What is Expected in Updating Your SIP?

Metro-Nashville Public School System School Improvement Plan Process

September 2008

Thank You!!!Thank You!!!

For sending in your revised For sending in your revised

Component 4s in such a timely Component 4s in such a timely

fashion. fashion.

The SIPs are currently being read The SIPs are currently being read

and feedback will be delivered and feedback will be delivered

to you through to you through

your Executive Director and your Executive Director and

Planning Facilitator in the next Planning Facilitator in the next

week .week .

So now what do we do ?So now what do we do ?

Your next step in the SIP Your next step in the SIP process is to begin to process is to begin to

develop your school plan develop your school plan to fit your new group of to fit your new group of students and their set of students and their set of needs by analyzing the needs by analyzing the

data. data.

This will involve revisiting This will involve revisiting all the all the

components of your SIP, components of your SIP, identifying new areas of identifying new areas of

concern, concern, and implementing and implementing

instructional strategies instructional strategies based on researchbased on research

Some of these activities Some of these activities will be for the next will be for the next school year. Your SIP school year. Your SIP should be written to should be written to include two years, 08-09 include two years, 08-09 and 09-10.and 09-10.

Oct. Oct.

11

High Priority Schools turn-in High Priority Schools turn-in FULL PlanFULL Plan

All others turn-in revised All others turn-in revised Component 4Component 4

Focus on building Focus on building new plan on updated new plan on updated test scorestest scores

Jan.Jan.

1515

All schools turn-in revised All schools turn-in revised Component 4 Component 4

Focus on adding Focus on adding staffing needs for next staffing needs for next school year.school year.

April 1 April 1 Middle & High Schools in Good Middle & High Schools in Good

Standing turn-in Full PlanStanding turn-in Full Plan All others turn-in revised All others turn-in revised

Component 4Component 4

Focus on professional Focus on professional development needs development needs for next school yearfor next school year

SIP Turn-in Dates and FocusSIP Turn-in Dates and Focus

The following SIP activity should be carried out at your school:

•SIP Committees should be meeting to SIP Committees should be meeting to determine the needs of your school.determine the needs of your school.

•Your new data should be analyzed to Your new data should be analyzed to determine effective instructional strategies.determine effective instructional strategies.

•Adjustments need to be made to your SIP Adjustments need to be made to your SIP in in all componentsall components to reflect your analysis. to reflect your analysis.

Formating and DetailsFormating and Details

Get your pencil ready

•

Before beginning to type your new Before beginning to type your new information into your SIP you must information into your SIP you must

DELETE ALLDELETE ALL your strikethroughs your strikethroughs

and and change all red ink to blackchange all red ink to black..

Basically you will begin with a clean Basically you will begin with a clean

document free of red ink and document free of red ink and strikethroughs.strikethroughs.

In this SIP there will be two Title I dollar In this SIP there will be two Title I dollar amounts:amounts:

08-09 actual budgeted Title I dollars 08-09 actual budgeted Title I dollars and and

09-10 projected budget Title I dollars. 09-10 projected budget Title I dollars.

Please make sure you clearly mark which budget (08-09 or 09-10) is being used for funding. If an activity is occurring in both years,

mark both budget years as a funding source. Example: Title I Title I 08-09 09-10$5,472 for Reading workshop TBD PD reading

08-0909-10

•Please number your action stepsPlease number your action steps. . ExampleExample: For Goal 1 the action steps are numbered : For Goal 1 the action steps are numbered

1.1, 1.2…. for Goal 2: 2.1, 2.2… Goal 3- 3.1,3.1.1, 1.2…. for Goal 2: 2.1, 2.2… Goal 3- 3.1,3.

•Show timelines that reflect a Show timelines that reflect a beginning, beginning, ending, and intervals for data gatheringending, and intervals for data gathering that will be used to determine an action that will be used to determine an action steps effectiveness or need to be steps effectiveness or need to be changed.changed.

