Welcome to the University of Arkansas, · Web viewThis led to the creation of the Arkansas Agricultural Experiment Station in 1888. A year later in 1889, the Arkansas General Assembly

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2018 Public

Phone: 501-329-8344 (Physical) 844 Faulkner Street Fax: 501-329-0483(Mailing) 801 Locust Street

Conway, AR 72034

Revised February 2018

Faulkner County

VolunteerManual

2018 FCMG Volunteer ManualTABLE OF CONTENTS

Abbreviations..................................................................................................................................iiiEqual Employment Opportunity (EEO) Statement........................................................................iiiCooperating Statement...................................................................................................................iii2018 FCMG Budget......................................................................iError! Bookmark not defined.

ORGANIZATION...............................................................................................................................1Welcome to Faulkner County Master Gardeners!...........................................................................1About Master Gardeners..................................................................................................................4

Rooted in U.S. Agriculture........................................................................................................4Master Gardeners in the United States and Abroad...................................................................5Master Gardeners in Arkansas...................................................................................................5County 76...................................................................................................................................5Speakers Bureau.........................................................................................................................6

Contacts............................................................................................................................................7University of Arkansas System, Division of Agriculture..........................................................7Faulkner County Cooperative Extension Service......................................................................8Faulkner County Extension Council........................................................................................10Faulkner County Quorum Court..............................................................................................11

FCMG BYLAWS.................................................................................................................................1Article I - Name...............................................................................................................................1Article II - Purpose...........................................................................................................................1Article III - Membership..................................................................................................................1Article IV - Executive Board...........................................................................................................2Article V - Duties of Officers..........................................................................................................3Article VI - Nomination and Election of Officers...........................................................................5Article VII - Role of the Advisor.....................................................................................................5Article VIII - Committees................................................................................................................6Article IX - Amending the Bylaws..................................................................................................6

FCMG GUIDELINES.........................................................................................................................1A. Projects........................................................................................................................................1B. Membership.................................................................................................................................2C. FCMG Annual Awards...............................................................................................................6D. State Awards...............................................................................................................................8E. Scholarships.................................................................................................................................8F. Monthly General Meetings..........................................................................................................8G. Quorum / Vote of Approval........................................................................................................9H. Financial Operations...................................................................................................................9I. FCMG Correspondence..............................................................................................................10J. Memorials / Honorariums..........................................................................................................10K. FCMG Guidelines Revisions....................................................................................................10

FCMG PROGRAM.............................................................................................................................12018 Executive Board......................................................................................................................1

Revised: February 2018 Page i

FCMG Landscape “Dirt” Projects...................................................................................................1FCMG Administration Committees “Non-Dirt”.............................................................................2FCMG Education Committees.........................................................................................................5

Abbreviations

Board Faulkner County Master Gardener Executive Board

Extension Faulkner County Cooperative Extension Service

FCMG Faulkner County Master Gardener program

IMGC International Master Gardener Conference

MG Master Gardener member

NRCformer Natural Resource Center facility (110 South Amity Road, Conway, AR)Purchased in 2014 by Antioch Baptist Church (501) 329-5153Also known as “110 Building”

UACES University of Arkansas System, Division of Agriculture, Cooperative Extension Service

Equal Employment Opportunity (EEO) Statement

The Arkansas Cooperative Extension Service offers its programs to all eligible participants without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status.

Cooperating Statement

University of Arkansas System, United States Department of Agriculture, and County Governments Cooperating.

Revised: February 2018 Page ii

2018 FCMG BUDGET

Revised: February 2018 Page iii

Jan - Dec 18 Income Interest

Earned 50.00

Membership Dues

3,360.00

MG Training Class Income

3,360.00

Misc. Income County Fair 1,500.00 Total Misc.

Income 1,500.00

Plant Sale Income

25,020.00

Total Income 33,290.00 Expense Administratio

n/General Fund

2,950.00

Community Seminars

150.00

Convention or Meeting Expense

1,000.00

Gifts/Awards 500.00 MG

Insurance 230.00

MG Office Support

900.00

MG Training Class

3,360.00

Miscellaneous Expense

Social Oversight

800.00

Social, Monthly

500.00

Social, Special

500.00

Total Miscellaneous Expense

1,800.00

Plant Sale Expenses

10,000.00

Postage

Revised: February 2018 Page iv

Newsletter-Postage & Paper

300.00

Sunshine/RRR Postage

150.00

Total Postage 450.00 Programs 500.00 Projects Arbor Day 250.00 County Fair 100.00 Fire Ant

Abatement 100.00

Legacy Garden

1,600.00

RRR 500.00 Scholarship

Expense 8,500.00

Teaching Garden

400.00

Total Projects $11,450.00 Total

Expense $33,290.00

Net Income $0.00

Revised: February 2018 Page v

ORGANIZATION

Welcome to Faulkner County Master Gardeners!

Date of Inception October 1996

Current Members 223 (as of 12/15/2017)

Current Projects & Committees 38

Day, Date, and Location of Meetings 2nd Wednesday of each month; 11:00AMAntioch Baptist Church – Activity Center150 Amity Rd, Conway (501) 329-5153

Name of Newsletter and Deadlines The Grapevine: newsletter information should be sent to the Grapevine Editorial Coordinators as soon as possible after the monthly meeting.

Annual Dues Dues: $15, payable to “Faulkner County Master Gardeners” and submitted to the Treasurer by March 1st of each calendar year.

The Name The Faulkner County Master Gardener program is a program of the University of Arkansas System, Division of Agriculture, Cooperative Extension Service. This title applies to one who has successfully completed the 40-hour training class and is actively pursuing (40) project hours and (20) learning hours as part of their payback commitment the first year. To maintain the designation in subsequent years, an individual must acquire (20) project hours and (20) learning hours per year. For more information, see Bylaws Article III - Membership and Guidelines B.10 Record Keeping.

The Master Gardener title is valid only while participating in Master Gardener programs and cannot be used in relation to any commercial venture. When individuals cease to be members in good standing, their designation as Master Gardener becomes void.

Revised: February 2018 Organization - Page 1

FCMG Advisors:Jennifer Hawkins (10/1996-7/1998)

Krista Kugler-Quinn (8/1998 - 12/1999)Jennifer Hawkins (1/2000 - 7/2006)

Kami Marsh (8/2006-2017)Richard Klerk (1/2018 – present)

FCMG Presidents:Jerry Park (1996-1997)Terry Starnes (1997-1998)Burvin Alread (1998-1999)Rob Robinette (1999-2000)Brenda Barber (2000-2001)Mary Wells (2001-2002)Rex Ennis (2002-2003)Margaret Beasley (2003-2004)

Gene Wilbourn (2004-2005)Paula Adlong (2005-2006)Richard Boosey (2006-2007)Ouida Wright (2007-2008)Jim Barr (2008-2009)Jan Spann (2009-2010)Linda Kordsmeier (2010-2011)Glenda Bell (2011-2012)

Betty Baxter (2012-2013)Sheila Nash (2014)Donna Woodard (2015)Sunnie Ruple (2016)Debbie Howell (2017)James Howard (2018)

Faulkner County Master Gardener of the Year:Betty Heck (2000)Diane Theriot (2001)Don Greenland (2002)Ann Shult (2003)Mary Wells (2004)Meredyth Levering (2005)Joel Stout (2006)Jim Barr (2007)Janice Dickerson (2008)Pat Davis (2009)Ouida Wright (2009)Jimmy Fielder (2010)Dawn Jackson (2011)Jane Burrow (2012)Glenda Bell (2013)Betty Baxter (2014)Sheila Nash (2015)Maire Caverley (2016)Sunnie Ruple (2017)

FCMG Rookie of Year:Ouida Wright (2006)Betty Owen (2007)Pat Davis (2008)Martha Goldthorpe (2009)Linda Varnadore (2010)Chris Bills (2011)Bonnie Cowsert (2012)Diane Langford (2013)Maire Caverley (2014)Debra Stansel (2015)James Howard (2016)

Friend of Faulkner County Master Gardeners:Jeb Leggett (2000)Freyaldenhoven Nursery (2006)John Addy (2007)Doc Kordsmeier (2008)Conway Corporation (2009)Good Earth Horticulture (2010)John Martindale (2011)Brenda Hawkins (2012)Regina Hodge (2012)Dave Griffin (2013)Friends of the Faulkner County Library (2014)Boy Scout Troop 534 (2015)Rogers Group and Archie Musselmann (2016)Carol Rolf and Antioch Baptist Church (2017)

