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Welcome to Student Organizations Officer orientation. Orientation Overview. Welcome & Introductions What is SLiCE? Leadership & Service Opportunities through SLiCE Annual Registration Process Financial Management Programming & Publicity Important Dates. Student Organizations. - PowerPoint PPT Presentation
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WELCOME TO STUDENT ORGANIZATIONS
OFFICER ORIENTATION
Orientation OverviewWelcome & IntroductionsWhat is SLiCE?Leadership & Service Opportunities through SLiCE
Annual Registration ProcessFinancial ManagementProgramming & PublicityImportant Dates
Student Organizations
Registered Student Organizations are recognized through Student Leadership, Involvement, & Community Engagement
Also known as SLiCE!
SLiCE works to connect student organizations to resources such as funding, leadership development opportunities, volunteer programs, and more!
Student Leadership, Involvement, & Community Engagement (SLiCE)
Lory Student Center Main Level970-491-1682 http://www.slice.colostate.edu/
Student Organizations Staff:
Deanna Leone, Assistant Director
Karina Brum, Graduate Assistant
Dylan Gallacher, Student Coordinator
Joel Doerer, Student Coordinator
Natalie Lakey, Student Coordinator
Michele Frick, Accountant
Diana Saylor, Accountant
Classes - President’s Leadership Program (PLP)Volunteer Programs & Special Events – RAM Serve, Involvement Expo, Cans Around the Oval, Alternative
Breaks, CSU Serves, Special Needs Swim, TGIF, & CSUnityLeadership Development Conferences & Retreats –
Campus Step up, Student of Color Leadership Retreat, LeaderShape Institute, Student Organizations Officer
RetreatLeadership Certificate Program: Rams Engaging in Active
Leadership (REAL) Experience. We also offer…AmeriCorps grants, PRAXIS grants, and
working closely with ASCSU!
SLiCE also offers…SLiCE also offers…
Cans Around the Oval Be a part of a 24-year CSU tradition!
• 90,000lbs of food and $27,000 raised last year!
• Visit: www.slice.colostate.edu/cans-around-the-oval.aspx to register for Cans!
• Key events and dates:•Distribution Day: Pick up canvassing materials and information packets on 9/16 from 9am-5pm in the ASCSU Senate Chamber•Stone Soup - Purchase a ticket for $8 from SLiCE to redeem for a quart of Stone Soup between 10/1-10/20 at any Spoon’s location!•Canstruction – 10/13/10 from 10am-2pm on the LSC Plaza•OxFam Hunger Banquet – 10/14/10 from 6-8pm in Parmelee Hall•Cans Collection Day – 10/20/10 from 10am-4pm on the CSU Oval
Registration & Recognition Student Organizations Financial Accounts (SOFAs)
Leadership ResourcesFundraising Resources
Canopy, Snow Cone and Cotton Candy RentalsFree Mailboxes
One-on-One Staff Support Resource Room
Work & Storage Space OpportunitiesWhat events does SLiCE host for
Student Organizations?Student Involvement Fair
Officer OrientationsStudent Organizations & Advisors Recognition (SOAR)
Officer RetreatAdvisor Retreat
What services do student organizations receive?
Resource Room
Student Involvement Fair
What’s new for 2010-2011?
• Registration Process !• All done on Ram Link• Upload Your Constitution on-
line!• Manage Group Emails• Save documents and records
for next year’s officer
• Retreats!• Officer Retreat• Advisor Retreat
ANNUAL REGISTRATION
PROCESS
Benefits of Registration
Annual Registration ProcessCompleting a Registration Form
Completing a ConstitutionWhere to find resources on-line
Why Register?
Registration Deadline• Is there a registration deadline?
• No…• It’s recommended that you register by Sept. 30 each year to ensure no lapse in registration
• Why must I register each year?• To update contact information• To let us know your group is active• To hear about new resources, policies, opportunities made available to RSOs.
• To have access to funding, discounts, rooms and resources
Minimum Standards for Recognition
1) Have a clearly stated lawful purpose within the group’s constitution
2) Maintain a minimum of 4 CSU student members; all membership must be 50% CSU students
3) Maintain a minimum of 2 executive officer positions held by different CSU students.
4) Each organization MUST have an advisor.
• Eligibility Requirements to be an Officer : • All officers must be fee paying, fully matriculated students at CSU
maintaining a cumulative GPA of a 2.25 or greater at time of election and while holding office.
Annual Registration Process
All student organizations must complete registration annually.
The Registration Process is 3 easy steps!
1) Submit a complete registration form on-line at: www.ramlink.colostate.edu
2) Maintain an updated and approved constitution on Ram Link!
3) Two officers must complete the officer orientation.
1) Groups with an account in SLiCE should send their financial officer/treasurer.
2) The second officer can be the group’s choice
Before you begin, know…
1. Student Organization Contact Info
2. Each officer position, name & email
3. Advisor name & email
4. A list of member emails
5. Electronic copy of your Constitution
6. Dates & names of the two officers attending orientation
To get started, go to RamLink:
ramlink.colostate.edu
RamLink Home Page
Organization List
The Registration Form…
Constitution
Things to know about the constitution…
• Please address all items in bold• Items in red are tips & suggestion• The model constitution can be found at: • http://www.slice.colostate.edu/registration-process.asp
x under the “maintain an updated constitution section.
FINANCIAL ACCOUNTS
Student Organization Financial Accounts (SOFA)Guidelines to Spending Money
ASCSU – Student Funding BoardOther Grants & Money Available to Student
Organizations
Guidelines to Spend Money• Student Organization Financial Accounts (SOFA)• Types of Documents• Tax Exemption & Sales Tax• Personal Reimbursements• Restricted Purchases• Required Event Planning Form• Contracts/Speakers• Personal Liability• Foreign National/Employee Payments• Travel
Guidelines to Spend Money
Groups wishing to spend money out of an on-campus account housed in SLiCE, must adhere to the
guidelines to spend money, available at: http://www.slice.colostate.edu/documents-and-forms.aspx
Registered Student Organizations should also refer to the Source for additional policies and procedures
regarding Student Organization Financial Accounts, otherwise known as SOFAs.
Financial Request Form
ASCSU“Your Student Government”
Located in the Lory Student Center
Cooper Anderson, PresidentJenny Babos, Vice President
Jordan Von Bokern, Director of Finance
www.ascsu.colostate.edu
491-5931
ASCSU wants to help your student organization succeed in putting on programs & events.
We are committed to ensuring the student body the best extra-curricular experience possible!
If there is anything that we can do for you, please stop by!
What can ASCSU do for my student organization?
Funding through RamRideRamRidePositive Impact
Senator RepresentationPlaza Advertising – Whiteboards &
Electronic Marquee Newspaper Readership Program
Student Funding Board (SFB)Student Funding Board (SFB)
How do we become qualified to receive funding from ASCSU?
Must be a re
gistered
student o
rganization,
recognized by th
e SLiCE
OfficeMust have a Must have a
student student organizations organizations financial account
financial account with a positive with a positive balancebalanceIt’s as easy as It’s as easy as
that!that!
What can be funded?
Where does my student organization begin?
Send an E-mail to:
Jordan will connect you with a SFB liaison to help your group prepare a funding request
Plan at least 4 weeks in advance ~ the larger the program, the
more time you need to prepare
Funding Board Meetings
Funding Board meets Thursdays
Funding Board meets Thursdays
at 5:15 p.m. in the
at 5:15 p.m. in the
Lory Student Center
Lory Student Center President or Treasurer
President or Treasurer
must be at the meeting
must be at the meeting
in order to present the
in order to present the budgetbudget
Come prepared with all Come prepared with all documents and be ready to documents and be ready to
answer questionsanswer questions
How does the SFB decide to fund an event?
10 “viewpoint neutral” criteria ensure that everyone has an equal opportunity
to receive student fees~ ~
Effort should be shown in the form of funding from sources other than the
SFB (self-generated, donations, grants)
What can I do to help my group get what it is asking for from the Funding Board?
* Start planning early!
* Visit the ASCSU office on the SE side of the LSC if you have any questions
* Work closely with assigned liaison
* Consult SFB Bylaws to make sure you are in compliance with all stipulations. Do not ask for anything that cannot be funded.
* Secure at least 10% of the funds needed your program through grants, co-sponsorship, donations, or fundraising
Things to keep in
mind…Student Organizations are
eligible to obtain up to $20,000 each year
Discounts ARE NOT a legitimate form of co-
sponsorship
Are there items that ASCSU cannot fund?
•FOOD
•Capital Expenditures (items that can be reused:
plastic silverware, decorations, office supplies)
•Awards, Trophies, Prizes•Travel (Travel Grant)
•Contest Entries•T-Shirts
Where can I find the ASCSU bylaws and funding request forms?
All of this information is available on the ASCSU website:
www.ascsu.colostate.edu
The website also includes :ASCSU Funding Board information ,
Forms and news, members and Senators,
and the Student Course Survey results.
The following are some of the funding resources available to student organizations. We will review each of these next…
ASCSU - Student Funding Board
Diversity Grant
Travel Grant
Campus Activities Co-Programming Grant & Sponsorship Grants
VPSA Parent’s Fund
Free Pepsi Product
Flea Market
Funding Opportunities
PROGRAMMING &
PUBLICITY
Event Planning FormInsurance, Liability, TULIP Policy
Free Event Marketing ResourcesMarketing guidelines, logos & printing
Event Planning at CSU
Risk Assessment/Insurance
• Review and make a risk assessment on each event.
• In some cases, it is automatically required by someone else that is not SLiCE
• We can issue insurance for on-campus events
Spaces on Campus• Lory Student Center
• Reservations through Event Planning Services• Groups can reserve a regular meeting room for free• Larger rooms have discounted rates for organizations
• Classroom Facilities• Reservations through Classroom Scheduling Office• Groups can reserve a classroom for free with faculty/staff advisors
signature
• Other spaces on campus, non-classroom• Reservations through Facilities (Lori & Emilia)• Unless supervisory staff is required, spaces are free to
organizations
Marketing Your Group
• Three Crucial Elements• All ads should have the essential information such as date,
time, place, & sponsor
• Easy to Read – Eye catching
• Printed materials should be ready at least four weeks prior to the event
Campus Resources
• Residence Hall mail• Print Advertising
• Poster Runs
• Collegian• CTV• University News Services• For off-campus help in
advertising
• KCSU• Public Service
Announcements• Live Remote
• 2 weeks in advance
• Student Org Spotlight• Managed by Public Affairs
Director of station
• Display Cases in the LSC
• Whats Up @ CSU?
Campus Resources• Chalking On Campus
• Water based chalk• 10 feet from an entrance• Please NO SPRAY chalk
• Table Tents• LSC• Residence Hall
• Residence Hall Posting
• Org Website• @ advisors request
• Org Emails• @ advisors request
• Presidents Weekly Email
• Student Org Suite Display Cases & LCD Panel TV
Dates To NoteUpcoming Officer Orientations
Wednesday, September 08, 2010 - 4:00 PM - LSC East BallroomTuesday, September 14, 2010 - 12:00 PM - LSC 228Wednesday, September 29, 2010 - 4:00 PM - LSC North BallroomMonday, October 11, 2010 - 4:00 PM - 6:00 PM - LSC 228Thursday, October 21, 2010 - 12:00 PM - LSC 214-216Tuesday, November 02, 2010 - 4:00 PM - LSC 214-216Wednesday, November 17, 2010 - 12:00 PM - LSC 214-216
Student Involvement Fair Wednesday, Sept. 1, 2010 – Plaza - 10 am-3 pm Wednesday, January 26 – Ballrooms – 10 am – 3 pm
Student Organizations & Advisors Recognition (SOAR) Thursday, April 28, 2011 5 pm to 7 pm – LSC Main Ballroom
Thank you!