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West VirginiaUniversal Pre-K
Program Review Process
O f f i c e o f E a r l y L e a r n i n g
®WVDE WVDHHR
West Virginia Early Care and Education
West Virginia Board of education
2012-2013
L. Wade Linger Jr., PresidentGayle C. Manchin, Vice President
Robert W. Dunlevy, Secretary
Michael I. Green, MemberPriscilla M. Haden, MemberLloyd G. Jackson II, MemberLowell E. Johnson, MemberJenny N. Phillips, MemberWilliam M. White, Member
Paul L. Hill, Ex OfficioChancellor
West Virginia Higher Education Policy Commission
James L. Skidmore, Ex OfficioChancellor
West Virginia Council for Community and Technical College Education
Jorea M. Marple, Ex OfficioState Superintendent of Schools
West Virginia Department of Education
1 West Virginia Pre-K Program Review Process | Office of Early Learning
Table of Contents
Intent ...................................................................................................................................2
WVBE Policy 2525 §126-28-18.3 Program Assessment and Continuous Quality Improvement ........................................2
Procedures for Universal Pre-K Program Review ...........................................................3
WV Universal Pre-K Program ReviewMaterials and Resources ....................................................................................................5
WV Universal Pre-K Program Review Key Areas Graphic ...........................................................................................................5
Universal Pre-K Desktop Audit Checklist ............................................................................7
WV Universal Pre-K Program Review Checklist ...................................................................9
County Collaborative Core Team Interview Worksheet .....................................................17
County Collaborative Core Team Interview PanelSign-In Sheet .................................................................................................................19
Online Parent Survey .....................................................................................................20
WV Pre-K Observational Walkthrough ............................................................................22
2 West Virginia Pre-K Program Review Process | Office of Early Learning
Intent
WVBE Policy 2525 §126-28-18.3PROGRAM ASSESSMENT AND CONTINUOUS QUALITY IMPROVEMENT
The intent of the WV Universal Pre-K Program Review is to support counties in implementation of West Virginia’s Universal Access to a Quality Early Education System (2525) and to provide ongoing individualized technical assistance to ensure high quality early childhood programs. The WV Universal Pre-K Program Review Process has been developed to emphasis the collaborative approach within each county and with the WV Universal Pre-K Steering Team. The results from each Program Review are also intended to be a source of information for each county’s continuous quality improvement process.
18.3. The WVDE Office of Early Learning (formerly called Office of School Readiness), in collaboration with the WVDHHR and Head Start State Collaboration Office, will conduct a WV Universal Pre-K Program Review at a minimum of once every three years. The program review will consist of a desktop audit, site-visits and county collaborative team interviews. The purpose of the program review is to ensure counties continue to implement WV Universal Pre-K programs in alignment to policy and assist with continuous quality improvement with the comprehensive collaborative model. The program review will provide individualized technical assistance to county collaborative early childhood teams. The WVDE Office of School Readiness will provide guidance and procedures for completion of the program review.
3 West Virginia Pre-K Program Review Process | Office of Early Learning
Procedures for WV Universal Pre-K Program Review
The WV Pre-K Steering Team will conduct a WV Universal Pre-K Program Review at a minimum of once every three years. The program review will consist of a desktop review, site visits and county collaborative early childhood team interviews.
1. The WV Pre-K Steering Team will notify participating county collaborative early childhood teams in August of the WV Universal Pre-K Program Review date for the upcoming year. The WV Universal Pre-K Program Review will be completed through a two-day process and will be conducted between October and May.
2. The WV Pre-K Program Review Team will be determined by the WV Pre-K Steering Team and will include participants from the WV Department of Education, County Boards Of Education, WV Department of Health and Human Resources, Head Start, and other partners, if appropriate.
3. The county collaborative early childhood team must prepare materials for a desktop review. (see the WV Universal Pre-K Desktop Review Checklist to review a list of materials to prepare for the Pre-K Program Review)
4. The county collaborative early childhood team must develop a process to obtain families’ input on the county pre-k program through completion of a WV Pre-K Parent Survey. The WV Pre-K Parent Survey is an online survey for parents to complete and submit directly to the WV Pre-K Program Review Team.
5. A Program Review Agenda will be completed with the WVDE Program Assessment Coordinator and County Pre-K Coordinator five days prior to the onsite visit to ensure that all events and preparation are completed.
6. The WV Pre-K Program Review Team will review county data within two weeks prior to the WV Universal Pre-K Program Review. Data reviewed prior to the onsite program visit will include: i. Approved county collaborative plan, approved addendums, and pre-k data profile verified
each Augustii. WV Pre-K Child Assessment System county dataiii. Current county continuous quality improvement report, including county ECERS-R Reportsiv. Comprehensive universal pre-k fiscal report and verification of signed contracts/budgets
submitted each Augustv. Attendance data
4 West Virginia Pre-K Program Review Process | Office of Early Learning
7. The WV Universal Pre-K Program Review will be completed through a two-day process:i. Program Review- Day One:
a. Members of the WV Pre-K Program Review Team will complete classroom observations in a random sampling of classrooms utilizing the West Virginia Pre-K – Observational Walkthrough.
b. Members of the WV Pre-K Program Review Team will complete the Desktop Program Review.
c. The WV Pre-K Program Review Team will meet to determine areas of follow-up for day two of the Program Review.
ii. Program Review- Day Two:a. Members of the WV Pre-K Program Review Team will complete a group interview with
the county collaborative early childhood team.b. Members the WV Pre-K Program Review Team will meet for review of the county’s
Program Review results and interview to determine if WVBE Policy 2525 has been met and to individualize ongoing support in continuous quality improvement.
