Westmere Fire District Web view2013 Meeting Minutes of the Westmere Fire District. Contents. ... Motion No. 36 of 2013 to approve the installation of the interlock device for the dishwasher

2013 Meeting Minutes of the Westmere Fire District

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Contents2013 Meeting Minutes of the Westmere Fire District.........................................................1January 1, 2013 – Organizational Meeting........................................................................12

Motion No. 1 of 2013 to appoint Commissioner John Lutz as Chairman of the Board of Fire Commissioners of the Westmere Fire District, until replaced...............................12Motion No. 2 of 2013 to appoint David Szary as Chief and David Weiser as Assistant Chief of the Westmere Fire District, until replaced.......................................................12Motion No. 3 of 2013 to appoint Commissioner Sean Maguire as Secretary of the Westmere Fire District, until replaced...........................................................................12Motion No. 4 of 2013 to set the annual compensation for the District Secretary at 0.85 percent of the 2013 Annual Budget and that it be paid out bi-weekly..........................12Motion No. 5 of 2013 to appoint Commissioner Juron as the Deputy Secretary of the Westmere Fire District, until replaced...........................................................................12Motion No. 6 of 2013 to appoint David Weiser as Treasurer of the Westmere Fire District, until replaced...................................................................................................13Motion No. 7 of 2013 to set the annual compensation for the District Treasurer at 0.625 percent of the 2013 Annual Budget and that it be paid out bi-weekly................13Motion No. 8 of 2013 to bond the Treasurer and Deputy Treasurer in the amount of $3,000,000.....................................................................................................................13Motion No. 9 of 2013 to confirm the actions of the Board of Fire Commissioners at prior meetings not otherwise amended or repealed during this Organizational Meeting, establishing the capital reserve fund accounts of the Westmere Fire District for the purpose of acquisition and/or refurbishment of equipment, apparatus and buildings...13Motion No. 10 of 2013 to designate the Altamont Enterprise to be the official newspaper and to designate the Times Union as the alternate official newspaper of the Westmere Fire District, both being in general circulation within the District...............13Motion No. 11 of 2013 to designate NBT Bank, Bank of America, Key Bank, Trustco, and First Niagara Bank as the official depositories of moneys for the Westmere Fire District...........................................................................................................................13Motion No. 12 of 2013 to designate William Young as legal counsel for the Westmere Fire District....................................................................................................................13Motion No. 13 of 2013 to adopt the attached investment policies and guidelines for the Westmere Fire District...................................................................................................13Motion No. 14 of 2013 to adopt the attached service award program investment policies and procedures for the Westmere Fire District................................................13Motion No. 15 of 2013 to approve the issuance of district credit cards to all Commissioners, Chief, Assistant Chief and Office Manager in lieu of a petty cash account with each card holder personally responsible for all charges not approved by the District.....................................................................................................................14

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Motion No. 16 of 2013 to adopt the alternative method of reviewing the Treasurer’s report to the State Comptroller within 60 days of year end as an alternative to auditing the Treasurer’s report at this time for the Westmere Fire District.................................14Motion No. 17 of 2013 to authorize the Treasurer to pay certain regular bills including National Grid (utility provider), Verizon Wireless (or other mobile telephone provider), Cornerstone Telephone (or other landline telephone provider), property and equipment, leases and any other recurring monthly bills as allowed by law prior to board approval to avoid late payment penalties or charges...........................................14Motion No. 18 of 2013 to adopt the attached list of organizations as approved providers of training and to be approved for any actual and necessary expenses for authorized department members and authorized district officers and employees to attend provided that prior approval is received by the individuals................................14Motion No. 19 of 2013 to authorize the Board to pay for actual mileage for a person on approved business of the fire district; this shall include all schools, conferences, meetings, and so forth that have been approved in accordance with District policy; the rate per mile shall be the same as the U.S. government rate per mile as listed by the I.R.S. at time of travel....................................................................................................15Motion No. 20 of 2013 to affirm the District Sexual Harassment policy as originally adopted on March 14, 2005 and amend Attachment 1 of said policy, to reflect changes in personnel to be notified in accordance with said policy of the Westmere Fire District.......................................................................................................................................15Motion No. 21 of 2013 to appoint the District Secretary as the Records Access Officer under the Freedom of Information Law and Public Information Officer of the Westmere Fire District...................................................................................................15Motion No. 22 of 2013 to authorize the Chair and Secretary of the Board to sign contracts and agreements on behalf of the Westmere Fire District...............................16Motion No. 23 of 2013 to approve the mutual aid plan and the training officers as presented by the Chief...................................................................................................16Motion No. 24 of 2013 to approve the Chief’s appointments and Operations Cars and authorize Service Award Points for these positions......................................................16Motion No. 25 of 2013 to adjourn the Organizational Meeting of the Westmere Fire District...........................................................................................................................16

January 10, 2012 – New Members Meeting......................................................................17January 14, 2013 – Regular Meeting.................................................................................18

Motion No. 26 of 2013 to approve the installation of light switches, camera system, and garage buttons to the radio console in the communications booth.........................18Motion No. 27 of 2013 to approve the items requested by the Chief in his report.......18Motion No. 28 of 2013 to accept the Treasurer’s Report as presented and read w.......18Motion No. 29 of 2013 to approve the payment of the bills in the General and Capital Projects fund..................................................................................................................18

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Motion No. 30 of 2013 to authorize the District officers and a guest to attend the Association of Fire Districts Officer Reception............................................................19Motion No. 31 of 2013 to authorize the District officers to attend necessary training through the state association of fire districts.................................................................19Motion No. 32 of 2013 to approve the contract with Bill Young for District Counsel.19Motion No. 33 of 2013 to approve the purchase of thank you plaques.........................19Motion No. 34 of 2013 to adjourn the meeting.............................................................19

February 4, 2013 – Special Meeting..................................................................................20Motion No. 35 of 2013 to authorize the payment to of a bill from Gillespie Commercial Furnishings for furniture in the amount of $7882.82................................20Motion No. 36 of 2013 to approve the installation of the interlock device for the dishwasher and mechanical ventilation.........................................................................20Motion No. 37 of 2013 to adjourn the meeting.............................................................20

February 11, 2013 – Regular Meeting...............................................................................21Apparatus Committee....................................................................................................21Commissioner Dinovo noted that the open/close valve in Truck 99 needs repair. There have been two meetings on the Truck Subcommittee and they spoke with two companies: Crimson and Spartan.................................................................................21Commissioner Dinovo also addressed the final p..........................................................21Motion No. 38 of 2013 to approve the items requested by the Chief in his report.......21Motion No. 39 of 2013 to accept the Treasurer’s Report as presented and read w.......22Motion No. 40 of 2013 to approve the payment of the bills in the General Fund removing BatteriesPlus; Burwell Video Productions; Ernie’s Radio Repair; Schapp Moving Systems for $1,597.53 and $1,470.00; Young, Fenton et al; and holding a 10% retainer from Warnock Fleet..........................................................................................22Motion No. 41 of 2013 to approve the payment of the bills in the Capital Projects Fund w....................................................................................................................................22Motion No. 42. of 2013 to enter Executive Session for a discussion regarding proposed, pending or current litigation..........................................................................23Motion No. 43. of 2013 to approve the purchase of additional blinds from King Venetian blinds, which match those presently installed................................................23Motion No. 44 of 2013 to adjourn the meeting.............................................................23

February 12, 2013 – New Member Meeting.....................................................................24March 4, 2013 – Special Meeting......................................................................................25

Motion No. 45 of 2013 to approve payment of the Mobil fuel bill balance to date, First Niagara Credit Card bill balance to date and reimbursement to Dave Szary for expenses.........................................................................................................................25Motion No. 46 of 2013 to adjourn the meeting of the Westmere Fire District.............25

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March 11, 2013 – Regular Meeting...................................................................................26Motion No. 47 of 2013 to approve the items requested by the Chief in his report.......26Motion No. 48 of 2013 to approve the payment of the bills in the General Fund removing Roberts & Nichols for $266.00 and adjusting the reimbursement to the Westmere Fire Department by ($13.97), ($1.98) for a swag chain and hook for the Brass Pole Room and ($160) for flowers at the annual muster.....................................28Motion No. 49 of 2013 to approve the payment of the bills in the Capital Projects Fund removing MLB and CT Male........................................................................................28Motion No. 50 of 2013 to approve the dumpster contract.............................................28Motion No. 51 of 2013 to adjourn the meeting of the Westmere Fire District.............28

March 12, 2013 – New Member Meeting.........................................................................30March 18, 2013 – Special Meeting....................................................................................32

Motion No. 52 of 2013 to enter Executive Session to discuss the employment history of a particular corporation.............................................................................................32Motion No. 53 of 2013 to adjourn the meeting of the Westmere Fire District.............32

March 25, 2013 – Meeting.................................................................................................33Motion No. 54 of 2013 to approve the check warrants for the General Fund with the removal of BatteriesPlus, Ernie’s Radio Repair, Petty Cash, Burwell Video Productions, Schapp Moving Systems for $1,597.53, Warnock Fleet, and Young, Fenton et al and the addition of TESSCO and Marvin and Co.; and the Capital Projects Fund with the removal of MLB and CT Male...............................................................33Motion No. 55 of 2013 to adjourn the meeting of the Westmere Fire District.............33

April 8, 2013 – Regular Meeting.......................................................................................34MOTION No. 56 of 2013 to enter Executive Session for a discussion regarding proposed, pending or current litigation..........................................................................34Motion No. 57 of 2013 to approve the travel of the Apparatus Committee for the purposes of evaluating apparatus as part of its charge and in accordance with the District’s travel policies.................................................................................................35Motion No. 58 of 2013 the approve the Chief’s requested items, coordinating the computer purchase with the District’s Computer Committee; approve of the fitness program reimbursement once the fire call attendance has been updated; and approve of an earmark of $2,000 for tower repairs subject to an Intermunicipal Agreement with the Town........................................................................................................................35Motion No. 59 of 2013 to accept the Treasurer’s Report as printed and read...............36Motion No. 60 of 2013 to approve the payment of the bills as read for the General Fund with the noted bills laid aside for consideration at the next meeting...................36Motion No. 61 of 2013 to approve the payment of the bills as read for the Capital Projects Fund.................................................................................................................36Motion No. 62 of 2013 to approve the request to provide a gift card to an instructor in lieu of payment for his time at next Monday’s drill......................................................38

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Motion No. 63 of 2013 to adjourn the meeting.............................................................38April 9, 2013 – New Members Meeting............................................................................39

Motion No. 64 of 2013 to approve the membership of Jackie Deluise, Frank Lieberman, Mark Topper, and Jamie Lecomb...............................................................39Motion No. 65 of 2013 to adjourn the meeting.............................................................39

April 22, 2013 – Meeting...................................................................................................40Motion No. 66 of 2013 to approve the check warrants for the General Fund and the Capital Projects Fund with the removal of MADesign.................................................40Motion No. 67 of 2013 to recess the meeting of the Westmere Fire District until 8:30pm...........................................................................................................................40Motion No. 68 of 2013 to enter Executive Session to discuss employment history of a particular person............................................................................................................40Motion No. 69 of 2013 to adjourn the meeting of the Westmere Fire District.............40

May 13, 2013 – Regular Meeting......................................................................................41Motion No. 70 of 2013 to approve the items requested by the Chief including mounting a new saws-all in E-98 by Roberts; wiper blades for E-96, expenses for the June officers meeting, flashover training, town chiefs’ seminar and driver point reduction class; three ash trays for outside of the building; 12 safety cones; 4 thermal imager batteries; 12 pairs of firefighter gloves; 24 pairs of extrication gloves; 20 one-inch key rings with clips for tags; one GFI lead cord for T-99; one gallon of Tide laundry detergent; one fire end gated wye; one 1½” nozzle; two folding spanner wrenches; various batteries; 12 gear keepers; and three socket set holders..................41Motion No. 71 of 2013 to pay General Fund and Capital Project expenses and printed, read and adjusted...........................................................................................................42Motion No. 72 of 2013 to approve the April check register for the General Fund and Capital Projects account as pretend...............................................................................42Motion No. 73 of 2013 to table any action on the resignation received from Chief Szary until the next meeting of the Board.....................................................................42Motion No. 74 of 2013 to approve the purchase of five new personal computers and one laptop computer by HP from the state’s aggregate computer purchase contract to replace existing computers in the building....................................................................43Motion No. 75 of 2013 to approve the surplus of any computer more than 3 years old if the computer committee determines that it has exceeded its usefulness.......................43Motion No. 76 of 2013 to approve the replacement of the existing ice machine, which no longer works, with a new Scottsman Ice Machine from Alpine Refrigeration at a cost of $3,600.................................................................................................................43Motion No. 77 of 2013 to approve the 2012 Service Award Program points listing and subsequent payment of the benefit and awards.............................................................43Motion No. 78 of 2013 to approve the expenses for Commissioner Maguire and a guest to attend the Guilderland Chamber of Commerce annual dinner..................................43

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Motion No. 79 of 2013 to approve the annual ad with the Altamont Enterprise..........43Motion No. 80 of 2013 to adjourn the meeting.............................................................44

May 14, 2013 – New Member Meeting.............................................................................46May 27, 2013 – Meeting....................................................................................................47June 10, 2013 – Regular Meeting......................................................................................48

