Project Management Process Groups & Knowledge Areas Mapping (47 Processes), PMBOK Guide 5th Edition

  Initiation Planning Execution Monitoring & Control Closing  

Integration

Management

Develop

Project

Charter

* Develop Project

Management Plan

* Direct & Manage

Project Execution

* Monitor & Control

Project Work 

* Perform Integrated

Change Control

* Close Project or

Phase

6

Scope

Management

  * Plan Scope Management 

* Collect Requirements 

* Define Scope 

* Create WBS

  * Validate VerifyScope 

* Control Scope

  6

Time

Management

  * Plan Schedule

Management 

* Define Activities 

* Sequence Activities 

* Estimate Activity

Resources 

* Estimate Activity

Durations 

* Develop Schedule

  * Control Schedule   7

Cost

Management

  * Plan Cost Management 

* Estimate Costs 

* Determine Budget

  * Control Costs   4

Quality

Management

  * Plan QualityManagement * Perform Quality

Assurance

* Perform Quality

Control

  3

Human Resource

Management

  * Plan Human Resource

Management 

* Develop Human Resource

Plan

* Acquire Project

Team 

* Develop Project

Team 

* Manage Project

Team

    4

Communication

Management

* Identify

Stakehol

ders

* Plan

CommunicationsManageme

nt

* Manage

Communication 

* Distribute

Information 

* Manage

Stakeholder

Expectations

* Control

Communication 

* Report Performance

  3

Risk Management   * Plan Risk Management 

* Identify Risks 

  * Monitor &Control Risks   6

* Perform Qualitative Risk

Analysis 

* Perform Quantitative Risk

Analysis 

* Plan Risk Responses

Procurement

Management

  * Plan

ProcurementManagement

* Conduct

Procurements

* ControlAdministerProc

urements

* Close

Procurements

4

Project

Stakeholder

Management

* Identify

Stakehol

ders

* Plan Stakeholder

Management

* Manage

Stakeholder

Engagement

* Control Stakeholder

Engagement

  4

  2 24 8 11 2 4

7

Project Management Processes – PMBOK® Fifth Edition As per the project management body of knowledge (PMBOK® Guide) – Fifth Edition, there are 47

project management processes covered under 10 knowledge areas and 5 process groups.

The five process groups are

Initiating

Planning

Executing

Monitoring & Controlling

Closing

The Ten knowledge Areas are

Project Integration Management

Project Scope Management

Project Time Management

Project Cost Management

Project Quality Management

Project Human Resource Management

Project Communications Management

Project Risk Management

Project Procurement Management

Project Stakeholder Management   

The mapping among 47 processes , 10 knowledge areas and 5 process groups are outlined below.

47 project processes grouped by knowledge area

47 processes grouped by Process Group

How to memorize 47 PMP Processes…

Using PMBOK 5th edition referenceHow to memorize 47 PMP Processes…With the 5th edition out and people panicking already due to increase in processes from 42 to 47, I feel obliged to give some insight on how to memorize 47 PMP processes, and how to relate them to the correspondent Process Group, and Knowledge Area. This is less of a cramming technique and more of logical & visual remembrance game. I strongly recommend that you draw the chart once every day till your examination date and there is no way that you will forget it!I will use min mapping for Project Management Process Groups and Knowledge Areas, referring to mapping table from PMBOK guide, which is shown below, to demonstrate how we can easily relate the process to its Process Group and Knowledge Area.As we all know, according to PMBOK® 5th Edition we have 47 PM processes, and these processes are scattered among 5 process groups, and 10 knowledge areas: 

Initiating :  2  processes Planning :  24 processes Execution:  8  processes Monitoring & Controlling:  11 processes Closing:  2  processes.

 The first step is to draw a structure on a paper and remember the count…this acts like a checklist even if you accidentally miss writing one on your scribble sheet during the first 15 minutes of pre-test time.

 Initiating(2)

Planning(24)

Executing(8)

Monitoring & Controlling(11)

Closing(2)

Integration(6) 1 1 1 2 1Scope(6)   4   2  Time(7)   6   1  Cost(4)   3   1  Quality(3)   1 1 1  HR(4)   1 3    Communication(3)   1 1 1  Risk(6)   5   1  Procurement(4)   1 1 1 1Stakeholder(4) 1 1 1 1   So what is the easiest way we can use to relate each process to its process group? It’s very obvious that Initiating & Closing process groups are not the ones that causing confusion here, since both of them has 4 processes in total, which leaves us with three Process Groups to focus on.