Faulkner County Project of the Year:Faulkner County Libraries (2000)Faulkner County Museum (2005)Natural Resource Center (2006)Plant Sale (2007)Vilonia Library (2008)Twin Groves Library (2009)Mayflower Library (2010)Natural Resource Center (2011)Legacy Gardens (2012)Faulkner County Museum (2013)Plant Sale (2014)Vilonia Library (2015)FC Courthouse (2016)Legacy Gardens (2017)


Additional FCMG Recognition: Faulkner County Museum - State Project of the Year, Honorable Mention (2002) FCMG - Recognition for Assisting with Tri-County Training Session (2003) FCMG - Host of the State Master Gardener Conference (2004) Mary Wells - Chairperson, State Master Gardener Conference (2004) Mary Wells - State Master Gardener of the Year, 1st place (2005) John Addy - State Friend of Master Gardeners, 1st place (2005) Grapevine - State Newsletter of the Year, 1st place (2006) Meredyth Levering - State Master Gardener of Year, 2nd place (2006) Mary Wells - Co-Chair, International Master Gardener Conference, Little Rock (2007) Doc Kordsmeier - State Friend of Master Gardeners, 1st place (2009) Grapevine - State Newsletter of the Year, 1st place (2009) Conway Corporation - State Friend of Master Gardeners, 1st place (2010) Ouida Wright - President, State County 76 (2010, 2011) FCMG booth “Keep the Hive Alive” - Blue ribbon and Grand Champion, Faulkner County Fair (2013) Mary Wells - Co-Chair, International Master Gardener Conference, Alaskan Cruise (2013) Ouida Wright - Co-Chair, 25th Arkansas Master Gardener Birthday Celebration (2013) FCMG booth – Reserve Grand Champion, Faulkner County Fair (2014) Debra Stansel – State Master Gardener Rookie of the Year (2016) James Howard – State Master Gardener Rookie of the Year (2017)


About Master Gardeners

ROOTED IN U.S. AGRICULTURE

In 1862 Congress passed the Morrill Act which established the United States Department of Agriculture (USDA) and allowed states to sell excess federal land to fund a land-grant university in each state. The land-grant universities were to educate citizens in agriculture, home economics, mechanical arts, and other practical professions. Arkansas’s land-grant campus was established in Fayetteville in 1872 as Arkansas Industrial University and eventually became the University of Arkansas. In 1875, the Arkansas General Assembly authorized the holding of agricultural and mechanical fairs. A second Morrill Act in 1890 mandated that universities receiving federal funds not engage in racial discrimination. That act led to the many improvements of what became the University of Arkansas at Pine Bluff (UAPB).

Congress soon realized that to be effective, the educational function of land-grant universities needed to be supplemented with research capabilities. The federal Hatch Act was passed in 1887 to provide for the establishment of research farms where universities could conduct research into agricultural, mechanical, and related problems faced by rural citizens. This led to the creation of the Arkansas Agricultural Experiment Station in 1888. A year later in 1889, the Arkansas General Assembly created the Bureau of Mines, Manufacture, and Agriculture, with a commissioner in charge whose duties were primarily regulatory. However, he was expected to encourage and promote interest in other agricultural work and, especially, to keep an exhibit at his office at the Arkansas State Capitol.

Dr. Seaman A. Knapp, “the Father of Extension,” championed the idea of teaching by demonstration. Employed by the USDA, Knapp used demonstration farms in Texas to successfully deal with the cotton boll weevil in 1903. Demonstration farms along with USDA appointed “special agents” came to Arkansas in 1904. This model later led to the county agent system, today known as the Cooperative Extension Service (CES).

In 1905, the USDA created The Farmers' Cooperative Demonstrative Work under the direction of Dr. Knapp. J. A. Evans was appointed as the Arkansas state agent and A. V. Swatty as district agent. By 1914, the personnel of the Farmers' Cooperative Demonstration Work in Arkansas consisted of a state agent in charge, a state home demonstration agent, a state 4-H club agent, three district men agents, several specialists, fifty-two county agents, fifteen home demonstration agents, and the necessary clerical force.

In 1914, Congress passed the Smith-Lever Act creating the Cooperative Extension Service nation-wide. It provided funding and resources to universities and colleges throughout the United States in return for creating unique programs that would extend to local residents special horticulture, nutrition, and human resource development programs. Funding is received from the U.S. Department of Agriculture, state and local governments and grants—hence the name, ‘cooperative.’ It was hoped that this partnership would facilitate more research and involvement with citizens and their universities.

People across the nation have come to rely on the Extension Agent as a valuable resource for horticultural guidance and advice without a bias connected to commercial activities.


http://www.reeusda.gov/1700/legis/hatch.htm

http://encyclopediaofarkansas.net/encyclopedia/entry-detail.aspx?entryID=4136



MASTER GARDENERS IN THE UNITED STATES AND ABROAD

In 1972, the Extension Agent/Farm Advisor in Snohomish County, Washington could no longer handle the calls from the growing number of “urban” farmers in his area. The concept of a group of trained volunteers with the specific goal of assisting the farm advisor was contemplated. A core group of interested gardeners was recruited and trained by the local land grant University Cooperative Extension Office to meet the need. This was the beginning of the Master Gardener Program.

Master Gardeners receive many hours of training in botany, soil science, plant propagation, pest management, pesticide and herbicide usage, vegetable and ornamental plant gardening, plant and weed identification, pruning and other horticulture related subjects. In exchange, Master Gardeners donate back to local communities by conducting educational programs, researching specific problems, answering questions, planting, landscaping, and maintaining community gardens throughout the community. Today Master Gardener programs exist in every state in the U.S. and in six Canadian provinces.

The United States is divided into regions which hold regional Master Gardener conferences on a biennial basis. Arkansas belongs to the Southern Region.

The International Master Gardener program hosts a North American Continent conference every other year in various locations and acts as a clearinghouse for ideas and information. In 2007 Arkansas hosted the International Master Gardener Conference (IMGC) in Little Rock and in 2013 Arkansas hosted the IMGC Alaskan cruise.

MASTER GARDENERS IN ARKANSAS

The State of Arkansas adopted the Master Gardener program in 1988 in four counties: Garland, Jefferson, Pulaski, and Saline. Currently there are Master Gardener programs in 65 of Arkansas’ 75 counties.

An annual State Master Gardener Conference is hosted and coordinated by a different county each year. This two-day event allows members in good standing to participate in workshops and seminars, tour local, private and public gardens, and visit with other Master Gardeners. In 2004, Faulkner County was chosen to host the State Master Gardener Conference in Conway.

Master Gardeners from across the state come together annually to sponsor the Arkansas Flower & Garden Show. On average, over 10,000 Arkansans visit the three-day show.

Another opportunity for Arkansas Master Gardeners is the annual horticulture tour hosted by Janet Carson, Extension Horticulture Specialist and State Master Gardener Program Coordinator. Previous destinations have included Chicago, the Biltmore Estate, St. Louis, Texas, Tennessee, Holland, Italy, Great Britain, Costa Rica, Australia, and New Zealand.

COUNTY 76

County 76 is a state level Master Gardener organization which was designed to replace the State Advisory Board in 2006. It uses the county program process as an organizational model. County 76 members act as state staff, help set policy, and provide guidance to county programs.

State programs are the County 76 "projects." The "County Agent" is replaced by the State MG Coordinator (Janet Carson), and the officers are elected from the membership of County 76. The


projects focus on organizational, leadership, and general management issues. County 76 members will decide which projects will be created, and each member will decide on which project he/she wants to work. County 76 members must complete at least ten hours in the County 76 program, which cannot be applied to the county program.

County 76 is open to all Master Gardeners who have completed one year in the program, recertified and remain in good standing on the local level and agree to attend the next leadership training (if they have not attended leadership training previously). County Agents who have an active Master Gardener program in their county may also join. Membership term is unlimited for those who recertify.

