WHAT IN THE PAPER PIF IS GOING ON?

WHY DO I NEED TO FILL OUT A PAPER PIF?

• New Hire

• Rehire

• Change in Position

PIF INFORMATION VS. PO13 – MAINTAIN POSITION

• In IRIS , Go to the PO13 (Maintain Position) Transaction• Click on the Relationships Tab

• Check the Organizational Unit Name and Number• Next, click on the Work Schedule Tab

• Check the work schedule rule• Lastly, click on the Employee Group/Subgroup Tab

• Check the Employee Group and subgroup against the Paper PIF

IS IT A NEW HIRE?

S TA F F• Exempt and non-exempt

• Includes Research Associates, Non-UT Student Assistants, Regular non-exempt

• Does not include UT Students

• Required Signatures• Human Resources

FA C U LT Y

• Required Signatures• Department/College

• If COM – Carolyn Head

• Dr. Cheryl Scheid• Human Resources

WHAT IF I’VE BEEN AROUND A WHILE?

S T A F F – O T H E R A C T I O N

• Exempt and non-exempt

• Required Signatures• Department/College or

Vice Chancellor• Human Resources

F A C U L T Y O T H E R A C T I O N – ( E X C E P T R A I S E S )• Includes Special Pay

Instructor, Instructor, Assistant Professor, Dean

• Required Signatures• Department/College

• If COM – Carolyn Head • Dr. Cheryl Scheid

OTHER PIFS

P O S T D O C P I F S

• Required Signatures

• Department/College• Dr. Monica Jablonski

M E D I C A L R E S I D E N T S

• Required Signatures• College of Medicine

• Office of Graduate Medical Education

• Other Colleges• Department Head• Human Resources

STUDENTS (STUDENT ASSISTANTS; GTA/GRA;TUTOR

• Required Signatures• Department/College• Human Resources

WHERE DOES IT GO NEXT?

• Please send it to Stephanie Mitchell in Finance & Operations for review and final processing

PIF CHECKPOINTS

• Are all the required approval signatures on the PIF?• F&O should be the final approval before payroll receives the PIF.

• Please do not take the PIF directly to payroll without F&O’s signature. This will only delay the process.

• Is it a promotion or demotion? • If so, is the TALEO or PIN number on the PIF?• Is the approval letter from HR attached (non-faculty)?

• Is it a transfer to another department?• If so, is the TALEO or PIN number on the PIF?• Is the email from HR attached showing the approved salary (non-faculty)?

• Is it an hourly (biweekly) or salary (monthly) employee position?

• Are the effective/start dates consistent?

• AFTER SEPTEMBER 1, 2013, WE WILL NO LONGER ACCEPT THE OLD PIF FORMS (See separate excel attachments for latest forms).

IF ALL ELSE FAILS, CALL STEPHANIE @ 1481

HOPEFULLY, SHE DOESN’T FORGET TO COME BACK FROM VACATION……………