8. The WV Pre-K Program Review Team members will complete summaries for each assigned section of the review. Each team member will provide review summaries to the WVDE Program Assessment Coordinator within ten calendar days of the conclusion of the county program review. A compiled report will be provided to each WV Pre-K Program Review Team member for final review within 20 calendar days of the conclusion of the county program review.
9. The county will receive a completed WV Pre-K Program Review Report within 30 calendar days of the conclusion of the county Program Review. Any required follow-up documentation or clarification must be submitted to the WV Universal Pre-K Steering Team within thirty days of receipt of the Program Review Report.
5 West Virginia Pre-K Program Review Process | Office of Early Learning
The Program Review Team will review the following resources prior to the Program Review dates to prepare for the on-site desktop audit, classroom observations, and county collaborative core team interview.
i. Approved county collaborative plan, approved addendums, and pre-k data profile verified each August.
ii. WV Pre-K Child Assessment System county data.
iii. Current county continuous quality improvement report, including county ECERS-R Reports.
iv. Comprehensive universal pre-k fiscal report and verification of signed contracts/budgets submitted each August.
v. Attendance data.
Universal Pre-K Program Review Materials and Resources
WV Universal Pre-K Program Review Key Areas GraphicThe WV Universal Pre-K Program Review desktop audit process has been organized based on four key areas:
1. Universal Pre-K Access2. County Early Childhood Collaborative Team3. Curriculum, Instruction, and Child Assessment4. Program Assessment and Quality Improvement
Sections of the WVBE Policy 2525 have been captured within the four key areas to assist the WV Pre-K Program Review Team in review each county’s processes and procedures. The WV Universal Pre-K Program Review graphic and West Virginia Universal Pre-K Program Review Administrative Checklist provide a framework for organizing county procedures and documentation.
6 West Virginia Pre-K Program Review Process | Office of Early Learning
WV Universal Pre-KProgram Review
Key Areas
Curriculum, Instruction and Child Assessment
§126-28-8. Inclusive Settings§126-28-9. Family Engagement§126-28-13. Environmental Design§126-28-14. Child Guidance§126-28-15. Curriculum and Assessment
County Collaborative Early Childhood Team
§126-28-4. Collaborative Early Childhood Team§126-28-7. Transportation§126-28-11. Meals§126-28-16. Personnel§126-28-19. Finance
Universal Pre-K Access§126-28-5. Eligibility and Enrollment§126-28-6. Attendance§126-28-3. School Readiness§126-28-10. Transitions
Ongoing Program Assessment and
Improvement§126-28-12. Health and Safety
§126-28-17. Staff Training§126-28-18. Program Assessment and Continuous Quality Improvement§126-28-20. Program Oversight
7 West Virginia Pre-K Program Review Process | Office of Early Learning
WV Universal Pre-K Program Review Desktop Audit Checklist
The WV Universal Pre-K Program Review Desktop Audit Checklist is a list of materials to prepare for review county procedures and processes. The WV Universal Pre-K Program Review Desktop Audit Checklist is organized based on four key areas.
Check Item
Section 1: Universal Pre-K Access
1.1.a. Application system forms and procedures
1.1.b. Universal process for placement.
1.1.c. Logs of placement offers. Applications of children not enrolled.
1.1.d. County’s Policies and Procedures related to eligibility criteria and required documents for enrollment. (Include procedures for obtaining record of screenings and health requirements.
1.1.e. Documentation of classroom chart, locations available, days and time offered, and explanation as to how classroom selection is made by parent or guardian. Include brochures, parent handbooks, policies/procedures, or any other pertinent information.
1.2.a. County’s attendance and disenrollment procedures.
1.2.b. Process for entering attendance information into WVEIS for all classrooms.
1.3.a-c. County collaborative team transition plan.
Section 2: County Early Childhood Collaborative Team
2.1.a-b. Documentation of county collaborative core team members and additional members of the full county collaborative early childhood team.
2.1.c. Documentation of meeting participants and agenda items cover (i.e. meeting agendas, minutes, sign in sheets) .
2.1.d. Documentation to illustrate how children are served where no classroom is available. WVDE website will be reviewed for county data verification.
2.1.e-f. Original county plan and any addendums completed. Verification of collaborative contracts.
2.2.a. County pre-k transportation procedures and illustration of training of all staff and parents.
2.3.a. Documentation of meal guidance.
2.4.a. Record of teacher credential verification.
2.5.a. Budget plans and records.
8 West Virginia Pre-K Program Review Process | Office of Early Learning
Section 3: Curriculum, Instruction, and Child Assessment
3.1.a. Documentation that ensures classrooms meet inclusive environments guidelines and supports how an array of services is offered for ALL children.