Motion No. 81 of 2013 to approve the items requested by the Assistant Chief including four (4) Streamlight batteries for replacement; air hose fill; wood for door chocks; large whiteboard for the Officer’s Room; surplus firefighting gear; Shelby Extrication Gloves or similar (to replace the JYD gloves returned); 4 ½” to 5” Stortz connection for E-96; six (6) SCBA voice amplifiers with mount clips; up to two (2) replacement Firecom headset for T-99; twelve (12) Kenwood high capacity portable radio batteries; twelve (12) “R” stickers; eighteen (18) “FAST” stickers; one (1) red helmet; and twenty-two (22) structural firefighter gloves.................................................................49Motion No. 82 of 2013 to approve additional items requested by the Assistant Chief including a replacement key for M-92; training expenses including refreshments for the neighborhood extrication drill, town chiefs’ seminar and an outside state fire instructor for an officer training; and a trial subscription for the “I Am Responding” system............................................................................................................................50Motion No. 83 of 2013 to pay General Fund expenses and printed, read and adjusted 50Motion No. 84 of 2013 to pay Capital Project expenses for King Venetian and Family Danz, holding other bills................................................................................................51Motion No. 85 of 2013 to accept the Treasurer’s report as printed and read................51Motion No. 86 of 2013 to accept the resignation letter of David Szary........................51Motion No. 87 of 2013 to approve the cleaning of the Brass Pole Room as part of the cleaning contract, up to $30...........................................................................................52Motion No. 88 of 2013 to service the fire alarm system...............................................52Motion No. 89 of 2013 to appoint Lauren Martin to the position of part-time office staff at $14 per hour was................................................................................................52Motion No. 90 of 2013 to adjourn the meeting.............................................................52

June 11, 2013 – New Members Meeting...........................................................................53Motion No. 91 of 2013 to approve the membership of Michael Pickel and Matthew Taber..............................................................................................................................53Motion No. 92 of 2013 to adjourn the meeting.............................................................53

June 26, 2013 – Special Meeting.......................................................................................54Motion No. 93 of 2013 to release $300,000 to the Surety as a good faith payment, not connected to any payment applications and will a full reservation of rights.................54Motion No. 94 of 2013 to declare a non-functioning chainsaw from E-95 as surplus and to provide to the Town of Guilderland at no cost...................................................54Motion No. 95 of 2013 to adjourn the meeting of the Westmere Fire District.............54

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July 8, 2013 – Regular Meeting.........................................................................................55Commissioner Maguire presented his report.................................................................55Motion No. 96 of 2013 to enter Executive Session for a discussion regarding proposed, pending or current litigation..........................................................................................55Motion No. 66 of 2013 to approve the check warrants for the General Fund and the Capital Projects Fund with the removal of MADesign.................................................55Motion No. 67 of 2013 to recess the meeting of the Westmere Fire District until 8:30pm...........................................................................................................................56Motion No. 68 of 2013 to enter Executive Session to discuss employment history of a particular person............................................................................................................56Motion No. 69 of 2013 to adjourn the meeting of the Westmere Fire District.............56

July 9, 2013 – New Member Meeting...............................................................................57August 13, 2013 – New Member Meeting........................................................................58August 26, 2013 – Meeting...............................................................................................59

Motion No. 101 of 2013 to approve the Intermunicipal Agreement with the Town of Guilderland for the purpose of establishing a reserve fund for the repair, preservation and improvement of the fire training tower at the Dawson “Red” Bonitz Fire Training Center in Guilderland Center, with a term not to exceed five years per GML Article 5-G....................................................................................................................................59Motion No. 102 of 2013 to approve the check warrants for the General Fund and Capital Projects Fund and approve the release of the 25% retainer to ProTech upon verification that the work is complete and the release of $2,000 to the Town of Guilderland per the Intermunicipal Agreement regarding the maintenance and repair to the training tower...........................................................................................................60Motion No. 103 of 2013 to adjourn the meeting of the Westmere Fire District...........60

September 9, 2013 –Regular Meeting...............................................................................61Motion No. 104 of 2013 to approve the items requested by the Ladies Auxiliary including a coffee maker, rolling cart, and step stool....................................................61Motion No. 105 of 2013 to approve the items requested by the Chief..........................61Motion No. 106 of 2013 to pay General Fund and Capital Fund expenses and printed, read and adjusted to include the release of Foreign Fire Insurance proceeds to the Fire Department....................................................................................................................62Motion No. 107 of 2013 to enter Executive Session to discuss employment history of a particular person............................................................................................................62Motion No. 108 of 2013 to adjourn the meeting...........................................................62

September 10, 2013 – New Member Meeting...................................................................63September 24, 2013 – Meeting..........................................................................................64

Motion No. 109 of 2013 to approve payment of General Fund bills............................65Motion No. 110 of 2013................................................................................................65

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Motion No. 111 of 2013................................................................................................65The Board discussed a resolution to spend monies from the capital equipment reserve fund for the purchase of a new Ladder Truck. Commissioner Maguire suggested that the Board wait to pass such a resolution until such time that bids are received to ensure that vendors make a bid as competitive as possible. The Board agreed and the matter was tabled......................................................................................................................65Motion No. 112 of 2013 to adjourn the meeting of the Westmere Fire District...........65

October 8, 2013 – New Member Meeting.........................................................................66October 15, 2013 – Annual Budget Hearing and Regular Meeting..................................67

Motion No. 113 of 2013 to recess the Annual Budget Hearing with no one present to provide comments..........................................................................................................67Motion No. 114 of 2013 to award the 2013-2014 snow removal contract to Hagenstaad Brothers..........................................................................................................................67Motion No. 115 of 2013 to permit the Fire Department to serve alcohol at the holiday party provided that a certified TIPS-trained bartender is serving and that proof of said certification is provided to the District..........................................................................67Motion No. 116 of 2013 to approve a one-year waiver of the time requirement for Chris Hausgaard as a candidate for Assistant Chief......................................................68The Board reviewed the minutes of the September meeting. No comments or changes were suggested...............................................................................................................68Motion No. XX of 2013 to approve the items requested by the Chief including thirty (30) road cones, 400 feet of 5-inch hose, one (1) PMI system, and five (5) 50-foot lengths of 1 ¾” hose......................................................................................................68Motion No. XX of 2013 to declare hose that failed the annual test as surplus.............68Motion No. XX of 2013 to accept the Treasurer’s report as printed and read..............68Motion No. XX of 2013 to pay General Fund and Capital Fund expenses and printed, read and adjusted...........................................................................................................68Motion No. XX of 2013 to award the sign contract to Infamous Graphics who was the low bidder......................................................................................................................69Motion No. XX of 2013 to approve the cleaning of the Brass Pole Room as part of the cleaning contract, up to $30...........................................................................................69Motion No. XX of 2013 to adjourn the meeting and annual budget hearing................69

October 21, 2013 – Special Meeting.................................................................................70MOTION No. 122 of 2013 to enter Executive Session for a discussion regarding current litigation.............................................................................................................70MOTION No. 123 of 2013 to authorize, on the advice of counsel, the payment of $675,000 to Liberty Mutual Surety in contemplation of a settlement in full on the General Construction contract and takeover agreement with the final documentation to be reviewed by Counsel and approved by the Board at a later date..............................70

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MOTION No. 124 of 2013 to replace the overhead doors in the station and to authorize the Secretary to prepare and release the invitation to bid..............................................70Motion No. 125 of 2013 to adjourn the meeting...........................................................70

October 28, 2013 –Meeting...............................................................................................71MOTION No. 126 of 2013 to participate in the OCM BOCES energy purchasing consortium and execute the necessary agreements........................................................71Motion No. XX of 2013 to pay General Fund expenses and printed and read, including the physical fitness reimbursements..............................................................................71Motion No. XX of 2013 to reimburse Mike Sokil for the physical fitness program for the third quarter under the revised guidelines and Sean Maguire for the second quarter after determining that reimbursement was proper under the established policy...........72Motion No. XX of 2013 to approve the specifications for the new truck which will be released to potential bidders with a pre-bid meeting on November 13, 2013 at 6:00pm and a bid opening on December 2, 2013 at 6:00pm......................................................72Motion No. XX of 2013 to adjourn the meeting...........................................................72

November 4, 2013 – Special Meeting...............................................................................73Motion No. XXX of 2013 to approve the Proposed 2014 Annual Budget as the Actual 2014 Annual Budget......................................................................................................73Motion No. XXX of 2013 to approve a one-year agreement with I Am Responding...73Motion No. XXX of 2013 to remove and store the memorial statute...........................73Motion No. XXX of 2013 to approve the purchase of outside garbage cans from Robinson’s Hardware according to the quote provided................................................73Motion No. XXX of 2013 to adjourn the special meeting of the Westmere Fire District.......................................................................................................................................73

November 11, 2013 –Regular Meeting.............................................................................74Motion No. XXX of 2013 to approve an additional one-year extension to the waiver of the Firefighter II requirement, in case the current class is cancelled, for Tim Playford as a candidate for the office of lieutenant......................................................................74Motion No. XXX of 2013 to approve the minutes of the October meetings.................75Motion No. XX of 2013 to approve the items requested by the Chief in his report......75Motion No. XX of 2013 to accept the Treasurer’s report as printed and read..............76Motion No. XX of 2013 to pay General Fund and Capital Fund expenses and printed, read and adjusted...........................................................................................................76Motion No. XX of 2013 to award the window cleaning contract to ABM per its quoted price...............................................................................................................................76Motion No. XX of 2013 to approve the Paychex Time and Attendance service..........76Motion No. XX of 2013 to approve the expense of the Town Chiefs’ annual dinner for all operations cars, and current and past chiefs and commissioners and his spouse.....76

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Motion No. XX of 2013 to approve payment to Anthony Cannistracci, Mark Topper, and Mike Sokil for Hall Security on Election Day........................................................76Motion No. XX of 2013 to adjourn the meeting...........................................................77

November 12, 2013 – New Member Meeting...................................................................78Motion No. XX of 2013 to approve the membership of Sean Haley............................78Motion No. XX of 2013 to adjourn the meeting...........................................................78

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WESTMERE FIRE DISTRICTBOARD OF FIRE COMMISSIONERS

January 1, 2013 – Organizational Meeting

The Organizational Meeting of the Westmere Fire District was called to order on January 1, 2013 at 11:15am by Temporary Chair and Commissioner John Lutz. This meeting was held at 1732 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance.

The roll was called.

Present: Commissioners Juron, Lutz, Maguire and Swartz Chief David Szary (entered late at 11:16am), Assistant Chief David Weiser.Office Manager Ali Wilkes

Absent: Commissioner Dinovo

Motion No. 1 of 2013 to appoint Commissioner John Lutz as Chairman of the Board of Fire Commissioners of the Westmere Fire District, until replaced was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

Commissioner Lutz presides at this point as the newly elected chairman.

Motion No. 2 of 2013 to appoint David Szary as Chief and David Weiser as Assistant Chief of the Westmere Fire District, until replaced was made by Commissioner Swartz and seconded by Commissioner Juron . All in favor.

Motion No. 3 of 2013 to appoint Commissioner Sean Maguire as Secretary of the Westmere Fire District, until replaced was made by Commissioner Juron and seconded by Commissioner Swartz. Commissioners Lutz, Juron and Swartz in favor. Commissioner Maguire abstained.

Motion No. 4 of 2013 to set the annual compensation for the District Secretary at 0.85 percent of the 2013 Annual Budget and that it be paid out bi-weekly was made by Commissioner Juron and seconded by Commissioner Swartz. Commissioners Lutz, Juron and Swartz in favor. Commissioner Maguire abstained.

The annual compensation for the District Secretary shall be $9,530.

Motion No. 5 of 2013 to appoint Commissioner Juron as the Deputy Secretary of the Westmere Fire District, until replaced was made by Commissioner Maguire and seconded by Commissioner Swartz. Commissioners Lutz, Maguire and Swartz in favor. Commissioner Juron abstained.

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Motion No. 6 of 2013 to appoint David Weiser as Treasurer of the Westmere Fire District, until replaced was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

Motion No. 7 of 2013 to set the annual compensation for the District Treasurer at 0.625 percent of the 2013 Annual Budget and that it be paid out bi-weekly was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.

The annual compensation for the District Treasurer shall be $7,007.

Commissioner Maguire asked to table action on appointing a Deputy Treasurer.

Motion No. 8 of 2013 to bond the Treasurer and Deputy Treasurer in the amount of $3,000,000 was made by Commissioner Juron and seconded by Commissioner Swartz. All in favor.

The Secretary shall notify the District’s insurance provider to verify that the Treasurer and Deputy Treasurer are bonded for $3,000,000.

Motion No. 9 of 2013 to confirm the actions of the Board of Fire Commissioners at prior meetings not otherwise amended or repealed during this Organizational Meeting, establishing the capital reserve fund accounts of the Westmere Fire District for the purpose of acquisition and/or refurbishment of equipment, apparatus and buildings was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor. Motion No. 10 of 2013 to designate the Altamont Enterprise to be the official newspaper and to designate the Times Union as the alternate official newspaper of the Westmere Fire District, both being in general circulation within the District was made by Commissioner Swartz and seconded by Commissioner Lutz. All in favor.

Motion No. 11 of 2013 to designate NBT Bank, Bank of America, Key Bank, Trustco, and First Niagara Bank as the official depositories of moneys for the Westmere Fire District was made by Commissioner Lutz and seconded by Commissioner Swartz. All in favor.

Motion No. 12 of 2013 to designate William Young as legal counsel for the Westmere Fire District was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

Motion No. 13 of 2013 to adopt the attached investment policies and guidelines for the Westmere Fire District was made by Commissioner Maguire and seconded by Commissioner Lutz. All in favor.