 You don’t have to memorize the 47 processes names; you just want to focus on some flash words, such as “Plan“, “Estimate“, “Perform“, “Develop“, “Control“, “Identify”, “Define”, “Manage”, “Validate” and “Close”.

 I will discuss these below.  Plan: 9 processes (all Knowledge Areas but Integration) have this word in its description:

Plan Scope Management :  Scope Managementc Knowledge Area. Plan Schedule Management : Time Management Knowledge       Area. Plan Cost Management : Cost Management Knowledge       Area. Plan Quality Management : Quality Management       Knowledge Area. Plan Human Resource Management : Human Resource Management      

Knowledge Area. Plan Communications Management : Communications Management

Knowledge Area. Plan Risk Management : Risk Management Knowledge       Area. Plan Procurement Management : Procurement Management       Knowledge

Area. Plan stakeholder           management : Stakeholder Management Knowledge

Area.

 The first Knowledge area – Integration also has planning but worded differently – Develop Project Management Plan…perhaps so make it stand out as it is made from all other 9 Management plans…

Develop Project Management Plan : Integration Management Knowledge Area. Another process which begins with “plan” is Plan Risk Responses…due to risk fluctuations, changes, the process is iterative..keep that as a clue and you will remember to plan risk responses too! That was easy so far, wasn’t it? All of the mentioned above processes belongs to the Planning Process Group, so if there is any question stating that you are in a process that has “plan” word, and then asks what you should do next, you should know that you are in the Planning phase of the project.

Estimate: 3 processes have      this word in its description: Estimate Activity Resources :  Time Management Knowledge Area. Estimate Activity Duration :  Time Management Knowledge Area. Estimate Costs :  Cost Management Knowledge Area.

 All of the mentioned above processes belongs to the Planning Process Group.  Perform: 4 processes have      this word in its description:

Perform Integrated Change Control :  Integration Management Knowledge Area.

Perform Quality Assurance :  Quality Management Knowledge Area. Perform Qualitative Risk Analysis :  Risk Management Knowledge Area. Perform Quantitative Risk Analysis :  Risk Management Knowledge Area.

 The first one belongs to Monitoring & Controlling Process Group and you can relate it as it has the “Control” word, “Perform Quality Assurance” goes under Executing Process Group, and the last two belongs to the Planning Process Group. Develop: 4 processes have      this word in its description:

Develop Project Charter :  Integration Management Knowledge Area.

Develop Project Management Plan :  Integration Management Knowledge Area.

Develop Schedule :  Time Management Knowledge Area. Develop Project Team :  Human Resource Management

Knowledge Area.

 All of the mentioned above processes belong to the Planning Process Group, except for the “Develop Project Team” belongs to Executing Process Group, and “Develop Project Charter” it belongs to Initiating Process Group. A simple logic is that charter is required to authorize project and you simply cannot just plan team development, it has to be executed in action!

Control: 9 processes have      this word in its description: Monitor & Control Project Work :  Integration Management Knowledge

Area. Perform Integrated Change Control :  Integration Management Knowledge

Area. Control Scope :  Scope Management Knowledge Area. Control Schedule :  Time Management Knowledge Area. Control Costs :  Cost Management Knowledge Area. Control Quality :  Quality Management Knowledge Area. Control Risk :  Risk Management Knowledge Area. Control Procurements :  Procurement Management Knowledge

Area. Control Stakeholder Engagement :  Stakeholder Management Knowledge

Area. Only exception Knowledge area where control does not picture is Human Resource Management, apply your own logic as to why it should/should not!All of the mentioned above processes belong to the Monitoring & Controlling Process Group, the good news that 9 of 11 processes in the Monitoring & controlling has the word “Control”. 