3.2.a. Documentation of how diversity is reflected in the classrooms and families are included.
3.2.b. Documentation of how the family is supported and meaningfully involved in their child’s educational environment (Ex.: volunteer assignments, contact sheets)
3.3.a. Schedules for each classroom and Lesson Plan samples.
3.4.a. County process for child guidance in pre-k.
3.5.a. Documentation illustrating selected Curricular Framework.
3.5.b. Documentation of supplemental curriculums used and collaborative team adoption process.
3.5.c. Documentation that illustrates how the county collaborative early childhood team ensures that all classrooms align the adopted curricular framework with the WV Early Learning Standards Framework.
3.5.d. Documentation of how the county utilizes the WV Pre-K Child Assessment System (including the Early Learning Scale ELS) and how authentic assessment is incorporates all domains of the WV Early Learning Standards Framework (WVELSF).
3.5.e. Documentation of the assessment process and how the information is used to individualize instruction and linked information to instructional strategies.
Section 4: Ongoing Program Assessment and Improvement
4.1.a. County Health and Safety procedures, checklists.
4.1.b. Record of class sizes and staff patterns.
4.1.c. Record of square footage of useable classroom space for children.
4.2.a. County’s procedures for ensuring the 15 hours of training have been offered and registered with WV STARS Training records.
4.2.b. County process for registering trainings with WV STARS.
4.3.a. County CQI Plan.
4.3.b. ECERS-R information that includes the county process for completion, how teams were selected, timelines, how ECERS-R results were included in continuous quality improvement.
4.3.c. Process included in the CQI Plan to ensure curriculum implementation.
4.4.a. Provisions for program oversight.
9 West Virginia Pre-K Program Review Process | Office of Early Learning
WV Universal Pre-K Program Review Checklist
The WV Universal Pre-K Program Review Checklist is a tool that program reviewers will utilize to record summaries of the review. Each program reviewer will be assigned key areas of the program review. Summaries will be combined by the review team to develop a final county report.
10 West Virginia Pre-K Program Review Process | Office of Early Learning
®W
VDE
WVD
HH
RW
est V
irgin
ia E
arly
Car
e an
d Ed
ucat
ion
Revi
ew T
eam
Mem
ber
Nam
e:
Cou
nty:
Prog
ram
Rev
iew
Dat
es:
West
Vir
gin
ia U
niv
ers
al P
re-K
Pro
gra
m R
evi
ew
Prog
ram
Rev
iew
Che
cklis
t
Policy
Sta
nd
ard
Evid
en
t/N
ot
Evid
en
t(c
heck
on
e)
Com
men
ts
Sect
ion
1:
Un
ivers
al P
re-K
Acc
ess
1.1
. El
igib
ilit
y a
nd
En
rollm
en
tSe
ctio
n 1
26-2
8-5
.
a.
A c
ount
ywid
e un
iver
sal a
pplic
atio
n pr
oces
s ha
s be
en e
stab
lishe
d th
at in
clud
es a
ll ne
cess
ary
info
rmat
ion
to id
entif
y el
igib
ility
, ser
vice
s,
and
fam
ily n
eeds
incl
udin
g:•
Inco
me
iden
tific
atio
n•
Chi
ld C
are
need
s•
Resi
denc
y•
Fam
ily C
hara
cter
istic
s•
Iden
tific
atio
n of
Eng
lish
lang
uage
lear
ners
�
Evid
ent
�
Not
Evi
dent
b.
Ther
e is
a u
nive
rsal
sel
ectio
n cr
iteria
and
pla
cem
ent p
roce
ss th
at is
tr
ansp
aren
t and
ava
ilabl
e to
the
publ
ic.
�
Evid
ent
�
Not
Evi
dent
c.
Ever
y el
igib
le c
hild
has
bee
n of
fere
d pl
acem
ent.
�
Evid
ent
�
Not
Evi
dent
d.
Cla
ssro
oms
optio
ns a
re d
esig
ned
to m
inim
ize
the
num
ber
of s
ettin
gs
in w
hich
a c
hild
rec
eive
s se
rvic
e an
d su
ppor
t con
sist
ency
and
co
ntin
uity
of t
he c
hild
.
�
Evid
ent
�
Not
Evi
dent
e.
The
coun
ty h
as e
stab
lishe
d a
proc
ess
for
obta
inin
g he
alth
re
quire
men
ts fo
r en
rollm
ent:
•Im
mun
izat
ions
•Re
cord
of H
ealth
Che
ck S
cree
ning
•Pr
oces
s fo
r fo
llow
-up
scre
enin
gs•
Tube
rcul
osis
scr
eeni
ng (w
hen
appl
icab
le)
�
Evid
ent
�
Not
Evi
dent
11 West Virginia Pre-K Program Review Process | Office of Early Learning
1.2
. A
tten
da
nce
. §1
26-2
8-6
.
a.
A c
ount
y pr
e-k
atte
ndan
ce p
roce
dure
is in
pla
ce th
at e
stab
lishe
s pr
ovis
ions
for
wor
king
with
fam
ilies
who
se c
hild
ren
are
chro
nica
lly
abse
nt a
nd/o
r ta
rdy.