Motion No. 14 of 2013 to adopt the attached service award program investment policies and procedures for the Westmere Fire District was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

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Commissioner Maguire noted that the policies and procedures include updates made in 2010 to include provisions for call participating if calls exceed 500 in the calendar year.

Motion No. 15 of 2013 to approve the issuance of district credit cards to all Commissioners, Chief, Assistant Chief and Office Manager in lieu of a petty cash account with each card holder personally responsible for all charges not approved by the District was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

The Board discussed and agreed that each card holder will be responsible for reviewing a monthly statement to verify that all charges are accurate; any discrepancies shall be reported to the District and the card issuer. Furthermore, card holders are also responsible for presenting the appropriate tax exempt forms when making purchases and submitting receipts for all card usage to the Office Manager. The Office Manager will enter all charges into the District’s books and to the appropriate account line.

Motion No. 16 of 2013 to adopt the alternative method of reviewing the Treasurer’s report to the State Comptroller within 60 days of year end as an alternative to auditing the Treasurer’s report at this time for the Westmere Fire District was made by Commissioner Maguire and seconded by Commissioner Lutz. All in favor. Motion No. 17 of 2013 to authorize the Treasurer to pay certain regular bills including National Grid (utility provider), Verizon Wireless (or other mobile telephone provider), Cornerstone Telephone (or other landline telephone provider), property and equipment, leases and any other recurring monthly bills as allowed by law prior to board approval to avoid late payment penalties or charges was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.

Motion No. 18 of 2013 to adopt the attached list of organizations as approved providers of training and to be approved for any actual and necessary expenses for authorized department members and authorized district officers and employees to attend provided that prior approval is received by the individuals was made by Commissioner Swartz and seconded by Commissioner Juron. It was further clarified that any expenditure for overnight travel must be in accordance with the District Travel Reimbursement Policy. Expenses under $100.00 for training not involving overnight travel may be approved by the Chief or Assistant Chief subject to final payment approval by the district. If a course of training is given outside of New York State, in addition to the approval required from the Chief and the approval of the Board of Fire Commissioners, such authorization shall be subject to a finding by the Board of Fire Commissioners that such training course or school of instruction is necessary and in the public interest and it is not available within a reasonable distance and time period in the State of New York. When such course has been completed, notification and proof of attendance at any out of State training school shall be provided to the Office of Fire Prevention and Control of the New York State Department of State. The district is ultimately responsible for notifying OFPC. They can designate the Chief as the person to do it. District reimbursement policy must be followed. All in favor.

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The approved organizations are for actual and necessary expenses of District and Department Personnel are:

1. Association of Fire Districts of the State of New York2. Association of Fire Districts of the Capital Area3. Capital District Fire Investigators 4. New York State Office of Fire Prevention and Control5. New York State Association of Fire Chiefs6. Firemen’s Association of the State of New York7. Town of Guilderland Chiefs’ Association8. Town of Guilderland Commissioners Association9. International Association of Fire Chiefs10. Society of Fire Service Instructors11. Fire Department Safety Officers’ Association12. US National Fire Training Academy13. Albany County Firemen’s Association Annual Meeting14. Hudson Mohawk Firemen’s Association Annual Meeting15. Hudson Valley Firemen’s Association Annual Meeting16. National Grid 17. International Fire Instructors18. ICC International Code Council

This shall not be interpreted as to mean the District paying of any dues for any individual.

Motion No. 19 of 2013 to authorize the Board to pay for actual mileage for a person on approved business of the fire district; this shall include all schools, conferences, meetings, and so forth that have been approved in accordance with District policy; the rate per mile shall be the same as the U.S. government rate per mile as listed by the I.R.S. at time of travel was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.

Commissioner Maguire asked to table action on committees.

Motion No. 20 of 2013 to affirm the District Sexual Harassment policy as originally adopted on March 14, 2005 and amend Attachment 1 of said policy, to reflect changes in personnel to be notified in accordance with said policy of the Westmere Fire District was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

Motion No. 21 of 2013 to appoint the District Secretary as the Records Access Officer under the Freedom of Information Law and Public Information Officer of the Westmere Fire District was made by Commissioner Lutz and seconded by Commissioner Juron. All in favor.

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Motion No. 22 of 2013 to authorize the Chair and Secretary of the Board to sign contracts and agreements on behalf of the Westmere Fire District was made by Commissioner Juron and seconded by Commissioner Swartz. All in favor.

Chief Szary presented the 2013 mutual aid plan and list of training officers.

Motion No. 23 of 2013 to approve the mutual aid plan and the training officers as presented by the Chief was made by Commissioner Lutz and seconded by Commissioner Swartz. All in favor.

Chief Szary presented his list of appointments and firefighters serving as Town Operations Cars and requested requesting that the Board authorize these members “Service Award Points” for performing additional duties.

1. Safety Officer : David Juron2. Engineers: Ted Raymond, Tony Vogt, Larry Burwell, Truman Onderdon, Nick

Desmo3. Quarter Master: Tim Playford4. SCBA Technicians: John Lutz, James Bornt5. Rope Inspector: Truman Onderdonk6. Knox Box Technician: William Swartz Jr.7. Operations Car 5, Communications: Tom Remmert8. Operations Car 78, Fire Investigation: David Juron9. Operations Car 8, Public Information: Sean Maguire

Motion No. 24 of 2013 to approve the Chief’s appointments and Operations Cars and authorize Service Award Points for these positions was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.

The Chief informed the Board that Don Burkett has turned in his key and equipment now that he has moved and become a social member. The Chief is also aware of the damage to the Department’s side of the offices at 1732 Western Ave and it is his understanding that the Department will agree to pay for the repairs. He has met with delinquent members. Restricted Active Member (RAM) Willie Wilson will resign due. Sean Coburn will be placed on probation due to his failure to meet drill requirements for the Department. Firefighter Coburn will be required to make 9 of his required 18 drills during the next 6 months or notify the Chief if he is unable to do so. The Chief and Board discussed other matters regarding the transition to the new firehouse.

Motion No. 25 of 2013 to adjourn the Organizational Meeting of the Westmere Fire District was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.

The meeting is adjourned at 12:01pm

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January 10, 2012 – New Members Meeting

There were no new members approved by the Westmere Fire Department this month and as a result, the new members meeting was cancelled.

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WESTMERE FIRE DISTRICTBOARD OF FIRE COMMISSIONERSJanuary 14, 2013 – Regular Meeting

The regular meeting of the Westmere Fire District was called to order on January 14, 2013 at 6:40pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz and SwartzChief Szary, Assistnat Chief/Treasurer WeiserOffice Manager Wilkes

Absent: Commissioner Maguire (8:15pm)

Public CommentNone

Building CommitteeCommissioner Maguire was not present, Mr. Remmert provided an update

Motion No. 26 of 2013 to approve the installation of light switches, camera system, and garage buttons to the radio console in the communications booth was made by Commissioner Dinovo and seconded by Commissioner Juron. All in favor.

Chief’s ReportChief Szary presented his report to the Board.

Commissioner Maguire entered the meeting

Motion No. 27 of 2013 to approve the items requested by the Chief in his report was made by Commissioner Dinovo and seconded by Commissioner Swartz. Commissioners Dinovo, Juron, Lutz and Swartz in favor. Commissioner Maguire abstained.

Treasurer’s ReportTreasurer Weiser presented his report. He noted the upcoming Annual Update Document filing and will be working with our external auditors. He will also be working to re-issued the Bond Anticipation Note. He will provide more detail next month after the year end work is completed.

Motion No. 28 of 2013 to accept the Treasurer’s Report as presented and read was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

Motion No. 29 of 2013 to approve the payment of the bills in the General and Capital Projects fund was made by Commissioner Lutz and seconded by Commissioner Dinovo. All in favor.

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Commissioner Maguire updated the Board on his progress in finding a new credit card provider. He is looking into the state’s provider.

Communications1. McNeil and Co. have send correspondence on the claim to Truck 992. New Commissioner Training for 2013.3. Information on aerial testing for Truck 994. Association of Fire Districts Officer Reception on 3/16/2013.5. Contract for Bill Young as District Counsel: $285/hour with $185/hour for travel

Motion No. 30 of 2013 to authorize the District officers and a guest to attend the Association of Fire Districts Officer Reception was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

Motion No. 31 of 2013 to authorize the District officers to attend necessary training through the state association of fire districts was made by Commissioner Maguire and seconded by Commissioner Lutz. All in favor.

Motion No. 32 of 2013 to approve the contract with Bill Young for District Counsel was made by Commissioner Maguire and seconded by Commissioner Dinovo. All in favor.

New Business1. Sale of old gear lockers2. Rental of lift to change lights in truck room

Old Business1. Update in Truck 992. Obtain prices to enclose the mezzanine with fencing.3. Thank you plaques for neighboring departments.

Motion No. 33 of 2013 to approve the purchase of thank you plaques made by Commissioner Lutz and seconded by Commissioner Dinovo. All in favor.

Motion No. 34 of 2013 to adjourn the meeting was made by Commissioner Maguire and seconded by Commissioner Dinovo. All in favor.

The meeting was adjourned at 10:10pm.

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WESTMERE FIRE DISTRICTBOARD OF FIRE COMMISSIONERSFebruary 4, 2013 – Special Meeting

A special meeting of the Westmere Fire District was called to order on February 4, 2013 at 6:00pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz and Maguire

Absent: Commissioner Swartz (late)

Motion No. 35 of 2013 to authorize the payment to of a bill from Gillespie Commercial Furnishings for furniture in the amount of $7882.82 was made by Commissioner Maguire, seconded by Commissioner Juron. All in favor.

Motion No. 36 of 2013 to approve the installation of the interlock device for the dishwasher and mechanical ventilation was made by Commissioner Maguire, seconded by Commissioner Juron. All in favor.

Commissioner Swartz entered the meeting.

The Board discussed the Capital Project, uniforms and fencing for the mezzanine.

Commissioner Maguire asked for another Board member to work on the radio room fit-up. Commissioner Swartz agreed to take this on.

Motion No. 37 of 2013 to adjourn the meeting was made by Commissioner Swartz, seconded by Commissioner Maguire. All in favor.


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WESTMERE FIRE DISTRICTBOARD OF FIRE COMMISSIONERSFebruary 11, 2013 – Regular Meeting

The regular meeting of the Westmere Fire District was called to order on January 14, 2013 at 8:42pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz and SwartzChief Szary, Assistant Chief/Treasurer WeiserOffice Manager WilkesBill Goodwin

Absent: Commissioner Maguire (late)

Public CommentBill Goodwin addressed the Board about his snow removal contract. He noted his concern about not being able to satisfy the expectations of Commissioner Swartz. The Board discussed is concern and it was mutually agreed that the lots and sidewalks should be cleared every time.

Building CommitteeCommissioner Maguire presented his report and discussed change orders.

Apparatus CommitteeCommissioner Dinovo noted that the open/close valve in Truck 99 needs repair. There have been two meetings on the Truck Subcommittee and they spoke with two companies: Crimson and Spartan.

Commissioner Dinovo also addressed the final payment to Warnock for Chief’s Car. The District needs to pay the balance in order to receive the title, however work still needs to be complete. The Board discussed either holding a percentage or the entirety of the payment. It was agreed that the Board would approve the release of payment, holding a 10% retainer until the outstanding concerns are resolved.

Chief’s ReportChief Szary presented his report to the Board. He discussed the need for a list of training, a sheet for signing out tools, Knox Box for Chief’s car, and mats for the front doors.

Motion No. 38 of 2013 to approve the items requested by the Chief in his report was made by Commissioner Dinovo and seconded by Commissioner Juron. All in favor.

Treasurer’s ReportTreasurer Weiser presented his report

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Motion No. 39 of 2013 to accept the Treasurer’s Report as presented and read was made by Commissioner Juron and seconded by Commissioner Swartz. All in favor.

Motion No. 40 of 2013 to approve the payment of the bills in the General Fund removing BatteriesPlus; Burwell Video Productions; Ernie’s Radio Repair; Schapp Moving Systems for $1,597.53 and $1,470.00; Young, Fenton et al; and holding a 10% retainer from Warnock Fleet was made by Commissioner Juron and seconded by Commissioner Dinovo. Some of the bills on the warrants are appearing due to general journal entries that the external auditor directed the Treasurer to make. All in favor.

Action on the Capital Projects fund was tabled until Commissioner Maguire arrived.

Commissioner Maguire presented the warrant for the Capital Projects:

Vendor Description AmountBuffalo Hotel Gas Connector for Stove $160.79D.J Waldbillig Services Rendered, December 2012 through January 2013 $3,676.25CDE Electric Phase 2 Work $6,134.15Telesys Additional Installation of cabling (data, telephone) $270.00Corcraft Waste baskets and cabinets $2,021.25MLB Supervision of site 11/14/2012 through 12/04/2012 $12,439.50MLB Supervision of site 12/05/2012 through 01/01/2012 $18,847.50C.T. Male Services Rendered, December 2012 $8,056.70TOTAL $51,606.14

Motion No. 41 of 2013 to approve the payment of the bills in the Capital Projects Fund was made by Commissioner Maguire and seconded by Commissioner Dinovo. All in favor.

CommunicationsNone.

Old Business1. Discussed past meeting minutes.

New Business1. Discussed the replacement of a missing hand cart.2. Discusses where the Ladies Auxiliary can meet until the Certificate of Occupancy

is available. The Board agreed that the Auxiliary can use the mezzanine or the space behind the truck or squad.

