WESCO UTILITY

TENDER NOTICE NO. WESCO/SEEC,SBP/PSCPOLE/O&M/ 01/2017-18, DATE. 29.04.2017

SCOPE OF WORK:- SUPPLY OF 8 MTR. 200 KG. & 9 MTR. 300 KG. PSC POLE

Last date of sale of Tender Documents :- 19.05.2017 upto 5 PM.

Last Date of submission of Tender :- 20.05.2017 on or before 1 PM

Due date of opening of the Tender :- 20.05.2017 at 4 PM onwards

Sd/-

Superintending Engineer, Electrical Circle, WESCO, Sambalpur

WESCO UTILITY Web Site : www.wesco odisha.com

SHORT OPEN TENDER NOTICE

DETAILS OF ENCLOSURE FOR WEBSITE : - www.wescoodisha.com

Tender Notice No. WESCO/ SE.EC SBP. / PSC Pole/O&M/01/2017-18 Dt. 29/04/2017

For and on behalf of WESCO UTILITY, the undersigned invites Sealed tenders in two separate envelops (One Envelope containing Techno Commercial offer with EMD etc & Other envelope containing Price Bid ) duly Super scribing the Tender No., Item & Due Date of opening from reputed Manufacturers only for supply of Following materials under O&M scheme as per schedule below.

Gr. No.

Sl. No. Description Unit Qty Tender Cost

EMD Amount

Last date & Time of submission at 1 PM/

Opening on same data at

1.

PSC Pole (9 mtr//300 Kg)

No.

250

1050.00 19,760.00

20.05.2017 at 4 PM

2.

PSC Pole (8 mtr// 200 Kg)

No. 600

Last date of Selling of Tender Paper on dt. 19.05.2017 up to 5 Pm. The Tender documents may be collected from the O/O the undersigned from 10 AM to 5 PM. The bidders are requested to submit their Tender documents in the address given below.

O/O the Superintending Engineer, Electrical Circle, WESCO, Sambalpur, At/Po- Ainthapali, Dist.:-

Sambalpur. Note : - The bidders are required to quote for both the items , EMD & Tender Cost is to be furnished in the

shape of A/C payee Bank Draft in favour of Administrator WESCO UTILITY SEEC , Sambalpur for both the items. as mention above.

For details of Short Tender , please visit our website : - www.wescoodisha.com

The under signed reserve the right to reduce of increase the quantity at time of placing of order, distribute the

work amount be valid Tenderers and right to reject any or all tender without assigning any reason thereoff, if the

situation so warrants.

For detail tender specification and terms and conditions please visit our website :- www.wescoodisha.com

All correspondence with regards to the above shall be made to the following address.

O/O the Superintending Engineer, Electrical Circle, WESCO, Sambalpur, At/Po- Ainthapali, Dist.:-

Sambalpur.

Sd/- Superintending Engineer,

Electrical Circle, WESCO, Sambalpur

TECHNICAL SPECIFICATIONS: -

1) PSC Poles ( 9 Mtr / 300 Kg ) : – Length 9 Mtr , Working Load 300 Kg at 600 mm from the top with depth of planting 1500 mm with earthling arrangement , Confirming to IS : 1678-1978 & second revision 1678-1998 ( Factor of safety = 2.0 ). The name “ WESCO UTILITY “ , “ P.O. No. & Dt “ & “ Serial No of pole “ are to be engraved on each pole. (As per approved Drawing enclosed ) (Weight – 607 Kg)

2) PSC Poles ( 8 Mtr / 200 Kg ) : – Length 8 Mtr , Working Load 200 Kg at 600 mm from the top with depth of planting 1500 mm with earthing arrangement , Confirming to IS : 1678-1978 & second revision 1678-1998 ( Factor of safety = 2.5 ) . The name “WESCO UTILITY “, “P.O. No. & Dt “ & “ Serial No of pole “ are to be engraved on each pole. (As per approved Drawing enclosed) ( Weight –380 Kg )

3) Transportation charges by lorry: – The Firms must quote the rates for transportation or else the offers shall not be considered.

TERMS & CONDITIONS : - 1. The Bidders should be the Manufacturer only of the tendered item. 2. The Bidders should have supplied the 50% of Tendered quantity during last three financial years for

the items Quoted to the organizations of repute. 3. The Bidders should furnish P.O. copies along with the related inspection, verification &

Performance Reports. 4. The Bidder has to give certificate for successfully executing the order in proceeding three years

of Tender. 5. The bidders, who have earlier failed to execute the P.O. of WESCO UTILITY & Or Black listed by

WESCO UTILITY, shall not be eligible to participate in this tender. 6. The bidders must quote for the full tendered quantity or else the offer shall not be considered. 7. Bids accompanied without support of certified copies of P.O. will not be considered for evaluation. 8. The average annual turnover of the Bidder during last three financial years shall be as per following.