A “
dise
nrol
lmen
t” p
roce
ss is
incl
uded
in
atte
ndan
ce p
roce
dure
s.
�
Evid
ent
�
Not
Evi
dent
b.
Ther
e is
a c
ount
ywid
e pr
oces
s to
ens
ure
enro
llmen
t and
atte
ndan
ce
info
rmat
ion
is m
aint
aine
d in
WVE
IS.
�
Evid
ent
�
Not
Evi
dent
1.3
. Sc
hool Rea
din
ess
/Tra
nsi
tion
s§1
26-2
8-3
.
§126-2
8.1
0.
a.
The
coun
ty c
olla
bora
tive
team
has
writ
ten
plan
for
tran
sitio
ning
ch
ildre
n in
to a
nd o
ut o
f WV
Pre-
K.
�
Evid
ent
�
Not
Evi
dent
b.
The
coun
ty tr
ansi
tion
plan
incl
udes
:•
Opp
ortu
nitie
s fo
r fa
mili
es to
vis
it ne
xt s
ettin
g•
Prov
isio
ns fo
r w
ritte
n in
form
atio
n•
Opp
ortu
nitie
s fo
r te
ache
rs to
mee
t•
Syst
em fo
r tr
ansf
errin
g as
sess
men
t dat
a fo
r
ALL
chi
ldre
n, in
clud
ing
thos
e w
ith a
n IE
P
�
Evid
ent
�
Not
Evi
dent
12 West Virginia Pre-K Program Review Process | Office of Early Learning
Sect
ion
2:
Cou
nty
Colla
bora
tive
Ea
rly
Ch
ild
hood
Tea
m
2.1
. C
ou
nty
Colla
bora
tive
Ea
rly
Ch
ild
hood
Tea
m.
§126-2
8-4
.
a.
The
coun
ty c
ore
team
is c
ompr
ised
of r
equi
red
mem
bers
. M
embe
rshi
p is
ass
esse
d an
nual
ly. T
here
is a
full
coun
ty p
re-k
team
in
pla
ce a
nd in
clud
es r
epre
sent
ativ
es fr
om a
ppro
pria
te c
ount
y te
am
mem
bers
.
�
Evid
ent
�
Not
Evi
dent
b.
Doc
umen
tatio
n sh
ows
how
the
coun
ty c
olla
bora
tive
pre-
k te
am
wor
ks w
ith s
uch
agen
cies
as
WV
Birt
h to
Thr
ee, C
hild
Car
e Re
sour
ce
and
Refe
rral
, Fam
ily R
esou
rce
Net
wor
ks, a
nd a
ny o
ther
pro
vide
rs
of e
arly
chi
ldho
od th
at r
efle
ct a
sea
mle
ss s
yste
m w
ith th
e la
rger
co
mm
unity
.
�
Evid
ent
�
Not
Evi
dent
c.
The
coun
ty c
olla
bora
tive
team
mee
ts r
egul
arly
thro
ugho
ut th
e ye
ar to
m
ake
join
t dec
isio
ns o
n pr
e-k
prog
ram
out
com
es.
Doc
umen
tatio
n in
clud
ing
coun
ty c
olla
bora
tion,
cou
nty
plan
ning
and
com
mun
icat
ion
met
hods
has
bee
n pr
ovid
ed. I
t sho
ws
how
this
pro
cess
incl
udes
on-
goin
g co
unty
col
labo
rativ
e pl
anni
ng.
�
Evid
ent
�
Not
Evi
dent
d.
Cou
nty
data
is v
erifi
ed a
nd u
p-to
-dat
e. D
ata
illus
trat
es c
lass
room
lo
catio
ns a
nd in
form
atio
n. L
ocat
ions
in th
e co
unty
whe
re c
hild
ren
have
no
pre-
k cl
assr
oom
s av
aila
ble
have
bee
n se
rved
thro
ugh
an
esta
blis
hed
WV
Pre-
K pr
ogra
m.
�
Evid
ent
�
Not
Evi
dent
e.
Any
cha
nges
to th
e co
unty
pla
n in
pla
ce p
rior
to 2
012-
2013
hav
e be
en s
ubm
itted
and
app
rove
d by
the
WV
Pre-
K St
eerin
g Te
am
thro
ugh
the
adde
ndum
pro
cess
.
�
Evid
ent
�
Not
Evi
dent
f. f.
Cou
ntie
s ill
ustr
ate
colla
bora
tive
prog
ram
min
g to
max
imiz
e re
sour
ces.
At l
east
50%
of c
lass
room
s ar
e pr
ovid
ed th
roug
h co
ntra
ctua
l agr
eem
ents
with
com
mun
ity p
rogr
ams.
�
Evid
ent
�
Not
Evi
dent
13 West Virginia Pre-K Program Review Process | Office of Early Learning
2.2
. Tr
an
sport
ati
on
.§1
26-2
8-7
.
a.
Doc
umen
tatio
n ill
ustr
ates
cou
nty
tran
spor
tatio
n pr
oced
ures
that
in
clud
es b
us d
river
trai
ning
on
supe
rvis
ion
of y
oung
chi
ldre
n,
requ
irem
ent o
f seg
rega
ted
seat
ing
for
pre-
k st
uden
ts, s
taff
assi
stan
ce
on a
nd o
ff th
e bu
s, a
nd a
utho
rized
adu
lt pi
ck u
p an
d dr
op o
ff.
