Welcome! To Catholic Charities Diocese of Rockford Slide 2
Catholic Charities Sharing the Light of Christ in the Diocese of
Rockford for 74 years. AGENCY WEBSITE http://
catholiccharities.rockforddiocese.org Health Insurance / Life
Insurance Deb Sheley (815) 399-4300 Ext 338 Pension
Information/Life Insurance Sherri Weyrauch (815) 399-4300 Ext 349
Short-Term/Long-Term Disability Lori Graber (815) 399-4300 Ext 348
Catholic Charities Administration Michele Crosswhite (815) 399-4300
Ext 410 Fiscal or Payroll Sherri Weyrauch (815) 399-4300 Ext 349
Table of Contents Mission Statement Catholic Charities Programs
Contacts for Catholic Charities Benefit Summary Page Agency
Expenses Disbursement Request Mileage Sheets Petty Cash Accounts
Catholic Charities Telephone Codes Timesheets IT Department / Email
Setup Bob White Ext 337 Joe Schneider Ext 336 Tom Mark Ext 344
(815) 399-4300 Ext 349 403(b) Retirement Plan Enrollment Matt Young
(877) 621-2784 [email protected] (815) 399-4300 Ext 349 Slide 3
Slide 4 Slide 5 OFFICE AND PROGRAM LOCATION INFORMATION AND
CONTACTS Administration Office 555 Colman Center Drive P.O. Box
7044 Rockford, IL 61125 (815) 399-4300 Contacts: Patrick Winn,
Diocesan Director Ext 369 Email: [email protected] Michele
Crosswhite, Administrative Assistant Ext 410 Email:
[email protected] Email: [email protected]
Email: [email protected] Adolescent Outreach (Teens
Who Are Pregnant and Parenting) (Serving Boone County Only. For
Crisis Pregnancy Outside of Boone County, please see below) 554 S.
Main Street, 2nd Floor Belvidere, IL 61008 Contact: Laurie Larsen
(815) 544-5434 Email: [email protected] Adoption and
Crisis Pregnancy 1700 N. Farnsworth Ave., Suite #28 Aurora, IL
60505 (630) 820-3220 or (630) 820-3226 Crisis Pregnancy 24 Hour
Hotline: 1-866-775-MARY (6279) Contact: Jamie Weigand Email:
[email protected] Bilingual Outreach (Serving Kane and
McHenry Counties) Contact: Olivia Navar (815) 344-6956 or (630)
820-3220 Email: [email protected] Counseling Locations:
Rockford, McHenry and Limited availability in Elgin. Contact:
Michele Crosswhite (815) 399-4300 Ext 410 to have a counselor
contact you for an appointment. Email:
[email protected] Diocesan Emergency Assistance 5141
W. Bull Valley Rd. McHenry, IL 60050 Contact: Kathy Chwedyk (815)
344-6956 Email: [email protected] Long Term Care
Ombudsman 4401 Highcrest Road Rockford, IL 61107 Contact: Cathy
Weightman Moore (815) 316-0040 or Toll Free (800) 369-0895 Email:
[email protected] Immigration and Refugee
Resettlement St. Elizabeth Catholic Community Center 1536 S. Main
Street Rockford, IL 61102 Contact: Jeanne Lindberg (815) 399-1709
Email: [email protected] Parenting Education 554 S.
Main Street, 2nd Floor Belvidere, IL 61008 Contact: Cathy Vendemia
(815) 544-5434 Email: [email protected] Physician
Referral (Serving Kane and McHenry Counties) Contact: Olivia Navar
1-800-239-3881 Email: [email protected] St. Elizabeth
Catholic Community Center Adult Adult Emergency Services 1505 S.