Gr. No.

Description Unit Qnty EMD Amount in Rs.

Average Annual Turn Over Amount

in Lakhs

Sl. No.

1. PSC Poles ( 9 Mtr // 300 Kg )

No. 250

19760.00 40.00 2. PSC Poles ( 8 Mtr // 200

Kg ) No. 600

Note : -

A) The bidders are required to quote for both the items , EMD is to be furnished in shape of A / C payee Bank Draft in favour of Administrator WESCO UTILITY SEEC , Sambalpur, Sambalpur for both the items as mentioned above.

B) The Bidder has to furnish self attested audited profit & loss account & balance sheet of last three years to establish their turn over requirement.

9. The Bidders should have valid PAN No., VAT / CST, Excise Regn. (if any ). 10. The offer should be accompanied with EMD, only in shape of D.D. in favour of Administrator

WESCO UTILITY SEEC , Sambalpur, for both the items as mentioned above, failing which the offer shall not be considered. No previous deposit with us shall be adjusted for EMD. The EMD shall be forfeited, if the order is not accepted / executed.

11. The Bidders should submit the following sheet (as per enclosed format) duly signed along with the offer for each material with documentary evidence OR else Bids shall not be considered for evaluation.

(A) DECLARATION FORM ( B ) INFORMATION SHEET (Qualifying Requirement ) ( C ) SELF DECLARATION OF BLACK LISTING ( D ) PRICE BID ( In separate sealed envelope )

12. The offer / price is to be valid for 180 days from the date of opening of Bid. 13. The offer / price should be Firm , contain all the Commercial details including the Unit Price for Ex -

factory , Packing & Forwarding , Excise Duty , VAT , Freight & Insurance along with the rate of taxes & duties ( wherever applicable ) . Lastly the unit landing cost at our Stores Depot at Central store Burla is to be submitted separately. The transportation charges per Ton / Km must be submitted along with the Bid.

14. The Bids, which meet our technical & commercial terms of the tender as per Information sheet , shall only be considered for opening of the Price Bid.

15. The Price evaluation shall be made on the basis of the unit landing cost at our Stores Depot at Burla.

16. If the lowest evaluated price (L – I ) of more than one responsive Bidders are same , then in such event the tender quantity shall be awarded in equal proportion.

17. The supply is to be made within 120 days from the date of issue of the P.O. Any delay / deviation in execution shall attract penalty of 0.5 % per week subject to maximum of 5 %.

18. The P.O. shall remain valid up to 10 weeks beyond the last date of delivery as stipulated. Hence order for the un-delivered quantity of the materials shall be treated as cancelled without any further correspondences.

19. The pre dispatch inspection shall be done by the Authorized representative of WESCO Utility and on issue of dispatch clearance, the materials shall be dispatched to our Stores . The materials not found suitable during inspection shall be rejected.

20. The performance B.G. of 10 % of the Contract Price is to be submitted within 15 days from the date of issue of the P.O. from any Nationalized Bank ( encashable at Sambalpur ) on Non – judicial Stamp paper worth 100/-, covering 90 days over and above the Guaranteed obligation. However, initially the` B.G. shall be furnished for a minimum period of 25 months (18 + 3 + 4 ) from date of issue of P.O. for acceptance. In case of non – submission of Performance B.G. as above within 15 days from date of issue of P.O. , the E.M.D. amount submitted earlier shall be forfeited with other consequential action as provided under Tender specification. In case the delivery period is extended / rescheduled beyond scheduled period , mentioned in the P.O. , the validity of the P.B.G. is to be extended accordingly to cover the required guarantee period.

21.. 100 % payment shall be made within 30 days after receipt of materials for each phase in good condition

as per specifications mentioned above and verification, subject to submission of the following to the Paying Officer (a) Approval of Guarantee Certificate, Test Certificate, (b) Tax invoice in triplicate (c) Delivery Challan (d) Transportation copy (if any ) (e) Way Bill copy (if any ) (f) Any other document, as required (g) Submission & acceptance of the P.B.G. (Or else an amount of 10 % of the Contract Price shall be deducted towards P.B.G. & this amount shall be released after completion of Guarantee period of last lot of supply)

22. The materials are to be guaranteed for trouble free performances for a period of 18 months from the date of delivery / last supply or 12 months from the date of actual use , whichever is earlier. If any defect is noticed during the above period, you shall replace the equivalent quantity of the defective material free of cost.

