Welcome to the Presentation

on

ICE Overview

3rd National Shared Services Conclave

October-13

Financial System 1996

SAP-ERP Journey

in ONGC

Financial System 1996

HR System 1999

SAP-ERP Journey

in ONGC

Financial System 1996

HR System 1999

ICE System

(ver 4.6c) 2002-04

SAP-ERP Journey

in ONGC

Financial System 1996

HR System 1999

ICE System

(ver 4.6c) 2002-04

SRM 2005

SAP-ERP Journey

in ONGC

Financial System 1996

HR System 1999

ICE System

(ver 4.6c) 2002-04

SRM 2005

ESS 2006

SAP-ERP Journey

in ONGC

Financial System 1996

HR System 1999

ICE System

(ver 4.6c) 2002-04

SRM 2005

ESS 2006

ICE upgrade to

SAP-ERP 6.0 2009

ONGC’s enterprise wide

• Information I

• Consolidation for C

• Efficiency E

9

: Objectives

Optimization and standardization of business processes

Moving up the Value chain

Higher Productivity

Cost Reduction

Improving Efficiency

Lowering Inventory

Increasing Customer Satisfaction

: Integration

Project ICE

IMMS (MM)

KUBER

(Finance)

New Business

Area

Shramik

( HR)

The R/3 Solution

R/3 Client / Server

ABAP/4

FI Financial

Accounting

CO Controlling

AM Fixed Assets

Mgmt.

PS Project System

WF Workflow

MM Materials

Mgmt.

HR Human

Resources

SD Sales &

Distribution

PP Production Planning

QM Quality

Manage-ment PM

Plant Main-tenance

SM Service

Manage- ment

FM Funds

Management

CIN

Project ICE : Scope

13

• 23 SAP Functional Modules

• More than 500 physical Locations across India

• 14,000 plus users

• 150 Core Team members

• 60 SAP consultants

• 30 months implementation time

Business Process Study

Mapping in SAP

System Installation

Data Cleaning & Migration

End User Training

Establishing Production Infrastructure

Cut over Strategy & Implementation

Go-Live

Continuous Support thru’ Help Desk

Hand Holding

Re-training

Conceptualization

Formation & Training of the Team

Creation of Project Infrastructure

System Configuration

Module Level Integration Testing

Power Users Training

Ware-house Mgmt

MM

OLM

WM

SRM

QM

Gen Finance

Controlling

FI

CO

CFM

CIN

GRC

Projects,

Services,

Survey & Institutes

PS/c Proj

IM

AM

Equip. Mgmt,

Doc. Mgmt HSE & Audits

PM

LDM

HSE

Production & Sales

PP-PI/PRA

SD

IS-Oil

HR

Payroll

SAP-HR

TRUST

Joint Venture

JV

PSA

Strategic Mgmt

BI

Portal

SSM

Module /Functionality

Prior to Upgrade Post upgrade Basis

EP

Sol Mgr

IDM

TDMS

PI/XI

Load Balancer,

Upgraded Sol Man

Module Matrix

Module /Functionality

Prior to Upgrade Post upgrade MM

OLM

WM

SRM

QM

MDM

FI

CO

CFM

CIN

New GL

BPC

PS

IM

AM

C Folder

C Project

PM

LDM

HSE

Logbook

OH

MAM*

PP

SD

IS-OIL

PRA

Payroll

SAP HR

Travel

Real Estate

Trust

JVA

PSA

BW

Portal

SEM

ALC

BI**/BI Accelerator

GRC,

SSM***

* Proof of Concept

** upgraded BW

*** upgraded SEM

Not yet Stabilized

Stabilized & Working

ECC Solution

SRM Solution

Landscape

SRM MDM

SRM 7.0

SRM C folder

Payment Gateway

SRM EP

Portal Solution

EP 7.0 Reverse Proxy

BI Solution

BI 7.0

Internet Proxy Mail Server

LDM

SWAN

W Bridge

Pravesh

ECC 6.0

C folder Project

Verticals of ICE

Process Mapped,

Impact and Future

Plans of all

verticals of ICE

and Data Centers

ICE Data

Centres

Production & Sales

Exploration

Finance

HR

MM

Drilling Services

Well Services

Technical Services

Engineering Services

HSE

Management Information

System

Data Centres

Primary Data Center, Delhi

Disaster Recovery Data Centre, Vadodara

Primary Data Centre

Solutions Implemented

ICE Data Centre with three clients (Dev, QA & PRD) Landscape of SAP ERP version 4.6 C at Scope Minar in 2003.

Infrastructure for Disaster Recovery Data Centre (DRDC), Vadodara in 2008.

Both Data Centres Hardware Solution Upgraded commensurate with upgraded ERP software version ERP 6.0 in 2009.

High end Solutions like TDMS, IDM, PI/XI, GRC, BI, SRM 7.0 and Occupational Health.

Both Data Centres certified for ISO 27001 as per ISMS

H/W upgrade of both Data Centres completed in Sept 2012 to replace old hardware and to enhance DRDC capacity at par with PDC.

IPS(Intrusion prevention system) and latest firewalls installed in recent upgrade.

Disaster Recovery

Data Centre

Solution Implemented

Established at Vadodara in Jan 2008 to support critical operations of ICE in the

event of any disruption.

Disaster Recovery solution testing on 15th Feb-13 in live environment (DRLIVE)

Provision of leased lines connectivity at DRDC at par with PDC after DRLIVE.

Disaster Recovery Solution based on storage replication using single 34 MBPS

link. Commissioning of redundant E3 link between both data centres at Delhi and

Vadodara to improve RTO

Recent Hardware upgrade has brought DRDC at par with Primary Data Centre as

far as Production and Development Landscapes are concerned.

