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WESTLAKE ATHLETICS Play Hard, Win Big. DEMON PRIDE. Geoff Palmer-New Interim Superintendent. Former Superintendent of West Geauga Schools Former Superintendent of Hopewell-Loudon Schools Former Secretary for the Northwest District Athletic Board Former Coach (basketball, football). - PowerPoint PPT Presentation
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DEMON PRIDE
WESTLAKE ATHLETICSPlay Hard, Win Big
Geoff Palmer-New Interim Superintendent
Former Superintendent of West Geauga Schools
Former Superintendent of Hopewell-Loudon Schools
Former Secretary for the Northwest District Athletic Board
Former Coach (basketball, football)
Consolidation of Booster Activities
FUNDRAISING INITIATIVES
It is the goal of the WDAB to be the organization where parents, athletes, coaches, fans, and alumni come together to advance All Athletics at Westlake HS and LBMS, through spirit, equipment, facilities, events, fundraising, and camaraderie.
ALL ATHLETICS-ONE GOAL,GO DEMONS!
Westlake Athletics Current Fundraising Approach
22 different teams independently raise funds for team needs
Fragmented approach and many fundraisers occurring throughout the year
Competing fundraising activities/overlap and overkillProfitability not always knownNo consolidation of resourcesLimited oversight on how funds earned and spentNo annual planning and budgetingIncreased time, effort, and risk for teams, coaches,
and parents/volunteers
Westlake Athletics Future Fundraising Approach
All fundraising planned and coordinated by WDAB
All teams prepare annual budget request and WDAB approves planned expenditures annually
Supplemental funding still possible throughout the school year with request and approval
WDAB streamlines the fundraising process for all teams- one primary fundraiser in each season
All teams still support fundraisers
Benefits of a Consolidated WDAB Fundraising
Reduced Risk to all other teams (WDAB to become insured/bonded) Better control and accountability Economical (purchasing discounts and consistency) Coaches are freed up from doing team fundraisers Cross-team support throughout the year Fundraisers are planned to avoid overload and focuses all athletics
to the same goal Teams prepare a “Needs” request each year to be considered during
the WDAB budget process Team’s “Wants” are also identified and considered as funds are
available Consolidated resources provides better long-term planning Consolidation leverages financial support from community
organizations and Westlake businesses. (i.e., the fall program)
Challenges and theWay Forward
Unwillingness to give up control of funds Volunteers and participation may be too team focused Communication Perceived Fairness of WDAB expenditures
ALL ATHLETICS-ONE GOAL, GO DEMONS! WDAB needs to establish a Cash Balance of about $125,000 Phased approach-WDAB handles most major fundraising with teams still
doing small supplemental events this year Teams make an assessment of their budget needs/wants Concession consolidation and 3 large fundraising events
Ongoing Now
Continue to baseline with other BoostersNew WDAB StructureMembership DriveAramark Concession stand at Browns’ GamesNew Fall Sports Program (Winter, Spring?)Planning Winter Car or Cash RaffleLarge Spring Fundraiser being discussed Growing Pains
Jason Genin-Westlake Team PhysicianTricia Hamad-Athletic Trainer
Our medical staff will have final say on participation
Concussion protocol is taken seriouslyTesting, consultation, discussion is all part of
the evaluation processOur goal is to get your student-athlete back
on their field as quickly as possible while not risking further injury
Our duty is to not put students in dangerous situations
EXPECTATION OF STUDENT ATHLETES
ACCOUNTABILITY OF ACTIONSREPRESENTATIVE OF DISTRICT, TEAM AND
CITYSTUDENT HANDBOOK-All will receive
ATTENDANCE-REQUIRED FROM 11AM TO END OF DAY
Drug and Alcohol policy-please reviewDEMON PRIDE-Common Sense
IN CLASSROOM IN PRACTICE DURING COMPETITION
WESTLAKE ATHLETIC ELIGIBILITY
MUST PASS 5 ONE CREDIT OR EQUIVALENT IN PREVIOUS GRADING PERIOD (EXAMS DON’T COUNT)
THE ACCOUNTABILITY OF MAKING SURE YOU ARE MEETING STANDARDS IS SHARED BY STUDENT, PARENT, COUNSELOR, COACH AND ATHLETIC DEPARTMENT
MUST HAVE AT MINIMUM OF 1.5 TERM GPA FOR PREVIOUS GRADING PERIOD-FINAL EXAMS DO NOT COUNT IN THIS! LBMS STANDARDS ARE THAT YOU MUST BE PASSING ALL CLASSES.
DO NOT DROP CLASSES WITHOUT CHECKING WITH COACH OR COUNSELOR OR AD!
NEEDED FORMS TO PARTICIPATE
FOR SAFETY OF STUDENT ATHLETE
OHSAA PHYSICAL FORM (4 PAGES)-MUST BE SIGNED BY PHYSICIAN
OHSAA AUTHORIZATION FORM (2 PAGES) SIGNED BY STUDENT-ATHLETE AND PARENT
WESTLAKE CITY SCHOOLS ATHLETIC MEDICAL WAIVER FORM (MUST LIST INSURANCE CARRIER AND POLICY #) IF YOUR STUDENT-ATHLETE DOES NOT HAVE INSURANCE, WE HAVE A PURCHASE
OPTION. PLEASE CONTACT MY OFFICE TO INQUIRE ABOUT COST AND COVERAGE.
EMERGENCY MEDICAL FORM (PLEASE SUBMIT EVERY SEASON TO MAKE SURE INFORMATION IS UP TO DATE WITH CELL PHONES, ETC.)
