbnid=KKvGDO0U0FnS6M:&tbnh=114&tbnw=121&prev=/images?q=california+institute+of+technology&um=1&hl=en&sa=N&tbs=isch:1&ei=AlwOTPj3MoLGlQeq2rFr


Provides educational research & free

outsourcing services to post-secondary

institutions

Helps high schools track the college success of their

graduates

Automates deferment & enrollment reporting

for financial aid providers & the Department of

Education

Enables state agencies & other educational

organizations to study enrollment & degree completion patterns

of students nationwide

Enables instant onlineacademic verifications

for employers, recruiters,

background search firms & others

Allows students to order transcripts online, track

their student loans, obtain verification of their

in-school status, and more

Partners


Clearinghouse Services

DegreeVerify

Core Service

Student Self-Service

StudentTracker

Transcript ServicesEnrollmentVerify


3,300+ colleges and universities

93% of nation’s enrollment(16 million currently enrolled students)

2,000+ high schools

100 million current and former students

Borrower records from guaranty agencies and most loan servicers

Database


Core Service

The heart of the Clearinghouse which involves the timely

reporting of every enrolled and graduated student


Identifiers/Demographics

NameDate of birthSocial Security numberPermanent addressSchool name & OPE IDPrevious namePrevious SSN

Enrollment Data Collected

Reason

Financial AidWork

Tax Benefit(1098T)

001234-00


Status InformationCertification date

Date established by institution - Not by Clearinghouse

Enrollment status

Enrollment Data Collected

Status start date

Enrollment Period/Term; begin & end dates

Anticipated graduation date (AGD)

Directory (FERPA) block indicatorOther than financial aid – Adhere to block


Additional Data ElementsCurrent major/CIP code Institutional ID (multiple)Middle name (if available)Class standing (freshman, sophomore, etc.)High school code (SAT/ACT combined list)First-time/Full-time student*Degree seeking*Gender*Race/ethnicity*Good student discount Institutional email addressState student ID

*Aggregate Reporting Only


Reporting ScheduleRequired Reporting of All Students

• First-of-term/Census date

• Two midterm reports

• End-of-term & graduates

• Summer (If offering summer courses)

•Changed from 3 to 4 times a term/semester

•Early Registration/1st Day Reporting

•Easiest way to report is monthly


We receive data that is …

Complete All enrolled students

CurrentData is received at least 4 times each enrollment period

ComprehensiveNot bound by state boundaries or institutional sponsorship

ConclusiveAuthentic, not survey or anecdotal

Clearinghouse Data


Verify education credentials of students and graduates for

employers, background screening firms, educational organization, search firms,

and others

DegreeVerify


Degree titleDegree award dateMajor(s) and Minor(s)Division awarding degreeConcentration(s) and specialization(s)HonorsFERPA and financial block indicators

Student Data: Degrees


Did my lost admissions enroll somewhere else?

Where did our transfer-out students attend and what degrees have they earned?

Did our graduates continue on to a 4yr college or to graduate school?

Who from our student body is concurrently enrolled?

Perplexing Questions


A cost effective way to replace survey and anecdotal information with

documented enrollment and degree data

StudentTracker


How Data is Collected

Core Service DegreeVerify


The users of data, not the providers, should pay the costs

(if a school participates in Core, DegreeVerify, and submits the new data elements, StudentTracker is free)

To receive data, institutions must share the same data

(if a school does not participate in DegreeVerify, then StudentTracker will block degree data from other schools)

Guiding Philosophy


High SchoolsCommunity and Technical CollegesFour Year Colleges & UniversitiesPublic/PrivateNon-profit/For-profitEducation OrganizationsGrant Programs

Who Uses StudentTracker?


How StudentTracker WorksSubmitcohort

Run file against our database

Matches compiled in a StudentTracker report

Email you when your report is ready

*Instant queries for individual students

can be performed via the Web

Your College


A Two-Pronged Approach

1. “Aggregate Report” provides a simple summary report

2. “Detail Report” provides the raw, unit-level student enrollment data


Date: mm/dd/yyyyTime: hh:mm

% of Number ofSchool School Name State Number Transfer Degrees

001234-00 Finest State University XX 315 25% 45002345-00 Universitiy of Knowledge XX 210 17% 0003456-00 Big Mountain College XX 176 14% 21004567-00 Learned College XX 109 9% 13005678-00 University of Books XX 92 7% 0006789-00 Studious University XX 78 6% 15007890-00 Library College XX 65 5% 0012345-00 Great State University XX 42 3% 0009876-00 Metropolitan State University XX 35 3% 0011111-00 Community College of the County XX 27 2% 4

Total: 1149 98

National Student ClearinghouseSchool: Pinnacle University

Summary of Student Level Detail - Analysis of Initial Transfers

Sample Summary Report


Student identifiersNew institution name and OPE codeNew institution type (4 yr+, 2 yr, <2 yrs)Public/PrivateTerm begin dateMultiple school sequence numberGraduation status and dateDegree title Major course of study

Sample Unit Record File

For DegreeVerifySchools Only


Data You Provide


Data You Get Back


A Closer Look


Transfer-Out Rate

30.8%

10.8%

0% 10% 20% 30% 40%

Aggregate ClearinghouseData Only

Unit MarylandState Data Only

Prince George’s Community CollegeMeasured transfer-out rate for 1996 cohort of first-time freshmen, comparing results using Maryland state data

sharing arrangement and Clearinghouse

Increase Matching RateState System to a National System


Campbell & Mislevy (2010)

©2011 National Student Clearinghouse. All rights reserved.Archer, S., Fu, H., and Reiss, E. (2009)


Using StudentTracker more than doubled number of transfer students accounted for by schools

Broome & Cayuga Community Colleges

Year #BCC Students

SUNY tracking

BCC

SUNY plus

NSC/BCC

# of CCC students

SUNY tracking

CCC

SUNY plus

NSC/CCC

1996 1527 281 566 1087 237 496

1997 1616 302 572 1042 255 537

1998 1737 275 558 1147 254 531

1999 1718 217 512 1154 219 488

2000 1637 121 373 1028 98 261

1196 2581 1063 2313

117.6% increase115.8% increase


VSA- Chart for University of Wisconsin-La Crosse


VSA- Chart for University of Wisconsin-La Crosse

What the Chart Shows

91.8% of First-Time Full-Time Students who entered UW-LAX had either completed a 4-year degree or were still enrolled at a 4-year institution 6 Years Later.

67.2% completed locally at UW-Lax (green)

17.2% Completed at a different 4-year or 2-year institution (lavender)

1.8% were still enrolled at UW-Lax (Yellow)

5.6% were still enrolled elsewhere (sky blue)


Provides unit-level and summary data for local and national research studies

Extremely flexible and easy-to-use

100 million student records archived

Degree and enrollment data available

Fully FERPA compliant

StudentTracker Benefits


research.studentclearinghouse.org



Thank You!Roberta [email protected]

Joshua [email protected]

Ed Torpy, Assistant Director of Research [email protected]

[email protected]

Documents

What is the Clearinghouse