3. Discussed the need for a mailbox. Commissioner Swartz will take care of it.4. Discussed the wiring at the generator.5. Discussed the installation of cable TV. Commissioner Maguire said that it is

ready for installation and it should be happening soon by Time Warner.6. Discussed the countertop for the Service Bar area.

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Motion No. 42. of 2013 to enter Executive Session for a discussion regarding proposed, pending or current litigation was made by Commissioner Maguire and seconded by Commissioner Dinovo. All in favor.

The Board entered executive session at 9:47pm. It exited at 10:18pm with no action taken.

Motion No. 43. of 2013 to approve the purchase of additional blinds from King Venetian blinds, which match those presently installed was made by Commissioner Maguire and seconded by Commissioner Dinovo. All in favor.

Motion No. 44 of 2013 to adjourn the meeting was made by Commissioner Maguire and seconded by Commissioner Lutz. All in favor.


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February 12, 2013 – New Member Meeting

There were no new members approved by the Westmere Fire Department this month and as a result, the new member meeting was cancelled.

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March 4, 2013 – Special Meeting

The special monthly meeting of the Westmere Fire District was called to order on March 4, 2013 at 6:33pm by Chair John Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Lutz, Juron, Maguire, and Swartz

Absent: Commissioner Dinovo

Motion No. 45 of 2013 to approve payment of the Mobil fuel bill balance to date, First Niagara Credit Card bill balance to date and reimbursement to Dave Szary for expenses was made by Commissioner Maguire, seconded by Commissioner Swartz. All in favor.

The Board discussed and agreed to add a second meeting each month for the purpose of paying bills and avoiding late charges or service interruptions. A second meeting will be added, held on the fourth Monday of each month starting at 6:00pm and is primarily conducted to insure prompt payment of bills. Additional meetings of the Board will cancelled if there is no business to be conducted. Commissioner/Secretary Maguire will make the proper notices.

Motion No. 46 of 2013 to adjourn the meeting of the Westmere Fire District was made by Commissioner Swartz, seconded by Commissioner Juron. All in favor.


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March 11, 2013 – Regular Meeting

The regular monthly meeting of the Westmere Fire District was called to order on March 11, 2013 at 6:38pm by Chair John Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, Maguire, and Swartz Jr. Chief David Szary. Assistant Chief/Treasurer David Weiser. Bookkeeper Ali Wilkes.

Public CommentNone.

Building Committee

Commissioner Maguire updated the Board on the progress of the firehouse. He noted that it has been discovered that a vent is missing a cap. It is the same cap that was previously found on site and turned over to MLB. MLB was unable to determine if it was from our project when it was found.

Commissioner Maguire also asked the Board if it wanted to add caller ID to the phone lines. Cornerstone charged $8/month/line and a one-time service fee of $25 to activate the service. The Board decided not to add caller ID to the phone lines.

Apparatus Committee

Aerial testing next Thursday, March 21st at 7:30am

Chief’s ReportSee attached.

Motion No. 47 of 2013 to approve the items requested by the Chief in his report was made by Commissioner Dinovo and seconded by Commissioner Swartz. All in favor.

Treasurer’s ReportTreasurer Weiser presented his report.

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4imprint 164.50$ Accent Promotions INC. 612.25$ Access Health Systems Corp. 125.00$ Action Commercial Services, Inc. 2,220.20$ Allied Waste Services LLC 40.39$ Americlean 1,281.00$ Amsterdam 401.38$ Card Center 365.72$ Com-Tech Electronics, Inc. -$ Cornerstone Tel. Co. 578.89$ David Szary 60.00$ David Weiser 80.00$ De Lage Landen 177.22$ Environmental Services Systems LLC 275.31$ Ernie's Radio Repair 5,299.50$ Exxon/Mobil 1,348.26$ Goodwin Enterprises Inc 589.00$ Grainger 250.17$ Imperial Security Systems INC. 162.00$ Integral One 210.00$ Intuit 199.95$ Magione 275.10$ Main-Care Energy 537.73$ McNeil & Company, Inc. (597.31)$ Morton Buildings, Inc 1,470.00$ Municipal Emergency Services, Inc. 3,504.63$ National Grid 1,739.08$ Paychex 482.46$ Quality Logo Products 714.39$ Roberts & Nichols Fire Apparatus Corp. 1,077.64$ Robinsons Hardware Corporation 94.28$ Tennant Sales and Sercive 7.18$ Tennant Sales and Service 974.80$ The HOME Depot 50.02$ Verizon 8.66$ Verizon Communications (18.17)$ Verizon Wireless Corp. 369.04$ Westmere Fire Department 8,656.79$ Grand Total 33,787.06$

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CDE Electric 9,483.41$ CDE Electric 2,412.05$ Gracecom 4,301.83$ Telesys 1,536.00$ MLB 19,940.50$ Ernie's Radio 2,500.00$ C.T. Male 8,246.97$

Motion No. 48 of 2013 to approve the payment of the bills in the General Fund removing Roberts & Nichols for $266.00 and adjusting the reimbursement to the Westmere Fire Department by ($13.97), ($1.98) for a swag chain and hook for the Brass Pole Room and ($160) for flowers at the annual muster was made by Commissioner Lutz and seconded by Commissioner Dinovo. All in favor.

Motion No. 49 of 2013 to approve the payment of the bills in the Capital Projects Fund removing MLB and CT Male was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.

CommunicationsThe Board received communications received and sent. The District received information from the Association of Fire Districts of the State of New York regarding the annual meeting can training and a contract for the new dumpster.

Motion No. 50 of 2013 to approve the dumpster contract was made by Commissioner Swartz and seconded by Commissioner Juron. All in favor.

Commissioner Maguire filled Freedom of Information Law requests from former firefighter Ken Pruiner for participation reports and DC9 for certified payroll.

Old BusinessThe Board discussed the thank you plaques for North Bethlehem, Guilderland, McKownville Fire Districts. They will be coordinated with the grand opening of the fire house.

New Business

Commissioner Maguire informed the board that access levels for card systems need to be decided on so they may be entered into the key fob access system. The Board agreed that the access levels should remain similar to the old firehouse.

Ali will be on vacation from March 28 through April 8.

The Board reviewed the tickler file.

Motion No. 51 of 2013 to adjourn the meeting of the Westmere Fire District was made by Commissioner Maguire, seconded by Commissioner Lutz. All in favor.

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The meeting is adjourned at 9:28 pm.

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March 12, 2013 – New Member Meeting


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NOTICE OF SPECIAL MEETING3/18/2013

A special meeting of the Board of Fire Commissioners will be held on Monday 3/18/2013 at 4:30pm at 1741 Western Ave, Guilderland. The purpose of the meeting is to discuss the building project and any other matters which may come before the Board.

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March 18, 2013 – Special Meeting

The special meeting of the Westmere Fire District was called to order on March 18, 2013 at 6:15 pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, Maguire and Swartz

Motion No. 52 of 2013 to enter Executive Session to discuss the employment history of a particular corporation was made by Commissioner Maguire and seconded by Commissioner Lutz. All in favor.

The Board entered Executive Session at 6:16pm. The Board exited at 7:16pm with no action taken. Motion No. 53 of 2013 to adjourn the meeting of the Westmere Fire District was made by Commissioner Dinovo and seconded by Commissioner Swartz. All in favor. The meeting is adjourned at 7:17pm.

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March 25, 2013 – Meeting

The meeting of the Westmere Fire District was called to order on March 25, 2013 at 6:15 pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, and Maguire Chief David Szary. Assistant Chief/Treasurer David WeiserOffice Manager Ali Wilkes.

Absent: Commisioner Swartz Jr. (late)

Monthly BillsThe list of monthly bills was presented to the Board as well as the check register which included all checks written since the last approved check register.

Motion No. 54 of 2013 to approve the check warrants for the General Fund with the removal of BatteriesPlus, Ernie’s Radio Repair, Petty Cash, Burwell Video Productions, Schapp Moving Systems for $1,597.53, Warnock Fleet, and Young, Fenton et al and the addition of TESSCO and Marvin and Co.; and the Capital Projects Fund with the removal of MLB and CT Male was made by Commissioner Maguire and seconded by Commissioner Juron. There was discussion.

The Board discussed the Schapp Moving bill and it was decided to not deduct the cost of the missing hand truck. Commissioner Maguire noted that it cannot be proved that they were responsible for its loss.

All in favor.

Motion No. 55 of 2013 to adjourn the meeting of the Westmere Fire District was made by Commissioner Maguire, seconded by Commissioner Lutz. All in favor. The meeting is adjourned at 6:29 pm.

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April 8, 2013 – Regular Meeting

The regular monthly meeting of the Westmere Fire District was called to order on April 8, 2013 at 6:38pm by Chairman Lutz. The meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Chairman Lutz. Commissioners Dinovo, Juron, Lutz and Maguire.Chief Szary, Assistant Chief/District Treasurer Weiser.

Guests: Firefighters Tom Remmert, Ted LaMountain.

Public Comment PeriodThere were no comments made by the public.

Building CommitteeCommissioner Maguire updated the Board on the progress of the fire house. The project still needs a couple of items to satisfy the Town before it will issue a Certificate of Occupancy, even on a temporary basis. Work is either complete or in progress on seven out of the eight items identified by the Town. The one item not yet started is the engineering evaluation of the venting for the attic. What is installed is not what was designed per CT Male and will need to be evaluated before the architect will approve the nonconforming installation.

Commissioner Maguire asked the Board for Executive Session for a discussion regarding proposed, pending or current litigation.

The Board discussed the planned Grand Opening at the end of the month and decided to postpone the formal ceremonies and focus on the recruitment event only. Commissioner Maguire and Assistant Chief Weiser will make the proper notifications and cancellations.

MOTION No. 56 of 2013 to enter Executive Session for a discussion regarding proposed, pending or current litigation was made by Commissioner Maguire and seconded by Commissioner Dinovo seconded the motion and it was carried unanimously.

The Board entered Executive Session at 6:43pm. The Board exited Executive Session at 6:57pm with no action taken.

Apparatus CommitteeCommissioner Lutz updated the Board on the activity of the apparatus committee. The group has met with a number of manufacturer’s representatives and will begin reviewing actual apparatus as it prepares to develop its recommended specification. Sutphen will be coming to the fire station tomorrow with Malta Ridge’s 100’ ladder truck for a demonstration. The Board discussed having a few members climb the ladder on the Sutphen to evaluate how comfortable they are working on a box-style ladder. The

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committee would like to visit other departments and the Harrisburg show to see trucks. Commissioner Dinovo asked for reasonable expenses to conduct these visits.

Motion No. 57 of 2013 to approve the travel of the Apparatus Committee for the purposes of evaluating apparatus as part of its charge and in accordance with the District’s travel policies was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

Chief’s Report

Chief Szary was unable to review fire calls for March because not all of the calls are entered. Ali will be back this week from vacation to catch up. He reviewed drills, repairs, membership updates, old business, new business and the material buying log.

Regarding the meeting with Town Supervisor Runion, which was attended by the Chief and Commissioner Dinovo, and the Town’s request that each Fire District contribute $2,000 for repairs with a match from the Town, Commissioner Maguire suggested that the Board require an intermunicpal agreement with the Town regarding the training tower prior to releasing any monies for repair.

Motion No. 58 of 2013 the approve the Chief’s requested items, coordinating the computer purchase with the District’s Computer Committee; approve of the fitness program reimbursement once the fire call attendance has been updated; and approve of an earmark of $2,000 for tower repairs subject to an Intermunicipal Agreement with the Town was made by Commissioner Dinovo and seconded by Commissioner Swartz. There was a discussion.

Commissioner Maguire asked the Board about the fitness program policies. He noted that while traveling, he will use the benefits of his Guilderland YMCA membership at other YMCA’s where he is working. He noted that when he returns, he goes to the YMCA to sign the book with the YMCA staff as a witness. He noted that this has never been an issue before. Commissioner Lutz also noted that in the past, he had taken a page from the logbook at the YMCA with him to Florida and did the same thing. Chief Szary pointed out that past-Chief Swartz III had not allowed Firefighter Barry Nelson to count visits to the East Greenbush YMCA (part of the Capital District YMCA, of which the Guilderland YMCA is also a part of) towards his requirements. Commissioner Dinovo questioned why the Board would penalize a member who is attempting to stay fit while that member’s job takes him out of the area on a regular basis. The Board agreed to review the policy and make a determination at a later date, including revisions to the policy. With no further discussion, Chair Lutz called the question.

Motion No. 58 of 2013 passed, all in favor.

Treasurer’s Report

Treasurer Weiser presented the District’s balance sheets and profit and loss statements to the Board. They were discussed.

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Motion No. 59 of 2013 to accept the Treasurer’s Report as printed and read was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

Commissioner Maguire presented the District’s bills. Due to Ali’s vacation, they are not yet entered into Quickbooks and were read aloud instead.

Motion No. 60 of 2013 to approve the payment of the bills as read for the General Fund with the noted bills laid aside for consideration at the next meeting was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.

Commissioner Dinovo asked Commissioner Maguire for an estimate of work remaining for CT Male and MLB. Commissioner Maguire said that he would ask those companies for a projection but noted that may be difficult to determine based on the performance of the overall fire station project.

Motion No. 61 of 2013 to approve the payment of the bills as read for the Capital Projects Fund was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.

CommunicationsCommissioner Maguire reviewed with the Board the communications it had received. Outside of the normal bills and publications, the Board did receive a Notice of Lien by Everlast Drywall for the fire station project. That will be turned over to Counsel.