23. Failure to deliver the entire / Part quantity of the order, shall call for forfeiture of the Composite P.B.G.

24. For the purpose of dispute resolution, this agreement shall be governed by the provision of Arbitration and Conciliation Act, 1996.

25. In case of any dispute arising out of the P.O., the jurisdiction of the Court at Sambalpur and Writ

Jurisdiction of Hon’ble High Court of Odisha at Cuttack. Neither party should go out of this place to decide in the matter.

26. No Telegraphic, Fax, email tender will be accepted. 27. The Tender is to be submitted by 1 P.M. of due date of opening & shall be opened on the same day at

3.00 P.M. on wards. 28. WESCO UTILITY reserves the right to relax the qualifying norms / to waive minor deviation (if they do

not materially affect the capacity of the bidder to perform the contract) without assigning any reason thereof, if the situation warrants.

29. The Authority reserves the right to increase or decrease the quantity / distribute the quantities among tenderers & the right to accept all / any tender or reject the tenders without assigning any reason thereof.

Sd/-

Superintending Engineer, Electrical Circle, WESCO, Sambalpur

Annexture-I DECLARATION FORM

To

The SE, EC, Sambalpur , WESCO UTILITY At- Ainthapali, Sambalpur.

Sir,

Having examined the above specifications together with the Tender terms and conditions referred to Therein

1 – I / We the undersigned do hereby offer to supply the materials covered there on in complete shape

in all respects as per the rules entered in the attached contract schedule of prices in the tender. 2 – I / We do hereby under take to have the materials delivered within the time specified in the tender.

3 – I / We do hereby guarantee the technical particulars given in the tender supported with

necessary reports from concerned authorities.

4 – I / We do hereby certify to have purchased a copy of the tender specifications by remitting Cash /

Demand draft & this has been duly acknowledged by you in your letter No…………Dt………… ( If applicable )

5 – I / We do hereby agree to furnish the composite Bank Guarantee in the manner specified / acceptable by WESCO UTILITY & for the sum as applicable to me / us as per Terms & Conditions of this specification within fifteen days of issue of Letter of intent / Purchase Order , in the event of purchase order being decided in my / us favour , failing which I / We clearly understand that the said LOI / P.O. shall be liable to be withdrawn by the purchaser

Signed this…………….Day of……………………2017 Yours faithfully

(Signature of Tenderer with Seal of Company)

(This form should be duly filled up by the Tenderer & submitted along with the original copy of the Tender for the item quoted )

Annexture-II

INFORMATION SHEET (Qualifying Requirement )

To be filled up & furnished by the Sl.No. Description Bidder ( With documentary evidence )

1 2 3

1 ITEM Details with Quantity

offer

EMD & Cost of Tender Documents ( Amount , DD No & Dt and

Name of Bank )

2 Manufacturer OR Not

Experience ( For Tendered Qty ) 3 ( Year wise ) ( Quantity )

A 2014 –15 F.Y.

B 2015 – 16 F.Y

C 2016 – 17 F.Y

Copies of P.O.s during last 3 Financial 4 Years ( As above )

List of Inspection / Verification / Performance Reports ( Relating to

5 Such P.O.s )

6 Type Test ( If any , with documents )

Whether failed to execute the P.O. of 7 WESCO UTILITY OR Black listed

Audited Profit & Loss Account &

Balance Sheet of last 3 Years i.e 2014-15,2015-16,2016-17 (

8 Submitted / Not Submitted )

Average Annual Turn Over during last

9 3 Years ( Gross Income ) ( in )

A 2014 –15 F.Y.

B 2015 – 16 F.Y

C 2016 – 17 F.Y

PAN No // VAT // CST // Excise Regn. 10 (Submitted // Not Submitted)

Validity of Offer ( 180 days from date

11 of opening ) `

12 Delivery ( as per schedule )

Payment ( Within 30 days from date of receipt of all materials at our stores subject to acceptance of 10 % PBG ,

13 GC & TC )

Agreed to other Terms & Conditions ( 14 Yes Or No ) 15 GTP Submitted (Yes or No) 16. Self Attested Tender Documents

Signed this…………….Day of……………………2017 (Signature of Tenderer with Seal of Company)

(This form should be duly filled up by the Tenderer & submitted along with the original copy of the Tender for the item quoted )

Annexture-III

SELF DECLARATION OF BLACK LISTING

Name of the Purchaser :-------------------------

Tender No :-----------------------------

To,

The SE, EC, Sambalpur, WESCO UTILITY, At- Ainthapali, Sambalpur.