Tran
spor
tatio
n pr
oced
ures
incl
ude
a pr
oces
s fo
r bu
s in
spec
tion
at a
ll fin
al d
rop
off p
oint
s to
ass
ure
no c
hild
is le
ft on
the
bus.
�
Evid
ent
�
Not
Evi
dent
2.3
. M
ea
ls.
§126-2
8-1
1.
a.
Ther
e is
evi
denc
e of
cou
nty
mea
l pro
cedu
res
that
incl
ude
guid
ance
on
env
ironm
ent d
urin
g m
eals
. �
Evid
ent
�
Not
Evi
dent
2.4
. Pers
on
nel.
§126-2
8-1
6.
a.
Teac
her
Cre
dent
ials
are
on
file
to in
clud
e ap
prop
riate
col
lege
/un
iver
sity
deg
rees
, ear
ly c
hild
hood
end
orse
men
ts, e
arly
chi
ldho
od
cert
ifica
tion,
spe
cial
nee
ds c
ertif
icat
ion,
or
any
othe
r cr
eden
tials
as
need
ed to
sup
port
. If
a te
ache
r is
on
“per
mit”
sta
tus,
be
able
to
prov
ide
docu
men
tatio
n th
at in
divi
dual
is w
orki
ng to
war
d ap
prop
riate
cr
eden
tials
.
�
Evid
ent
�
Not
Evi
dent
2.5
. Fi
na
nce
.§1
26-2
8-1
9.
a.
Ther
e is
doc
umen
tatio
n to
illu
stra
te h
ow th
e co
unty
cal
cula
tes
cost
an
d re
sour
ces
to fa
cilit
ate
prog
ram
min
g. �
Evid
ent
�
Not
Evi
dent
b.
Ther
e is
doc
umen
tatio
n to
sup
port
how
the
coun
ty r
einv
ests
WV
Pre-
k m
onie
s ba
ck in
to th
e W
V Pr
e-k
syst
em.
�
Evid
ent
�
Not
Evi
dent
14 West Virginia Pre-K Program Review Process | Office of Early Learning
Sect
ion
3:
Cu
rric
ulu
m, In
stru
ctio
n, a
nd
Ch
ild
Ass
ess
men
t
3.1
. In
clu
sive
Sett
ing
s.§1
26-2
8-8
.
a.
Ther
e is
evi
denc
e th
at c
lass
room
s ar
e in
clus
ive
and
prov
ide
all
child
ren
with
the
supp
orts
and
rel
ated
ser
vice
s ne
eded
to a
chie
ve
valu
able
lear
ning
out
com
es, a
s w
ell a
s to
form
and
mai
ntai
n pr
oduc
tive
soci
al r
elat
ions
hips
with
oth
er c
hild
ren.
Ser
vice
s th
at
child
ren
requ
ire to
rea
ch in
divi
dual
ized
goa
ls e
stab
lishe
d fo
r th
em b
y th
eir
fam
ilies
and
team
s of
pro
fess
iona
ls m
eet i
nclu
sive
en
viro
nmen
ts g
uide
lines
.
�
Evid
ent
�
Not
Evi
dent
3.2
. Fa
mily
Eng
ag
em
en
t.§1
26-2
8-9
.
a.
Cla
ssro
oms
refle
ct d
iver
sity
and
how
eac
h ch
ild is
vie
wed
with
in th
e co
ntex
t of h
is/h
er in
divi
dual
fam
ily u
nit.
�
Evid
ent
�
Not
Evi
dent
b.
Fam
ily a
re s
uppo
rted
and
mea
ning
fully
invo
lved
in th
eir
child
’s
educ
atio
nal e
nviro
nmen
t. �
Evid
ent
�
Not
Evi
dent
3.3
. En
viro
nm
en
tal D
esi
gn
.§1
26-2
8-1
3.
a.
Cla
ssro
om s
ched
ules
, env
ironm
ents
and
dai
ly p
lann
ing
are
refle
ctiv
e of
pol
icy,
cur
ricul
um a
nd th
e W
V EL
SF.
Out
door
or
indo
or g
ross
m
otor
tim
e is
incl
uded
dai
ly.
�
Evid
ent
�
Not
Evi
dent
3.4
. C
hild
Gu
ida
nce
.§1
26-2
8-1
4.
a.
Ther
e is
a p
roce
ss in
pla
ce to
sup
port
teac
hers
in d
evel
opm
enta
lly
appr
opria
te c
hild
gui
danc
e th
at m
eets
gui
danc
e fr
om W
VBE
Polic
y 25
25.
�
Evid
ent
�
Not
Evi
dent
15 West Virginia Pre-K Program Review Process | Office of Early Learning
3.5
. C
urr
icu
lum
an
d A
ssess
men
t§1
26-2
8-1
5.
a.
The
coun
ty’s
cur
ricul
ar fr
amew
ork
is d
efin
ed a
nd g
uida
nce
incl
udes
su
ppor
ts fo
r cl
assr
oom
s to
ens
ure
inst
ruct
iona
l pra
ctic
es th
at a
ddre
ss
all d
evel
opm
enta
l dom
ains
.