Validate: only 1 process      has this word in its description: Validate Scope : Scope Management Knowledge Area, this process belongs to

Monitoring &       Controlling Process Group. Identify: only 2 process      has this word in its description: Identify stakeholders : Stakeholder Management Knowledge Area, this

process belongs to Initiating       Process Group Identify risks : Risk  Management Knowledge Area, this       process belongs to

Planning Process Group  Define: only 2 process has this word in its description: Define Scope : Scope Management Knowledge Area, this process belongs to

Planning Process Group Define Activities : Time  Management Knowledge Area, this       process

belongs to Planning Process Group  Manage: only 4 process has this word in its description: Direct & Manage project work : Integration Management Knowledge Area, this

process       belongs to Executing Process Group Manage project   team : Human Resources  Management Knowledge Area,this

process belongs to Executing Process Group Manage communications : Communications       Management Knowledge

Area, this process belongs to Executing Process Group

Manage stakeholder engagement : Stakeholder  Management       Knowledge Area, this process belongs to Executing Process Group

  Close: only 2 process      has this word in its description: Close project or phase : Integration       Management Knowledge Area, this

process belongs to Initiating       Process Group Close procurement : Procurement       Management Knowledge Area, this

process belongs to Planning       Process Group Different things work for different people. This takes care 41 processes already…you can put your own logic as well to remember the complete process chart.

Do I really need that project management process?I work across many projects in many industries and often come across what I class as the “newbie project managers”.

Sometimes they just don’t get it.

They are easy to spot, just listen for the ones that recite the text book and believe that every process should be implemented

for every project.

Project Management Frameworks are a guide to assist you and they all need some level of customisation to fit your project,

industry and scale of your project to be effective.

Think about it a little more… If you were building a simple content managed website for a regular customer or a large

information management system for the federal government, would you apply the same processes at with the same levels of

detail to achieve the end result? I bet you would not! (I doubt that any experienced good project manager would)

A direct quote from the PMBOK Guide states the following:

This does not mean that the knowledge, skills, and processes described should always be applied uniformly on all projects.

For any given project, the project manager, in collaboration with the project team is always responsible for determining

which processes are appropriate and the appropriate degree or rigor for each process.

It is often a tough call to make, deciding on which processes are in and which processes are out when planning your next

project.

We need to be competitive in today’s markets and cannot afford to have bloated project management processes that end up

costing our clients more. Bloated and expensive processes will not win business, unless the client is dumb and has too

much money to throw around. In that case, please send me some money too!

We also have to be sure that the processes we apply have sufficient detail and allow us to manage our projects with

sufficient control. There is no point implementing an incomplete project management process that allows your clients to

control your project, this is simply going to end up costing you a lot of money when you are not able to properly manage

project scope. This is the recipe for disaster.

Think about what you do, apply the necessary processes and manage your projects well. Controlled projects are the key to

success. They will leave you with happy clients, happy projects, and more money in the bank!

The Systems Development Life Cycle and Project ManagementI am going to attempt to map the processes of the PMBOK Project Management Framework and the processes from

the Systems Development Life Cycle (SDLC) together, to see where the SDLC’s processes fit into the PMBOK

framework’s processes, and at what point they integrate.

Systems Development Life Cycle (SDLC) is an umbrella term for all methodologies for the design, implementation, and

release of software. [wikipedia]

Project management is the discipline of planning, organizing, and managing resources to bring about the successful

completion of specific project goals and objectives. [wikipedia]

The key processes of the Software Development Lifecycle are:

Initiation/planning

Requirements gathering and analysis

Design

Build or coding

Testing

Operations and maintenance

The key process groups of the PMBOK framework are:

Initiating

Planning

Executing

Monitoring and Controlling

Closing

Watch out for my next post, with the solution. It may be able to help you better manage your software development projects!

PMBOK 9 Knowledge Areas to 5 Process Group MappingProject Management Process Groups

Knowledge Areas Initiating Process Group Planning Process Group Executing Process

Group

Monitoring & Controlling Process Group

Closing Process Group

4. Project Integration Management

4.1 Develop Project Charter

4.2 Develop Project Management Plan

4.3 Direct and Manage Project Execution

4.4 Monitor and Control Project Work

4.6 Close Project or Phase

4.5 Perform Integrated Change Control

5. Project Scope Management

5.1 Collect Requirements5.2 Define Scope5.3 Define WBS

5.4 Verify Scope5.5 Control Scope

6. Project Time Management

6.1 Define Activities6.2 Sequence Activities6.3 Estimate Activity Resources6.4 Estimate Activity Durations6.5 Develop Schedule