•In Component 4, if you want to address a specific subgroup for example, in reading, you need to include that as an objective under the goal that addresses reading for the whole school. ( from Dr. Connie Smith)

•In Component 4, the Action Step must include student centered, teacher centered and organization centered action steps.  The focus has been on the use of starting with a verb, so use "The student will or The teacher will". ( from Dr. Connie Smith)

Please fill in the outcome column when a Please fill in the outcome column when a timeline has been met. timeline has been met.

For For Performance Results or Outcomes,Performance Results or Outcomes, this this will be a projection of improvement based will be a projection of improvement based on what actually happened last year or on what actually happened last year or the baseline at the end of the year. ( From the baseline at the end of the year. ( From Dr. Connie Smith)Dr. Connie Smith)

•Make sure that all necessary items/ events are in your action steps that cover this time period for your SIP. (The October 1st will be approving items till January 1st )

•A new Action Step Authorization (ASA) form will be drawn up to reflect action steps & $ resource in this SIP. This will go through an approval process. Spending of money cannot occur until this ASA form is approved.

•If you are a Title I School make sure that you are including the 10 components in your plan. Contact your planning facilitator to receive an explanation.

•If you are a school in high priority you are required to make sure certain elements are in your plan. Your planning facilitator can assist you with this information.

•Schools in corrective action will have their SIP forwarded to Brenda Elliot-Johnson.

Instructions For Turning in Full Plan or Only Component 4Instructions For Turning in Full Plan or Only Component 4

Full Plan Send SIP electronically

1)to your planning facilitator,

2)to your Executive Director,

3) and Denise Bourke

Send 4 paper copies to the Title I Office.

Use only a clip to hold pages together.

Send in a manila envelope

Only Component 4 Send Component 4 electronically to:

1)Your planning facilitator,

2)Your Executive Director,

3)Denise Bourke

No paper copy is sent.

GOAL 1 – Action Plan Development

Template 4.1 – (Rubric Indicator 4.1. Revised DATE: This will be used to internally track revisions of your plan.

Section A –Describe your goal and identify which need(s) it addresses. (Remember that your previous components identified the strengths and challenges/needs.)

GoalWhat area of student academic performance do you plan to improve? What group of students? How much improvement? Measured by what? By when?

Which need(s) does this Goal address? What need identified in Component 1b does this address?

How is this Goal linked to the system’s Five-Year Plan? To what goal of your system’s Five-year Plan or TCSSP does this relate?

ACTION STEPS – Template 4.2 – (Rubric Indicator 4.2) IMPLEMENTATION – Template 4.3 – (Rubric Indicator 4.3)

Section B – Descriptively list the action you plan to take to ensure you will be able to progress toward your goal. Action steps are strategies and interventions which should be scientifically based where possible and include professional development, technology, communication, and parent and community involvement initiatives within the action steps of each goal.

Section C – For each of the Action Steps you list, give timeline, person(s) responsible, projected cost(s)/required resources, funding sources, evaluation strategy and performance results/outcomes. (For Evaluation Strategy, define how you will evaluate the action step.)

TimelinePerson(s)

ResponsibleRequired Resources

Projected Cost(s) & Funding Sources

Evaluation StrategyPerformance Results /

Outcomes

Action Step1.1

What do you plan to do to obtain the results identified in this goal? Who will take this action?

When will this action begin?

How often will

it occur? When will you

evaluate outcomes?

Who will be responsible

for monitoring the

implementation of this action?

What will you need to put

this action in place?

What will it cost and where will the money come from?

As you implement the action, how will you determine if it

is being carried out as planned and

accomplishing the desired outcome?

This can be left blank initially. As you gather data about the effect of this

action, place it here for

comparison with desired outcomes.

Action Step1.2

What else do you plan to do? Your action steps should be connected to the work done in Component 3 that studied your current efforts to improve student academic performance.

Complete for each action

step.

Action Step1.3

Provide a sufficient number of planned actions to provide a multi-faceted approach to accomplishing your goal without planning too much to effectively manage.

Action Step1.4

Action steps should address what the school as a whole, teachers, and targeted students are going to do.