Commissioner Maguire informed the Board that he was able to fill the Freedom of Information Request made by Lee Eck of DC9, trade union. He had sought copies of certified payroll for Fredette Painting.

Commissioner Dinovo also noted that he left a note for Ali to provide former member Matt Rutnik with copies of his training records.

Old BusinessCommissioner Maguire reminded the Board that the plaques for our neighboring fire departments are on hold until we have a grand opening.

Commissioner Swartz noted that the siren and emergency phone have been installed and the light switches for the new radio console are ready for programming. He also noted that Weatherguard made the repairs to the Plymovent penetration and that should now be weathertight. He also presented the Board with a quote from Steele Cleaning for sealing the quarry tile floors. The Board also discussed the installation of the washing machine and its preference to bolt it to the floor instead of the wall.

New BusinessChief Szary raised his concern about the Service Award Policy. He noted that in the past, the District considered any instruction by a state, national or manufacturer’s instructor which results in the issuance of a certificate indicating that the training was completed

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was subject to a Course Point. He noted that in the past, Course Points were given for training such as OSHA, the Chiefs’ Seminar and Defensive Driving. Commissioner Maguire responded by informing the Board that he had spoken with Penflex on the matter. While there are no direct opinions on the interpretation of a drill versus a course, Commissioner Maguire and Tony Hill at Penflex did come to consensus that a Course Point should be awarded when a course is taught by a state, national or manufacturer’s instructor authorized to instruct a topic in accordance with a prescribed curriculum which after successful completion results in a certification. Commissioner Maguire pointed out that Firefighter 1 or Hurst Tool Training by Hurst would meet that test; however the Chief’s Seminar or OSHA would not. The Chief’s Seminar or OSHA should be considered a drill.

Commissioner Dinovo asked how the issue came up. Commissioner Maguire said that while reviewing the points of member’s to determine that those who should have qualified for the Service Award credit had at least 50 points. One member did not show enough points and while reviewing his activity, the question on Course Points were raised.

Chief Szary accused Commissioner Maguire of making unilateral decision in determining what points people were assigned. Commissioner Maguire responded and said that he was filling out the records as he understood the policy and nothing more. Commissioner Maguire also noted that the Board should review the policy since many do not seem to interpret it consistently. Commissioner Maguire noted that he had spent a significant amount of time researching the matter and consulted others on the question; noting that instead of focusing on a few course points, the members are missing out on opportunities to earn Miscellaneous Points for authorized activities recognized by the Volunteer Firefighters Benefit Law. He continued by noting that in no way should his comments be seen as an attempt to deprive any firefighter the benefit of the Service Award Program and instead, he is concerned with the program’s integrity and maximizing opportunities to earn credit towards the award.

The Board agreed to review the policy and make a regular habit of reviewing at least one policy per meeting. Chair Lutz suggested that the Board select a policy a meeting in advance so that the Board has the chance to review the policy and conduct its research if needed.

Commissioner Swartz Jr. noted that the Ice Machine will need either significant repairs or replacement. The Board discussed the options. The matter was tabled.

Assistant Chief Weiser reviewed a number of issues with the Board including a request to provide a gift card to an instructor in lieu of payment for his time; confirming that Chair Lutz will report to the members the change in the grand opening; a request to serve alcohol at the dedication event when the time comes by having Albany Beverage verifying age and serving.

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Motion No. 62 of 2013 to approve the request to provide a gift card to an instructor in lieu of payment for his time at next Monday’s drill was made by Commissioner Dinovo and seconded by Commissioner Juron. All in favor.

Commissioner Swartz asked the Board for input on when snow should be plowed during a storm.

He also noted that the blinds installed in the Brass Pole’s upper windows prevent operation of the windows.

Motion No. 63 of 2013 to adjourn the meeting was made by Commissioner Swartz and seconded by Commissioner Maguire. All in favor.


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April 9, 2013 – New Members Meeting

The new member meeting of the Westmere Fire District was called to order on April 9, 2013 at 8:36pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled at the annual meeting with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, and Swartz.

Absent: Commissioner Maguire

Motion No. 64 of 2013 to approve the membership of Jackie Deluise, Frank Lieberman, Mark Topper, and Jamie Lecomb was made by Commissioner Dinovo and seconded by Commissioner Swartz. All in favor.

Motion No. 65 of 2013 to adjourn the meeting was made by Commissioner Juron and seconded by Commissioner Dinovo. All in favor.


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April 22, 2013 – Meeting

The meeting of the Westmere Fire District was called to order on April 22, 2013 at 6:25 pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, Maguire, and Swartz Jr.

Monthly BillsThe list of monthly bills was presented to the Board.

Motion No. 66 of 2013 to approve the check warrants for the General Fund and the Capital Projects Fund with the removal of MADesign was made by Commissioner Juron and seconded by Commissioner Swartz Jr. All in favor.

The Board discussed blue lights.

Motion No. 67 of 2013 to recess the meeting of the Westmere Fire District until 8:30pm was made by Commissioner Maguire, seconded by Commissioner Swartz. All in favor.

Motion No. 68 of 2013 to enter Executive Session to discuss employment history of a particular person was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

The Board entered Executive Session at 8:30pm. The Board exited at 9:58pm with no action taken.

Motion No. 69 of 2013 to adjourn the meeting of the Westmere Fire District was made by Commissioner Maguire, seconded by Commissioner Swartz. All in favor. The meeting is adjourned at 10:00pm.

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May 13, 2013 – Regular Meeting

The regular meeting of the Westmere Fire District was called to order on 6:34pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, Maguire and Swartz.Assistant Chief/District Treasurer Dave WeiserOffice Manager Ali WilkesTed Raymond (Westmere Fire Department)

Public Comment Period: Ted Raymond presented the Board with its Temporary Certificate of Occupancy from the Town of Guilderland.

Based on the receipt of the Temporary Certificate of Occupancy, Commissioner Lutz recessed the meeting to allow the Board to reconvene in the office area of the station.

Building Committee Commissioner Maguire updated the Board on the progress of the building. He noted that since April, he’s been pushing the team and was happy that the Town issued the Temporary Certificate of Occupancy, or TCO. The TCO is valid for 30 days in which the District needs to resolve the outstanding issues holding up a Final Certificate of Occupancy. He noted that our attorney is working with the Surety for a final plan to correct work and make payments.

Commissioner Swartz Jr. update the Board that the current landscaping vendor will make repairs to the areas damaged by the snow removal contractor. He has been unable to get the snow removal vendor to make the repairs and it appears that damages were not included in the contract. The cost will be $900 for additional services by performed by Haagenstad.

Apparatus Committee Commissioner Lutz updated the Board on the committee’s work. They are moving towards a spec that will allow for multiple bidders. Blue lights have been installed on all apparatus.

Chief’s ReportAssistant Chief Dave Weiser presented the report.

Motion No. 70 of 2013 to approve the items requested by the Chief including mounting a new saws-all in E-98 by Roberts; wiper blades for E-96, expenses for the June officers meeting, flashover training, town chiefs’ seminar and driver point reduction class; three ash trays for outside of the building; 12 safety cones; 4 thermal imager batteries; 12 pairs of firefighter gloves; 24 pairs of extrication

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gloves; 20 one-inch key rings with clips for tags; one GFI lead cord for T-99; one gallon of Tide laundry detergent; one fire end gated wye; one 1½” nozzle; two folding spanner wrenches; various batteries; 12 gear keepers; and three socket set holders was made by Commissioner Maguire, seconded by Commissioner Dinovo. All in favor.

Treasurer’s ReportTreasurer Weiser presented his report to the Board.

Motion No. 71 of 2013 to pay General Fund and Capital Project expenses and printed, read and adjusted was made by Commissioner Maguire, seconded by Commissioner Swartz. All in favor.

Motion No. 72 of 2013 to approve the April check register for the General Fund and Capital Projects account as pretend was made by Commissioner Maguire, seconded by Commissioner Lutz. All in favor.

The check registers were signed by the Board for the record.

Communications1. Resignation letter from Chief Szary from position and active status.

Motion No. 73 of 2013 to table any action on the resignation received from Chief Szary until the next meeting of the Board was made by Commissioner Maguire, seconded by Commissioner Lutz. All in favor.

Commissioner Swartz agreed to talk with Chief Szary about his letter and if he will reconsider.

Old Business1. Discussed lights remaining on in the apparatus room. Firefighters need to be

reminded to shut lights off.2. Discussed soap for dishwasher.3. Discussed air conditioning in the Communications Booth.4. Discussed trip to W.L. Gore for manufacturer’s seminar. The Board agreed that

everyone should be brought up to date on training prior to attending, regardless of past decisions, to ensure that the decision is still supported.

5. Discussed a possible new hire for the position of Office Manager.6. Discussed the review of past policies.7. Discussed LOSAP. Commissioner Dinovo to contact District Counsel Bill Young

for an update.

New Business1. Discussed Hall Use policy. Action tabled.2. Request from computer committee to replace equipment and to surplus old

equipment. The total cost of the new computers is projected to be $4,081.04.

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Commissioner Maguire also noted that the computer committee will also develop a replacement plan to help with future planning of computer replacement.

Motion No. 74 of 2013 to approve the purchase of five new personal computers and one laptop computer by HP from the state’s aggregate computer purchase contract to replace existing computers in the building was made by Commissioner Maguire, seconded by Commissioner Swartz. All in favor.

Motion No. 75 of 2013 to approve the surplus of any computer more than 3 years old if the computer committee determines that it has exceeded its usefulness was made by Commissioner Maguire, seconded by Commissioner Swartz. All in favor.

Commissioner Maguire stated that the committee will bring a list of surpluses items to the next meeting so that they can be disposed of either through sale or recycling.

Ted Raymond presented the Board with some options regarding the ice machine. The Board can decide to repair it at a cost of approximately $2,500 or buy a new one. He obtained three quotes for comparable machines, two from Alpine Refrigeration and one from Buffalo Hotel Supply. Due to distribution rights on these machines, he was unable to obtain quotes on the same item but presented similar alternatives. He recommended the Scottsman Ice Machine instead of repair to the existing machine.

Motion No. 76 of 2013 to approve the replacement of the existing ice machine, which no longer works, with a new Scottsman Ice Machine from Alpine Refrigeration at a cost of $3,600 was made by Commissioner Swartz, seconded by Commissioner Juron. All in favor.

Commissioner Swartz was excused from the meeting.

Motion No. 77 of 2013 to approve the 2012 Service Award Program points listing and subsequent payment of the benefit and awards was made by Commissioner Dinovo, seconded by Commissioner Juron. Commissioner Swartz was absent. All in favor.

Commissioner Maguire mentioned that the Guilderland Chamber of Commerce is holding its annual dinner and suggested that one of the Board members attend.

Motion No. 78 of 2013 to approve the expenses for Commissioner Maguire and a guest to attend the Guilderland Chamber of Commerce annual dinner was made by Commissioner Dinovo, seconded by Commissioner Juron. Commissioner Swartz was absent. All in favor.

Motion No. 79 of 2013 to approve the annual ad with the Altamont Enterprise was made by Commissioner Lutz, seconded by Commissioner Juron. Commissioner Swartz was absent. All in favor.

The Board reviewed the tickler file.

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Motion No. 80 of 2013 to adjourn the meeting was made by Commissioner Dinovo and seconded by Commissioner Juron. Commissioner Swartz was absent. All in favor.


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WESTMERE FIRE DISTRICTBOARD OF FIRE COMMISSIONERSMay 14, 2013 – New Member Meeting


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May 27, 2013 – Meeting

The meeting of the Westmere Fire District was called to order on 6:45 pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioner Lutz and Maguire

Absent: Commissioners Dinovo, Juron, and Swartz Jr.

Chairman Lutz determined that without a quorum, no business could be conducted and the meeting was adjourned.

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June 10, 2013 – Regular Meeting

The regular meeting of the Westmere Fire District was called to order on 6:30 pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, Maguire and Swartz. Assistant Chief/District Treasurer Dave WeiserOffice Manager Ali Wilkes. Fire Department members Ted Raymond, Bill Swartz III, Ted LaMountain

Public Comment: None.

Building Committee ReportCommissioner Maguire updated the Board on the progress of the building. He reported on his meetings with Weatherguard, CT Male and Don Waldbillig regarding remediation to the attic ventilation. Weatherguard provided a proposal today for $16,048 to perform the corrections. He also reported on progress with the Surety on a possible settlement. Commissioner Dinovo asked about the progress on the radio room. The Board discussed the message sign. Commissioner Juron had gathered information and Commissioner Maguire will distribute it. Commissioner Maguire asked that any information that needs to be shared with the Board be emailed to [email protected]. Commissioner Maguire noted that the lawn sprinklers are nearly installed. Ted Raymond asked about the pulleys for the hose tower and Commissioner Swartz will handle it.

Apparatus Committee ReportCommissioner Dinovo noted that the committee is going to the Chief’s Show to see apparatus.

Commissioner Dinovo also informed the Board that a Stihl chainsaw for E-95 was sent to Knight’s Farm for repair. The saw was determined to be beyond repair and a new saw was ordered to replace it.

Chief’s ReportAssistant Chief Weiser presented his report. There were 25 calls for May. He reviewed the drills for June. He provided membership updates including Jacqueline DeLuise who was accepted into the US Navy and will be removed from active status.