�
Evid
ent
�
Not
Evi
dent
b.
Any
sup
plem
enta
l mat
eria
ls/c
urric
ula
that
add
ress
cor
e co
nten
t ar
eas
have
bee
n se
lect
ed b
y th
e co
unty
thro
ugh
the
supp
lem
enta
l cu
rric
ulum
ado
ptio
n pr
oces
s an
d su
ppor
t the
phi
loso
phy
and
tech
niqu
es o
f the
com
preh
ensi
ve c
urric
ulum
and
pol
icy.
�
Evid
ent
�
Not
Evi
dent
c.
Ther
e is
evi
denc
e to
illu
stra
te h
ow th
e co
unty
’s c
urric
ular
fram
ewor
k su
ppor
ts a
nd a
ligns
with
impl
emen
tatio
n of
WVE
LSF.
(In
clud
es
auth
entic
rep
rese
ntat
ion
of te
ache
rs’ p
lann
ing
proc
ess,
dai
ly
sche
dule
, and
any
oth
er p
ertin
ent i
nfor
mat
ion,
and
info
rmat
ion
to
verif
y in
clud
ing
how
chi
ldre
n w
ith d
isab
ilitie
s ar
e in
clud
ed, s
uch
as
how
env
ironm
ents
/cen
ters
are
ada
pted
to m
eet t
he n
eeds
).
�
Evid
ent
�
Not
Evi
dent
d.
The
Cou
nty
utili
zes
the
WV
Pre-
K C
hild
Ass
essm
ent s
yste
m a
s de
fined
. Th
e sy
stem
inco
rpor
ates
the
Early
Lea
rnin
g Sc
ale
(ELS
) and
au
then
tic a
sses
smen
t for
all
dom
ains
of t
he W
VELS
F.
�
Evid
ent
�
Not
Evi
dent
e.
Ass
essm
ent i
s us
ed to
gui
de in
stru
ctio
n so
that
indi
vidu
al n
eeds
are
lin
ked
to in
stru
ctio
nal s
trat
egie
s, in
clud
ing
child
ren
with
sig
nific
ant
disa
bilit
ies.
Tea
cher
s bu
ild o
n w
hat c
hild
ren
alre
ady
know
in a
ll co
re
cont
ent a
reas
to fo
ster
acq
uisi
tion
of n
ew c
once
pts
and
skill
s.
�
Evid
ent
�
Not
Evi
dent
16 West Virginia Pre-K Program Review Process | Office of Early Learning
Sect
ion
4:
On
goin
g P
rog
ram
Ass
ess
men
t a
nd
Im
pro
vem
en
t
4.1
. H
ea
lth
an
d S
afe
ty.
§126-2
8-1
2.
a.
Ther
e is
doc
umen
tatio
n of
a c
ount
y pr
oces
s in
pla
ce to
ens
ure
that
pr
e-k
clas
sroo
ms
mee
t eve
ry s
afet
y an
d he
alth
gui
delin
e as
set
fort
h in
WVB
E Po
licy
2525
(Ex.
han
dwas
hing
, too
th b
rush
ing,
uni
vers
al
prec
autio
ns).
�
Evid
ent
�
Not
Evi
dent
b.
Doc
umen
tatio
n sh
ows
how
cla
ss s
ize
and
ratio
req
uire
men
ts a
re
met
. �
Evid
ent
�
Not
Evi
dent
c.
Doc
umen
tatio
n ill
ustr
ates
app
ropr
iate
squ
are
foot
age
of th
e cl
assr
oom
and
pot
entia
l num
ber
of e
nrol
lees
. �
Evid
ent
�
Not
Evi
dent
4.2
. St
aff
Tra
inin
g.
§126-2
8-1
7.
a.
Cou
nty
proc
edur
e ill
ustr
ate
the
proc
ess
of c
ompl
etin
g 15
hou
rs
of r
equi
red
prof
essi
onal
dev
elop
men
t, in
clud
ing
6 ho
urs
on is
sues
re
late
d to
chi
ldre
n w
ith s
peci
al n
eeds
and
oth
er r
equi
red
annu
al
trai
ning
s.
�
Evid
ent
�
Not
Evi
dent
b.
Staf
f dev
elop
men
t has
bee
n re
gist
ered
thro
ugh
WV
STA
RS fo
r ap
plic
able
teac
hing
sta
ff.
�
Evid
ent
�
Not
Evi
dent
4.3
. P
rog
ram
Ass
ess
men
t a
nd
Con
tin
uou
s Q
ua
lity
Im
pro
vem
en
t.§1
26-2
8-1
8.
a.
Ther
e ar
e pr
oced
ures
in p
lace
to g
uide
a p
roce
ss to
impl
emen
t an
ongo
ing
cont
inuo
us q
ualit
y im
prov
emen
t pla
n ac
cord
ing
to p
olic
y. �
Evid
ent
�
Not
Evi
dent
b.
The
coun
ty’s
pro
cess
for
Early
Chi
ldho
od E
nviro
nmen
t Rat
ing
Scal
e Re
vise
d, (E
CER
S-R)
is d
efin
ed.