DR Management Software SANOVI has been deployed during recent upgrade, for

efficient management of DR Solution

System monitoring solutions like HP Openview monitoring software, Storage

Essential, Performance insight has been deployed

IPS(Intrusion prevention system) and latest firewalls installed in recent upgrade.

Production & Sales

Processes

Processes Mapped

Planning for Production/Sale of Oil, Gas & VAP

Material Requirement Planning & Confirmation of Daily production in Plants

Mapping of Delivery networks for Oil, Gas, Produced water & Water injection

Capturing of Daily Measurement Point Volume data for Tank inventories, Trunk line

Dispatches, Refinery Dispatches , Internal Consumption, Flaring

Daily well-wise allocation of Oil, Gas, Produced water, Water injection for Offshore

& Onshore Assets

Generation of Daily Production & Well Status Reports

Generation of Crude & Gas Royalty Tally Statements

Capturing of JV Production & Sale data

Sale of Crude Oil, Gas, VAP, Scrap & Services

Business to Business (B2B) integration for Crude Sale with IOCL, CPCL & BPCL.

Centralized Price Maintenance

Subsidy Accounting

Customer Master Maintenance

Exploration

Processes

Processes Mapped

Mapping and codification of Basins, Major Blocks, JV/NELP/ML/PEL/CBM blocks & Prospects as Master Data.

Seismic Data Acquisition Master, DPRs and other various periodic performance reports

Seismic Data Processing and Interpretation for Costs

Capturing of Logging Field Operations

Internal Service Requisition (ISR) for Logging Field Services

MIS for Historical Exploratory Well Locations database

Reservoir Operations DPR

Different formats of DGH reports

Finance Processes

Processes Mapped

General Ledger Accounting

Asset Accounting

Cost Accounting

Project System

Budgetary control / investment management.

Pre-Audit

Cash & Bank

Sales

Accounting of Operated & Non Operated Joint Ventures

HR Processes

Processes Mapped HR- Establishment/Org management/Leaves/Loans

Payroll processing for all types of employees viz. Regular, Separated, Tenure and

Contingent

Travel Process –domestic and international

Processes related to all types of Trusts i.e. ECPF, PRBS, CSSS, Gratuity and

Sahayog

Real Estate- Lease/ self lease/ Payment related to vendors of real estates

Performance Management Appraisal & PRP

Promotions & Transfers

Telephone process and payment to vendor

HRA Process

Training & Event Management

Medical Process for all type of employees and non employees

Medical Vendor Payment

Webice – Employee self service

Separated employees process

Material Management

Processes

Material master data

Procurement process for Material and Service

Post PO processes

e-Procurement

e-Sale of Gas

Physical Inventory process

Disposal

Offshore logistics management

Authorization process

Invoice monitoring system

Tender monitoring System

Processes Mapped

Drilling Services

Processes

Processes Mapped

Mapping of field operational data for drilling information system (DIS).

Unique Well Identification process.

Migration of all Rig operational data from paper format to digital DPR(IADC).

Daily reports about drilling operations for higher management in a short form.

Rig scheduling & bar graph.

Preparation of audit report on well

Preparation of reports for joint review meetings (JRM) for analysis and evaluation of performance of the rigs.

Well Services

Processes

Processes Mapped

Mapping of work over jobs as project in Project system

Work over Operations are mapped under following heads:

Master data – Rig Master, Well Master, Geo well Master, Master Group

of Work over Tools etc.

Plan Data – Rig Availability Plan, Work over Plan & Well Stimulation

Plan on Daily & Yearly basis

Actual data – Work over DPR onshore & Offshore entry, Well Time

Balance entry, Well completion data entry, WO Job details, Well

stimulation Jobs & details, CBM DPR, Well Testing, Wire line etc.

Reports - Report for Planned vs. Actual costs and their Variance in PS

functionality, WO DPR, Well Specific reports, Stimulation Reports, Time

Balance, CBM DPR.

Engineering Services

Processes

Processes Mapped

LSTK projects of Offshore and Onshore Engineering Services. (New and Brownfield projects)

Progress Monitoring and validation

Investment Management in Engineering Services Project.

Miscellaneous Capital Jobs

Mapping of DMS (Document Management System) for Engineering Services Projects

Projects pertaining to scheme

Functionality of C folder and C projects suite has been implemented and portal for engineering services for online documents upload and review

OPMAC –Online Project Monitoring and Control with DCI and MCI

Integration with MM and Finance for payments based on progress of projects.

Technical Services

Processes

Processes Mapped

Master data of Equipment/Systems

Preventive Maintenance Scheduling

Corrective Maintenance Process

Workshop & OEM Refurbishment Process

Maintenance DPR/MPR & Logbook

Technical/Energy Audit-Planning and Observation

Document Management System

Calibration of Custody Transfer Meters

Up loading of all IMPETUS MAC

Inspection of Material

The Laboratory Information Management System.

HSE Processes

Processes Mapped Accident/Incident Reporting

HSE Audits Planning & Execution, Recording and Compliance

of Audit Observations

Environmental Monitoring

Ambient Air Quality, Stack Gas Emissions & Oil Field Effluent at ETPs

HSE Index Parameters

Mock Drill, Loss Control /HSE Tour & HSE Review Meeting

Product Safety (MSDS) - Material Safety Data Sheet

Occupational Health

Periodic Medical Examination (PME)

Management

Information System

Reports Configured Corporate Performance Online

Balance Sheet

Asset Verification Report

Production Reports

Logging Reports

Drilling Services Reports

HSE Reports

Well Services Reports

Financial Information Management-FI Reports, CFM Reports

HR Analytics

MM Procurement Reports- Material & Services

MM Inventory Reports

Sales & Distribution Reports

Engineering Services Reports

Quality Management Reports

Repair & Maintenance Report