Westwood Homeowners Association 5-8-2008 Summary

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Westwood Homeowners Association, Inc.

A Florida Condominium1440 Ocala Road, Tallahassee, FL 32304

Meeting of the Board of Directors

May 8, 2008, at 7:15 PM

at the Westwood Clubhouse

AGENDA

I. Call to Order William Graham, President

II. Roll Call Jeff Clotfelter, Secretary

______William Graham, President

______Jeff Clotfelter, Secretary

______Leo Rotan, Vice President

______Sheila Chitty, Treasurer

______Darrin Jones, Assistant Secretary

III. Proof of NoticeIV. Approval of Minutes from March 13 and April 24, 2008 Meetings Jeff Clotfelter, SecretaryV. Officers and Committee Reports

A. Officers Reports

President William Graham Treasurer -- Sheila Chitty

B. Committee Reports

Landscaping/Tree Committee Dr. Gloria Rotan Lighting Committee Dr. Leo Rotan

VI. Old Business:

A. Electrical Issues: a. Status of electricians report on safety electrical element near #312.

b. City review of meters/assessment of common electrical elements

B. Drainage issues: between the 400 and 500 block buildings, carport at 505/506 and Lake

Newton. Call to storm drain cleaning company.

D. Prioritization of decks, roof, gutter and retaining walls for application of 2008 assessment funds.

VII. Residents Comments and Proposals

VIII. New Business

A. Schedule membership meeting for Rules Handbook revision presentation.B. Schedule of A & A gutter cleaning and removal of leaves.C. Consider hiring Action Labor for: 1) Grounds cleanup and poison ivy removal, 2) leveling ground

near unit 506, 3) removing eroded dirt from sidewalks and parking lots, 4) planting impatiens andrenewing pine straw mulch near Clubhouse, 5) pressure washing slippery sidewalks, and prepping

decks for painting, 6) Sodding. Establish calendar, assign supervision responsibility.

D. Consider additional concrete laid in excess of bid; additional work not included in bid; unit 403 backpatio resurfacing.

E. Consideration of proposals for 401-405 gutter replacements by Gutter SolutionsF. Consider obtaining estimates for deck repair for units 311 and 317, and removal of rotting decorative

deck post at unit 313.G. Consideration of sealing foundation of unit 112 water apparently coming through wall at laundry

room and by back faucet. RECOMMEND EVALUATION OF FOUNDATION PRIOR TO

ACTION.H. Obtaining engineering report for replacement of retaining wall behind units 218-222.I. Obtaining engineering report for drainage. Especial problem: erosion on Tharpe Street side of

duplex unit 311-312, and all down the north side of the Westwood property.

IX. Adjournment


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Westwood Homeowners Association, Inc.

A Florida Condominium

1440 Ocala Road, Tallahassee, FL 32304

Minutes of Westwood Homeowners AssociationMeeting of the

Board of Directors

Thursday May 8, 2008

At the Westwood Clubhouse

Meeting called to order at 7:20

In attendance:Bill Graham (BG), PresidentLeo Rotan (LR), Vice President (arrived at 7:25)

Sheila Chitty (SC), TreasurerJeff Clotfelter (JC), SecretaryDarren Jones (DJ), A. Secretary

Proof of notice

Notice of meeting was given in writing and posted in a timely manner.

Document list:AgendaSign in sheetMinutesH&H bidFolsom bidsGutter Solutions bid for401-405, 101-102, and 213-217Smart meter FAQsFinancial packCurrent project list

Guest speakers are from the citys Smart Meter project. They are Lee Stillwell andReese Goad from the City, and representatives from Honeywell. Honeywell will beinstalling the smart meters for the city.Complete details about the project can be obtained by calling 1-800-557-2151.Benefits include:

- locating outages- tracking water usage- reading meters remotely

They should be out here in a month to begin installing the meters and will precede theinstallation with a letter letting people know when its going to take place.


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Honeywell inspected our existing meters and said the infrastructure looks good overall.The switch out should go quickly. If a meter is pulled and a problem is found, the citywill be called to fix the problem at no cost to us.Lee Stillwell is the point person to contact directly. 891-6168.

Approval of minutesThe minutes from the 3-13 meeting were read and acceptedThe minutes from the 4-24 meeting were read and accepted, with the addition of the

following: Mr. Sublett indicated he didnt need to be paid for the pictures he took of the313 v U-Haul incident.

Officers and committee reports

Presidents report- The fence in the dump area has been removed and the area looks good- Deck replacement for unit 406 and 407 is underway

The cost increased dramatically The responsibility lies with the homeowner to repair anything within the wallsand below the unit.

- Storage room doors are being replaced. In some cases, we have chosen to havemetal plates put on the lower portions of the doors instead of replacing the wholething.

- Non slip strips were replaced on the pool steps- Assorted wood rot repairs have been completed.- The hole in the floor of Mrs. Newtons unit (512) is not related to a roof leak or

an a/c leak. There is no leak currently and Mrs. Newton has been informed thatthe repair is her responsibility and expense.

Treasurers report- The financial information was offered up for questions and is included in this

document.

Tree committee- H&H submitted a bid for resodding (see attached) recommending starting at the

worst areas first- Resident comment: can we have someone fill in the edges of the fresh concrete to

raise the ground up to the level of the side walks?

Light committee- The 200s are lit again.- The dump pole is upright, but not lit yet. Its on the list.

Old business

- 312s meter has been checked out by an electrician who will write a lettersumming up his findings.


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- Further consideration is tabled until the city has installed the new meters andevaluated the old ones.

- One of our concerns is the conditions of the wooden post prior to installation.- After numerous calls to the city, weve gotten nowhere closer to getting Lake

Josephine removed. BG recommends getting A&A to dig out the dirt. We will

investigate further.- Prioritization of deck, roof, gutters, and retaining walls for application of 2008assessment is tabled until we get more info.

Residents comments

Pool repair- JC will get the shower head fixed- The broken corner of the pool is still a work in progress.- LR moves to but 2 more umbrellas, DJ seconds,AIF

Garage sale- Judy Edwards acquired $45 in expenses for signage. No one has any recollection

of her being authorized to spend the money.Debris left on decks of 418, 417, 416 following A&As roof cleaning- LR will follow up

Kim McHardy, 412, concerning the compounding of her late fee- Mrs. McHardy was given a report detailing her late fees.- Her issue is not getting her repairs done in a timely manner. She says she has sent

letters to that effect.- BG maintains that we cant make an exception to her late fees and not

everybodys- She feels she is not getting satisfaction from the HOA.- Nothing got resolved.

New business

With the exception of the following, all new business is tabled due to time constraints.Action Labor

- BG moves to have Action Labor come and work on the list of things they are ableto do, DJ seconds, AIF

Gutter Solutions- JC moves to use Gutter Solutions to do the work on units 401-405, BG seconds,

AIF

Adjournment

LR moves to adjourn @ 9:30, DJ seconds, AIF


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Documents

Westwood Homeowners Association 5-8-2008 Summary