Assistant Chief Weiser received the following items: Stihl chainsaw for E-95; four (4) thermal imager batteries; various small batteries; twenty (20) 1” rings for SCBA mask bags; twenty (20) bolt snaps for SCBA mask bags; four (4) bottles of hand soap; one (1) 32 ounce bottle of Tide deteregent for gear; and Junkyard Dog gloves for extrication. He

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mailto:[email protected]

noted that he would like to return some of the JYD gloves and find a better quality glove for experienced members.

Assistant Chief Weiser requested the following items: four (4) Streamlight batteries for replacement; air hose fill; wood for door chocks; large whiteboard for the Officer’s Room; surplus firefighting gear; Shelby Extrication Gloves or similar (to replace the JYD gloves returned); 4 ½” to 5” Stortz connection for E-96; six (6) SCBA voice amplifiers with mount clips; up to two (2) replacement Firecom headset for T-99; twelve (12) Kenwood high capacity portable radio batteries; twelve (12) “R” stickers; eighteen (18) “FAST” stickers; one (1) red helmet; and twenty-two (22) structural firefighter gloves.

Motion No. 81 of 2013 to approve the items requested by the Assistant Chief including four (4) Streamlight batteries for replacement; air hose fill; wood for door chocks; large whiteboard for the Officer’s Room; surplus firefighting gear; Shelby Extrication Gloves or similar (to replace the JYD gloves returned); 4 ½” to 5” Stortz connection for E-96; six (6) SCBA voice amplifiers with mount clips; up to two (2) replacement Firecom headset for T-99; twelve (12) Kenwood high capacity portable radio batteries; twelve (12) “R” stickers; eighteen (18) “FAST” stickers; one (1) red helmet; and twenty-two (22) structural firefighter gloves was made by Commissioner Maguire, seconded by Commissioner Swartz. All in favor.

Assistant Chief Weiser reviewed the repairs needed including truck inspections for E-95, E-96, S-93, T-99; E-95 for a tire valve stem; and adjustment to the Plymovent system for S-93 and T-99 if the apparatus remain in their current position.

Commissioner Lutz noted that the trucks were switched due to door problems. The Assistant Chief will switch the trucks back and changes will not be needed to the Plymovent system. Commissioner Dinovo noted that there are some repairs needed to the system. There was a discussion on M-92 and that the problem with the Plymovent not releasing. Commissioner Swartz indicated that was happening because people are putting the hose too far onto the tailpipe.

Assistant Chief Weiser reviewed the general report. Gear washing station is complete so members will be encouraged to wash their gear and some have started. T-99 and S-93 will return the apparatus to the original positions. The M-92 binder is in the communication booth for use. He reviewed his two main goals for 2013 including officer/firefighter training and pre-plans of district properties. Progress is continuing on One Living Resources Way and will need to contact the town for truss placard and revisions to sprinkler connections (currently 1 ½” but should be 2 ½”). The Five Bugle Dinner is on 10/19/2013 at McKownville. The town chiefs’ meeting is on 7/11/2013 at the Tower and is open to all Commissioners. All training records will be entered into Firehouse Software as a single location. Officers will begin entering fire calls once the new computers are received with the old one going to the Communications Booth. A training report was requested from the state’s Office for Fire Protection and Control. Eight (8) sets of gear have been ordered, two (2) more approved but not assigned and he is reconciling with MES. 1775 Western Ave to become a beauty salon/services store. He asked about the status of a sign-in station for the truck room, millwork? He was also

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asked about securing the sign-in sheet. We will be looking a three new items including new blue firefighting gloves, scissor cribbing tool for 2013 and a collapsible roof simulator for 2014. The new map will be reviewed by the officers and then it will be posted in the truck room for comments. He asked about the status of gear testing. E-98 CO monitor did not work when it was last used on 6/8/2013 and both of the new meters were recalibrated on 6/9/2013. He is waiting for replacement cones to demo from MES.

Assistant Chief Weiser then reviewed the training requests and updates. He mentioned budgeting for FDIC in 2014 to send four firefighters. Fire 2013 is next week and three members are attending training for two days and staying overnight. The town chiefs’ seminar is schedule for 9/23/2013. He is working with Guy Comparetta on bringing in an outside State Fire Instructor for a September training seminar for the officers. Extrication training is progressing. Aerial training will be schedule for the fall. The latest Albany County training schedule is posted. A training matric is being created for all training requirements. A driver reduction course will be schedule for late summer/fall. Four firefighters will be attending Firefighter Survival and FAST in August and September. A new member training spreadsheet has been created and will be maintained.

Commissioner Lutz asked about the cancelled first aid and CPR class. Assistant Chief Weiser will work on rescheduling it.

Assistant Chief Weiser discussed the “I Am Responding” system. He noted that there are some changes to the system that makes it more valuable. The cost is $100 to $200 annually plus a cost per message. He noted that there seems to be a limitation to put our mutual aid companies on the system.

Assistant Chief Weiser revised his request for items to include a new Knox Box key for M-92; training expenses for the town chiefs’ seminar; an outside state fire instructor for an officer’s training; refreshments for the neighborhood extrication drill; and “I Am Responding.”

The Board discussed “I Am Responding” and its costs and benefits.

Motion No. 82 of 2013 to approve additional items requested by the Assistant Chief including a replacement key for M-92; training expenses including refreshments for the neighborhood extrication drill, town chiefs’ seminar and an outside state fire instructor for an officer training; and a trial subscription for the “I Am Responding” system was made by Commissioner Maguire, seconded by Commissioner Swartz. All in favor.

Treasurer’s ReportTreasurer Weiser presented his report.

Motion No. 83 of 2013 to pay General Fund expenses and printed, read and adjusted was made by Commissioner Juron, seconded by Commissioner Dinovo. All in favor.

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The Board discussed the capital project bills and the continued billings by CT Male.

Motion No. 84 of 2013 to pay Capital Project expenses for King Venetian and Family Danz, holding other bills was made by Commissioner Maguire, seconded by Commissioner Swartz. All in favor.

Treasurer Weiser presented his report. Commissioner Swartz asked about what will happen if Treasurer Weiser becomes the Chief. Treasurer Weiser noted that he has identified a Deputy Treasurer that he can train and also noted that he has been looking for a letter from Counsel about the holding both positions. Commissioner Maguire noted that state law requires that the District appoint a resident as treasurer and may only appoint a nonresident after determining that no qualified resident is willing to service.

Motion No. 85 of 2013 to accept the Treasurer’s report as printed and read was made by Commissioner Juron, seconded by Commissioner Dinovo. All in favor.

Communications1. Notice from the State Insurance Fund on a recent audit2. An insurance cancellation notice for Hagenstaad Brothers Landscaping3. A letter from Steve Bishop with MLB4. A letter from Don Albright regarding the town commissioners association.

Old Business1. Commissioner Lutz raised the resignation letter from Chief Szary. Commissioner

Swartz asked for the letter to be read again. Commissioner Lutz retrieved the letter from the District office. The Board discussed the letter.

Motion No. 86 of 2013 to accept the resignation letter of David Szary was made by Commissioner Maguire, seconded by Commissioner Juron. Commissioners Dinovo, Juron, Lutz, and Maguire voted in favor. Commissioner Swartz voted against the motion. The motion passed.

Board members expressed their thoughts about the issue and their appreciation for past Chief Szary’s service.

Commissioner Swartz noted that he is not approving bills for the repair to the landscaping until it is complete. Commissioner Maguire asked what the landscaper’s scope of work is. Commissioner Swartz said that he told them to do what they need to do and make it look good. There was a brief discussion on the scope of work. Commissioner Maguire reminded the Board that it needs to specify what it expects its vendors and contractors to do.

Commissioner Swartz mentioned that people are complaining about the cleanliness about the building. He is not sure what people are talking about.

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Commissioner Swartz noted that the cleaners would charge an additional $29/month to clean the Brass Pole. Commissioner Maguire said that he was surprised that we wouldn’t pay for that.

Motion No. 87 of 2013 to approve the cleaning of the Brass Pole Room as part of the cleaning contract, up to $30 was made by Commissioner Swartz, seconded by Commissioner Juron. All in favor.

New Business1. Commissioner Lutz reviewed the information of the AFDCA.2. Fire alarm system service.

Motion No. 88 of 2013 to service the fire alarm system was made by Commissioner Swartz, seconded by Commissioner Juron. All in favor.

3. Appointment of Lauren Martin as Office Manager and reassigning Ali Wilkes as part-time bookkeeper.

Motion No. 89 of 2013 to appoint Lauren Martin to the position of part-time office staff at $14 per hour was made by Commissioner Maguire, seconded by Commissioner Juron. All in favor.

Commissioner Maguire mentioned some new reporting requirements for new hires. He has enrolled the District in the federal E-Verify system in place of the I-9 form. There were no objections.

Ali Wilkes asked if she could retake the firefighter’s pictures for ID cards.

Motion No. 90 of 2013 to adjourn the meeting was made by Commissioner Swartz, seconded by Commissioner Juron. All in favor.


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June 11, 2013 – New Members Meeting

The new member meeting of the Westmere Fire District was called to order on June 11 at 9:12pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled at the annual meeting with public and media notice provided in advance. The roll was called.

Fire Commissioners Present: Commissioners Dinovo, Juron, Lutz, Maguire and Swartz.

Motion No. 91 of 2013 to approve the membership of Michael Pickel and Matthew Taber was made by Commissioner Maguire, seconded by Commissioner Juron. All in favor.

Motion No. 92 of 2013 to adjourn the meeting was made by Commissioner Maguire, seconded by Commissioner Dinovo. All in favor.


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June 26, 2013 – Special Meeting

The special meeting of the Westmere Fire District was called to order on June 26, 2013 at 6:30pm by Chair John Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled today in the afternoon with public and media notice provided as soon as possible. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz and Maguire

Absent: Commissioner Swartz Jr.

Motion No. 93 of 2013 to release $300,000 to the Surety as a good faith payment, not connected to any payment applications and will a full reservation of rights was made by Commissioner Maguire, seconded by Commissioner Dinovo. There was a discussion.

Commissioner Swartz entered the meeting during the discussion. Chairman Lutz called for the vote. All in favor.

Commissioner Dinovo informed the Board that the chainsaw from E-95 was taken in for service and the cost to repair was approximately $150. He suggested that the Board declare the non-functioning chainsaw as surplus and to dispose of it. The Town of Guilderland is interested in taking the saw and seeing if it can repair it for use at the Bonitz Training Tower.

Motion No. 94 of 2013 to declare a non-functioning chainsaw from E-95 as surplus and to provide to the Town of Guilderland at no cost was made by Commissioner Juron, seconded by Commissioner Swartz. All in favor.

Motion No. 95 of 2013 to adjourn the meeting of the Westmere Fire District was made by Commissioner Swartz, seconded by Commissioner Juron. All in favor.


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July 8, 2013 – Regular Meeting

The regular meeting of the Westmere Fire District was called to order on July 8, 2013 at 6:30 pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, Maguire, and Swartz Jr.Assistant Chief/Treasurer WeiserBookkeeper Ali WilkesFire Department members Barry Nelson, John Sokil, William Swartz III and Charles Cahill Jr.

Public CommentBarry Nelson presented a request regarding the Department’s family picnic to serve alcohol. Commissioner Lutz states they can try to get a TIPS certification class before the picnic. Commissioner Maguire comes up with a solution to hire a TIPS bartender if the class is not offered before the picnic. The Board tabled action until its meeting on July 22.

John Sokil requested a waiver of the apparatus qualification requirement, specifically on Engine 98 and Truck 99, so that he may appear as a line officer candidate at the Department’s upcoming election. Chief Weiser does not recommend the waiver. The Board thanked Mr. Sokil for presenting his requested and encouraged him to continue his training. No further action was taken.

Building CommitteeCommissioner Maguire presented his report. He summarizes progress on the attic and doors. He also noted that the outside water faucet (near bathrooms) at the Morton building is not working. Block work will begin shortly, performed by Quay

Motion No. 96 of 2013 to enter Executive Session for a discussion regarding proposed, pending or current litigation was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.

The Board entered Executive Session at 7:03. The Board exited at 7:09pm with no action taken.

Apparatus CommitteeCommissioner Lutz reported to the Board that the committee was developing the specifications for a new ladder truck. He stated it will take about a year to get a 95 or 100 foot ladder truck. The committee meets next Tuesday at 6:30pm. Commissioner Dinovo reported that he’s learned of a department that may be interested in purchasing the District’s current truck. Commissioner Dinovo discussed the cost of leasing a fire

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truck. It will take about thirty days to get lease apparatus in place. Next week the pump testing will start.

Chief’s ReportChief Weiser states that there were twenty-eight calls for May as well as the drills for July and August. The Chief reviewed changes in membership. Anthony Esposito has been removed as of June 2013. Jaclyn Deluise is currently being researched on her military status whether she is active or not.

Two extra Knox Boxes were found along with keys. The truck inspections are completed. The CO meter on Truck 99 is malfunctioning. The meter is out for repair but Chief Weiser is requesting a new meter if it is not fixed. Chief Weiser requests two keys to the Morton building, one to be placed in Engine 98 and one to be placed in Truck 99. He is also requesting overhead speakers or scanners for the office in order to hear calls. Commissioner Maguire was excused from the meeting.

Chief Weiser expresses his concern about the daytime response being low and the lack of drivers available. Chief Weiser requests parade detail, to move the firefighter of the month sign up to the front and added a reminder that six members need to be reimbursed for their YMCA membership. Chief Weiser requests to be able to bring the Chief’s Car to work at the Board’s discretion in order to respond to serious calls or to calls while returning home.