Sir,

1. I / We, the undersigned do hereby declare that, I / We have never ever been blacklisted and /

or there were no debarring actions against us for any default in supply of material / equipments

or in the performance of the contract entrusted to us in any of the Electricity Utilities of India.

2. In the event of any such information pertaining to the aforesaid matter found at any given point of

time either during the course of the contract or at the bidding stage, my bid / contract shall be

liable for truncation / cancellation / termination without any notice at the sole discretion of the

purchaser.

Yours faithfully, Place- Date-

Signature of the bidder With seal

(This form should be duly filled up by the Tenderer & submitted along with the original copy of the Tender for the item quoted)

Annexture-IV

PRICE BID ( In separate sealed envelope )

The Rate is to be quoted in the following Price Bid Format only Or else the offered price shall be rejected.

Description

of

materials

Unit (Ex-

Works)

(in Rs.)

Packing &

Forwarding

(in Rs.)

(Excise

Duty,

Ed

Cess)

(in Rs.)

Vat

(in

Rs.)

Unit

Freight &

Insurance

(in Rs.)

Unit

Entry

Tax

(in

Rs.)

Unit

Landing

Cost at

Store

(in Rs.)

Total

Qty.

Total

Amount

(in Rs.)

8 mtr. 200

Kg. PSC

pole

No.

9 mtr. 300

Kg. PSC

pole

No.

Note : - 1) The Bidders quoting for PSC poles shall not quote for unit freight & insurance in Column – 7 2) But must mention at the foot note of the price schedule

A) The distance (in Km) from their works to our Stores ( Burla Store) B) The freight & insurance, loading / un loading charges of Per Ton / Km.

3) Any column left blank Or NIL in the Price Bid Format shall be treated as included in the landing price. 4) In case of discrepancy between unit price and total price, the unit price shall prevail over the total price. Price is to be quoted in Rupees.

Signature of Tenderer With Company Seal

Place: Date:

(This form should be duly filled up by the Tenderer & submitted along with the original copy of the Tender for the item quoted )

Annexture-V

G.T.P. to be Submitted along with offer

SL. NO. DESCRIPTION Unit 8MTR 200KG 9MTR 300KG

1 TYPE OF POLE PSC PSC

2 FACTOR OF SAFETY

3 OVERALL LENGTH OF POLE Mtr

4 WORKING LOAD Kg

5 OVERALL DIMENSION

A BOTTOM DEPTH mm

B TOP DEPTH mm

C BREADTH mm

6 RAINFORCEMENT DETAILS

7 DIAMETER OF PRE STRESSING WIRE

mm

8 NO OF TENSIONED WIRE No

9 NO OF UN TENSIONED

WIRE

10 LENGTH OF EACH TENSIONED WIRE

Mtr

11 CONCRETE DETAILS

A CEMENT TYPE

B GRADE

C TYPE

D QUANTITY

E STANDARD CONFORMING

TO

12 STEEL QUANTITY Kg/Pole

A ULTIMATE TENSILE

STRENGTH Kg/cmsq

B WEIGHT

(This form should be duly filled up by the Tenderer & submitted along with the original copy of the Tender for the item quoted )

ANNEXURE-VI

PROFORMA FOR COMPOSITE BANK GUARANTEE FOR SECURITY DEPOSIT,

PAYMENT AND PERFORMANCE

This Guarantee Bond is executed this ___ day of ___ by us the __________ Bank at _______

P.O._____ P.S. _______ Dist ________ State __________

(The Administrator, WESCO Utility, Burla)

Whereas WESCO Utility having head quarter office at Burla, Sambalpur-768017 (here in

after called “the Purchaser”) has placed Purchase Order No._________ Dt.___________

(hereinafter called “the Agreement”) with M/s_________________ (hereinafter called “the

Contractor”) for supply of ________________ (name of the material) and whereas WESCO

Utility has agreed (1) to exempt the Contractor from making payment of security deposit, (2)

to release 100% payment of the cost of materials as per the said agreement and (3) to exempt

from performance guarantee on furnishing by the Contractor to the Purchaser a composite

Bank Guarantee of the value of 10% (ten percent) of the Contract price of the said

Agreement.