County 76 Website: https://www.uaex.edu/yard-garden/master-gardeners/county-76/

SPEAKERS BUREAU

The purpose of the Speakers Bureau is to give Master Gardeners in county programs a list of potential speakers for their own programs and for public programs sponsored by Master Gardeners. It will provide information on topics, distance (speakers would be willing to travel), compensation, and types of presentations. The speakers listed are under no obligation to present programs, and their contact information should be available only to Master Gardeners for their sponsored programs. The Speakers Bureau list is available at www.uaex.edu under County 76 in the “Master Gardener Only” section.


http://www.uaex.edu/

https://www.uaex.edu/yard-garden/master-gardeners/county-76/

Contacts

UNIVERSITY OF ARKANSAS SYSTEM, DIVISION OF AGRICULTURE

The Division of Agriculture serves people in all walks of life by helping to ensure the safety and security of our food and fiber system; improving the health and nutrition of Arkansans; conserving and sustaining natural resources; and expanding horizons for youth, families and communities.

The Division’s "statewide campus" makes it a unique unit of the University of Arkansas System. Its two parts are the Arkansas Agricultural Experiment Station (AAES), which has research as its primary mission, and the Cooperative Extension Service (UACES), which delivers appropriate technologies and information to the people of Arkansas.

Division faculty and facilities are located on five university campuses, at five regional Research and Extension Centers, eight Branch Stations and other locations. An Extension office is located in each of the 75 counties in cooperation with county governments.

Division headquarters are on the University of Arkansas System's administrative campus in Little Rock. AAES headquarters are on the U of A campus in Fayetteville. UACES headquarters are adjacent to the U of A campus in Little Rock.

University of Arkansas Division of Agriculture website: https://division.uaex.edu


https://division.uaex.edu/

FAULKNER COUNTY COOPERATIVE EXTENSION SERVICE

Each county Extension office pursues program development in four areas: agriculture, home economics, 4-H, and community development. The number of agents per office is based on the population of the county.

844 Faulkner Street

Mailing address: 801 Locust StreetConway, AR 72034

Phone: 501-329-8344Fax: 501-329-0483

E-mail: [email protected]

Melanie Malone, County Extension Agent - Family and Consumer Sciences; Staff ChairMelanie Malone is the Faulkner County Family and Consumer Sciences Agent and Staff Chair. Melanie is married to Monty Malone and together they have daughters: Courtney, Caroline, Raegan and Mallory. Melanie has worked for Extension for over 18 years. She is an outstanding agent who specializes in Child Development. She holds a B.S. in Child and Family Development and an M.S. in Family and Consumer Sciences, specializing in Dietetics. Melanie enjoys teaching others how to improve their homemaking skills through hands on practical workshops. In 2015 Melanie became a certified group exercise instructor through the National Exercise Trainers Association. Inspiring older adults to incorporate exercise into their daily routine has become her latest passion.

Kami Green, County Extension Agent – 4-HKami Green is a native Nebraskan, who moved to Conway in 2006. She has an undergraduate degree in Horticulture Landscape Design and a master’s in Agriculture Leadership and Communications. Kami works for the University of Arkansas - Faulkner County Extension office as the agriculture agent whose main focus is with Horticulture. In October 2017 she married Tom Green of Atkins, Arkansas and is now becoming an even more permanent Arkansan. In May 2017 Kami transitioned from agriculture agent to 4H agent.

Richard Klerk , County Extension Agent - Horticulture; FCMG Advisor Richard Klerk grew up in Miami, Florida and graduated with a bachelor’s degree in Agriculture from the University of Florida. Richard began his Arkansas experience in 1979 at the Rice Research Center in Stuttgart, AR. He obtained his master’s degree from the University of Arkansas in Agronomy. He began his U of A Extension Service career in 1986 in Arkansas County and then worked at the state headquarters. His next destination was Cross County where he started the Master Gardener program. He had a brief stay in Woodruff County before coming to Faulkner County in January 2018. His daughter will be attending UCA as a sophomore in the Fall of 2018.

Missy Ralston, Administrative Specialist

Missy Ralston is our Administrative Secretary. She is new to Extension but brings a great attitude and makes a positive difference in the office and for the staff at the Faulkner County Extension office. She is married to Shane and they have two girls, Abby and Rory.



FAULKNER COUNTY EXTENSION COUNCIL

The County Extension Council (sometimes called the Advisory Board) guides and directs the County Extension in determining what programs should be offered to the public. There are a set number of members, usually twelve. Three of them rotate off each year with three new members coming on. Members of the Council are appointed by the County Judge and/or the County Extension staff. Equal representation is sought from the home economist area, agriculture and 4-H.

As citizens of their community, Extension Council members can recognize the needs of their area and advise the County Extension staff on program development, long and short-term goals and priorities. Periodically, the Council also evaluates the progress and success of the implemented programs.


FAULKNER COUNTY QUORUM COURT

The Quorum Court is the governing body of the county government. It is made up of elected representatives from each township. Each Justice of the Peace or JP serves a two-year term.

The Quorum Court meets once a month to determine all policies and actions of the county. Its decisions are then directed by the County Judge (a non-voting member of the Quorum Court) and carried out by county employees.

One of its most important committees is the Budget Committee. Since the County pays for the housing, utilities and a percentage of the salaries of its county Cooperative Extension Service staff, the importance of the Quorum Court to Extension programs cannot be overlooked. In some cases, the Quorum Court also provides funds for Master Gardener projects such as landscaping certain county facilities.

The Faulkner County Quorum Court meets on the third Tuesday of every month at 7:00 p.m. The Quorum Court Committees meet on the second Tuesday of every month as needed.

Faulkner County Quorum Court website:

http://www.faulknercounty.org/quorum-court


http://www.faulknercounty.org/quorum-court

FCMG BYLAWS

Article I - NameThe name of this organization will be the Faulkner County Master Gardeners, hereafter referred to as FCMG. A Master Gardener member will hereafter be referred to as a MG.

Article II - PurposeThe FCMG program trains and maintains horticulture volunteers for the University of Arkansas System, Division of Agriculture, Cooperative Extension Service, hereafter referred to as UACES. The Faulkner County Cooperative Extension Service will hereafter be referred to as Extension. The goals of this program are to increase the availability of horticultural information to its members and the community at large, and to improve the quality of life for Faulkner County residents through horticulture-related volunteer activities.

Article III - Membership

III.A. Membership in FCMG requires:

III.A.1. Successful completion of the FCMG Basic Training AND

III.A.2. Passing the final exam AND

III.A.3. Remaining a member in good standing (see Bylaws III.B, III.C, III.D, III.H and Guidelines B.10 Record Keeping for requirements)

UACES offers its programs to all eligible participants without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status and is an Affirmative Action/Equal Opportunity Employer.

III.B. Upon graduation from the FCMG Basic Training, (as it was passed by membership in November 2015) first year MGs will be required to complete the following:

III.B.1. Complete forty (40) project hours by December 31 following graduation as follows:

III.B.1 (a) Five (5) of the forty (40) project hours must be earned in Extension Office Support. Summer graduates will have until December 31st of the year following graduation to complete 40 hours.

III.B.1 (b) At least seventy-five percent (75%) of the forty (40) project hours must be earned in projects sanctioned by FCMG.

III.B.2. Complete twenty (20) learning hours by December 31 following graduation. Summer graduates will have until December 31st of the year following graduation to complete the 20 hours.

III.C. If the requirements of III.B are not met by a first year member, he or she will no longer be considered a MG and will forfeit all privileges of membership. The Executive Board may, with the approval of the Advisor, make exceptions in unusual circumstances.

III.D. To remain a MG in good standing in subsequent years, a member must:

Revised: February 2018 FCMG Bylaws - Page 1

III.D.1. Complete twenty (20) project hours during the membership year as follows:

III.D.1 (a) At least seventy-five percent (75%) of the required twenty (20) project hours must be earned in projects sanctioned by FCMG.

III.D.2. Complete twenty (20) learning hours during the membership year.

III.E. MGs wishing to transfer from another state must complete FCMG Basic Training and pay all applicable fees. Exception: MGs who are members in good standing in counties bordering the state of Arkansas may transfer without the requirement of FCMG Basic Training (Guidelines B.9 Transfers).

III.F. Persons who have successfully completed MG Basic Training in another Arkansas county and are members in good standing in that county, may petition the Board and Advisor for immediate membership in FCMG (Guidelines B.9 Transfers).

III.G. Membership dues will be determined by the Executive Board and voted on by the membership.

III.H. The membership year for FCMG is January 1 to December 31. Annual membership dues are due by March 1st to remain a member in good standing. Continued membership is contingent upon being up-to-date on payment of dues.

