WELCOME TO M.P.A.WELCOME TO M.P.A.

2013/2014 2013/2014

Making the difference Making the difference betweenbetween

good music programs and good music programs and outstanding music programsoutstanding music programs

AgendaAgendaMPA 101 - PresentationMPA 101 - PresentationVarious Position Reports/AnnouncementsVarious Position Reports/Announcements

DSFDSFConcessionsConcessionsFinancialsFinancialsPacket ReviewPacket Review

Directors PortionDirectors PortionKeeping it moving….. So you will come Keeping it moving….. So you will come

back back

What is MPA?What is MPA? You may be wondering, "What is the You may be wondering, "What is the

Music Music Parents Parents Association?" Association?" In a word In a word "You"You!" And a lot of like-minded !" And a lot of like-minded supporters like you who supporters like you who want to see our want to see our kids get the best experiencekids get the best experience they can they can from being involved in the Music from being involved in the Music programs offered at DHS. programs offered at DHS. We are We are parents of students participating in parents of students participating in band, color guard, choir, and orchestra band, color guard, choir, and orchestra at STEM, Downingtown East, and West at STEM, Downingtown East, and West High Schools High Schools

M.P.A. is also ?M.P.A. is also ?A Business – Incorporated in PAA Business – Incorporated in PA It Generates RevenueIt Generates Revenue

Concessions Concessions FundraisingFundraising

It has ExpensesIt has Expenses Program Support ( 10 Programs between East, West, STEM)Program Support ( 10 Programs between East, West, STEM) Operating ExpensesOperating Expenses

ConcessionsConcessions InsurancesInsurances

It Has a BoardIt Has a Board All VolunteersAll Volunteers

Non profit 501(c) 3 ( tax deductible )Non profit 501(c) 3 ( tax deductible )

What does this business do?What does this business do? M.P.A Provides what DASD doesn’tM.P.A Provides what DASD doesn’t Financial support to each programFinancial support to each program

Tuxes, Gowns, CummerbundsTuxes, Gowns, Cummerbunds InstrumentsInstruments EquipmentEquipment Equipment RepairsEquipment Repairs Supplemental staffing (Instructors)Supplemental staffing (Instructors) Senior Awards Senior Awards Choir Uniform – Cleaning Choir Uniform – Cleaning Trip Funding for the financially in needTrip Funding for the financially in need Pays for Master classesPays for Master classes

How does it generate How does it generate Revenue?Revenue?

Concession stands – LargestConcession stands – Largest 2013/142013/14

Continue or hosting of Mini/ Annual EventsContinue or hosting of Mini/ Annual Events Last year:Last year:

Cougar Cabaret for East ChoirCougar Cabaret for East Choir Guard Beef and Beer for the Winter GuardGuard Beef and Beer for the Winter Guard Drumline Beef and Beer for the Indoor DrumlineDrumline Beef and Beer for the Indoor Drumline Raffle for all and MPARaffle for all and MPA Drumline hosted a competition at West for the Indoor DLDrumline hosted a competition at West for the Indoor DL Hosted Downingtown Classic – Drum and Bugle Corp Hosted Downingtown Classic – Drum and Bugle Corp

competitioncompetition

Not Student fundraisersNot Student fundraisers Separate entitySeparate entity

OverviewOverview

Food or Fundraisers

Generates Cash Goes in Bank

Directors Request Many Reasons We pay the bill

Who gets what and how?Who gets what and how?Budgets are based on last year’s cash Budgets are based on last year’s cash

earned. earned. We have $36,000 earned from 12/13 We have $36,000 earned from 12/13

That is the money we use for 13/14 That is the money we use for 13/14 What is earned in 13/14 will be used for What is earned in 13/14 will be used for

14/1514/15This year we have extra cash This year we have extra cash

Distribute to each program by headcountsDistribute to each program by headcounts

Where do the funds go?Where do the funds go?

STEM Orchestra,

1,500

STEM CHOIR, 1,500

Indoor Guard, 1,200

Indoor Drumline,

2,500

West Orchestra,

2,000

West Choir, 3,300

West Guard, 3,500

West Drumline, 3,000

West Band, 2,700

East Guard, 3,500

East Drumline, 3,000

East Band, 2,700

East Choir, 3,300

East Orchestra, 2,000

What if we don’t reach budgeted What if we don’t reach budgeted revenue?revenue?

Reduce Funding to programsReduce Funding to programsImpacts directorsImpacts directorsImpacts studentsImpacts studentsImpacts DASD Impacts DASD

Our programs are knownOur programs are knownStateStateCountryCountry

Impacts our HometownsImpacts our HometownsVolunteeringVolunteeringEvent AttendanceEvent Attendance

How you can become How you can become involvedinvolved

Work the Concessions…PleaseWork the Concessions…Please Become a Board memberBecome a Board member Assist with Fundraising effortsAssist with Fundraising efforts

Ideas Ideas TimeTime

Share your connections…. Who do you Share your connections…. Who do you knowknow

Share your talents…. Web designShare your talents…. Web design We are 700 families strong We are 700 families strong Attend meetings …. Follow onlineAttend meetings …. Follow online Follow the website – www.dhsmpa.orgFollow the website – www.dhsmpa.org

Stay informedStay informed www.DHSMPA.orgwww.DHSMPA.org

Master CalendarMaster CalendarDirector Moodle Link Director Moodle Link (coming this fall)(coming this fall)

Current EventsCurrent EventsI-Volunteer Sign up I-Volunteer Sign up Music NotesMusic NotesMonthly trivia – Win Candy Monthly trivia – Win Candy

Open Board PositionsOpen Board PositionsCurrentCurrent

MPAMPA EASTEAST WESTWEST STEMSTEMVice Vice PresidentPresident XXWebpageWebpage XXSecretarySecretary XXFund Fund DevelopmeDevelopmentnt

XX

Open Board PositionsOpen Board PositionsJune 2014June 2014

MPAMPA EASTEAST WESTWEST STEMSTEMPresidenPresidentt XXVice Vice PresidenPresidentt

xx xx

SecretarSecretaryy XX

2013/14 – A year of continuing 2013/14 – A year of continuing new and changing oldnew and changing old

Weekly updates to websiteWeekly updates to website Job Descriptions for spring electionsJob Descriptions for spring electionsPost Volunteer handbookPost Volunteer handbookPost by-lawsPost by-lawsUsing the WebPages to provide formsUsing the WebPages to provide formsContinue emails looking for helpContinue emails looking for help

MPAConcessions – ( Concessions Help )MPAConcessions – ( Concessions Help )MPAVolunteers – (General Help )MPAVolunteers – (General Help )

A little more infoA little more info Packet InformationPacket Information

ConcessionsConcessions DSFDSF Financial ReportingFinancial Reporting RoadiesRoadies SewingSewing Car WashingCar Washing ChaperonesChaperones Events PlanningEvents Planning ConcertsConcerts

In ClosingIn Closing It Doesn’t matter It Doesn’t matter

What music program What music program Which school East, West, STEMWhich school East, West, STEM

We are a MUSIC family We are a MUSIC family We support the programs the district We support the programs the district

doesn’tdoesn’tWe are always there for each otherWe are always there for each otherWe are proud to be sharing this We are proud to be sharing this

special time with and for our childrenspecial time with and for our children