Main Street Rockford, IL 61102 Contact: Ginger Reininger (815)
965-6993 Email: [email protected] St. Elizabeth
Catholic Community Center Daycare and Children Education Programs
1536 S. Main Street Rockford, IL 61102 Program Director: Karen
Carlson Contact for Youth Services: Terri Hill (815) 969-6526
Email: [email protected] Slide 6 SUMMARY OF BENEFITS
BENEFIT* Health Care Plan Diocesan Life Insurance Short-term
Disability Long-term Disability Tax-Sheltered Annuity AFLAC Sick
Leave Vacation Retirement Plan Catholic Charities Life Insurance
DESCRIPTION $1,000 Deductible, then plan pays 80% on $15,000 of
eligible expenses, then 100%; optional dependent coverage (pre-tax
or post-tax) $576 per month Provider Networksadditional savings
Serve you Prescription Plan Dental Plan ($50 Deductible) Vision and
Hearing Aid Plans Preventative Exams $10,000 term while active
employee 80% of salary for up to 3 months after 2-week waiting
period Policy through Sun Life; pays 60% of regular wages after
3-month waiting period No waiting period, always 100% vested with
employer match of 15% on up to 6% of salary Payroll deduction for
coverage from several options including accident, hospitalization,
cancer plans Employees working 20 hours or more per week accrue
sick leave at the rate of one day per month. Sick leave days are
cumulative to a maximum of 40 days. Following one full year of
employment part-time employees working 20 hours or more per week
are entitled to 10 paid vacation each year. Full-time employees
(working 37 1/2 hours or more per week) will receive paid vacation
according to the following schedule: After one year of employment
10 days After two years of employment 10 days After three years of
employment 15 days After four years of employment 17 days After
five years of employment 20 days Contributions of 5% of your gross
income to the Mutual of America Retirement Plan made by Catholic
Charities Employees working 20 hours or more per week and are
enrolled in the Retirement Plan will also have a life insurance
benefit equal to annual salary. *These Benefits are subject to
change. Slide 7 AGENCY EXPENSES If you believe you are in need to
make an agency purchase, the following three requirements must be
met before you make a purchase: 1.Must have approval for the
purchase from your direct supervisor. 2.Must acquire from
supervisor a tax exempt letter that you will use when purchase is
made. 3.Must obtain a receipt for the purchase. If you have met ALL
three requirements then make the purchase as advised above or ask
your supervisor how to fill out a Disbursement Request form if you
are needing a check cut from the Fiscal Department. Slide 8
DISBURSEMENT REQUESTS 1.Attach documentation/receipts to back of
the disbursement request. DO NOT staple envelopes to the request
form paper clip instead. 2.Review for proper authorization prior to
submitting to Administration. a)Must be signed and dated by
individual submitting request. b)Must be signed by the program
supervisor. c)Must be signed by individual with signature authority
over that program. 3.Tax is generally not reimbursed as an expense.
a)Exception: tax at fast food restaurants for a clients lunch that
has been approved by the supervisor. b)All employees authorized to
make purchases should have a copy of the tax exempt letter. 4.Need
to set up authorized signature list for expenditures. a)List should
be updated at the start of each fiscal year and a copy sent to the
Fiscal Department. Slide 9 MILEAGE SHEETS Prior to using your own
vehicle for work purposes: ***If an agency vehicle is available
that needs to be used in lieu of your personal vehicle. ***The
staff who is traveling the furthest that day gets to use the agency
vehicle. Mileage Directives: 1.Client names should be listed in the
miscellaneous charges column. 2.Toll receipts or a printout of
I-Pass statements must be submitted in order to receive
reimbursements for tolls paid. Please highlight line items on
statements. a)On the rare occasion when a receipt is not available,
a written explanation may be accepted as documentation. Please note
date, location, amount, and reason a receipt is unavailable on a
separate sheet of paper. Worker should sign and submit with rest of
documentation. 3.Mileage should be submitted on a monthly basis.