III.I. All MGs are expected to report their project and learning hours monthly. See Guidelines B.10 Record Keeping for information about Online Reporting.

Article IV - Executive BoardThe Executive Board (hereafter referred to as the Board) will act as the governing body of FCMG. The elected officers, including the President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Treasurer and Assistant Treasurer will serve as the voting members of the Board. The Advisor and the Immediate Past President will serve as non-voting members and advisors to the Board. The Advisor will act as an intermediary between Extension and FCMG.

IV.A. The Board will:

IV.A.1. Act as the governing body of FCMG.

IV.A.2. Transact its necessary business.

IV.A.3. Meet at the time and place designated by the President.

IV.A.4. Meet at least six (6) times each year to coordinate the FCMG programs.

IV.A.5. Set the direction of FCMG.

IV.A.6. Frame policies and reports.

IV.A.7. Report, as needed, to the membership.

IV.A.8. Recommend the dues which will be levied for members, after which the dues are presented to the membership for a vote of approval.

IV.A.9. Authorize all FCMG fundraising activities and solicitation of donations. The Board and Advisor must be notified before any fundraising or solicitation begins.

IV.B. Voting members of the Board present for regular or called meetings constitute a quorum.


IV.C. The Board officers will be elected annually and cannot serve more than two consecutive years in the same position.

IV.D. The Board may recommend to the membership that additional officer positions be added.

IV.E. Board members with a conflict of interest will disclose the conflict or potential conflict and will not vote.

Article V - Duties of Officers

V.A. The President will:

V.A.1. Preside at all Board and General Meetings at which he/she is present.

V.A.2. Exercise general supervision over the affairs and activities of FCMG.

V.A.3. Be responsible for the formation and dissolution of Committees (Audit, Awards, Nominating).

V.A.4. Appoint Committee chairs and ensure that the Committees are functioning.

V.A.5. Appoint members to Committees, as needed.

V.A.6. Sign reimbursement forms.

V.B. The First Vice President will:

V.B.1. Perform the duties of the President when the President is absent.

V.B.2. Assume the office of the President when the President’s term expires.

V.B.3. Serve as the manager of all “dirt” projects as outlined in the FCMG Guidelines.

V.B.4. Conduct Project Coordinator training and mid-year follow-up.

V.B.5. Complete project evaluations two times yearly with Second Vice President and Advisor.

V.B.6. Report to the Board regarding the status of all dirt projects as needed or requested by the President.

V.B.7. Sign reimbursement forms.

V.B.8. Recruit Coordinators for projects.

V.C. The Second Vice President will:

V.C.1. Perform the duties of the President when the President and First Vice President are absent.

V.C.2. Serve as manager of all “non-dirt” projects as outlined in the FCMG guidelines.

V.C.3. Assist First Vice President with Project Coordinator training and mid-year follow-up.

V.C.4. Complete project evaluations two times yearly with First Vice President and Advisor.

V.C.5. Report to the Board regarding the status of all non-dirt projects as needed or requested by the President.

V.C.6. Sign reimbursement forms.


V.C.7. Assist Recording Secretary with annual preparation and distribution of the Volunteer Manual.

V.D. The Recording Secretary will:

V.D.1. Record minutes of the monthly General Meetings and all Board Meetings.

V.D.2. Provide minutes of all Board Meetings and General Meetings to the Board for review within one (1) week.

V.D.3. After Board review and approval, submit minutes of monthly General Meetings to the Grapevine editor for publication.

V.D.4. Maintain files of all official FCMG documents and papers, including certified minutes of Board Meetings and General Meetings.

V.D.5. Update and maintain the FCMG master copy of the Volunteer Manual and oversee the distribution of an annual updated copy to the membership.

V.E. The Corresponding Secretary will:

V.E.1. Maintain records of membership status changes approved by Board (e.g. Leave of Absence, Sustainer, Active).

V.E.2. Each month, present to the Board for an approval vote, all member requests for change in status.

V.E.3. Forward excerpts from the Board Meeting minutes that reflect approved changes in member status to Office Support for inclusion in Log of Member Changes.

V.E.4. Work with Online Reporting Manager and report at least three (3) times yearly (e.g. April, July, October) to the Board on hours logged by members, contacting those not reporting hours in a timely manner.

V.E.5. Submit a year-end final report to the Board and, at the Board’s direction, send letters of termination to those members who are to be dropped from the membership roster.

V.E.6. Contact members on Leave of Absence regarding continuing status prior to December 31 and submit those requests to the Board for an approval vote.

V.E.7. Send acknowledgements, donor receipts, and thank you notes as requested by the Board.

V.F. The Treasurer will:

V.F.1. Set up such accounts as necessary to conduct the business of FCMG according to “Financial Guidelines for Affiliated Groups” and Guidelines H Financial Operations.

V.F.2. Disburse all money, by check only, to cover the expenses of FCMG as authorized by the Board in accordance with the approved budget.

V.F.3. Reconcile monthly bank statements in a timely manner.

V.F.4. Present a financial report at each business meeting of the Board and general membership.

V.F.5. Prepare an annual budget in consultation with the Budget Committee for the Board’s vote of approval after which it is presented to the active membership for an approval vote.

V.F.6. Work with the Audit Committee to facilitate the annual audit of the FCMG books and present to the Board for an approval vote (“Financial Guidelines for Affiliated Groups” page 9).


V.F.7. Provide the Annual Financial Report and Inventory Report at the end of each fiscal year to the Board for an approval vote (“Financial Guidelines for Affiliated Groups” page 8).

V.F.8. Supply copies of the following Board-approved financial reports to the UACES CFO and Advisor:

V.F.8 (a) Audit Report within ninety (90) days of the fiscal year end

V.F.8 (b) Annual Financial Report and Inventory Report within sixty (60) days of the fiscal year end

V.G. The Assistant Treasurer will:

V.G.1. Conduct FCMG business in the absence of the Treasurer.

V.G.2. Write checks in the absence of the Treasurer.

V.G.3. Collect membership dues and other amounts received, deposit funds in the designated Bank account and submit a report to the Treasurer of such deposits at least monthly.

V.G.4. Assist the Treasurer with financial operations of the organization.

V.G.5. Assume the duties of Treasurer when Treasurer’s term expires.

V.H. Immediate Past President

The Immediate Past President will serve as a non-voting advisor to the FCMG Board and as Chairperson of the Nominating and Awards Committees.

Article VI - Nomination and Election of Officers

VI.A. The President, with an approval vote of the Board, will appoint a Nominating Committee of three (3) members with the Immediate Past President serving as Chairperson.

VI.B. All nominees will be active FCMG members in good standing.

VI.C. The Nominating Committee will present a tentative slate of officers to the Board for a vote of approval.

VI.D. The Nominating Committee will present the Board-approved slate of officers at a General Meeting for a vote of approval. Additional nominations may be made from the floor, provided consent has been obtained from those nominees. The election of officers will follow.

VI.E. Vacant offices will be filled by appointment by the President, with an approval vote of the Board, for the remainder of the unexpired term. Officers leaving during their terms of office for any reason will transfer all records and property of their offices to their successors.

Article VII - Role of the AdvisorThe Faulkner County Extension Agent for Horticulture is advisor to and administrator of the FCMG program. As the UACES representative in the county, he/she is the final authority on the FCMG program. However, the organizational directives set forth in the FCMG Bylaws and Guidelines have been developed to provide a framework to facilitate the ongoing management and operation of the program.


Article VIII - Committees

VIII.A. The President may appoint ad-hoc committees and chairpersons as needed, to function for temporary special purposes.

VIII.B. The Standing Committees will include those listed in the FCMG Program Section of the Volunteer Manual.

Article IX - Amending the Bylaws

IX.A. Proposed amendments to these Bylaws will be presented in writing to the Board.

IX.B. After a vote of approval by the Board and the Advisor, a written notice of any proposed amendments will be distributed to the membership via e-mail, telephone, mail or the Grapevine. At the next General Meeting, the proposed Board-approved amendments will be presented and discussed by the membership.

IX.B.1. Only substantive changes will be submitted to the membership for a vote of approval.

IX.B.2. Grammatical and formatting changes will be made at the discretion of the Board. The general membership will be made aware of such changes.

IX.C. At the next General Meeting after the proposed amendments are discussed, they will be voted on by the membership with no additional discussion.