6.6 Control Schedule

7. Project Cost Management

7.1 Estimate costs7.2 Determine Budget 7.3 Control Costs

8. Project Quality Management 8.1 Plan Quality 8.2 Perform Quality

Assurance8.3 Perform Quality Control

9. Project Human Resource Management

9.1 Develop Human Resource Plan

9.2 Acquire Project Team9.3 Develop Project team9.4 Manage Project team

10. Project Communications Management

10.1 Identify Stakeholders

10.2 Plan Communications

10.3 Distribute Information10.4 Manage Stakeholder Expectations

10.5 Report Performance

11. Project Risk Management

11.1 Plan Risk Management11.2 Identify Risks11.3 Perform Qualitative Risk Analysis11.4 Perform Quantitative Risk Analysis11.5 Plan Risk Responses

11.6 Monitor and Control Risks

12. Project Procurement Management 12.1 Plan Procurements 12.2 Conduct

Procurements12.3 Administer Procurements

12.4 Close Procurements

What are the five process groups?

Initiating (2), Planning, Executing (20), Monitoring and Controlling (8), and Closing (2)

#1 Develop Project CharterProject Integration

ManagementInitiating Process Group

#2 Identify StakeholdersProject Communications

ManagementInitiating Process Group

#3 Develop Project Management Plan

Project Integration Management

Planning Process Group

#4 Collect Requirements Project Scope ManagementPlanning Process Group

#5 Define Scope Project Scope ManagementPlanning Process Group

#6 Create WBS Project Scope ManagementPlanning Process Group

#7 Define Activities Project Time ManagementPlanning Process Group

#8 Sequence Activities Project Time ManagementPlanning Process Group

#9 Estimate Activity Resources Project Time ManagementPlanning Process Group

#10 Estimate Activity Durations Project Time ManagementPlanning Process Group

#11 Develop Schedule Project Time ManagementPlanning Process Group

#12 Estimate Costs Project Cost ManagementPlanning Process Group

#13 Determine Budget Project Cost ManagementPlanning Process Group

#14 Plan Quality Project Quality ManagementPlanning Process Group

#15 Develop Human Resources Plan

Project Human Resources Management

Planning Process Group

#16 Plan Communications Project Communications Management

Planning Process Group

#17 Plan Risk Management Project Risk ManagementPlanning Process Group

#18 Identify Risks Project Risk ManagementPlanning Process Group

#19 Perform Qualitative Risk Management

Project Risk ManagementPlanning Process Group

#20 Perform Quantitative Risk Management

Project Risk ManagementPlanning Process Group

#21 Plan Risk Management Project Risk ManagementPlanning Process Group

#22 Plan ProcurementsProject Procurement

ManagementPlanning Process Group

#23 Direct and Manage Project Execution

Project Integration Management

Executing Process Group

#24 Perform Quality Assurance Project Quality ManagementExecuting Process Group

#25 Acquire Project TeamProject Human Resource

ManagementExecuting Process Group

#26 Develop Project TeamProject Human Resource

ManagementExecuting Process Group

#27 Manage Project TeamProject Human Resource

ManagementExecuting Process Group

#28 Distribute InformationProject Communications

ManagementExecuting Process Group

#29 Manage Stakeholders Expectations

Project Communications Management

Executing Process Group

#30 Conduct Procurements Project Procurement Management

Executing Process Group

#31 Monitor and Control Project Work

Project Integration Management

Monitoring and Controlling Process Group

#32 Perform Integrated Change Control

Project Integration Management

Monitoring and Controlling Process Group

#33 Verify ScopeProject Scope ManagementMonitoring and Controlling

Process Group

#34 Control ScopeProject Scope ManagementMonitoring and Controlling

Process Group

#35 Control ScheduleProject Time ManagementMonitoring and Controlling

Process Group

#36 Control CostsProject Cost ManagementMonitoring and Controlling

Process Group

#37 Perform Quality ControlProject Quality ManagementMonitoring and Controlling

Process Group

#38 Report Performance

Project Communications Management

Monitoring and Controlling Process Group

#39 Monitor and Control RisksProject Risk ManagementMonitoring and Controlling

Process Group