SHIP AGENT

What is EGM?

The declaration to be filed under Section 41 of the

customs Act 1962 is knows as Export General

Manifest. This declaration is a statutory declaration

and every ship , which leaves Indian waters with the

intention of carrying cargo is bound to deliver this

document.

Purpose of filing EGM- To ensure that all the goods which leave

territorial waters of Indian has been duly

accounted for.

- To ensure that all the obligations imposed

on the master/steamer agents of the

vessel under the provision of sec 41 and

42 of the customs Act, 1962 have been

duly fulfilled.

- The exporter or the goods under section

156(f) of the customs Act and short-ship

ment goods framed under customs Act,

1962 have been duly fulfilled.

Who Should file EGM? Primary liability to file this declaration is on the

person in-charge of the vessel or craft. This

declaration must be filed before the departure of

the vessel or craft.(section 41)

Section 148 allows all acts to be done by a person

in-charge of conveyance, to be done by his agent

also. A person who represents himself as an agent

and accepted as such by the proper officer will be

liable for fulfillment of obligations and also to penal

consequences such as penalties an confiscations.

When to file EGM?

• The declaration should be filed before the

departure of the vessel. In exceptional cases the

proper officer may allow extension of period with

sufficient security and surety given by agent of the

carriers.

General Conditions

The signatory of the EGM has to sign a declaration

verifying the truthfulness of the contents. This is a

legally binding declaration.[section 41(2)].

If the proper officer is satisfied that there is no

fraudulent intention, he may allow the EGM to be

amended.[section 41(3)].

For any mis-declaration or failure to file the

document, the agent would be punishable under

sec. 117 of the customs Act,1962.

General Conditions

• EGM to be filed error-free by steamer Agents and MLOS.

• CHAS to furnish correct Rotation Number at the time of

goods registration at CFS.

• Exporters to pursue the vessel agent and insist them to

file EGMS in r/o pending shipping bills.

Work done at MCD(EGM)

Monitoring of timely submission of EGM by

steamer Agents.

Scrutinising the EGM with relevant documents and

closure of the same.

Generation of EP copies of shipping bills after

closure of EGM.

Submission of EGM statement to statistics

sections.

Generation of EP copies

After closure of EGM, the exporter / CHA to submit

a request list of SBs to MCD (EGM) section on

Which Export promotion copies are required.

After due Verification in the EDI System, EP Copies

are Printed and handed over the exporter /CHA

acknowledgment.

EGM errors(agent-side)

1. L - LEO date > sail date

2. T - Nature of cargo in EGM not matching with SB

3. P - Total no. of packets in EGM mismatch with SB

4. W- Total quantity in EGM mismatch with Grass Wt. of SB

5. F - SB already filled in another EGM No.

6. G - Sailing Report not entered

7. R - Rotation number mismatch (frequently occurring error)

L – LEO date > Sail date

REASON FOR ERROR:• Manual LEO obtained from Superintendent due to

EDI system failure.

RECTIFICATION:

• CHA needs to come and get Let Export Order and

SB generated in the system.

DOCUMENTS REQUIRED :

• SB checklist carrying ‘manual LEO’

T- Nature of Cargo in EGM not matching with SB

REASON FOR ERROR:Wrong mention of nature of cargo at the time of registration.

For instance, the cargo is registered asbulk from ‘Whereas in

EGM it is declared as in containerised form’.

RECTIFICATION:

On verification with Bill of Lading.

DOCUMENTS REQUIRED:

Bill of Lading.

P-Total no. of Packets in EGM mismatch with SB

REASON FOR ERROR:

• Wrong mention of cargo quantity at the time of registration

For instance, cargo quantity is wrongly mentioned as ‘in less

number of packets’ etc.

RECTIFICATION:

• On verification with Bill of Lading.

DOCUMENTS REQUIRED:

• Bill of Lading.

W-Total quantity in EGM mismatch with Gross Wt.of SB

REASON FOR ERROR:• Wrong mention of cargo quantity (packets / gross wt.) at

the time of registration, due to short shipment / shut out

of cargo.

RECTIFICATION:

• On verification with Bill of Lading.

DOCUMENTS REQUIRED:

• Bill of Lading.

F –SB already filed in another EGM No.

REASON FOR ERROR:Wrong declaration of voyage no. and vessel name by

CHA.

RECTIFICATION:

EGM amendment.

G- Sailing report not entered

REASON FOR ERROR:• Non- production of port clearance certificate by Liner.

RECTIFICATION:

• By entering sailing report.

DOCUMENTS REQUIRED:

• Bill of Lading.

R-Rotation number mismatch

REASON FOR ERROR:Wrong declaration of voyage no. and vessel

name by CHA.

RECTIFICATION:

On verification of Bill of Lading.

DOCUMENTS REQUIRED:

Bill of Lading.

EGM errors(officer- side)

1 . N – Total no . Of containers mismatch with

containers given in SB

2 . Q – SB not in EGM /EGM err_que

3 . C – Container no . Mismatch with container no. in

the given SB (frequently occurring error)

N- Total no. of Containers mismatch with containers given in SB

REASON FOR ERROR:• Wrong feeding of Container No. by Inspector at the

time of entering Stuffing Report.

RECTIFICATION:

• On verification of Bill of Lading.

DOCUMENTS REQUIRED:

• Bill of Lading.

Q- SB not in EGM / EGM err –que

REASON FOR ERROR: Non- entering of Stuffing Report in the system.

RECTIFICATION:

Stuffing Report to be entered Daily.

DOCUMENTS REQUIRED:

Bill of Lading.

C- Container no . Mismatch with container no .in the given SB

REASON FOR ERROR:• Wrong entry by liner /CHA and Officer. For

instance, the container no . TCNU2058841 may be

entered as TNCU2058841.

RECTIFICATION:

• On verification of Bill of Lading.

DOCUMENTS REQUIRED:

• Bill of Lading.

Pendency of EGM AS On Date S NO Steamer Agent NO .Of EGMs

PendingNO .Of EGM

errors

1 Bengal Tiger line (I) Ltd 114 2084

2 St . John Freight Systems Ltd 94 1334

3 Sea Consortium (I) (P) Ltd 18 70

4 MSC Agent (I)(P) Ltd 12 107

5 Relay Shipping Agency Ltd 8 89

6 Chakiat Shipping Services (p) Ltd 6 69

7 Samsara Shipping (P) Ltd 3 6

TOTAL 255 3759