IX.D. One-half (1/2) of the active membership will constitute a quorum for a General Meeting in which voting on amendments to the Bylaws takes place. With an approval vote of two-thirds (2/3) of the quorum present, the proposed amendments will become part of the Bylaws.

The Bylaws were updated and approved as follows:

Approved by Executive Board & Advisor: October 8, 2014Approved by Membership: November 12, 2014Revisions approved: February 11, 2015Revisions approved: November 11, 2015Revisions approved: October 12, 2016Revisions approved: November 9, 2016Revisions approved: November 8, 2017Revisions approved: March 14, 2018


FCMG GUIDELINES

While the FCMG Bylaws provide a framework for the organization, the Guidelines have been created to direct the organization in its activities from year to year.

A. Projects

A.1. OVERVIEW:

One of the main purposes of the FCMG program is to work on community betterment projects. Project work is often one of the most rewarding parts of being a MG. However, before agreeing to take on a project, FCMG should evaluate its usefulness and determine if the organization has the resources to devote to the project. FCMG projects are a primary public relations tool. The projects should always be visible, well-kept and serve the general public. FCMG should limit funding of beautification projects. Most beautification projects should be a partnership between FCMG and the community, funded by other entities such as city or county governments, chambers of commerce, corporations or utility companies. The community funds the project while MGs provide expertise, labor and management of the project.

A.2. SANCTIONED PROJECTS:

Sanctioned projects are those that have been approved by FCMG through a specific proposal procedure. They may include beautification projects, youth enrichment programs, horticultural therapy programs, garden tours and supporting the Extension Office. The process for sanctioning FCMG projects is divided into three steps: 1) Proposal, 2) Acceptance or rejection, 3) Evaluation.

A.3. PROJECT GUIDELINES:

a) Select enough projects to ensure membership re-certification hours can be met.

b) Group participation in sanctioned projects is expected. Projects should provide educational opportunities for MGs and the public and should be accessible to the public without admission fee.

c) Beautification projects should create visibility for FCMG and be identified with a sign.

d) Projects should benefit the city, county, state or a non-profit organization.

e) New project applicants should be promptly notified of approval or rejection.

f) A folder for each project will be kept in the FCMG office. In each project folder should be the design plan for the project, selected plants, material used, progress reports, completed Project Proposal and Agreement form and any correspondence concerning the project. A copy will be maintained by the Project Coordinators in the project notebook.

A.4. NEW PROJECT PROPOSAL:

The MG who proposes the sanctioning of a new project will complete the Project Proposal and Agreement form, providing information about the proposal. The Board will evaluate each new proposal to ensure:

Conformity with project guidelines, including funding. Appropriate design. Appropriate plant selection for the location.

Revised: February 2018 FCMG Guidelines - Page 1

Adequate water supply Design assistance, as needed.

If approved by vote, the Board will then present the proposed project to the general membership for a vote of approval.

A.5. PROJECT EVALUATION:

a) Dirt Projects will be reviewed on a semi-annual basis by the Vice Presidents and Advisor using the FCMG Project Evaluation form. Project Coordinators or their designated representatives will be invited to attend project evaluations. A copy of the evaluation will be sent to the Project Coordinator to be filed in the project notebook and the original will be filed in the project folder in the FCMG Office.

b) If changes are deemed necessary, one of the Vice Presidents will make a recommendation to the Board regarding continuation of the project.

c) Recommendations for the discontinuation of a project will be taken to the general membership for a vote of approval.

A.6. PROJECT COORDINATOR RESPONSIBILITIES:

a) Meet with the contact person (e.g. County Judge, Executive Director of Museum, Librarian) to discuss needs and funding for the project.

b) Discuss with the Treasurer the amount of funds budgeted for the Project.

c) Maintain project expenditures within approved budget. Sign and submit completed reimbursement forms with documentation to Treasurer or project contact person.

d) Schedule workdays and meetings, as needed.

e) Inform the general membership of all workdays.

f) Communicate with Vice Presidents before each General Meeting or as needed.

g) Meet with Vice Presidents to discuss the Project Evaluation, as needed.

h) Complete the annual FCMG Project Self-Evaluation form and submit it to the First Vice President (dirt projects) or Second Vice President (non-dirt projects).

i) Ensure that project story-board is maintained and updated.

j) Maintain the project notebook to be passed on to the next Project Coordinator.

k) Encourage and promote a successor for Project Coordinator. After serving no more than two years, encourage and train a new coordinator.

B. Membership

B.1. RECRUITMENT OF NEW MEMBERS:

a) Recruitment of new members is a year-round process.

b) Diversity is desirable.

c) Recruitment tools include brochures, newspapers, newsletters, radio, Conway Corporation local access television, FCMG presence through speaking, projects, and the “Meet the Masters” event.


B.2. INTERVIEW OF PROSPECTIVE MEMBERS:

a) Training Committee Co-Coordinators will review all written applications and select the applicants to be interviewed.

b) Interviewers are encouraged to use interview questions provided by UACES as a guide.

c) Interviewers will conduct a post interview review, select members for the new class and notify applicants of their decision.

d) Financial assistance to cover a portion of the FCMG Basic Training fees may be made available, at the discretion of the Training Committee Co-Coordinators with Board approval.

B.3. RETENTION OF MEMBERS:

a) The RRR Committee was established to address retention issues. Diversification in projects, meetings, and events will be offered to provide something of interest for every member.

b) The Mentor program, which was developed to help new members become acquainted with program and its membership, is an important component of the RRR Committee. The Mentors guide and encourage new members throughout the MG’s Basic Training and first year. Furthermore, Mentors are strongly encouraged to serve on at least one project with their mentee.

B.4. LEAVE OF ABSENCE STATUS:

a) Occasionally, circumstances may arise (e.g. illness, family emergency, job) that require a MG in good standing to apply for a Leave of Absence. The Request for Leave of Absence form may be obtained from the Corresponding Secretary who will submit it to the Board for an approval vote. This form may be completed by the MG or someone cognizant of their circumstances.

b) Leave of Absence status will be in effect for one (1) FCMG year and will be reviewed annually by the Corresponding Secretary. There will be a three (3) year limit on Leaves with reinstatement available on a one time basis. Military leave is not subject to the three (3) year leave limit.

c) While on Leave the MG may neither hold an office nor have voting rights but will remain on the FCMG roster.

d) The MG on Leave is not responsible for any project or learning hours but is strongly encouraged to report any volunteer hours accrued.

e) If the MG on Leave wishes to register for county, regional and state MG events that have limited space, priority will be given to active MGs and those on Leave will be accepted as space allows.

f) Time spent on Leave will not accrue toward active years of MG service.

g) Payment of annual FCMG dues is required while on Leave.

B.5. SUSTAINER STATUS:


a) A MG who has been a member in good standing for a minimum of seven (7) years, may apply for Sustainer status. The Request for Sustainer Status form may be obtained from the Corresponding Secretary who will submit it to the Board for an approval vote.

b) Sustainers may revert back to Active status by contacting the Corresponding Secretary. Sustainer status will be in effect until the MG elects to no longer pay annual FCMG dues.

c) While on Sustainer the MG may neither hold an office nor have voting rights but will remain on the FCMG roster.

d) The Sustainer is not responsible for any project or learning hours but is strongly encouraged to report any volunteer hours accrued.

e) If the Sustainer wishes to register for county, regional and state MG events that have limited space, priority will be given to active MGs and Sustainers will be accepted as space allows.

f) Time spent on Sustainer will not accrue toward active years of MG service.

g) Payment of annual FCMG dues is required while on Sustainer.

B.6. LIFETIME AND LIFETIME PLUS MEMBERS:

a) A MG who has been a member in good standing for fifteen (15) years will receive Lifetime status (Bylaws III.D). Service years accrue by the calendar year, i.e. a MG trained in 2000 is eligible for Lifetime status in 2015. Time spent on Leave of Absence or Sustainer will not accrue toward active years of MG service and therefore will not count toward 5, 10, 15 years of service pins or Lifetime status.

b) Lifetime status entitles a MG to all the benefits of an active member, but project and learning hours are no longer required.

c) Annual FCMG dues are waived for Lifetime status.

d) To earn Lifetime Plus status, Lifetime members must continue to accrue and report a minimum of ten (10) hours of project work per year for five (5) years per level.

Membership dues are waived for Lifetime and Lifetime Plus members.

e) Lifetime and Lifetime Plus members will be recognized at the annual State MG Conference where they will receive a nametag denoting their new status.