Info
rmat
ion
is e
nter
ed in
to th
e W
V Pr
e-K
Prog
ram
Ass
essm
ent D
atab
ase
and
info
rmat
ion
is u
tiliz
ed in
co
ntin
uous
qua
lity
impr
ovem
ent.
�
Evid
ent
�
Not
Evi
dent
c.
Ther
e ar
e pr
oced
ures
incl
uded
in th
e co
ntin
uous
qua
lity
impr
ovem
ent p
lan
to e
nsur
e th
e in
tegr
ity o
f the
cur
ricul
ar fr
amew
ork
impl
emen
ted
in e
ach
pre-
k cl
assr
oom
, acc
ordi
ng to
sta
ndar
ds.
(Ex.
C
reat
ive
Cur
ricul
um Im
plem
enta
tion
Che
cklis
t or
the
Hig
h Sc
ope
Pres
choo
l Pro
gram
Qua
lity
Ass
essm
ent).
�
Evid
ent
�
Not
Evi
dent
4.4
. P
rog
ram
Ove
rsig
ht.
§126-2
8-2
0.
a.
Prov
isio
ns fo
r pr
ogra
m o
vers
ight
are
in a
ccor
danc
e w
ith W
VBE
Polic
y 25
25§1
26-2
8-20
. �
Evid
ent
�
Not
Evi
dent
17 West Virginia Pre-K Program Review Process | Office of Early Learning
WV Universal Pre-K Program Review County Collaborative Core Team Interview Worksheet
The WV Universal Pre-K Program Review County Collaborative Core Team Interview Worksheet is a tool for program reviewers to record follow-up questions for the county early childhood team.
18 West Virginia Pre-K Program Review Process | Office of Early Learning
County Collaborative Core Team Interview Worksheet
Program Reviewer Name: Date:
County:
Key Areas Reviewed:
Follow- Up Questions:
Notes:
19 West Virginia Pre-K Program Review Process | Office of Early Learning
County Collaborative Core Team Interview Panel Sign-In Sheet
County: Review Date(s):
County Superintendent:
County Pre-K Coordinator:
County Collaborative Pre-K Team Members ParticipatingPlease Print
Name Title Program
Program Review Team Members Present
Name Title Program
20 West Virginia Pre-K Program Review Process | Office of Early Learning
WV Universal Pre-K Program Review Online Parent Survey
The WV Universal Pre-K Program Review Online Parent Survey is designed for parents to com-plete online. Parents will be asked to complete the survey within thirty days prior to their county’s WV Universal Pre-K Program Review. County collaborative early childhood teams will be asked to make the survey available to parents through a variety of ways. These include dissemination of the online survey link for parents with internet access or through computer access at school.
21 West Virginia Pre-K Program Review Process | Office of Early Learning
Parent Name (optional):
County: School your child attends:
1. How did you become aware of the program? • Friend/Family Member• Flyer/Advertisement•Contacted by the school/county• Sibling(s) previously enrolled•Other (please list) ___________________________
2. How often do you have the opportunity to communicate with your child’s teacher?•Daily•Weekly•Monthly•Other (please list) ___________________________
3. In what ways do you communicate with your child’s teacher (check all that apply)?• In person• phone• E-mail•Notes•Other (please list) ___________________________
4. What opportunities have you had to be involved in your child’s pre-k experience?•Conferences/Home Visits• Volunteer in my child’s classroom• Volunteer at my child’s school• Parent Meetings
5. Do you feel that your child’s classroom is open for parents to visit/volunteer? � Yes �No
6. What do you feel your child is learning in pre-k?
7. Additional Comments/Suggestions:
22 West Virginia Pre-K Program Review Process | Office of Early Learning
®WVDE WVDHHR
West Virginia Early Care and Education
West Virginia Pre-K – Observational Walkthrough
The Observational Walkthrough is a pre-k observation tool that targets times of the typical preschool day for administrators to observe. The Environmental Overview section is a quick policy, health, and safety checklist that is to be completed during each walkthrough along with one of the four primary sections: Group Times, Child Choice, Outdoor/Indoor Gross Motor, or Meals/Snack. Each section can be completed through a ten to fifteen minute observation during specific times of the day throughout the school year.
23 West Virginia Pre-K Program Review Process | Office of Early Learning
Environmental Overview
The Environmental Overview includes items that the observer should observe regardless of the time of day. The Environmental Overview is to be completed with each of the other sections being utilized.
Teacher:
Date:
Time:
Observer:
School/Classroom:
WV Universal Pre-K Environmental Overview
Met Not Met Primary Adult RolesGeneral Strategies
Teacher-child ratio is maintained at all times including lunch and outdoors (1:10 for children without IEPs, 2:8 for children with IEPs, a second aide must be added if the tenth child with an IEP is enrolled)
All adults in the room are engaged and working with children to ensure safety and to support appropriate resolution of conflicts. Staff ensure that every center can be viewed easily by an adult.
There are no materials present that may be harmful to children (chemicals, sharp or dangerous objects, uncovered safety caps, loose cords).
Daily schedule or routines for children’s day is posted.