CONCUSSION FORM-EVERY ATHLETE, EVERY SEASON
Must have this form-every season, every ATHLETE!
STUDENT SAFETY Our Medical staff (Tricia, Dr. Genin and fellows) make final call on
health of student athlete-please honor our system HAZING/WAKEUPS, ETC-REVIEW PE WAIVER-FORMS ON OUR WEBSITE-SEE PRINCIPAL ASAP BANQUETS-DATES WILL BE ANNOUNCED SOON FORMS-PLEASE GET FORMS IN, DO NOT WANT TO HOLD
STUDENT-ATHLETES FROM PARTICIPATION SENIOR NIGHT-NEW FOR GOLF, TENNIS, XC-FRIDAY OCT. 17 SENIOR NIGHT-CHEER, FOOTBALL, BAND-FRIDAY, OCT. 31
General Points of interest for 2014-15
Pay to Participate FACT
SWC Districts: All current and future SWC districts charge fees
except Olmsted Falls Highest: $700.00 / Lowest: $15.00
State Trends: According to OHSAA, ABOUT ½ of Public
School Districts have Pay to Participate in some form
Northeast Ohio Districts had the highest average fees in the state
PAY SCALE for Pay to Participate
Tier I – A*……………………………………….$125.00Tier I – B*……………………………………….$55.00
Tier II – A ……………………………………….$35.00Tier II – B ……………………………………….$15.00
*Transportation Fee…………………………$65.00
Tier I – A*…………………….$125.00
HS Baseball HS Football HS Wrestling
HS Softball HS Volleyball
HS Basketball
HS Golf HS Soccer
*Plus one time TransportationFee………….$65.00
Tier I – B* ………………………$55.00
HS Track HS Gymnastics HS Swimming/DiveHS Tennis HS Cheerleading HS Cross CountryHS Lacrosse HS Marching
Band, Demonettes, Debonaires, Majorettes
MS Track MS Football MS Cheerleading
MS Cross Country MS Volleyball MS WrestlingMS Basketball MS Softball
*Plus one time Transportation Fee………….$65.00
Tier II -A………………………$35.00
HS Science Olympiad
HS Drama Club HS Yearbook
HS Tech Mates HS Academic Challenge
MS Math Competition
HS Forensics HS Computer Club
MS Jazz Ensemble
HS Newspaper WHBS TV
Tier II -B……………………$15.00
HS French Club HS National Art Honor Society
HS Men’s Choral and Octet
HS German Club HS National Honor Society
HS Chorus
HS Latin Club HS Student Leadership HS Show Choir
HS Spanish Club HS Student Activities HS Chamber Orchestra
HS Key Club HS Musical HS Pep Band
MS Band MS Student Council MS Builder’s Club
MS Strings MS Science Olympiad MS Academic Challenge
MS Honor’s Orchestra MS Environmental Club MS Yearbook
MS Brigade
Parkside Band Parkside Choir Parkside Academic Contest
Parkside Strings Parkside Greensleeves
Individual Student Caps
High School Student………............$250.00 plus Transportation Fee* = ……….$315.00
Middle School Student………………$110.00 plus Transportation Fee* = ……….$175.00
*Transportation Fee………………$65.00
Pay to Participate Guidelines
Fees must be paid by check, money order, or credit card: Visa, MasterCard, American Express (Using online SPS Ezpay system). Cash will not be accepted.
Fees must paid in full by indicated due dates. For FALL 2014 the due date is September 2nd.
Payment plans, financial assistance or waivers are not available.
Pay to Participate Guidelines
Fees are non-refundable with the following exceptions: A sport, specific level of sport or activity is cancelled
due to an insufficient number of participants The student does not make the team or quits the
activity after signing up and attending organizational meeting.
A student suffers a season-ending injury prior to the first game.
The student moves out of the district prior to the first game.
The student becomes academically ineligible before the first mandatory practice set by OHSSA
Student-parent-coaches-administratorLINES OF COMMUNICATION
STEP 1-Set up meeting with parent,
student-athlete and coaching staff.
Step 2-Issue Remains, set up
meeting with Parent, Student-athlete,
Coaching staff and Athletic Director.
ISSUE REMAINS
Encourage the student athlete to communicate the
issue or problem with coaching staff.
Suggest possible resolutions.
COMMUNICATE WITH COACHING STAFF
Student Athlete has issue or problems. Talk to them about
the issue and what a possible resolution
would look like.
IDENTIFY ISSUE
OHSAA UPDATES
TRANSFER RULES
RULE OF THUMB-IF YOU HAVE A STUDENT ATHLETE WHO IS NOT A 9TH GRADER AND HAS NOT BEEN IN WESTLAKE SCHOOLS-RED FLAG
UNDERSTAND THE RULE-UNLESS AN EXCEPTION IS MET, 50% OF REGULAR SEASON OF THAT SPORT
SEE ME TO REVIEW FORMS AND PROCESSESTRANSFERS CANNOT PLAY UNTIL OHSAA
SAYS THEY CAN! RISK FORFETING GAMES!
Individual Skill Instruction Change
Off season-Coaches can have up to 4 players for skill instruction
Really changes the culture of the “private coach”
See me with questions
WESTLAKE ATHLETICSPlay Hard, Win Big
“THE HARDER YOU WORK, THE HARDER IT IS TO
SURRENDER.”VINCE LOMBARDI
THANK YOU FOR YOUR ATTENDANCE