B.7. ADVANCED MG CERTIFICATION:

a) Advanced MG training is open to MGs who have been a member in good standing for a minimum of three (3) years, i.e. a MG who trained in the year 2000 is eligible in 2003. Members must remain in good standing in their County program to continue taking advanced classes and to achieve the Advanced MG certification (Bylaws III.D). For more information see the Master Gardener Only section at www.uaex.edu.

b) MGs on Leave of Absence and Sustainer will be allowed to attend advanced classes if there is space available, but hours will not be counted toward Advanced MG certification.

c) The following levels are available in the Advanced MG certification:

Level One - Complete five (5) advanced classes.

Level Two - Complete an additional eight (8) advanced classes for a total of thirteen (13) completed advanced classes.


Level Three - Complete an additional ten (10) advanced classes for a total of twenty-three (23) completed advanced classes, AND write an article for a county newsletter, the County 76 Newsletter, or other publication OR give a presentation at a MG General Meeting or public workshop. The presentation or written article can be done at any time between completion of Levels 2 and 3. The presentation or article is to be verified by the Advisor and sent to the Advanced MG Coordinator.

Level Four - Complete an additional ten (10) advanced classes for a total of thirty-three (33) completed advanced classes, AND submit a fact sheet or PowerPoint presentation with at least thirty (30) slides and a script. The format for the fact sheet is available from State MG. Attainment of Level 4 will be subject to the peer review process.

B.8. REINSTATEMENT:

a) MGs who want to rejoin FCMG will complete the Request for Returning to the FCMG Program Form which may be obtained from the Corresponding Secretary who will submit the form to the Board for an approval vote.

b) To be eligible for reinstatement, the MG must have completed the first year requirements plus at least a second year for recertification and must not currently be under the Leave of Absence or Sustainer policies.

c) A MG can be granted reinstatement only one time and is not required to retrain.

d) Project and learning hours for the year of reinstatement will be pro-rated on a quarterly basis.

B.9. TRANSFERS:

a) MGs may transfer to the FCMG program from another MG program within the state of Arkansas or from counties bordering the state by completing the FCMG Request for Transfer form which may be obtained from the Corresponding Secretary who will submit it to the Board for an approval vote. The MG’s current status will be verified from the program from which he/she is transferring. Following approval of the transfer by the Board, the MG is required to comply with all Bylaws and Guidelines of the FCMG program. The MG may elect to participate in the next FCMG Basic Training, but is not required to do so (Bylaws III.F).

b) MGs who apply for transfer from another state must complete FCMG Basic Training (Bylaws III.E).

B.10. RECORD KEEPING:

Keeping a record of project and learning hours is an important part of a MG’s commitment. Besides providing proof that members have met their re-certification obligation, these figures are crucial to justify programs and procure funding on many levels.

a) Each MG is responsible for entering his/her project and learning hours monthly in the Online Reporting system at http://members.arkmg.org. For a MG who does not have access to a computer, the MG must turn in hours monthly to the FCMG Online Reporting Manager (Bylaws III.I).

b) A MG must complete at least seventy-five percent (75%) of his/her project hours on FCMG sanctioned projects. A list of sanctioned projects is available in the FCMG Volunteer Manual. A maximum of twenty-five percent (25%) project hours may be


http://members.arkmg.org/

earned in community work. Community work hours are earned in non-sanctioned projects, i.e. landscaping a church or a public area.

c) Learning hours include those activities which contribute to the individual's knowledge base (monthly General Meetings, workshops, seminars, public garden tours, and garden-related educational TV shows, videos, or reading materials). Educational TV, video, and reading hours may not exceed five (5) of the twenty (20) required learning hours, i.e. twenty-five percent (25%).

d) Since all project hours are, in essence, a learning experience, a MG may choose to count up to ten of their project hours as learning hours, if credit is needed in that category. However, learning hours are not to be counted as project hours and the same hours are not to be counted in both categories.

e) Travel time is not counted for either learning or project hours except when picking up project supplies.

f) Monthly General Meetings typically accrue as one (1) learning hour for the program and one-half (1/2) project hour for the business meeting. Credit for a General Meeting is earned by attending in person or by watching the video of the General Meeting.

B.11. ACTIVITY INSURANCE

FCMG purchases insurance to cover medical expenses resulting from accidents which occur during official MG activities such as working on projects or attending field days. Coverage is purchased for the entire year. For more information, see “State MG Program Guide - Basic Structure” at http://www.uaex.edu/yard-garden/master-gardeners/docs/basic_structure.pdf.

B.12. VOLUNTEER IMMUNITY (UACES Policy Number: C.E.S.P. 3-38)

“Volunteers are covered under the Arkansas Volunteer Immunity Act of 1987. Volunteers are not to be held civilly liable for their acts or omissions in carrying out their authority and responsibilities as volunteers if such acts or omissions were performed in good faith and did not constitute gross negligence. There is an exception when the volunteer is covered by a policy of insurance, in which case liability is limited to the amount of the coverage provided.” http://www.uaex.edu/extension-policies/program-management/cesp3-38.aspxhttp://www.arkleg.state.ar.us/assembly/1987/R/Acts/970.pdf

C. FCMG Annual AwardsEach year special awards may be presented to individuals and to a sanctioned project meeting specific criteria. These awards include FCMG of the Year, FCMG Rookie of the Year, Friend of FCMG, and FCMG Project of the Year.

C.1. FCMG OF THE YEAR

a) QUALIFICATIONS: A MG who has completed at least two (2) years as a member in good standing (Bylaws III.D)

b) SELECTION: To select the winner, the Awards Committee will use an objective set of criteria based upon the number of project hours, number of learning hours, leadership roles, and diversity of projects and committees in which the member has participated.


http://www.arkleg.state.ar.us/assembly/1987/R/Acts/970.pdf

http://www.uaex.edu/extension-policies/program-management/cesp3-38.aspx

http://www.uaex.edu/yard-garden/master-gardeners/docs/basic_structure.pdf

c) ANNOUNCEMENT: The winner will be announced at the FCMG Awards Ceremony and will be submitted by the Awards Committee as the FCMG nominee for the Arkansas MG of the Year award, which is presented at the State MG Conference.

C.2. FCMG ROOKIE OF THE YEAR

a) QUALIFICATIONS: A MG who completed FCMG Basic Training during the previous year.

b) SELECTION: To select the winner, the Awards Committee will use an objective set of criteria based upon the number of project hours, learning hours and diversity of projects and committees in which the member has participated.

c) ANNOUNCEMENT: The winner will be announced at the FCMG Awards Ceremony and will be submitted by the Awards Committee as the FCMG nominee for the Arkansas MG Rookie of the Year award, which is presented at the State MG Conference.

C.3. FRIEND OF FCMG

a) QUALIFICATIONS: A person (non-MG), business or organization that has shown outstanding support to the FCMG’s program and is not affiliated with UACES may be nominated.

b) NOMINATION: Nominations must be made on the Call for Nominations-- Friend of FCMG Award form, and be submitted via e-mail, fax or hard copy to the FCMG Advisor or Awards Committee. Deadline for nominations will be announced by the Awards Committee.

c) SELECTION: The Awards Committee will determine the top three (3) finalists based upon objective evaluation criteria and present them to the Board for review and a vote of approval. Nominee finalists will be listed with biographical information in the Grapevine. The winner will be determined by vote of active members at the General Meeting preceding the Awards Ceremony.

d) ANNOUNCEMENT: The winner will be announced at the Awards Ceremony. The winner may be submitted by the Awards Committee as the FCMG nominee for the Arkansas MG Friend of the Year award, which is presented at the State MG Conference.

C.4. FCMG OUTSTANDING PROJECT OF THE YEAR

a) QUALIFICATIONS: Sanctioned projects of the FCMG are eligible.

b) SELECTION: The Awards Committee will consider total effort on the scope of the project and its benefit to the community. Project evaluation data will also be taken into consideration.

c) ANNOUNCEMENT: The winner will be announced at the Awards Ceremony. The winner may be submitted by the Awards Committee as the FCMG nominee for the Arkansas Outstanding MG Project Award, which is presented at the State MG Conference.

C.5. FCMG ABOVE AND BEYOND MEMBERS

MGs who have gone “above and beyond” the program requirements may be recognized at the FCMG Awards Ceremony for accumulating over one-hundred (100) project hours during the previous FCMG year. Recipients will be determined by the RRR Committee.