4.Phone bill statements itemizing charges must be submitted if
requesting reimbursement for phone calls. Highlight appropriate
line items. a)A phone log may be requested and is recommended if
you are submitting a reimbursement request for more than 10 minutes
per month. 5.Receipts for approved purchases must be submitted for
reimbursement requests. a)The tax exempt letter should be used for
all purchases for the office. i.Tax WILL NOT be reimbursed except
for an approved clients lunch at a drive-thru restaurant. ii.On the
rare occasion when a receipt is not available, a written
explanation may be accepted as documentation. Please note date,
location, amount, item purchased, and reason that a receipt is
unavailable on a separate sheet of paper. Worker should sign and
submit with rest of documentation. 6.Mileage sheets must be
reviewed and signed by the employees supervisor. Slide 10 PETTY
CASH ACCOUNTS 1.Petty cash accounts are for items under $20.00 that
cannot be submitted through the normal disbursement request
process. 2.It is inappropriate to reimburse items such as tolls,
parking, postage stamps, etc. through petty cash. 3.Receipts must
be attached for each reimbursement or payment issued through petty
cash. On the rare occasion when a receipt cannot be obtained, the
worker must submit and sign, a written explanation including date,
location, total amount, reason for purchase, and why a receipt is
unavailable. 4.Any time cash is provided to a client, a receipt and
written explanation must be submitted with the recipients
signature. 5.All petty cash receipts need the signature of the
individual receiving cash, authorization of the program supervisor
(initials are fine), the signature of individual dispensing funds
(responsible party for the petty cash account), and appropriate
signature authority for requesting reimbursement. 6.All petty cash
receipts and documentation should be attached to the back of the
reimbursement request in numerical order. Slide 11 Catholic
Charities Telephone Codes Adoption Adoption SearchCrisis Pregnancy
Aurora09-0103-03Aurora 09-25 Elgin03-01Elgin03-25 Freeport
05-01Freeport05-25 McHenry 13-01McHenry13-25
Rockford02-01Rockford02-25 Sterling04-01Sterling04-25 Counseling
School CounselingOmbudsman Aurora09-21 Aurora 09-24NIAAA19-31
Belvidere02-27 McHenry13-24SS Consult19-32 Elgin03-21
Rockford02-24Volunteer 19-33 Freeport05-21 Sterling04-24 McHenry
13-21 Rockford02-21 Sterling04-21 Refugee OfficeParenting Reception
& Placement 10-61Belvidere02-28 Immigration 10-63Freeport05-19
Match Grant 10-64Rockford02-19 Adolescent Outreach 02-29 Emergency
Assistance 15-45 Slide 12 Slide 13 Slide 14 SUMMARY CHECKLIST TO BE
COMPLETED AND BROUGHT WITH YOU ON THE DAY OF ORIENTATION A copy of
your resume. Even if you gave resume to supervisor, you will need
to bring one with you on the day of orientation. *A photocopy of
your current drivers license front and back. *A photocopy of your
social security card. *A copy of your drivers insurance card front
and back. *A copy of your drivers insurance policy with the
liability limits on it. It is an Agency requirement that all
employees carry their own vehicle insurance with 100/300,000
liability minimum to work for Catholic Charities. This information
is only on the policy and not on the insurance so we do need both.
*A copy of your present health insurance card, if applicable, front
and back side please. Application for Employment (2-sided form). If
you filled one out prior please ask your supervisor for it so that
you may bring it with you. IMPORTANT: Please include 3 references
with full current address information. We will be sending letters
to all three references. Emergency Notification form Please
complete with two people we may contact in case of an emergency
situation. Form CFS508-1 (Information on Person Employed in a Child
Care Facility) Form Verification of Insurance Form (2-sided form).
Form Release and Authorization to disclose information (Education)
Please fill out and order (2) sealed transcripts sent from each
school one from the school to Michele Crosswhite and the other
directly from the school to DCFS. The addresses are at the bottom
of the form. Previously acquired sealed transcripts will not be
accepted. Please bring filled out form with you and order
transcripts prior to your orientation. Please read the following
documents and sign and date that you are in agreement with policies
and bring the signed forms of the following: Statement on
Confidentiality Drug-Free Workplace Policy Communications Policy
Dress Code Policy Acknowledgement of Employee Policy Employee
Handbook (Signature page is the last page) Pastoral Code of Conduct
with letter from Bishop Doran (Signature page is the last page)
Sexual Misconduct Norms (Signature page is the second to last page
in the packet EMPLOYEE) Conciliation and Arbitration Bylaws (No
signature page, keep at home) Ethical and Religious Directives for
Catholic Health Care Services (No signature page, keep at home)
Medical Report Form - You will need to take a TB test prior to
orientation if you have not had one in the last 12 months. Please
fill out the Medical Report Form at the top and the doctors office,
health department or immediate care will fill in bottom portion.
Please bring this with you to your orientation. If you have had a
TB test taken please have a copy of the results with you day of
orientation and the top report of the Medical Report Form filled
out. *Scanned copies of the drivers license, social security card,
health insurance card, drivers insurance card and drivers insurance
policy may be scanned prior to orientation to Michele Crosswhite at
[email protected]. [email protected]
Thank you in advance for your attention to required documentation.
The remaining paperwork regarding fingerprinting and background as
well as benefit paperwork will be done on the day of orientation. I
look forward to meeting you and Welcome!