Motion No. XXX of 2013 to approve items requested by the Chief, excluding scanners, was made by Commissioner Swartz Jr. and seconded by Commissioner Juron. All in favor.

The meeting was temporarily recessed at 8:20pm. Chairman Lutz reconvenes the meeting at 8:35pm.

Treasurer’s ReportAudits will be wrapped up in the next day or two for 2011. Treasurer Weiser states there is a healthy fund balance; transfers will be made soon along with next year’s budget. He also recommended Brandon Madigan as deputy treasurer and he will be trained by Mr. Madigan. There are workshops coming up soon for this position that Treasurer Weiser feels would be beneficial for Brandon Madigan.

Motion No. XXX of 2013 to appoint Brandon Madigan as Deputy Treasurer for 2013 was made by Commissioner Juron and seconded by Commissioner Swartz Jr.. All in favor.

Communications1. Renewal notice from NFPA

Motion No. XXX of 2013 to renew NFPA subscription was made by Commissioner Lutz and seconded by Commissioner Juron. All in favor.

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Monthly BillsThe list of monthly bills was presented to the Board.

Motion No. 66 of 2013 to approve the check warrants for the General Fund and the Capital Projects Fund with the removal of MADesign was made by Commissioner Juron and seconded by Commissioner Swartz Jr. All in favor.

Old Business1. Commissioner Swartz Jr states business from Ernie’s that needs to be taken care

of. 2. Commissioner Lutz states the meeting minutes from the previous month need to

be in the commissioner’s binders before the meeting. 3. Appointment of Full-Time Office Manager

Motion No. 66 of 2013 to appoint Lauren Martin to the position of Office Manager at an annual salary of $28,000 per year, with approved holidays, vacation, sick, and personal leave time was made by Commissioner Lutz and seconded by Commissioner Swartz Jr. All in favor.

4. New business cards are needed 100 a piece for the five commissioners, the Chief and the Assistant Chief.

New Business1. Commissioner Swartz Jr. asked about snowplowing and how often it should be

done. Commissioner Dinovo suggests sitting down with companies and seeing how they handle the snowplowing.

2. Next month’s agenda will need to include hall information as well as copies of the committees and policies will need to be included in the binders.

3. The letter from Dave Szary will also be needed to brought to Bill Young. 4. Chief Weiser suggests that each month we announce what policy will be

discussed at the meetings so members from the department will be able to attend if they need clarification.

Motion No. XXX of 2013 to temporarily suspend the Chief’s Car policy regarding riving to place of employment was made by Commissioner Juron and seconded by Commissioner Swartz Jr. All in favor.

Chief Weiser is granted temporary use of the Chief’s Car to work, using his discretion.

Motion No. XXX of 2013 to adjourn the meeting of the Westmere Fire District was made by Commissioner Lutz, seconded by Commissioner Juron. All in favor. The meeting is adjourned at 10:25pm.

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WESTMERE FIRE DISTRICTBOARD OF FIRE COMMISSIONERSJuly 9, 2013 – New Member Meeting


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August 13, 2013 – New Member Meeting


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August 26, 2013 – Meeting

The meeting of the Westmere Fire District was called to order on August 26, 2013 at 6:01pm by Chair John Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, and Maguire Chief/Treasurer Weiser

Absent: Commissioner Swartz Jr.

Chairman Lutz noted that the Board had copies of the minutes from the July and August regular meetings in their binders for review. He also presented copies of the hall usage policy as previously prepared by former commissioner John Keimer. Commissioner Maguire verified that the hall could be made available to members for use and the Board agreed that had been the decision at a past meeting.

Commissioner Maguire presented the Intermunicipal Agreement proposed by the Town for the purpose of establishing a reserve fund for the repair, preservation and improvement of the fire training tower at the Dawson “Red” Bonitz Fire Training Center in Guilderland Center. The Board discussed the agreement. Commissioner Dinovo was opposed to the agreement as presented and was only in favor of making a one-time payment this year. He stated his belief that the Town is responsible for the maintenance and upkeep of the facility and the Town Supervisor has reduced the amount set-aside for it, has swept unused monies into the General Fund and has taken fees paid by users from outside of the Town and applied them to the General Fund. Commissioners Maguire and Juron indicated that they saw this annual contribution as the cost of training for the town’s fire districts. Commissioner Maguire did note that the term of this agreement should not exceed five years, a limit imposed by General Municipal Law Article 5-G and made the following motion.

Motion No. 101 of 2013 to approve the Intermunicipal Agreement with the Town of Guilderland for the purpose of establishing a reserve fund for the repair, preservation and improvement of the fire training tower at the Dawson “Red” Bonitz Fire Training Center in Guilderland Center, with a term not to exceed five years per GML Article 5-G was made by Commissioner Maguire, seconded by Commissioner Juron. Commissioners Juron, Lutz and Maguire were in favor. Commissioner Dinovo was opposed. The motion carried.

Commissioner Lutz signed the agreement. Commissioner Maguire will send the agreement with a cover letter noting the five year limitation.

Monthly Bills

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The list of monthly bills was presented to the Board, (copy attached) as well as the check register (copy attached) which included all checks written since the last approved check register.

Motion No. 102 of 2013 to approve the check warrants for the General Fund and Capital Projects Fund and approve the release of the 25% retainer to ProTech upon verification that the work is complete and the release of $2,000 to the Town of Guilderland per the Intermunicipal Agreement regarding the maintenance and repair to the training tower was made by Commissioner Maguire, seconded by Commissioner Juron. All in favor.

The Chief updated the Board on personnel matters and changes being made to the apparatus running order.

Commissioner Maguire passed out information about the AFDSNY fall converence at Honors Haven.

Motion No. 103 of 2013 to adjourn the meeting of the Westmere Fire District was made by Commissioner Maguire, seconded by Commissioner Juron. All in favor. The meeting is adjourned at 6:27pm.

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WESTMERE FIRE DISTRICTBOARD OF FIRE COMMISSIONERSSeptember 9, 2013 –Regular Meeting


Present: Commissioners Dinovo, Juron, and LutzChief/Treasurer Weiser, Deputy Treasurer Brandon MadiganOffice Manager Lauren MartinFire Department members Ted Rayond, Anthony Cannistraci, Charles Cahill Jr., John CochranLadies Auxillary members Nancy Sokil, Kris Vogt

Absent: Commissioners Swartz Jr. and Maguire (late at 8:11pm)

Public CommentNone.

Motion No. 104 of 2013 to approve the items requested by the Ladies Auxiliary including a coffee maker, rolling cart, and step stool was made by Commissioner Juron, seconded by Commissioner Swartz Jr. All in favor.

Building Committee ReportCommissioner Maguire updated the Board on the progress of the building. He is still working on the settlement, including replacement of the overhead doors.

Apparatus Committee ReportNone.

Previous Meeting MinutesThe Board reviewed and approved the minutes for the August meetings.

Chief’s ReportChief Weiser presented his report.

Motion No. 105 of 2013 to approve the items requested by the Chief was made by Commissioner Juron, seconded by Commissioner Swartz Jr. All in favor.

Commissioner Maguire entered the meeting at 8:11pm.


Treasurer Weiser presented his report.

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Motion No. 106 of 2013 to pay General Fund and Capital Fund expenses and printed, read and adjusted to include the release of Foreign Fire Insurance proceeds to the Fire Department was made by Commissioner Maguire and seconded by Commissioner Dinovo. All in favor.

Communications

None.

Old Business1. TIPS Bartender Training2. Set the bid opening for the message sign for September 24, 2013 at 6:30pm.

New Business1. Addition of items to the Chief’s request list including light bulbs, tools, halogen

lights.

Motion No. 107 of 2013 to enter Executive Session to discuss employment history of a particular person was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

The Board entered Executive Session at 8:32pm. The Board exited Executive Session at 8:50pm with no actions taken.

The Board reviewed the tickler file

Motion No. 108 of 2013 to adjourn the meeting was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.


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September 10, 2013 – New Member Meeting


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September 24, 2013 – Meeting

The meeting of the Westmere Fire District was called to order on September 24, 2013 at 6:30pm by Chair John Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, Maguire, and Swartz Jr.Chief/Treasurer WeiserOffice Manager Lauren Martin

Bid OpeningThe bids for the message sign were opened and read aloud.

1. Vital Signs, $41,980.002. Infamous Graphics, $36,458.803. Infamous Graphics (alternate), $42,007.00

The bids were turned over to Commissioner Swartz for further review. He will return with a recommendation.

Previous Meeting MinutesThe Board reviewed and approved the minutes for the September 9th regular meeting.

Chief’s ReportChief Weiser noted that he was able to talk with McKownville’s Fire Chief about mutual aid. Effective immediately, Engine 95 is responding to all mutual aid alarms and Truck 99 will go if the caller reports smoke or fire.

Commissioner Lutz asked Chief Weiser about how he is progressing with scheduling a TIPS class. Chief Weiser has been in touch with Guilderland FD’s Chief about holding one in North Bethlehem.

Captain Tony Carrow will be assigned a Chief’s car when the Chief is out of town next week, and again when the Assistant Chief is out of town.

The pump tests are complete.

Treasurer’s ReportTreasurer Weiser reported that the 2011 LOSAP audit should be complete next Friday. He also reviewed the proposed 2014 annual budget. Based on feedback from the Board, the proposed budget does not plan for an increase to District taxes. Commissioner Dinovo suggested a reserve for building repairs. Treasurer Weiser suggests setting aside funds for a District Administrator due to the increasing demands of the office, to be filled after Ali Wilkes leaves in December, as she plans to.

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Motion No. 109 of 2013 to approve payment of General Fund bills was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

Motion No. 110 of 2013

Motion No. 111 of 2013

The Board discussed a resolution to spend monies from the capital equipment reserve fund for the purchase of a new Ladder Truck. Commissioner Maguire suggested that the Board wait to pass such a resolution until such time that bids are received to ensure that vendors make a bid as competitive as possible. The Board agreed and the matter was tabled.

Motion No. 112 of 2013 to adjourn the meeting of the Westmere Fire District was made by Commissioner Swartz Jr. and seconded by Commissioner Maguire. All in favor. The meeting is adjourned at 9:00pm.

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October 8, 2013 – New Member Meeting


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October 15, 2013 – Annual Budget Hearing and Regular Meeting

The Annual Budget Hearing of the Westmere Fire District was opened at 6:30pm.

Present: Commissioners Dinovo, Lutz, Maguire, and Swartz Jr.Chief/Treasurer Weiser, Deputy Treasurer MadiganOffice Manager Lauren Martin, Bookkeeper Ali WilkesFire Department members Anthony Cannistracci, Barry Nelson, Chris HausgaardRockefeller College student Allison Ives

No one from the public was present to provide comments. Commissioner Maguire noted that no written comments were received on the proposed budget. He reviewed the proposed budget with the Board.

Motion No. 113 of 2013 to recess the Annual Budget Hearing with no one present to provide comments was made by Commissioner Maguire and seconded Commissioner Swartz. All in favor.

The public hearing stands in recess at 6:47pm.


Bid OpeningBids for snow removal were opened.

Motion No. 114 of 2013 to award the 2013-2014 snow removal contract to Hagenstaad Brothers was made by Commissioner Swartz and seconded by Commissioner Dinovo. All in favor.

Public CommentFire Department Member Barry Nelson asked the Board for approval to serve alcohol at the annual holiday party, provided comments about recycling and smoking. He also asked the physical fitness program reimbursement, plans for a CPR/AED class in the future and a Defensive Driving course.

Motion No. 115 of 2013 to permit the Fire Department to serve alcohol at the holiday party provided that a certified TIPS-trained bartender is serving and that proof of said certification is provided to the District was made by Commissioner Maguire and seconded by Commissioner Dinovo. All in favor.

Anthony Cannistracci requested ash trays for outside of the fire house.

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Fire Department Captain Chris Hausgaard asked for a waiver of the time requirement for Assistant Chief so that he may run for the position at the Department’s annual meeting.

Motion No. 116 of 2013 to approve a one-year waiver of the time requirement for Chris Hausgaard as a candidate for Assistant Chief was made by Commissioner Dinovo and seconded by Commissioner Maguire. All in favor.

Review of MinutesThe Board reviewed the minutes of the September meeting. No comments or changes were suggested.

Building Committee ReportCommissioner Maguire updated the Board on the progress of the building. He is still working on the settlement, including replacement of the overhead doors.

Apparatus Committee ReportThere will be a mandatory meeting in regards to the new truck on November 13 at 7pm. MORE HERE

Chief’s Report

Motion No. XX of 2013 to approve the items requested by the Chief including thirty (30) road cones, 400 feet of 5-inch hose, one (1) PMI system, and five (5) 50-foot lengths of 1 ¾” hose was made by Commissioner Maguire, seconded by Commissioner Swartz. All in favor.

Motion No. XX of 2013 to declare hose that failed the annual test as surplus was made by Commissioner Maguire and seconded by Commissioner Lutz. All in favor.



Motion No. XX of 2013 to accept the Treasurer’s report as printed and read was made by Commissioner Juron, seconded by Commissioner Dinovo. All in favor.

Motion No. XX of 2013 to pay General Fund and Capital Fund expenses and printed, read and adjusted was made by Commissioner Maguire and seconded by Commissioner Dinovo. All in favor.

Communications

None.

Old Business

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Motion No. XX of 2013 to award the sign contract to Infamous Graphics who was the low bidder was made by Commissioner Maguire and seconded by Commissioner Dinovo. All in favor.