Children are actively engaged in the available activities and materials.
Books from a variety of genres and writing materials are available and accessible throughout the interest areas of the room.
The classroom is rich in environmental print (including children’s writings and dictation).
Children’s work is displayed at varying levels in several locations of the classroom and relate to current learning activities (ex. artwork, recent photos of field trip or activities, graphs, charts, dictated stories, and writing samples).
Worksheets or flashcards are not used (no exceptions).
Observations are documented by staff throughout ongoing interactions with children.
Notes:
24 West Virginia Pre-K Program Review Process | Office of Early Learning
Group Time
The Group Time section of the Observational Walkthrough is completed when children are in large group or assigned small group settings. Group Time includes times when all or part of a class come together and the group is facilitated by an adult.
Teacher:
Date:
Time:
Observer:
School/Classroom:
Group Time
Met Not Met Primary Adult RolesGeneral Strategies
Staff ensure that the time allotted to group time is developmentally appropriate for the children in the group (5—15 minutes).
There are a variety of interactive experiences that children enjoy doing together such as group reading activities and music and movement.
Group space is easily seen by the children for charts such as a job chart, the daily pictorial schedule, or charts for graphing activities. The children do not have to strain or look across the room at the visuals.
Children have the opportunity to experience a sense of belonging to the group. The adults listen attentively to what the children have to say and support respective dialogue among children.
Adults reinforce the “community culture” by discussing joint concerns and problems. Children participate in problem solving and conflict resolution.
Staff inform children of daily expectations and any changes to the routine.
Staff introduce new materials and concepts during group time that children can explore during Center/Choice Time.
Group times are adapted to meet the developmental levels of the children and the current atmosphere of the classroom.
Staff facilitate thinking and learning skills through open ended questioning, open dialogue, modeling and demonstrating.
Notes:
25 West Virginia Pre-K Program Review Process | Office of Early Learning
Center/Child Choice Time
Center/Child Choice Time includes the times of the day where children have access to the materials throughout the classroom and the interest areas. Children have the opportunity to carry out plans, solve problems, and interact with peers and adults.
Teacher:
Date:
Time:
Observer:
School/Classroom:
Center/Child Choice Time
Met Not Met Primary Adult RolesGeneral Strategies
There is a variety of materials available throughout interest areas.
Choice time occurs for duration of at least one uninterrupted hour each day exclusive of clean-up time.
Children are allowed to choose interest centers, activities, materials and playmates with staff intentionally teaching children how to make choices.
Staff use choice time to address the needs and interests of individual children.
Staff circulate the room and interact with children:• Model and demonstrate use of materials and play episodes.• Encourage children’s efforts and accomplishments.• Promote the development of a specific skill or set of skills by modeling with
instruction or providing direct instruction within the context of the child’s chosen activity and need.
• Pose problems, ask questions, and make comments and suggestions that stimulate children’s thinking and extend their learning.
• Engage the children in discussions and open ended dialogue about their play.• Encourage dialogue between children to problem solve, extend their learning,
and to support child to child interactions.
Staff maintain the environment and provide direction for clean-up, viewing clean up as an opportunity to teach skills and foster critical social and emotional development.
Staff read to children individually or in small groups.
Notes:
26 West Virginia Pre-K Program Review Process | Office of Early Learning
Outdoor Time/Indoor Gross Motor Time
Outdoor Time/Indoor Gross Motor Time is as essential part of the each day that meets the needs of all children and provides a variety of opportunities for teachers to assess all areas of development through child-initiated large motor activities and equipment.
Teacher:
Date:
Time:
Observer:
School/Classroom:
Outdoor Time/Indoor Gross Motor Time
Met Not Met Primary Adult RolesGeneral Strategies
Daily outdoor time is provided on a regular basis, weather permitting.
Indoor gross motor time is provided as a supplement to outdoor time or when weather does not permit outdoor play.
Staff are actively engaged in outdoor time and consider it as part of educational experiences within the curriculum ---not “recess”.
Staff assists children to develop skills needed to use equipment.
Outdoor time/indoor gross motor time addresses the needs and interests of individual children as adults:• Model and demonstrate use of materials and play episodes.• Encourage children’s efforts and accomplishments.• Promote the development of a specific skill or set of skills by modeling with
instruction or providing direct instruction within the context of the child’s chosen activity and need.
• Encourage dialogue between children to problem solve, promote social development, and child to child interactions.
Notes:
27 West Virginia Pre-K Program Review Process | Office of Early Learning
Meals/Snacks
Meals/Snacks are considered to be instructional time in Pre-K. In order for staff to utilize this part of the day and to assist in development of school readiness skills, adults and children need to be active in this part of the daily schedule.
Teacher:
Date:
Time:
Observer:
School/Classroom:
Meals/Snacks
Met Not Met Primary Adult RolesGeneral Strategies
Children participate in setting the table, serving themselves and cleaning-up.
Conversations occur at mealtimes.
Staff sit with children at the tables as much as possible.
Children are allowed enough time to eat.
Food is never used as reward or punishment.
Staff teach healthy nutrition concepts, encourage children to make healthy food choices, and model healthy habits.
Meal times are viewed as educational experiences.
Notes: