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Welcome to Student News1:00 – 2:00 (call in 12:45)
Please MUTE your microphones!
Please e-mail the following to [email protected]:
•We will not be taking roll call, so please email a list of VTC attendees at your site
•Comments/suggestions regarding this & future VTCs
IntroductionStudent News VTC
• Thanks for the feedback!
• Next VTC will be May 22nd, 1:00 – 2:00; email suggested topics to: [email protected] (this will be our last VTC for the 2008 School Year).
News
Crista
NewsUpcoming Workshops
• Grad Requirements –May 2nd and May 5th
• NY Scheduling Part II – Manual Make-up Session– May 6th – Two sessions, AM or PM
• Lockers – May 19th
• Year End Prep – June AM Dates, all secretaries• Elementary NY Scheduling Part II – June PM Dates• Year End Process – June dates, District Contacts
only
Be sure to register!!
NewsFiscal Conversions
• End June 2008 – Asotin, Dayton, Pomeroy
• Early August 2008 – Reardan, Creston, Davenport
NewsUpcoming Release
• May Release Weekend3:00 AM, Saturday, May 10th
Until
9:00 PM, Saturday, May 10th
Users must be logged out during this installation. Remember teachers too.
Release notes will be posted to the Student Website
Shelly
Educational MilestoneUtilities
These utilities must be run using Skyward Web Access
Product Setup/Student Management/Office/Curriculum and Assessments/Educational Milestones/Utilities
Educational MilestoneUtilities
Two utilities are available for updating the Educational Milestones
• Mass Add/Delete Educational Milestones
• Mass Change Educational Milestone
Educational MilestonesMass Add/Delete Educational Milestones
Run this utility once for the HSBP Milestone and once for the CulPrj Milestone
Educational MilestonesMass Add/Delete Educational Milestones
Click Save
Educational MilestonesMass Add/Delete Educational Milestones
Click Run
Educational MilestonesMass Add Educational Milestones Report
Educational MilestonesMass Change Educational Milestones
Run this utility once for the HSBP Milestone and once for the CulPrj Milestone
Educational MilestonesMass Change Educational Milestones
Click Save
Educational MilestonesMass Change Educational Milestones
Click Continue
Educational Milestones
Click Run
Educational MilestonesMass Change Educational Milestones Report
Educational MilestonesView Results in PaC
SM/Student/Educational Milestones
Crista
RCW .175Data Elements that will be collected:
• School Code – Required for 2009 submission• Staff Certification Number - Required for 2009 submission • First Name – Required for 2009 submission• Middle Name• Last Name - Required for 2009 submission• District Course Code - Required for 2009 submission • Course Title - Required for 2009 submission • Content Area Code• Course Designation Code• State Course Code• AP/IB Code• CIP Code• Section Id - Required for 2009 submission • District Student Id• SSID - Required for 2009 submission
Shelly
Data Cleanup
Keeping your data ‘clean’ is not only necessary for the Fiscal Conversion, it is also a good business practice.
Consider the following:
• Name Cleanup• Changing to Legal Staff names• Cleaning up the Employers• Cleaning up the Health Professionals• Cleaning up the Hospitals
Name Cleanup
Tips• Always use legal names for students.
• When siblings are not linked together, check the family number on each student.
• Suggestion: When withdrawing a student remove the emergency contact information.
• When you receive the dialog box ‘Do you want to delete this name’, click on ‘Yes’. It will not delete the name if it is attached to another role (name type).
• Once data is cleaned up, make sure proper business practices are in place so that the problems don’t reoccur.
Name Cleanup
Acceptable Duplicates• Student who is now a Guardian• Student who is now a Staff member• Guardian name that is the same as the
business name
Name CleanupDuplicate Alphakey(s) Report –
Student Mngmnt/Student/Reports
Name CleanupDuplicate Alphakeys
Student Mngmnt/Student/Reports/Quick Pick Reports/General
Staff Name Cleanup
Staff Names• Student Mngmnt/Codes/District
Codes/Name/Name Maintenance/Staff• Let the staff who are also guardians know
that they will only have one address. Their student and payroll information will go to the same address once the Fiscal conversion has taken place.
Staff Name Cleanup
Tips• Change staff names to legal names (they
should match those used in payroll)
• Suggestion: Limit security on the staff table so that only a very limited number of people in the district can add/change/delete staff.
• Any changes to the staff name, address, or phones should be verified through the Payroll Office.
Employer Table Cleanup
Consider whether the employer information entered for guardians is accurate and if it is ever used.