Motion No. XX of 2013 to approve the cleaning of the Brass Pole Room as part of the cleaning contract, up to $30 was made by Commissioner Swartz, seconded by Commissioner Juron. All in favor.

New Business

None.

Motion No. XX of 2013 to adjourn the meeting and annual budget hearing was made by Commissioner Swartz and seconded by Commissioner Juron. All in favor.


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WESTMERE FIRE DISTRICTBOARD OF FIRE COMMISSIONERSOctober 21, 2013 – Special Meeting

A special meeting of the Westmere Fire District was called to order on October 28, 2013 at 4:45pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, Maguire and Swarz Jr.Deputy Treasurer Madigan Fire Department member Tom RemmertConstruction Counsel Robert Schofield of WOH

MOTION No. 122 of 2013 to enter Executive Session for a discussion regarding current litigation was made by Commissioner Maguire and seconded by Commissioner Juron seconded the motion. All in favor.

The Board entered Executive Session at 4:47pm. The Board exited Executive Session at 5:10pm with no action taken.

MOTION No. 123 of 2013 to authorize, on the advice of counsel, the payment of $675,000 to Liberty Mutual Surety in contemplation of a settlement in full on the General Construction contract and takeover agreement with the final documentation to be reviewed by Counsel and approved by the Board at a later date was made by Commissioner Maguire and seconded by Commissioner Juron seconded the motion. All in favor.

MOTION No. 124 of 2013 to replace the overhead doors in the station and to authorize the Secretary to prepare and release the invitation to bid was made by Commissioner Maguire and seconded by Commissioner Juron seconded the motion. All in favor.

Motion No. 125 of 2013 to adjourn the meeting was made by Commissioner Maguire and seconded by Commissioner Swartz. All in favor.


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October 28, 2013 –Meeting

The meeting of the Westmere Fire District was called to order on October 28, 2013 at 6:00pm by Chair John Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Juron, Lutz, and MaguireChief/Treasurer Weiser

Absent: Commissioners Dinovo and Swartz Jr.

Public CommentNone.

Review of MinutesThe Board reviewed the minutes of the previous meeting. No changes or corrections were suggested.

New Business1. Review of the Paychex Time and Attendance proposal. No action taken.2. Review of the HVAC Maintenance Contract. Commissioner Maguire noted that

additional quotes are needed per District policy. Commissioner Swartz will work on getting the necessary quotes.

3. Discussion on a window cleaning contract. Commissioner Swartz Jr. will obtain quotes.

4. Discussion on the BOCES Energy Consortium.

MOTION No. 126 of 2013 to approve the resolutions to participate in the OCM BOCES energy purchasing consortium and execute the necessary agreements was made by Commissioner Maguire and seconded by Commissioner Lutz seconded the motion. All in favor.

Old Business1. Rockefeller College Management Survey.2. JIMAPCO Map

Communications1. Office update from Lauren and Ali.

Motion No. XX of 2013 to pay General Fund expenses and printed and read, including the physical fitness reimbursements was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

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Commissioner Maguire asked the Board to revisit the physical fitness policy and his concern that was raised earlier this year. The Board discussed the policy and made changes, retroactive to July 1st.

Motion No. XX of 2013 to reimburse Mike Sokil for the physical fitness program for the third quarter under the revised guidelines and Sean Maguire for the second quarter after determining that reimbursement was proper under the established policy was made by Commissioner Juron and seconded by Commissioner Dinovo. All in favor.

Commissioner Maguire will distribute the revised policy to the Fire Department.

Commissioner Lutz asked for approval of the specification for the new truck and to release the request for proposals/invitation to bidders. A pre-bid meeting is planned for November 13 at 6:00pm and bid opening will be on December 2 at 6:00pm.

Motion No. XX of 2013 to approve the specifications for the new truck which will be released to potential bidders with a pre-bid meeting on November 13, 2013 at 6:00pm and a bid opening on December 2, 2013 at 6:00pm was made by Commissioner Lutz and seconded by Commissioner Maguire. All in favor.

Motion No. XX of 2013 to adjourn the meeting was made by Commissioner Swartz Jr. and seconded by Commissioner Juron. All in favor.


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WESTMERE FIRE DISTRICTBOARD OF FIRE COMMISSIONERSNovember 4, 2013 – Special Meeting

The special meeting of the Westmere Fire District was called to order on November 4, 2013 at 6:04pm by Chair John Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, and Swarz Jr.Deputy Treasurer Madigan

Absent: Commissioner Maguire and Chief Weiser

Motion No. XXX of 2013 to approve the Proposed 2014 Annual Budget as the Actual 2014 Annual Budget was made by Commissioner Swartz Jr. and seconded by Commissioner Dinovo. All in favor.

The Board discussed the I Am Responding program with Scott Bortis.

Motion No. XXX of 2013 to approve a one-year agreement with I Am Responding was made by Commissioner Dinovo and seconded by Commissioner Swartz Jr. All in favor.

Commissioner Swartz Jr. noted that the memorial statue will need to be removed in order for the sign to be installed. It’s location interferes with the sign installation due to the location of underground utilities.

Motion No. XXX of 2013 to remove and store the memorial statute was made by Commissioner Swartz Jr. and seconded by Commissioner Dinovo. All in favor.

Commissioner Swartz Jr. has obtained two price quotes for outstide garbage cans. Grainger can provide them for $1,108 each and Robinson’s Hardware can provide them for $729 each.

Motion No. XXX of 2013 to approve the purchase of outside garbage cans from Robinson’s Hardware according to the quote provided was made by Commissioner Dinovo and seconded by Commissioner Swartz Jr. All in favor.

Commissioner Swartz Jr. noted that the contract for snow removal has been signed.

Motion No. XXX of 2013 to adjourn the special meeting of the Westmere Fire District was made by Commissioner Swartz Jr. and seconded by Commissioner Dinovo. All in favor. The meeting is adjourned at 6:30pm.

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WESTMERE FIRE DISTRICTBOARD OF FIRE COMMISSIONERSNovember 11, 2013 –Regular Meeting

The regular meeting of the Westmere Fire District was called to order on November 11 6:30 pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called.

Present: Commissioners Dinovo, Juron, Lutz, Maguire and Swartz. Assistant Chief/District Treasurer Dave Weiser.

Tim Playford, Barry Nelson, Tom Remmert, Charles Cahill Jr, Anthony Cannistracci, Nancy Sokil, Kris Vogt, Mike Sokil

Public Comment

Fire Department Member Tim Playford asked for an extension to the waiver he received for Firefighter II. He noted that the class starts this month but is asking for the waiver in case the class is cancelled.

Motion No. XXX of 2013 to approve an additional one-year extension to the waiver of the Firefighter II requirement, in case the current class is cancelled, for Tim Playford as a candidate for the office of lieutenant was made Commissioner Juron and seconded by Commissioner Maguire. All in favor.

Fire Department Member Barry Nelson asked if there had been any action on his past requests to establish a designated smoking area, to provide a TIPS class for bartenders, and if a CPR course will be offered. Commissioner Lutz stated that those matters have been taken care of. Mr. Nelson also asked about adding lighting controls for the main hallways. Commissioner Maguire noted that this was not identified as an issue during the design and to make additions now is not very easy but it will be considered as other repairs or changes are made in the building.

Fire Department Member Anthony Cannistracci asked the Board to waive its requirement to be 21 to train on the apparatus. Chief Weiser noted that he discussed this with Mr. Cannistracci and does not recommend any changes or deviation from current policy and practice.

Ladies Auxiliary Members Nancy Sokil and Kris Vogt provided comments about use of the large hall. Mrs. Vogt presented quotes to replace the missing cart for the kitchen, a quote to repair damaged plaques, asked questions about the countertop for the serving area, and asked about leaving parking lot lights on later. Commissioner Swartz addressed the countertop. The Board expects to change the timing on the exterior lights.

Review of Minutes

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Motion No. XXX of 2013 to approve the minutes of the October meetings was made by Commissioner Swartz and seconded by Commissioner Lutz. All in favor.

Building Committee Report

Commissioner Maguire updated the Board on the progress of the building. He is still working on the settlement, including replacement of the overhead doors. Commissioner Swartz is moving forward with the installation of the new message sign. Commissioner Maguire asked for updates on the radio room and antenna and work is still progressing.

Apparatus Committee Report

Commissioner Lutz noted that the specs for the new truck are out. The committee continues to meet.

Building and Property Committee Report

Commissioner Swartz reported that the designated smoking area is now adjacent to the dumpster. Smokers posts are now out there for disposing of use cigarettes.

Equipment Maintenance and Repair; Equipment Acquisition and Disposition; Service Award Program; Liaison; Safety; Hall Usage Committee Reports

No reports.

Medical and Fitness Committee Report

Commissioner Juron noted that the physicals have been scheduled for January 6, 2014.

Computer and Website Committee Report

Commissioner Maguire noted that the Facebook page receives a lot of traffic. It is connected to the website so that as updates are posted to westmerefire.org, the same information also appears on Facebook. More than 900 people are following us on Facebook.

Chief’s Report

Motion No. XX of 2013 to approve the items requested by the Chief in his report was made by Commissioner Swartz and seconded by Commissioner Juron. All in favor.



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Motion No. XX of 2013 to accept the Treasurer’s report as printed and read was made by Commissioner Juron, seconded by Commissioner Dinovo. All in favor.

Motion No. XX of 2013 to pay General Fund and Capital Fund expenses and printed, read and adjusted was made by Commissioner Maguire and seconded by Commissioner Dinovo. All in favor.

Communications

Tom Remmert submitted a letter of candidacy for this year’s annual election. Commissioner Swartz Jr. asked Commissioner Dinovo if he is running this year. Commissioner Dinovo indicated that he is not going to seek reelection.

Old Business

North Bethlehem’s apparatus in now in the Morton Building. Also, the statute is back there until it can be reinstalled. Please take care back there.

Commissioner Swartz obtained two quotes for window cleaning. One of the quotes needed additional information but the vendor has not responded to his calls and is now considered non-responsive. As a result, Commissioner Swartz recommends awarding the work to ABM.

Motion No. XX of 2013 to award the window cleaning contract to ABM per its quoted price was made by Commissioner Swartz and seconded by Commissioner Juron. All in favor.

Commissioner Swartz and Maguire noted that the Board should start working on the cleaning bid.

Commissioner Maguire presented a revised proposal from Paychex for its Time and Attendance system. Paychex is willing to waive its set-up fees.

Motion No. XX of 2013 to approve the Paychex Time and Attendance service was made by Commissioner Swartz and seconded by Commissioner Juron. All in favor.

New Business

Motion No. XX of 2013 to approve the expense of the Town Chiefs’ annual dinner for all operations cars, and current and past chiefs and commissioners and his spouse was made by Commissioner Juron and seconded by Commissioner Dinovo. All in favor.

Motion No. XX of 2013 to approve payment to Anthony Cannistracci, Mark Topper, and Mike Sokil for Hall Security on Election Day was made by Commissioner Maguire and seconded by Commissioner Juron. All in favor.

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Motion No. XX of 2013 to adjourn the meeting was made by Commissioner Swartz and seconded by Commissioner Dinovo. All in favor.

The Board decided that the second meeting of the month will only include the approval of bills and no other business.


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November 12, 2013 – New Member Meeting

The new member meeting of the Westmere Fire District was called to order on November 12, 2013 at 8:54pm by Chairman Lutz. This meeting was held at 1741 Western Avenue, Town of Guilderland. This meeting was scheduled at the annual meeting with public and media notice provided in advance. The roll was called.



Motion No. XX of 2013 to approve the membership of Sean Haley was made by Commissioner Dinovo and seconded by Commissioner Swartz. All in favor.

Motion No. XX of 2013 to adjourn the meeting was made by Commissioner Juron and seconded by Commissioner Dinovo. All in favor.


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December 16, 2013 – Bid Opening, Fire Apparatus

The opening of the bids received for the Ladder Truck Apparatus for the Westmere Fire District was conducted at TIME by Chairman Lutz. The notice to bidders was previously noticed in the Altamont Enterprise and on the District’s website. An addendum was issued to bidders who attended the mandatory pre-bid meeting which move the date of the bid opening from December 2, 2013 to December 16m 20134. The bid opening was conducted at 1741 Western Avenue, Town of Guilderland. The roll was called.



The bid from E-One was received at TIME and was delayed due to local traffic conditions. Chairman Lutz received the bid to opened and read.

The following bids were received, opened, and read aloud:

1. Sutphen: PRICE2. E-One: PRICE

The submitted bids were turned over to the Apparatus Committee for review and recommendation.

The bid opening was concluded at 8:56pm with no action taken.

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December 19, 2013 – Bid Opening, Overhead Door Replacement

The opening of the bids received for the Overhead Door Replacement for the Westmere Fire District was conducted at 6:32pm by Chairman Lutz. The notice to bidders was previously noticed in the Altamont Enterprise and on the District’s website. The bid opening was conducted at 1741 Western Avenue, Town of Guilderland. The roll was called.

Present: Commissioners Lutz and Maguire.

Absent: Commissioner Dinovo, Juron, and Swartz

The following bids were received, opened, and read aloud by Commissioner Maguire:

1. Madsen Overhead Doors, Inc: $86,894.00

The submitted bids were turned over to the Building Committee for review and recommendation.

The bid opening was concluded at 6:34pm with no action taken.

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Documents

Westmere Fire District Web view2013 Meeting Minutes of the Westmere Fire District. Contents. ... Motion No. 36 of 2013 to approve the installation of the interlock device for the dishwasher