1. Now, therefore, in consideration of Purchaser having agreed (1) to exempt the Contractor for

making payment of security deposit, (2) to release 100% payment to the Contractor and (3) to

exempt from furnishing performance guarantee in terms of the said Agreement as aforesaid, we

the ___________ Bank, Address ___________ (code No. ____) (hereinafter referred to as “the

Bank”) do hereby undertake to pay to the Purchaser an amount not exceeding Rs.________

(Rupees ___________) only against any loss or damage caused to or suffered by Purchaser by

reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the

said Agreement.

2. We, the_____ Bank do hereby undertake to pay the amounts due and payable under the guarantee

without any demur, merely on a demand from Purchaser stating that the amount claimed is due by

way of loss or damage caused to or suffered by Purchaser by reason of any breach by the said

Contractor(s) of any of the terms or conditions contained in the said Agreement or by the reason

of any breach by the said Contractor’s failure to perform the said Agreement. Any such demand

made on the Bank shall be conclusive as regards the amount due and payable by the Bank under

this Guarantee. However, our liability under this guarantee shall be restricted to an amount not

exceeding Rs.______ (Rupees ______ ) only.

3. We, the ________________________ Bank also undertake to pay to Purchaser any money so

demanded not withstanding any dispute or dispute raised by the Contractor(s) in any suit or

proceeding instituted/ pending before any court or Tribunal relating thereto our liability under this

Agreement being absolute and irrevocable.

The payment so made by us under this bond shall be valid discharge of our liability for payment

there under and the Contractor(s) shall have no claim against us for making such payment.

4. We, the ____________ Bank further agree that the guarantee herein contain shall remain in full

force and affect during the period that would be taken for the performance of the said Agreement

and it shall continue to remain in force till all the dues of Purchaser under by virtue of the said

Agreement have been fully paid and its claim satisfied or discharged or till Purchaser certifies that

the terms and conditions of the said Agreement have been fully and properly carried out by the

said Contractor(s) and accordingly discharge this guarantee and will not be revoked by us during

the validity of the guarantee period.

Unless a demand or claim under this guarantee is made on us or with_____________

____________________________________ (Local Bank Name, address and code No.)

_________________________________________________, Burla / Sambalpur in writing on or

before __________________ (date) we shall be discharged from all liability under this guarantee

thereafter.

5. We, the _________________________ Bank further agree that Purchaser shall have the fullest

liberty without our consent and without affecting in any manner our obligations hereunder to vary

any of the terms and conditions of the said Agreement or to extend time of performance by the

said Contractor(s) and we shall not be relieved from our liability by reason of any such variation

or extension being granted to the said Contractor(s) or for any forbearance act or omission on part

of Purchaser or any indulgence by Purchaser to the said Contractor(s) or by any such matter or

thing whatsoever which under the law relating to sureties would but for this provisions have effect

of so relieving us.

6. The Guarantee will not be discharged due to change in the name, style and constitution of the

Bank and or Contractor(s).

7. We, the _________________________ Bank lastly undertake not to revoke this Guarantee during

its currency except with the previous consent of Purchaser in writing.

Dated ___________ the __________ day of Two thousand _________.

Notwithstanding anything contained herein above.

Our liability under this Bank Guarantee shall not exceed Rs.______________ (Rupees _______

________________________________________ ) only.

The Bank Guarantee shall be valid up to _____________________ only.

We or our Bank at Burla / Sambalpur (Name & Address of the Local Bank) are liable to pay the

guaranteed amount depending on the filing of claim and any part thereof under this Bank

Guarantee only and only if you serve upon us or our local Bank at Burla / Sambalpur a written

claim or demand and received by us or by Local Branch at Burla / Sambalpur on or before

Dt.__________ otherwise bank shall be discharged of all liabilities under this guarantee

thereafter.

For _____________________________________

(Indicate the name of the Bank)

N.B.:

1. Name of the Contractor:

2. No. & date of the Purchase order / agreement:

3. Amount of P.O.:

4. Name of Materials:

5. Name of the Bank:

6. Amount of the Bank Guarantee:

7. Name, Address and Code No. of the Local Branch:

8. Validity period or date up to which the agreement is valid:

9. Signature of the Constituent Authority of the Bank with seal:

10. Name & addresses of the Witnesses with signature:

11. The Bank Guarantee shall be accepted only after getting confirmation from the respective

Banks.