• Guardian work phone numbers are typically entered for each household guardian
• The Employer Table will have records that are most likely district vendors. If you delete the employers you will avoid issues with duplicate vendors/employers
• You will need direct access to the employer table (via security)
Employer Table CleanupSM/Codes/District Codes/Name/Name Maintenance
Highlight Employer
Click
Health Professionals and Hospitals Table Cleanup
Consider whether the health professional and hospital information entered for students is accurate and if it is ever used.
•Typically in an emergency situation the school would call 911, rather than the student’s doctor.
• The Health Processionals Table will have records that could be district vendors. If you delete the health professionals you will avoid issues with duplicate vendors/health professionals.
• You will need direct access to the Health Professionals Table (via security)
Health Professionals and Hospitals Table Cleanup
SM/Student/Emergency
Click
Crista
Student IndicatorsPath: Student/Gen 1 (tab)
Student IndicatorsPath: Entity/Edit
Student IndicatorsPath: Entity/Edit/Student Indicator Setup
Student IndicatorsPath: Entity/Edit/Student Indicator Setup/Add
Student IndicatorsPath: Student/Gen 1 (tab)
Student IndicatorsPath: Web Access/EA+/Student (various ways to access a student name)/Profile
Student IndicatorsPath: Web Access/EA+/Student (various ways to access a student
name)/Profile/Indicator (icon)
Crista
Quick Pick Reports
• We will no longer be able to update these reports after the June release
• Please let us know which (if any) Quick Pick reports you currently use, so that we may make any necessary changes before June
• Email a list of reports you use to [email protected]
Quick Pick ReportsPath: Student/Reports/Quick Pick Reports
Quick Pick ReportsPath: Report Options/Quick Pick Reports
Quick Pick ReportsPath: Food Service/Quick Pick Reports
Quick Pick ReportsPath: Office/Health Records/Quick Pick Reports
Quick Pick ReportsPath: Admin/Fee Management/Quick Pick Reports
Quick Pick ReportsPath: Stu Serve/Special Ed/Quick Pick Reports (button)
Shelly
Students Earning a CIA
• It has been brought to our attention that students who have earned a CIA may show as earning a CAA on the Washington State Transcript
• The following slides will help you determine if this is the case for any students in your district.
Students Earning a CIA
EDS Website• Click on My Applications/CIA CAA
Database/Graduation Database• Determine which students have earned a CIA
Skyward• Go to State Reports and run
• Each student who is earning a CIA according to the EDS Website, should also show as earning a CIA on the Skyward Report
Students Earning a CIA
SM/State Reports/Transcript Status for Additional State Requirements - by Range
Run the report for active 11th and 12th Graders
Students Earning a CIA
You will need to make the following changes for any students who are reported as earning a CAA when they have actually earned a CIA:
• Add a TWAAS record on the Student's Test Scores tab
• Delete the existing TWASL on the Student’s Test Scores tab
• Update the CIA Educational Milestone• Rerun the Transcript Status Report
Students Earning a CIA
Write down the test dateWrite down the Level and Score for each Row of the TWASLClick Add
Students Earning a CIA
Add the information for the TWAAS as shown aboveClick OK
Students Earning a CIA
Click Test Scores
Students Earning a CIA
Enter the Level and Score for each testClick OK
Students Earning a CIA
Highlight the TWASL and Click Delete
Students Earning a CIA
SM/Student/Educational Milestones
Edit the Educational Milestone for the CIAEnter School Year, Completed, Date, Entity and Milestone – comments are optionalClick OK
Rerun the Transcript Status for Additional State Requirements - by Range
Crista
CSRS
• May submission (April’s data) due to OSPI no later than May 8th. – To be used for generating CAA/CIA
certificates
• OSPI May In-Service, held at ESD101 – May 14th 9:00 – 4:00– ESD101 Conference Center– No registration necessary– OSPI will email agenda when ready
Year Start
Please e-mail [email protected] and let us know:
• When you (not the kids) will return to school in August.
• If you prefer to attend the Year Start Workshop prior to your first day back, or after you return to school.
• We need this information by April 30.
Food Service For Fall 2008
• Districts that are not using the Skyward Food Service Module have been asked to let us know whether or not they plan to start using it in the Fall.
• For those not using Skyward Food Service, please let us know by the end of April If you plan to use it in the Fall.
• Implementing Skyward Food Service involves 2 training sessions. The setup piece will be held in June, and the cashier training in late August.
Resources
• ESD101 Student Website– Training Materials
• Login and Password emails were sent Dec 10, 2007. Please let us know if you need these!
• This presentation will be posted upon completion of the VTC.
– FAQS– Calendar
www.esd101.net/cooperatives/stu_resource.htm
Feedback
• VTC topics you’d like to see covered?
• Training needs?
• Email suggestions to [email protected]