D. State AwardsAt the annual State MG Conference, volunteers are recognized individually for their commitment to the program. Years of service (5, 10, 15 and on) are recognized for qualifying individuals. Time spent on Leave of Absence or Sustainer will not accrue towards active years of MG service and therefore will not count for 5, 10, 15 years of service pins or Lifetime status. In addition, state-wide winners are announced for MG of the Year, Rookie of the Year, Project of the Year, Newsletter of the Year, Friend of the Year, County Agent of the Year and other special awards.

E. Scholarships

E.1. The scholarship is a monetary award to assist a Faulkner, Perry or Conway County resident in pursuing a post-secondary degree in a plant science-related field, including but not limited to, horticulture, botany, agronomy, forestry, plant science, landscape architecture/design, and turf management.

E.2. The Scholarship Committee will review all applications, based on criteria established in the scholarship guidelines.

E.3. A previous recipient may re-apply in subsequent years.

E.4. The Scholarship Committee will forward their choice(s) to the Board for review and a vote of approval.

F. Monthly General MeetingsThe monthly General Meeting of the FCMG typically includes the presentation of a program by a member or guest speaker and a business meeting. The business meeting generally follows this order:

Call to order Approval of minutes Treasurer’s Report Continuing Business New Business Recognition Announcements and Reminders Tip of the day Door prizes Adjournment

The FCMG business meetings are conducted according to the basic principles of Robert’s Rules of Order. A Parliamentarian will be appointed, as needed, at the discretion of the President. For more information, see UAEX’s MP475 “Pocket Guide to Parliamentary Procedure” at http://www.uaex.edu/publications/pdf/MP475.pdf. Customarily twice per year, the monthly General Meeting is replaced by social events, which are planned by the Social Committee.

G. Quorum / Vote of ApprovalA quorum is the minimum number of MGs that must be present at a General Meeting to legally transact FCMG business. One-half (1/2) of the active MGs constitutes a quorum for a General Meeting with a


http://www.uaex.edu/publications/pdf/MP475.pdf

simple majority required to pass a motion. Two-thirds (2/3) of the quorum is required to approve amendments to the Bylaws (Bylaws IX).

H. Financial Operations

H.1. FCMG adheres to the “Financial Guidelines for Affiliated Groups” provided by UACES.

H.2. Reimbursement procedures:

a) The Reimbursement form with receipt(s) attached must be completed by the MG to be reimbursed within sixty (60) days of purchase, signed by the Project Coordinator/Officer and forwarded to the First or Second Vice President for signature. After review and signature of the First or Second Vice President, the Reimbursement form will be sent to the Treasurer who will process the reimbursement.

b) When possible, reimbursements will be made at the monthly General Meeting.

c) Reimbursement checks must be cashed within sixty (60) days.

d) An Invoice Payment form with receipt(s) attached must be completed for items that were received on credit, and when payment is being made directly to the vendor from an invoice.

e) To order Office Depot supplies, the Office Depot form must be completed, signed by the Project Coordinator, signed by the First or Second Vice President and submitted to the County Extension Administrative Support Supervisor.

f) All purchases made by MGs, except items to be resold to the public, must include the payment of appropriate sales tax. Purchases of items to be resold to the public do not require the payment of sales tax. UACES has a certificate from the state signifying its exemption from the payment of sales tax on these items. For more information, see “Taxable Sales by the Master Gardener Group” at http://www.uaex.edu/yard-garden/master-gardeners/resources.aspx.

g) Mileage is not reimbursable by FCMG, but can be deducted on a MG’s personal income tax return.

H.3. The Board authorizes and approves all FCMG fundraising activities and solicitation of donations. The Board and Advisor must be notified before any fundraising or solicitation begins (Bylaws IV.A.9). Requests for a donor acknowledgement letter must be referred to the FCMG Advisor and Treasurer.

H.4. FCMG will pay the early-bird registration fee for two (2) Board members to attend the annual State MG Leadership Training Conference. Preference will be given to first and second Vice-Presidents.

I. FCMG CorrespondenceAll FCMG timesheets, checks or other written correspondence mailed through the United States Postal System, UPS, Fed Ex or other such system must be sent to the Extension office per the following example:

Faulkner County Cooperative Extension ServiceATTN: Jane Doe, FCMG Treasurer


http://www.uaex.edu/yard-garden/master-gardeners/resources.aspx

801 Locust StreetConway, Arkansas 72034

J. Memorials / Honorariums

J.1. In the event of the death of a MG, a $30.00 contribution to the charity of the deceased’ choice or family’s request will be made by the FCMG Program. If no charity is stipulated, the contribution will be made to a FCMG project or committee.

J.2. A contribution of $30.00 will be made to a FCMG project or committee designated by the outgoing FCMG president upon competition of his/her term of office, The contribution will be included in the upcoming year’s annual budget.

J.3. The Office Support Committee will maintain a list of recommended books for the FCMG library.

K. FCMG Guidelines RevisionsAny member may propose revision(s) to the FCMG Guidelines by submitting them in writing to the Board. The Board will seek input from the membership on proposed Guidelines revision(s) before the Board’s vote of approval. Upon approval by the Board and the FCMG Advisor, membership will be notified of the Guidelines revision(s).

The Guidelines were updated and approved as follows:

Approved by Executive Board & Advisor: October 8, 2014; October 10, 2017Membership Notified: November 12, 2014; November 8, 2017Approved by Executive Board & Advisor: March 14, 2018Membership Notified: March 14, 2018


FCMG PROGRAM

2018 Executive Board

President:.............................................James Howard1st Vice-President:...........................Donna Thicksten2nd Vice-President:.....................................PamTrentRecording Secretary:...........................Janie HarrisonCorresponding Secretary:.......................Norma Crass

Treasurer:................................................Diane HoweAssistant Treasurer:...........................Cindy ThorntonPast President......................................Debbie HowellFCMG Advisor.....................................Richard Klerk

FCMG Landscape “Dirt” Projects

Faulkner County Courthouse no FCMG BudgetThis project manages the landscaping around the historic Faulkner County Courthouse at 801 Locust Street in Conway.

Faulkner County Museum no FCMG BudgetThis project works with the Museum Director to develop a plan for the beds at the Museum and dog-trot cabin on the Faulkner County Courthouse grounds at 801 Locust Street in Conway. The goal is to create a landscape using heirloom and period plants, including medicinal herbs and vegetables that are historically correct and require minimal water and maintenance.

Legacy Gardens √ FCMG BudgetThis project is located on the grounds of Antioch Baptist Church's 110 Building (formerly known as the NaturalResource Center) at 110 South Amity Road in Conway. With a mandate and generous support from ConwayCorporation, the primary mission of the Legacy Gardens is to demonstrate garden planning and maintenance methods which conserve water. Within the larger design we have incorporated garden sections that will allow homeowners and landscapers to see possible home garden layouts for specific garden concepts.

Library Oversight no FCMG BudgetThis Coordinator serves as a liaison for all the Master Gardener library projects in Faulkner County: Conway,Greenbrier, Mayflower, Twin Groves, Vilonia.

Library - Conway no FCMG BudgetLocated at 1900 Tyler Street in Conway, the Conway Library is the main branch of the Faulkner County library system.

Library - Greenbrier no FCMG BudgetThis project maintains the landscaping at the Greenbrier Library branch located at 13 Wilson Farm Road.

Revised: February 2018 FCMG Program - Page 1

Library - Mayflower no FCMG Budget This project maintains the landscaping at the Mayflower Library branch located at 6 Ashmore Drive.

Library - Twin Groves no FCMG BudgetThis project maintains the landscaping at the Twin Groves Library branch located at 10 Twin Groves Lane.

Library - Vilonia no FCMG BudgetThis project maintains the landscaping at the Vilonia Library branch located at 3 Bise Street.



FCMG Administration Committees “Non-Dirt”

Audio / Visual Support √ FCMG BudgetThis committee provides audio and visual support for monthly meetings, seminars, training classes and special events. Duties include the setup, staffing and breakdown of microphones, lighting, video recording, and laptop / projector for PowerPoint presentations. The committee maintains a current inventory of A/V equipment and recommends updates and/or additions.

Email Communication no FCMG BudgetThe Coordinator serves as the main point of contact for FCMG members and is the sole distributor of emailcommunication to the group. The Coordinator also serves on the RRR - Communications subcommittee.

Event Set Up – Monthly Meetings _____________________________________________________________________ This committee is responsible for the set-up and take down of furniture for the FCMGs’ monthly meetings.

Grapevine Newsletter - Editorial no FCMG BudgetStaff reporters track accomplishments of individual members as well as project activities in The Grapevine, an award-winning monthly newsletter. The mission of The Grapevine is to help all members get to know each other, to offer information about volunteer opportunities, and to inform the entire membership of all the activities of the organization. The committee plans, gathers information and photos, writes the copy, then compiles and proofreads each issue.

A representative serves on the RRR - Communications subcommittee.


Grapevine Newsletter - Mailing √ FCMG BudgetThis committee copies, collates and mails The Grapevine to Master Gardener community supporters as well as members who do not receive the newsletter via email.

Office Support √ FCMG Budget This committee oversees help in the Extension Office and tasks for Master Gardener Member Services. Team Leaders coordinate Extension Office Help, Membership Database, Document Management, Photo Management, Video Management, FCMG-Only Website for online inreach, Social Media (Facebook, Twitter) for online outreach, Supplies & Assets, FCMG Library, and FCMG Office Computer.


Online Hours Reporting no FCMG BudgetThis committee manages the State MG's Online Reporting tool for FCMG at http://members.arkmg.org/.


Photography no FCMG BudgetThis committee’s objective is to take photos of various projects, meetings and events involving Master Gardeners along with providing photography training and education.


Program Committee √ FCMG BudgetThis committee finds and schedules speakers for the monthly FCMG General Meetings. Typically the summer social in June, new class graduation in March and December social do not require speakers.

A representative serves on the RRR - Educational Opportunities subcommittee.

RRR Oversight no FCMG BudgetThe focus of RRR is Recruitment, Retention, Rewarding, Reinstatement, Recognition, and Remembrance of Faulkner County Master Gardeners. Their aim is to keep all FCMGs happy, productive, and actively involved in the Master Gardener program.

RRR - Communications no FCMG Budget The Communications subcommittee includes representatives from the following: Email Communication, Grapevine Editorial, Office Support (Membership Database & Directories, FCMG-Only Website, Social Media, Volunteer Manual), Photography, Publicity (Flyers & Brochures, Newspaper, TV)


RRR – Educational Opportunities no FCMG BudgetThe Educational Opportunities subcommittee includes representatives from the following: County 76 Board, Enrichment & Community Outreach, Field Trips, Programs (Monthly Meetings), Plant Sale Speakers, FCMG New Member Training, Advanced MG Training, Teaching Garden, Quarterly Programs (Faulkner County Extension)

RRR – One-to-One Relationships √ FCMG BudgetThe One-to-One Relationships subcommittee includes representatives from the following: Above and Beyond, Annual Awards, Class Liaison, Monthly Meeting Greeter, FCMG New Member Mentoring, StateTraining New Member Follow-up, Scrapbook, Socials (Monthly, Special), Sunshine


Scholarship Committee √ FCMG BudgetThis committee promotes FCMG scholarships that are granted annually. After the application deadline, the committee reviews and selects the recipients to be recommended to the Board and the general membership for final approval.

Scrapbook no FCMG BudgetThis committee archives all major FCMG activities for the year. Scrapbooks from previous years are stored in theFCMG Office at the Faulkner County Extension Office.

A representative serves on the RRR - One-to-One Relationships subcommittee.

Socials - General Oversight √ FCMG BudgetThis Coordinator oversees the budget, supplies and scheduling between Socials - Monthly Meetings, Socials – Special June & December, Training Refreshments and other FCMG events that require refreshments.

Socials - Monthly Meetings √ FCMG BudgetCommittee members schedule refreshments for monthly FCMG General Meetings. Budget is shared with Socials Special June & December and overseen by Coordinator of Socials - General Oversight.


Socials - Special June & December √ FCMG BudgetThis committee is responsible for the Summer Luncheon in June and the Christmas Luncheon in December. Duties include table decorations, menus and entertainment. The luncheons are fun and show the creative talents of our members. Budget is shared with Socials - Monthly Meetings and overseen by Coordinator of Socials - General Oversight.



Sunshine √ FCMG BudgetRelationships are the fabric of the FCMG organization. Committee members send cards to celebrate FCMG birthdays and to offer comfort to members struggling with health issues or the loss of a loved one.



FCMG Education Committees

Arbor Day √ FCMG BudgetArbor Day in Conway has been held annually on the first Saturday in November since 2008. Project members work with Conway Tree Board to plan, setup and staff the event.


Enrichment & Community Outreach √ FCMG BudgetFrequently Master Gardeners are asked for advice by local businesses and organizations. These activities are one-time projects which are primarily consultations. This committee tracks the skills, interests and expertise of our individual members in order to facilitate presentations to our group as well as outreach to our community. Depending on the audience and the need, Master Gardeners may present workshops, seminars or programs to schools and community organizations. Past topics have included How to Plant Bulbs, The Importance of Honey Bees, Butterfly Gardening, Composting, and The Master Gardener Program.


Faulkner Co Fair Education Booth √ FCMG BudgetCommittee members plan and produce a display for the Faulkner County Fair in September to educate the general public about basic gardening concepts. Recent topics have included "Butterfly Gardening," "Soil Test Results," and "Benefits of Mulch." Judged by such criteria as general interest, effectiveness of presentation and accuracy of horticultural information, our booth has won county and regional awards over the past several years.


Faulkner Co Fair Horticulture Division no FCMG BudgetOver a two day period in September, members assist the Extension staff with managing the variety of agriculturalproducts to be judged at the annual Faulkner County Fair. Members also serve as judges and award ribbons the winners.


Field Trip Planning no FCMG BudgetCommittee members research and recommend opportunities for gardening-related field trips. The committee alsofacilitates the trip, making reservations and planning transportation options.



Fire Ant Abatement √ FCMG BudgetMaster Gardeners serve as a resource to the community in the effort to eradicate fire ants from our area. Members of this committee receive extra training about the danger fire ants present to public and private landscapes and work with Extension staff and other experts to manage fire ant infestations. The committee offers on-site demonstrations as well as a variety of informative programs to community groups and individuals. They have also made educational videos available for check-out at all county libraries.


FFA Floriculture Contest no FCMG BudgetCommittee members assist Conway High School agriculture teachers and FFA advisors in staging an annual Floriculture Career Development Event (CDE) in the spring. This contest involves approximately 150 students from 30 high schools across the state. The contest is a two part, in-depth plant ID of 50 plant samples and a 50 question test of general horticultural knowledge. The committee constructs the test and assists in administering and scoring the results. http://www.arkansasffa.org/page.aspx?ID=25


http://www.arkansasffa.org/page.aspx?ID=25

Plant Sale Oversight √ FCMG BudgetPrimarily a fundraiser, the spring Plant Sale offers the opportunity to educate the general public withdisplays/demonstrations and speakers on garden-related topics and provides information about the Master Gardener program. Most of the plants to be sold are gathered and potted during "digs" at volunteer FCMG member gardens. Other plants are grown from seeds or cuttings by FCMG members. Some plants are purchased from local nurseries then repotted and grown. Garden art created by FCMG members may also be available for sale.

Plant Sale Sub-committees include: Plant Care @Bensons; Digs & Logistics; Garden Art; Hospitality; Information & Inventory; Layout; Non-Dig Plants; Publicity; Raffles; Speakers & Demos. There is no FCMG Budget for these sub-committees.

Teaching Garden (formerly Youth Garden) √ FCMG BudgetIn 2014 the grounds that house the Youth Garden were sold. The Youth Garden moved its location to Freyaldenhoven Greenhouses and the project was renamed the Teaching Garden.



Training Committee – New Members √ FCMG BudgetThis committee recruits new FCMG members, plans the January/February Training curriculum (adhering to State Master Gardener Program Guidelines), and schedules and oversees the Training sessions. To recruit new members, a "Meet the Masters" event is held in the fall. This event shows prospective members the various aspects of the FCMG program and gives them an opportunity to ask questions while enjoying a bounty of refreshments.




Documents

Welcome to the University of Arkansas, · Web viewThis led to the creation of the Arkansas Agricultural Experiment Station in 1888. A year later in 1889, the Arkansas General Assembly